A28 RFP 15DDHQ25R00000026 FINAL 20250707.pdf

RFP #: 15DDHQ25R00000026

DRUG ENFORCEMENT ADMINISTRATION (DEA)

OFFICE OF ACQUISITION

Medical Surveillance Exams Request for Proposal (RFP)

15DDHQ25R00000026

RFP #: 15DDHQ25R00000026

TABLE OF CONTENTS

Section A: SF 1449 Solicitation/Contract/Order for Commercial Items

Section B: Schedule of Supplies or Services

Section C: Performance Work Statement (PWS)

Section D: Packaging and Marking Requirements

Section E: Inspection and Acceptance

Section F: Deliveries or Performance

Section G: Contract Administration Data

Section H: Special Contract Requirements

Section I: Contract Clauses

Section J: List of Exhibits & Attachments

Section K: Representations and Instructions

Section L: Instructions, Conditions, and Notices to Offerors

Section M: Evaluation Factors for Award

SECTION A

15DDHQ25R00000026 Page 1

SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations

System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

15DDHQ25R00000026

SEALED BID (IFB) INVITATION FOR BID

X NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

4. TYPE OF SOLICITATION 5. DATE

ISSUED

6. REQUISITION/PURCHASE

NUMBER

D-25-HRF-0010

CODE 15DDHQ

DEA

Attn: Office of Acquisition (FA) 8701 Morrissette Drive Springfield, VA 22152-1080 teresa.a.roshaudelgado@dea.gov

7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ___________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in ______________________________________________________ until ________________ local time _________________

10. FOR

INFORMATION

CALL:

A. NAME

AREA CODE NUMBER EXTENSION

B. TELEPHONE (NO COLLECT CALLS) C. EMAIL ADDRESS

teresa.a.roshaudelgado@dea.gov

11. TABLE OF CONTENTS

(X) SECTION DESCRIPTION PAGE(S) (X) SECTION DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSF DELIVERIES OR PERFORMANCE

L INSTRSRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORSG CONTRACT ADMINISTRATION DATA

M EVALUATION FACTORS FOR AWARDH SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______________________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

10 CALENDAR DAYS (%)

0.00 %

20 CALENDAR DAYS (%)

0.00 %

30 CALENDAR DAYS (%)

0.00 %

0 CALENDAR DAYS (%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NUMBER DATE AMENDMENT NUMBER DATE

15A. NAME AND

ADDRESS

OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION

UNDER THE UNITED STATES CODE AT:

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

CODE24. ADMINISTERED BY (if other than Item 7)

CODE25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

To Prospective Offerors

Teresa Roshau-Delgado teresa.a.roshau-delgado@dea.gov

07/7/2025

N/A 10:00am EDT 08/06/2025

Teresa Roshau-Delgado

[End of Section A]

SECTION B

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Section B - Supplies or Services and Prices/Costs

This is a hybrid Firm Fixed Price/Time and Material-Labor Hour Indefinite Delivery/Indefinite Quantity (IDIQ) Contract.

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Program Manager

Labor Hours

Base Period

1,920 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Applicant Exams

Firm Fixed Price

Base Period

1,000 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Incumbent Exams

Firm Fixed Price

Base Period

1,500 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 State Department Exams

Firm Fixed Price

Base Period

225 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 Travel Immunizations to include Material, Equipment, etc.

Firm Fixed Price

Base Period

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 Influenza vaccinations to include Material, Equipment, etc.

Firm Fixed Price

Base Period

50 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0007 Missed Exam Fee

Firm Fixed Price

Base Period

300 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0008 Psychological & Suitability Assessments

Firm Fixed Price

Base Period

250 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0009 Partial Assessment

Firm Fixed Price

175 EA $________ $_________________

15DDHQ25R00000026 Page 2

Base Period

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

0010 Litigation Support - NTE: $1,000

Time and Materials

Base Period

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

0011 TRAVEL - NTE: $1,000

Time and Materials Base

Period

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

0012 Other Direct Costs (ODC) - NTE:$30,000

Time and Materials

Base Period

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 Program Manager

Labor Hours

Unexercised Option

1,920 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1002 Applicant Exams

Firm Fixed Price

Unexercised Option

1,000 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1003 Incumbent Exams

Firm Fixed Price

Unexercised Option

1,500 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1004 State Department Exams

Firm Fixed Price

Unexercised Option

225 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1005 Travel Immunizations to include Material, Equipment, etc.

Firm Fixed Price

Unexercised Option

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1006 Influenza vaccinations to include Material, Equipment, etc.

