A3 - NWP Operations PWS CAD Vectorization Services.pdf

PERFORMANCE WORK STATEMENT (PWS)

U.S. ARMY CORPS OF ENGINEERS – NWP OPERATIONS

CAD VECTORIZATION SERVICES

1.0 General Statement

This is a Firm Fixed-Priced, five-year, Multiple Award Blanket Purchase Agreement (BPA) entitled NWP Operations CAD Vectorization Services. Requests for services will be made via a Call utilizing the pricing in this Agreement. The Period of Performance will be 5 years from the date of award.

1.1 The Contractor shall provide all personnel, equipment, tools, materials, software, supervision, and other items and services necessary to perform CAD services as defined in this Performance Work Statement (PWS) for the Portland District, US Army Corps of Engineers (USACE). Drawing types include civil, structural, mechanical, and electrical disciplines. The focus of the requirement is accurate, high production CAD work services and should not be confused with design services.

1.2 Services are not required to be performed at a physical USACE project site and rather will be performed at the Contractor’s place of business. The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed.

2.0 Definitions

Throughout this agreement terms are defined as follows:

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): The Government employee who has been authorized in writing by the KO as the Contracting Officer’s Representative, acting within the limits of their designated authority.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the Government.

3.0 Government Shall Furnish

3.1 Electronic drawing files may be delivered to the contractor in the following formats - Tagged Image File Format (TIFF), Portable Document Format (PDF), Portable Network Graphics (PNG), Joint Photographic Experts Group (JPEG/JPG), CAD files (.DGN and .DWG), or photograph. These files may also include red lines.

3.2 DoD SAFE services for file transfer between Government and Contractor.

4.0 Contractor Shall Furnish

The Contractor shall furnish all labor, equipment, and software necessary to perform the work required under this performance work statement. Contractor’s software shall remain current with the Government’s version of the following CAD software throughout the duration of the contract: Bentley MicroStation CONNECT, AutoCAD 2023, and AutoCAD 2025. Contractor shall provide a software list (brand, software, and version) for approval prior to beginning this contract. Any changes to the software list throughout the period of this contract shall be submitted to the COR.

4.1 The CAD services listed in section 9.0.

4.2 Quality control of CAD services (see paragraph 10.3).

4.3 Means of communication with the Government including email, phone call, web conference, and DoD SAFE file transfer systems. The Government may require periodic coordination meetings by teleconference or web conference.

5.0 Insurance Certificates

Proof of Insurance shall be submitted to the contracting office within five days after both parties have signed the agreement. Insurance shall be updated annually and kept current throughout the life of the agreement.

6.0 Letter of Authority

The Contractor shall provide and maintain throughout the life of the agreement, an up-to-date Letter of Authority outlining the individuals and the authorities granted within their company. This Letter of Authority shall contain the typed signature block, handwritten signature, and contact information for everyone granted authority with identification of the authority granted them. This Letter of Authority shall be signed by the individual who signed the agreement.

7.0 Subcontracting

The Contractor shall notify both the Contracting Officer and the COR in writing, of any work to be subcontracted. Compliance with the provisions of this agreement by subcontractors shall be the responsibility of the Contractor.

8.0 Performance Standards and Requirements

8.1 The Contractor shall vectorize by drafting and/or update Government furnished resource materials (outlined in 3.1) using Bentley MicroStation CONNECT or AutoCAD 2023 software and shall make them available for the Government to download. Electronic files of the drawings or sketches will be delivered to the contractor for vectorizing. These files may also include redlines for incorporation. Existing CAD files requiring updating will be delivered to the contractor in Bentley MicroStation CONNECT or AutoCAD format with the accompanying electronic file including the red lines. All drawings shall conform to the current USACE CAD standards and NWD supplements seen in section 8.3, these will also be furnished by the Government at the time a call is placed.

Vectorized files returned to NWD will be named according to the resource drawing name in the border. If the resource drawing is a sketch with no name in the drawing, the vectorized drawing will use the name of the resource drawing electronic file name.

8.2 Border and Models should be referenced into the Sheet. The Sheet or Border should never be scaled to the Model. General outline for sheets, border, and graphics requirements is provided in the A/E/C Computer-Aided Design (CAD) Standard Release (ERDC/ITL TR-24-3) pages 9, 28-29. Further supplements can be provided by the Government.