Firm Fixed Price

Unexercised Option

50 EA $________ $_________________

15DDHQ25R00000026 Page 3

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1007 Missed Exam Fee

Firm Fixed Price

Unexercised Option

300 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1008 Psychological & Suitability Assessments

Firm Fixed Price

Unexercised Option

250 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1009 Partial Assessment

Firm Fixed Price

Unexercised Option

175 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

1010 Litigation Support - NTE: $1,000

Time and Materials

Unexercised Option

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

1011 TRAVEL - NTE: $1,000

Time and Materials

Unexercised Option

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

1012 Other Direct Costs (ODC) - NTE:$30,750

Time and Materials

Unexercised Option

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 Program Manager

Labor Hours

Unexercised Option

1,920 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2002 Applicant Exams

Firm Fixed Price

Unexercised Option

1,000 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2003 Incumbent Exams

Firm Fixed Price

Unexercised Option

1,500 EA $________ $_________________

2004 State Department Exams

Unexercised Option

225 EA

15DDHQ25R00000026 Page 4

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2005 Travel Immunizations to include Material, Equipment, etc.

Firm Fixed Price

Unexercised Option

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2006 Influenza vaccinations to include Material, Equipment, etc.

Firm Fixed Price

Unexercised Option

50 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2007 Missed Exam Fee

Firm Fixed Price

Unexercised Option

300 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2008 Psychological & Suitability Assessments

Firm Fixed Price

Unexercised Option

250 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2009 Partial Assessment

Firm Fixed Price

Unexercised Option

175 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

2010 Litigation Support - NTE: $1,000

Time and Materials

Unexercised Option

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

2011 TRAVEL - NTE: $1,000

Time and Materials

Unexercised Option

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

2012 Other Direct Costs (ODC) - NTE: $31,518.75

Time and Materials

Unexercised Option

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3001 Program Manager

Labor Hours

1,920 HR $________ $_________________

15DDHQ25R00000026 Page 5

Unexercised Option

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3002 Applicant Exams

Firm Fixed Price

Unexercised Option

1,000 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3003 Incumbent Exams

Firm Fixed Price

Unexercised Option

1,500 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3004 State Department Exams

Firm Fixed Price

Unexercised Option

225 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3005 Travel Immunizations to include Material, Equipment, etc.

Firm Fixed Price

Unexercised Option

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3006 Influenza vaccinations to include Material, Equipment, etc.

Firm Fixed Price

Unexercised Option

50 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3007 Missed Exam Fee

Firm Fixed Price

Unexercised Option

300 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3008 Psychological & Suitability Assessments

Firm Fixed Price

Unexercised Option

250 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3009 Partial Assessment

Firm Fixed Price

Unexercised Option

175 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

3010 Litigation Support - NTE: $1,000

Time and Materials

Unexercised Option

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

3011 TRAVEL - NTE: $1,000

Time and Materials

Unexercised Option

1 LT

15DDHQ25R00000026 Page 6

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

3012 Other Direct Costs (ODC) - NTE: $32,306.72

Time and Materials

Unexercised Option

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4001 Program Manager

Labor Hours

Unexercised Option

1,920 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4002 Applicant Exams

Firm Fixed Price

Unexercised Option

1,000 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4003 Incumbent Exams

Firm Fixed Price

Unexercised Option

1,500 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4004 State Department Exams

Firm Fixed Price

Unexercised Option

225 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4005 Travel Immunizations to include Material, Equipment, etc.

Firm Fixed Price

Unexercised Option

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4006 Influenza vaccinations to include Material, Equipment, etc.

Firm Fixed Price

Unexercised Option

50 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4007 Missed Exam Fee

Firm Fixed Price

Unexercised Option

300 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4008 Psychological & Suitability Assessments

Firm Fixed Price

Unexercised Option

250 EA $________ $_________________

4009 Partial Assessment

Unexercised Option

175 EA

15DDHQ25R00000026 Page 7

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

4010 Litigation Support - NTE: $1,000

Time and Materials

Unexercised Option

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

4011 TRAVEL - NTE: $1,000

Time and Materials

Unexercised Option

1 LT $________ $________$________$_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL

COSTS

TRAVEL

COSTS

AMOUNT

4012 Other Direct Costs (ODC) - NTE: $33,114.39

Time and Materials

Unexercised Option

1 LT $________ $________$________$_________________

BASE YEAR TOTAL: $____________________

ALL OPTION YEAR(s) TOTAL: $____________________

TOTAL (BASE AND OPTIONS): $____________________

NOTE: As referenced in Section L of the solicitation, the Offeror shall propose a single rate per contract line item number (CLIN). The offeror shall include and provide a breakdown of ALL costs associated with contract performance – labor categories, wages (Base & fully-burdened rates), supply costs, overhead, general and administrative expenses (G&A) and profit for each CLIN (Firm Fixed Price, Time and Material, Labor Hour and Cost type requirements).

B.2 ITEMS TO BE ACQUIRED

The Contractor shall furnish the necessary services, materials, facilities and other items necessary for or incidental to the provision of the work described in the Performance Work Statement (PWS).

B.3 MAXIMUM VALUE AND MINIMUM GUARANTEE

The maximum value for this contract is the sum of Contract Line Items (CLIN) 0001 through 4009 for the Base Ordering Period and the remaining four (4) ordering periods. The guaranteed minimum under this contract is the amount of the first task order issued in the Base Period.

B.4 DELIVERY ORDERS

The Government will pay the fixed unit rate for supplies and services that are in effect on the effective date of the delivery/task order, even if the delivery/task order is later modified for any reason and/or performance under the delivery/task order crosses into another performance period or fiscal year.

[End of Section B]

SECTION C

RFP: 15DDHQ25R00000026 Section C

U.S. DEPARTMENT OF JUSTICE

DRUG ENFORCEMENT ADMINISTRATION

PERFORMANCE WORK

STATEMENT (PWS)

HRU: Medical Surveillance Exams

RFQ #: 15DDHQ25R00000026

1.0 BACKGROUND

1.0.1 With more than 10,000 employees, The Drug Enforcement Administration (DEA) is charged with enforcing the controlled substances laws and regulations of the United States and bringing to the criminal and civil justice system of the United States, or any other competent jurisdiction, those organizations and principal members of organizations, involved in the growing, manufacture, or distribution of controlled substances appearing in or destined for illicit traffic in the United States; and to recommend and support non-enforcement programs aimed at reducing the availability of illicit controlled substances on the domestic and international markets.

1.0.2 Within DEA, specialized Federal Law Enforcement Officers and other Core series staff are hired and trained to perform vitally important activities such as investigating criminals and drug gangs that traffic in illegal drugs, regulating the manufacture and distribution of controlled pharmaceuticals (such as scheduled prescription drugs) and listed chemicals through DEA’s Diversion Control Division, providing and coordinating for DEA and other enforcement organizations the collection, analysis and dissemination of world class drug-related intelligence through DEA’s Intelligence Division, and analyzing evidence and providing science-based research that supports drug-related investigations and the U.S.

criminal justice system at-large through DEA’s Office of Forensic Sciences.

1.0.3 Since the duties of these positions are exacting and involve the responsibility for the safety of others under potentially dangerous and stressful conditions, all applicants and incumbents shall possess physical, emotional, and mental stability. Therefore, all applicants and incumbents shall meet the medical standards outlined in the DEA medical qualification standards approved by the Office of Personnel Management (OPM).

1.0.4 To this end, DEA’s medical capabilities include not only medical clearance and medical employability, but also Employee Medical Clinics located at DEA Headquarters in Arlington, VA and at the DEA Training Academy in Quantico, VA. DEA health clinics ensure that eligible persons (staff, trainees, applicants) receive the appropriate scope of medical support compatible with the mission of the population and location served. DEA relies on referral to the local health system for complex, urgent, or emergent care.

Section C RFP: 15DDHQ25R00000026

2.0 OBJECTIVES/SCOPE

DEA is seeking medical exams and evaluations of its identified applicants and employees (approximately 2,500 medical exams and 300 ad hoc/psych exams annually) in accordance with the specifications within this PWS.

2.1 OBJECTIVES – MEDICAL SURVEILLANCE EXAMS

2.1.1 The Drug Enforcement Administration (DEA) is seeking a medical contractor to provide medical surveillance services for identified applicant and incumbent employees (“incumbents”) across the United States, Guam, the Virgin Islands, and Puerto Rico. The Contractor shall be required to evaluate applicants to determine if they meet the DEA medical qualification standards. The Contractor shall also conduct mandatory periodic medical examinations of incumbents to determine if they continue to meet the DEA medical qualification standards and can safely carry out law enforcement duties.

2.1.2 The Contractor shall provide the necessary facilities, staff, materials and equipment to administer an all-inclusive medical examination program and comply with current policies and programs. The Contractor shall sub-contract medical specialists as needed. The Contractor shall work with DEA personnel to update forms and reports as needed to reflect changes in DEA medical policies. The Contractor shall provide Quality Assurance reviews of exams prior to transmitting exams to DEA for review and clearance determination. In the instance that the DEA Reviewing Medical Officer finds Missing Exam Information (MEI), the Contractor shall complete the MEI and return the exam to DEA within specified time period at no additional cost.