8.3 Some drawings/models might contain red line markups for incorporation in the final drawings. Unless otherwise determined after award and mutually agreed upon by contractor and Government the following convention for markups shall be followed:

• Notes to the drafter will be made in blue ink.

• Yellow highlighter shall be used by the contractor to track completion of redlines on the red line drawing.

• Notes or comments back to the Government from the contractor shall be made in green ink.

• An electronic copy of the completed redline drawings shall be sent back to the

Government in TIFF of PDF format.

• Paperless notes and highlighting are approved.

• Contractor shall notify Government of unclear or ambiguous drawing/model redlines within three days of receipt of drawings.

8.4 Typical turnaround time for drawings shall be 10 business days and longer, depending on order size. With orders over 20 drawings, a timeline may be developed to highlight what drawings need to be delivered first. A Bid Schedule will be sent with each order, see Attachment A1.

8.5 Contractor produced or modified drawings or models shall match the original files including dimensional accuracy and the original title blocks unless otherwise noted.

TrueType fonts shall be used unless otherwise specified. If an existing CAD file being worked on does not comply with the CAD standards of this contract, only the areas affected by the contractor’s updates need to be changed to comply with the CAD standards. File naming conventions shall match the original file names furnished by the Government unless otherwise noted. Drawings containing attached or embedded Microsoft Excel spreadsheets shall be updated in Microsoft Excel as shown by the red lines. All drawings shall be vector drawings; hybrid or raster images are not acceptable.

8.6 All electronic copies of drawings shall become the property of the Government. The information developed, gathered, assembled, and reproduced by the Contractor or their associates, in fulfillment of the contract requirements as defined in or related to this performance work statement, shall become the complete property of the Government.

Therefore, the Contractor shall not use/release the information for any purposes at any time without the written consent of the KO. All drawings and information contained therein shall be treated as Controlled Unclassified Information (CUI) as defined by the Government.

8.7 The following guidelines describe what is considered adequate for CAD services under this contract. The Contractor, through innovation, technology, or other means, shall perform the necessary CAD services to meet the quality and performance standards required by the contract.

The following guidelines are for reference only and results shall be the determining factor for the success or failure of this contract. Performance shall be based on the Contracting Officer’s, or their designated representative’s, evaluation of performance and quality results, not the method of performance.

9.0 CAD Services

This section contains general services and work requirements that are applicable to the CAD work covered by this contract.

General CAD services required include:

• Vectorize by drafting resource material, including drawings or sketches (2D), by using requested CAD software, i.e. MicroStation CONNECT or AutoCAD 2025.

The base files will be in PDF or TIFF format (or possibly PNG or JPG) and be based either on existing Government drawings or hand sketches. Sizes will vary from ANSI A (8.5 in x 11 in) to ANSI F (28 in x 40 in) and standard sizes in between.

• Incorporate scanned redlines in PDF or TIFF format to a vectorized drawing (2D).

The red lines will be generated by the Government and follow the format described above. Sizes will vary from ANSI A (8.5 in x 11 in) to ANSI F (28 in x 40 in) and standard sizes in between.

• Convert MicroStation CONNECT to AutoCAD file (version to be determined in the Call Order Form).

• Redrawing the source material in whatever border size that is presented.

• Provide transfer of electronic CAD files via email or DoD SAFE, as requested.

• Provide final drawings in PDF or TIFF in addition to electronic CAD files, as requested.

• All lines and text to be drawn in color 252 and ByLevel for CONNECT, line weight of 1 or ByLayer for AutoCAD and at line weight of .25

• No Stacked fractions

• All dimensions aligned and above the dimension line

• Dimensions to be put on a dim style. No broken dimensions or leaders

• All arrow terminators for dimensions and leaders for callouts to be filled, be 1/16” wide and 3/16” long (a ratio of 1.5 length and .5 width)

• CONNECT centerlines are line style 4, AutoCAD centerlines are line type

014200-914

• CONNECT hidden lines are line style 2, AutoCAD hidden are line type 014200-

• CONNECT object lines are line style 1, AutoCAD object lines are line type 0 or continuous

• All text will be in Arial (Regular) font

• Text height and width for notes, dimension text, callouts for ANSI D-sized borders to be 3/32”, and for all larger border sizes (ANSI E and F), text shall be 1/8”