2.2 OBJECTIVES – PSYCHIATRIC, PSYCHOLOGICAL AND SUITABILITY

ASSESSMENTS

2.2.1 The Drug Enforcement Administration (DEA) is seeking a medical contractor to provide an effective, repeatable process that is in place for both applicants and employees. DEA utilizes a provider of psychiatric and psychological assessments. For applicants, psychiatric and psychological assessments are ordered by Health Services Section clinical personnel when medically indicated to identify candidates with the appropriate mental ability to pass law enforcement training programs, emotional stability to withstand the stress associated with positions in law enforcement and the maturity to work within the DEA. For employees, to ensure that an effective mechanism exists within the agency for utilization by DEA’s managers and supervisors to make a referral of an employee for a psychiatric/psychological assessment when that employee has engaged in behavior that may negatively affect the employee’s suitability to perform his/her duties reliably, safely or effectively.

2.2.2 The Contractor shall provide mental health assessments in support of the Drug Enforcement Administration (DEA) Pre-Employment Assessments, Fitness for Duty Examination, and to assess fitness for employees that have had their security clearances suspended. These services incorporate both psychological and psychiatric examinations that meet practice and ethical requirements for the assessment of law enforcement personnel. These practices address the essential issues regarding effective and reliable law enforcement performance and are proven to adhere to requirements stipulated by the Adjudicative Guidelines for 32CFR Part 147 (Adjudicative Guidelines for determining eligibility for Access to Classified Information), Americans with Disabilities Act (ADA)/Americans with Disabilities Act Amendments Act of 2008 (ADAAA), Genetic Information Nondiscrimination Act of 2008 (GINA) and Equal Employment Opportunity Commission (EEOC) requirements.

2.3 PARTIAL ASSESSMENT (if psych assessment triggers a different function)

At the request of the Unit Chief/Section Chief (UC/SC) or Chief Medical Officer (CMO), by way of the COR, the Contractor shall provide partial psychiatric and psychological assessments as a supplement to an ordered psychiatric and psychological assessment in the instance that new information comes to light following initial tests, examinations, or reports.

Partial services shall be requested only in connection with an initial assessment and to allow for a complete review and determination of fitness for duty.

2.4 OBJECTIVES – ADHOC AND FITNESS FOR DUTY

EXAMINATIONS

2.4.1 The Drug Enforcement Administration (DEA) is seeking a medical contractor to provide an effective, repeatable process that is in place for both applicants and employees to conduct ad hoc or Fitness for Duty assessments.

2.4.2 Applicants/Incumbents/Employees may be directed to undergo a fitness for duty examination when an employee has engaged in violent, threatening, or other inappropriate behavior, whether stemming from subtle or sudden incapacitation, that may negatively affect the employee’s suitability to perform their duties reliably, safely, or effectively. Employees may also be referred for psychiatric and psychological assessment based on behavior that raises concerns regarding judgement, stability, reliability and trustworthiness as it related to protection and proper handling of National Security Information (NSI).

SECTION I – MEDICAL EXAMS

3.0 RESOURCE REQUIREMENTS

The Contractor is responsible for all tasks and resource requirements in accordance with this section of the PWS. The Contractor shall ensure all activities outlined above and throughout this PWS are completed and accounted for.

3.1 MEDICAL RESOURCES

3.1.1 The Contractor shall be required to evaluate applicants to determine if they meet the DEA medical qualification standards. The Contractor shall also conduct mandatory periodic medical examinations of incumbents to determine if they continue to meet the DEA medical qualification standards and can safely carry out law enforcement duties.

3.1.2 The Contractor shall provide the necessary facilities, staff, materials and equipment to effectively administer an all-inclusive medical surveillance examination program and comply with current and prospective policies and programs. The Contractor shall work with DEA personnel to revise forms and reports as DEA necessary to align with changes in DEA policies and industry trends. The Contractor shall provide Quality Assurance reviews of exams prior to transmitting exams to DEA for review and clearance determination. In the instance that the DEA Reviewing Medical Officer (RMO) finds Missing Exam Information (MEI), the Contractor shall reconcile the MEI and return the exam to DEA COR within the period specified in this PWS at no additional cost.

3.1.3 The Contractor shall ensure a fully operational organization comprising licensed/credentialed full-time and/or part-time staff, including physicians, nurses, physician assistants, and other relevant qualified personnel, at all examination locations."