• Text height and width for view titles and headings to be 3/16” for ANSI D-sized borders, and for all larger border sizes (ANSI E and F), text shall be 1/4”

• Electrical components/devices to be on level/layer named E-DIAG-GRPH

• Electrical text only to be on level/layer named E-ANNO-TEXT

• Mechanical components and text to be on an “M” level/layer

• Structural components and text to be on an “S” level/layer (all architectural elements like concrete outlines or walls to be placed on the “S” level/layer and not “A” layer)

• All text for general notes or border text to be on a “G” level/layer

• All text with leaders is to be dynamically justified

• No periods after any abbreviation

• All objects should be dimensioned with one dimension style and with annotative scale on.

• All lines in one-line schematics and diagrams are to be smart-lines.

• All models to be drawn in model space at one-to-one scale.

10.0 Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

It is intended to ensure that the Government receives the services for which it contracted. The Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness, and that the contract is delivering the results specified in the contract. Government contract quality assurance will be performed at such times and/or places as may be necessary to determine the services conform to contract requirements.

If the Contractor fails to perform at any time and the work is deemed critical by the COR, Government forces may be assigned to perform the work. If this occurs, the Contractor shall be required to reimburse the Government for the full costs of the work performed including labor, materials, transportation, and supervision.

10.1 Performance Requirements Summary (PRS) Table

These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance with the Quality Assurance Surveillance Plan (QASP).

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Performance Standards

Allowed Number of

Deficiencies Method of

Surveillance Validated

Complaints

Vectorize by Drawing is fully vectorized, 1 every 10 100% drafting functional, and editable in drawings, not Surveillance 1 per government specified CAD software to exceed 5% (Each group.

provided format. All attributes are of substantive drawing).

resource present. Drawing conforms content of material (3.1) to CAD standards. Adequate drawing.

(2D), 8.1 communication performed in timely manner. Meets PWS requirements.

Incorporate Redline markups fully 1 every 10 100% scanned incorporated. Drawing is drawings, not Surveillance 1 per redlines in fully functional, and editable. to exceed 5% (Each group.

government All attributes are present. of substantive drawing).

provided Drawing conforms to CAD content of resource standards. Adequate drawing.

material (3.1) communication performed in to a timely manner. Meets PWS vectorized requirements.

drawing (2D), 8.3

10.2 Surveillance

100% surveillance with periodic inspections by the COR, in addition to complaints from Government personnel under this contract, will serve as the surveillance method. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the Contractor's Quality Control Inspector (QCI) for correction.

10.3 Quality Control (QC)

Quality control of the drawings vectorized, whether vectorizing existing drawings or incorporating red lines, shall be in compliance with the drawing standards associated with the Call.

10.4 Unacceptable Performance

When performance is determined unacceptable, as defined in the PRS, the COR will notify the Contractor’s representative that performance is unacceptable and provide written documentation. Disputes in surveillance shall be referred to the Contracting Officer. Examples of deficiencies include, but are not limited to:

a. Failure to provide editable drawings.

b. Failure to provide drawings in the specified timeframe.

c. Failure to conform to CAD standards.

10.4.1 Correction of Unacceptable Performance

The COR will notify the KO of less than acceptable performance. If any of the services do not conform to contract or agreement requirements, the Government may require the Contractor to perform the services again in conformity with the agreement requirements and at no additional cost to the Government. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to the agreement requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with the agreement requirements, the Government may use one of these methods to resolve the deficiency:

(1) By contracted procurement or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service.

(2) Issue a Cure Notice.

(3) Terminate the Agreement for Government Convenience.

(4) Terminate the Agreement for Cause.

10.4.2 Correction of Non-Performance of Work

The Contractor shall employ an adequate quantity of personnel to ensure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after the non-compliance has been observed by or reported to and verified by the COR.

If the Contractor fails to perform or re-perform the services required by a Call, the Government may also choose to assign the work to another party. If this occurs, the Contractor shall be required to reimburse the Government for the full costs of the work performed including labor, materials, transportation, and supervision.

The Government may require the Contractor to discontinue using any employee in the performance of the work specified in this agreement, determined by the Government to be unsatisfactory.