3.1.4 The Contractor shall be able to perform all examination components within one visit at a facility located within 50 miles of a domestic DEA office, by zip code (appendix A). If a medical examination is required outside of this distance, the Contractor shall notify DEA HRU of the delay and be able to procure medical examination services for an applicant or incumbent within 50 miles of their home zip code within 21 calendar days of exam request.

3.1.5 Each location shall have the ability to collect laboratory sample in the same location as the medical exam and have access to providers in audiometric testing, spirometry, and vision testing.

3.1.6 The Contractor shall ensure all facilities provide quality care and are knowledgeable and capable of accurately performing the full scope of the DEA medical examination. Facility personnel are expected to be qualified and proficient at performing the services requested in a timely and professional manner, in accordance with all applicable Occupational Safety and Health Administration (OSHA) requirements. The facilities shall be bona-fide medical facilities, to include clinics, and are expected to have a sanitary environment and be located in safe locations.

3.1.7 The Contractor shall provide the ability for all medical exams to be scheduled via appointment on future dates.

3.1.8 The Contractor shall have sufficient full-time medical staff to supervise and audit the providers and facilities and maintain a system for quality control. This staff shall include, at a minimum, physicians that are Board Certified in Internal medicine, Family Medicine, and/or Occupational Medicine, with the ability to exercise perceptive judgment with respect to agency medical standards.

3.1.9 The Contractor shall establish a viable process to implement standardized training on clinical assessments which correlate to the medical standards of the agency, as well as a method to assess the Contractor’s staff’s proficiency and adequacy of training to perform DEA medical evaluations.

3.2 PSYCHIATRIC AND PSYCHOLOGICAL RESOURCES

3.2.1 The psychiatric evaluation shall expose any factors that may be of risk to the welfare of the examinee and address his/her ability to perform duties on which the safety of the individual or others would rely. The contractor shall make an earnest attempt to obtain and review pertinent/related historical records (with consent from the examinee), obtain information from the managing mental health provider as needed, and shall conduct a detailed psychiatric interview to determine the nature, extent and cause of any potential emotional or psychopathic symptoms. Psychiatric and psychological assessment and resources services incorporate both psychological and psychiatric examinations that meet practice and ethical requirements for the assessment of law enforcement personnel.

3.2.2 The psychological portion shall assess cognitive functioning and emotional adjustment by a diagnosis-based approach that determines fitness for duty in a law enforcement position and/or fitness to hold a required security clearance. Relevant Agency medical standards and practice guidelines will be provided.

3.2.3 Due to the geographic dispersion of DEA applicants and staff, the Contractor shall have the capability to perform remote psychiatric and psychological assessments. Based on the applicant or employee location, the psychological testing portion of the exam may need to be arranged for and completed at a facility near the employees’ duty location or closest DEA facility. The Contractor is responsible for arranging the psychological testing at another location if required. Any associated cost shall be the responsibility of the contracted providers and should be taken into consideration during their proposal.

3.3 CENTRAL ADMINISTRATION AND RECORDS

3.3.1 The Contractor shall use technology and processes consistent with DEA’s Rules of Behavior to safeguard, transmit, and store DEA employee information related to this contract and consistent with the Privacy Act of 1974.

3.3.2 The Contractor shall maintain and store electronic copy applicant/incumbent examination/medical records and have appropriate security to safeguard these records for the life of the contract.

3.3.3 Within 60 calendar days of an option renewal and/or contract award, the contractor shall return all employee related files to the DEA to be retired. The contractor shall also provide a listing of employee files contained in each box. The electronic alphabetical listing shall include Name, SSN, and date of birth of each employee.

3.3.4 The Contractor shall have operating procedures that allow for secure and effective communication between the examination locations, the Contractor’s staff, and DEA personnel as designated by DEA’s Chief Medical Officer, Health Services Unit Chiefs or Section Chief, by way of the COR.

3.3.5 The Contractor shall provide a secure database to track exam status and medical clearance determinations.

3.3.6 The Contractor shall provide a secure electronic process to request medical exams.

3.3.7 Agency personnel shall have access to the Contractor’s tracking database as delineated by the DEA Health Services Unit Chiefs or Section Chief by way of the COR.

3.3.8 The Contractor shall not breach the confidential nature of the medical records generated under this contract.

4.0 EXAMINATIONS

The Contractor shall be responsible for all tasks and examination requirements in accordance with this section of the PWS. The Contractor shall ensure all activities outlined above and throughout this PWS are completed and accounted for.