10.4.3 Performance Standard

Recurring defects are not permitted for any of the above service items. No defect is recorded against the Contractor's performance if the defect is immediately corrected.

However, if this same situation occurs again during the agreement period, an incident will be recorded and reported to the KO for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions- Commercial Products and Commercial Services (November 2023).

11.0 General

11.1 Calls for Service

Work under this agreement is scheduled to commence in accordance with the issued Call. Calls will be issued when CAD vectorization services available under this agreement become known and needed. Calls are issued via a Call Order form provided as Attachment A2 – Call Order Form. Calls must be placed by an Authorized Ordering Individual. Calls are not to be received by the Contractor from individuals who are not designated as Authorized Ordering Individuals. The Authorized Ordering Individuals may be changed by the Government at any time with an updated list provided to the Contractor.

11.1.1 For Calls under $2,500.00, the Government will contact a vendor/Contractor under the BPA directly. To choose a vendor/Contractor, the Government will consider

(1) cost based upon awarded price schedule and (2) availability. Generally, the Government will attempt to spread work evenly amongst all vendors under the BPA.

However, cost will be the primary factor when choosing a vendor.

11.1.2 The Contractor must be able to take payments via a credit card over the phone as payments up to $2,500.00 will be paid for on a Government Purchase Card

(GPC).

11.1.3 For Calls over $2,500.00, the requirement will be competed amongst all BPA Contractors. On Calls over $2,500.00, payments will be processed through the USACE Finance Center using receiving reports and take up to 30 days for payments to be paid.

11.1.4 The Government will track Calls placed to the Contractor. A unique Call number will not be assigned per each Call placed by the Government. However, the Contractor is encouraged to establish a unique identifier per their company’s practice. An example of the Government’s BPA Call Order Tracking Sheet may be found in Attachment A7.

11.2 Measurement and Payment for the Price/Bid Schedule

11.2.1 Price/Bid Items for services with the unit of measure of EACH-“EA” shall be measured for payment based on the number of each drawing performed. The price and payment shall be compensation for labor, materials, and equipment to perform CAD vectorization services as specified for each unit item.

11.3 Invoicing for Work

The Contractor may invoice USACE for work performed at the conclusion of CAD vectorization services. Invoices shall be submitted based upon the information contained in the Call and upon the dollar value of the Call. As stated previously, Calls under $25,000.00 will be paid for by credit card, whereas Calls above $25,000.00 will be paid for by an invoice sent to the USACE Finance Center and to the office of the COR and POC who placed the Call.

11.4 McNamara-O'Hara Service Contract Act (SCA)

The SCA will apply to all Calls over $2,500.00 and the requirements of the SCA would apply to all employees working on the Calls.

Every employer performing work covered by McNamara-O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite, (for this agreement the worksite would be the employee’s place of work or laboratory), where it may be seen by all employees performing work on the agreement.

A copy of the poster is available at the following website for the Department of Labor:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

11.5 Contract Changes

Changes in scope, time, or deliverables can only be authorized by the Contracting Officer (KO). The Contractor shall notify the KO immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

11.6 Veterans Employment Emphasis for USACE Contracts

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) Contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE Contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant Contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this Contract. The following resources are available to assist USACE Contractors in their outreach efforts:

U.S. Department of Labor Veterans employment: www.vets.gov Federal veteran employment information: www.fedshirevets.gov/index.aspx Veterans' Employment and Training Service (VETS): http://www.dol.gov/vets Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

11.7 Points of Contact

Points of contact for each Call, will be established at the time each Call is placed. The COR(s) will be established and communicated to the Contractor following contract http://www.dol.gov/whd/regs/compliance/posters/sca.htm http://www.vets.gov/ http://www.fedshirevets.gov/index.aspx http://www.dol.gov/vets http://benefits.va.gov/vow http://www.uschamberfoundation.org/hiring-our-heroes award.

12.0 Attachments

Attachment A1 – Bid Schedule

Attachment A2 – Call Order Form

Attachment A3 – PWS CAD Vectorization

Attachment A4 – BPA Terms and Conditions

Attachment A5 – Authorized Ordering Individuals

Attachment A6 – BPA Order Tracking Sheet Sample

Attachment A7 – Subcontracting Information Submittal

Attachment A8 – Quality Assurance & Surveillance

Plan (QASP)