4.1 GENERAL EXAMINATIONS PROCESS

4.1.1 The Contractor shall have the ability to transmit information (examinations, lab results, assessments, etc.) to DEA using secure send and/or utilization of an Electronic Health Record (EHR) as available by DEA. DEA reserves the right to specify the preferred method of receiving secure information if more than one option is available.

4.1.2 Examiners shall have access to and be familiar with DEA medical qualification standards.

Pertinent positives and negatives in the examinee's medical history and physical examination shall be documented with respect to the current, published medical standards.

In the event of periodic updates made to said standards, DEA will electronically provide the contractor with the latest version for prompt dissemination to its medical providers. The Contractor shall detail a plan to verify providers’ receipt and understanding of updated medical standards and/or Agency forms to ensure consistent exam quality.

4.1.3 All exams shall be signed by the examining physician credentialed in Occupational medicine in the state in which they practice.

4.1.4 The Contractor shall schedule and track examinations and appointments via a secure database through which designated DEA personnel may verify examinations and appointments. The database shall have the ability, at a minimum, to track exam status, progression, and medical clearance status.

4.1.5 Any printed communication to incumbents or applicants containing Personally Identifiable Information (PII) (i.e., social security numbers, date of birth (DOB), etc.) shall be double packaged. Double packaged is defined as information sealed within an envelope and then placed in suitable mail carrier packaging.

4.1.6 Facilities shall perform all examination components within one visit.

4.1.7 The Contractor shall have a Quality Assurance (QA) process in place to ensure examination completeness prior to forwarding to DEA for review and clearance determination.

Incomplete examinations shall be returned to the clinic for completion and DEA HRU staff shall be notified of delay.

4.1.8 Network providers are actively licensed and duly credentialed in accordance with (IAW) Section (3.1.3 - 3.1.5) and are sufficient in number, capacity, and specialty to deliver medical exams and evaluations, considering approximately 2,500 exams annually, patient characteristics, medical needs including frequency of access within the prescribed geographic distance, i.e., 50 miles radius of domestic DEA offices.

4.1.9 Standard components of medical examinations which coincide with agency medical standards shall not be substituted for alternative testing (i.e., Cambridge color vision test shall not be substituted for Ishihara, etc.)

4.2 EXAMINATION REQUIREMENTS

The Contractor shall have the ability to complete applicant and incumbent examinations based on requirements specified by DEA. The examination components are listed below:

LEGEND: Y = YES, N = NO, MI = MEDICALLY INDICATED

4.3 PRE-PLACEMENT MEDICAL CLEARANCE EXAM PROCESS

4.3.1 DEA will provide the Applicant Medical Examination Forms and documentation that provide the specifics of this process.

4.3.2 DEA will provide the Contractor with contact information of applicants that require pre-placement examinations.

4.3.3 The Contractor shall assign a clinic within 50 miles of the closest domestic DEA office, by zip code (Appendix A), or the applicant’s provided home address within three (3) calendar days of exam request from DEA personnel. The Contractor shall ensure that initial exam appointments are available to the applicant within ten (10) calendar days of the exam request. In the event an applicant is located in a rural/hard to fill location (not to exceed 10% of total number of exam requests), the Contractor shall assign a clinic within 50 miles of the closest domestic DEA office or the applicant’s provided home address. If a medical examination is required outside of this distance, the Contractor shall notify DEA COR of the delay and be able to procure medical examination services for an applicant within ten (10) calendar days of notification.

4.3.4 The Contractor shall schedule and electronically transmit the pre-placement exam forms, instructions, appointment details and related information directly to the applicant within three (3) calendar days of examination request, and courtesy copy (cc) the DEA Applicant Exam Program Manager (PM).

4.3.5 The Contractor shall facilitate the applicant medical exam process and provide DEA-designated personnel with access to a secure database to track the examination progression.

Tracking information shall be updated no less frequently than one (1) business day.

4.3.6 The Contractor shall ensure that the exam undergoes quality assurance (QA) review for completeness. Incomplete exams will be returned to examining clinic for completion at the Contractor’s expense. The Contractor shall reschedule the applicant to complete missing items and return the updated exam within seven (7) calendar days of the original date of examination completion.

4.4 PRE-PLACEMENT/BASELINE EXAM COMPONENTS

4.4.1 The Contractor shall have the ability to complete applicant examinations based on requirements specified by DEA. The examination components include but not limited to:

• Medical history review / interview

• Physical examination

• Blood pressure measurement

• Height / weight

• Vision (corrected and uncorrected, near and far visual acuity; color vision, peripheral vision- agents and chemists; depth perception)

• Audiogram (as directed by DEA)

• Resting electrocardiogram

• Spirometry (as directed by DEA)

• CBC

• Routine urinalysis

• Blood chemistry -CMP

• QuantiFERON Gold Plus

• Lipid Profile

*If a positive tuberculosis (TB) test result is indicated, Contractor shall set applicant as a “further evaluation” required. The Contractor shall send the applicant a letter including the test results, and notify DEA of the delay. A chest x-ray may be necessary for positive QuantiFERON-TB Gold Plus tests.

*The applicant is responsible for obtaining a chest x-ray, at their own expense, to obtain a medical clearance and provide it to DEA COR.

4.4.2 Specific exam components are subject to routine and regular update by DEA depending on interpretation of standards and program improvements. While this section is current at the time of offering, the Contractor shall update examination components upon notification by DEA. The Contractor shall submit the effective, itemized work order to DEA COR for confirmation of accuracy prior to initiation of applicant or incumbent examinations under this contract.

4.5 PERIODIC MEDICAL EXAMINATION (PME) – INCUMBENTS PROCESS

4.5.1 A PME is mandatory for agency identified incumbents. The Contractor shall assign a clinic within 50 miles of the incumbent’s DEA office, by zip code (Appendix A), within three (3) calendar days of exam request from DEA personnel. The Contractor shall ensure that initial exam appointments are available to the incumbent within ten (10) calendar days of the exam request. If a medical examination is required outside of this distance, the Contractor shall notify DEA of the delay and be able to procure medical examination services for the incumbent within ten (10) calendar days of notification.

4.5.2 The Contractor shall facilitate the incumbent exam process.

4.5.3 At the conclusion of the exam, the Contractor shall and provide the examinee with a copy of their exam to take with them.

4.5.4 The Contractor shall ensure that the exam undergoes quality assurance (QA) review for completeness. Incomplete exams will be returned to examining clinic for completion. The Contractor shall reschedule the applicant to complete missing items and return the updated exam within five (5) business days of the original date of examination completion.

4.6 PERIODIC MEDICAL EXAMINATION COMPONENTS

4.6.1 The Contractor shall have the ability to complete periodic medical examinations based on requirements specified by DEA. The examination components include but not limited to:

• Review of medical history

• Performance of physical examination and review of test results

• Vision (corrected and uncorrected, near and far visual acuity; depth perception; visual field- agents and chemists)

• Lipid profile

• Blood pressure

• Height / weight

• Resting electrocardiogram (EKG)

• Spirometry (Illicit Hazardous Environment Certified, Chemist)

• Blood lead and ZPP (firearms instructors)

• Complete Blood Count (CBC)

• Routine urinalysis

• Blood chemistry (CMP)

• Audiogram (as directed by DEA)

• QuantiFERON Gold Plus

*If a positive TB test result is indicated, Contractor shall annotate as a “further evaluation” is required. The Contractor shall send the incumbent a letter including the test results, and notify DEA COR of the delay. A chest x-ray may be necessary for positive Quanti-FERON Gold Plus tests.

4.6.2 Specific exam components are subject to routine and regular update by DEA depending on interpretation of standards and program improvements. While this section is current at the time of offering, the Contractor shall update examination components upon notification by DEA.

The Contractor shall submit the effective, itemized work order to DEA for confirmation of accuracy prior to initiation of applicant or incumbent examinations under this contract.

4.7 PSYCHIATRIC, PSYCHOLOGICAL AND SUITABILITY PROCESS

4.7.1 The Contractor shall be familiar with the Diagnostic and Statistical Manual of Mental Disorders (DSM-V) and psychological testing (such as The Shipley Institute of Living Scale, Fundamental Interpersonal Relations Orientation-Behavior (FIRO-B), Sixteen Personality Factor Questionnaire (16PF), Minnesota Multiphasic Personality Inventory-2 (MMPI-2), Million Clinical Multiaxial Inventory-IV (MCMI-IV), and Sentence Completion personality assessment tests etc.). Review of the objective psychological testing (with provided interpretation of the results), and an interview addressing pertinent history and reasons for referral shall be used to formulate the psychological assessment. The completed examination shall facilitate the agency’s ability to determine fitness for duty in the employee’s current occupational capacity.

4.7.2 Contractor shall endeavor to ensure that the final product/assessment rendered to DEA is based on substantiated information/data. The contractor shall clearly address the question of fitness for duty in law enforcement and/or fitness to hold a high-level security clearance within the specific medical/mental health specialty addressing the current status and/or concern. The final delivered product shall also include the following information: any past or present diagnoses, prognosis, the need for additional or ongoing treatment, any applicable treatment suggestions, and restrictions or limitations to the examinee’s function based on the current status and/or concern.

4.7.3 The Contractor shall assign a clinic within 50 miles of the examinee’s DEA office, by zip code (Appendix A), within ten (10) calendar days of exam request from DEA personnel.

The Contractor shall ensure that initial exam appointments are available to the examinee within thirty (30) calendar days of the exam request. If a medical examination is required outside of this distance, the Contractor shall notify DEA of the delay and be able to procure medical examination services for the examinee within fifteen (15) calendar days of notification.

4.8 PSYCHIATRIC, PSYCHOLOGICAL AND SUITABILITY COMPONENTS

The Contractor shall have the ability to complete psychological and suitability examinations based on requirements specified by DEA. The examination components include but are not limited to:

1. Background:

• Chief complaint/reason for referral according to examinee

• Chief complaint/reason for referral according to DEA

2. Review of relevant history:

• Occupational History

• Educational History

• Social History

• Prior psych pathology

3. Evaluation results:

• Review of findings and interpretation of objective testing

• Review and interpretation of subjective findings identified during psych interview

4. Conclusion: Summary of clinical impression

5. Recommendation:

• Completion of any applicable physician or mental health provider questionnaire as to the ability of the employee to fully perform the duties of position.

• Statement of whether examinee is currently fit for duty based on this evaluation.

4.9 AD HOC MEDICAL EXAM OR FITNESS FOR DUTY PROCESS

4.9.1 The DEA may request a Specialty Consultant examination whenever there is a question regarding the employee’s fitness for duty, which requires the training and experience of a particular type of specialty consultant, such as:

o Internal Medicine o Orthopedics/Sports Medicine o Cardiology o Neurology o Ophthalmology o Nephrology o Pulmonology o Endocrinology o Gastroenterology o Otolaryngology (ENT) o Dermatology o Mental Health (i.e. General Psychiatry/Psychology, Forensic Psych, Police Psychology)

4.9.2 The contractor shall have the ability to obtain a specialist to perform both required components and specific assessment as medically indicated. The specialist assessments are likely to vary and will be dependent on the incumbent or applicant’s specific medical concern(s) and/or issue(s). This level of service specialty consultation will be requested by DEA when there are specific questions concerning an employee’s injury or fitness for duty.

4.9.3 The Contractor shall assign a clinic within 50 miles of the examinee’s DEA office, by zip code (Appendix A), within ten (10) calendar days of exam request from DEA personnel. The Contractor shall ensure that initial exam appointments are available to the examinee within thirty (30) calendar days of the exam request. If a medical examination is required outside of this distance, the Contractor shall notify DEA of the delay and be able to procure medical examination services for the examinee within fifteen (15) calendar days of notification.

4.10 AD HOC MEDICAL EXAM OR FITNESS FOR DUTY COMPONENTS

1. Background:

• Chief complaint/reason for referral according to examinee

• Chief complaint/reason for referral according to DEA

2. Review of relevant history:

• Occupational History

• Educational History

• Social History

• Prior psych pathology

• Prior physical injury

3. Evaluation results:

• Review of findings and interpretation of objective testing

• Review and interpretation of subjective findings identified during psych interview

4. Conclusion: Summary of clinical impression

5. Recommendation:

• Completion of any applicable physician or mental health provider questionnaire as to the ability of the employee to fully perform the duties of position.

• Statement of whether examinee is currently fit for duty based on this evaluation.

4.11 HEARING CONSERVATION PROGRAM

Incumbents which meet the standard for inclusion in the Hearing Conservation Program (HCP) shall receive an annual audiogram, as requested by DEA HR Division personnel.

These incumbents will require specialized testing for functional hearing. All tests shall be performed utilizing accurate, properly calibrated and maintained testing equipment by properly trained and credentialed personnel familiar with the required Occupational Safety and Health Administration (OSHA) standards for testing and services. The tests and exams shall be reviewed for the quality and accuracy of examination and testing, and shall include accurate, legible, and complete documentation. The contractor shall be responsible for ensuring that necessary training and instructions are given to all staff providing testing and services. Tests may be requested individually or included as part of customized physical exam requests.

4.12 OVERSEAS TRAVEL EXAMINATIONS AND IMMUNIZATIONS

4.12.1 The Contractor shall have the ability to complete overseas travel examinations based on requirements specified by DEA. The examination components include but not limited to:

• Review of medical history

• Performance of physical examination and review of test results

• CMP (fasting)

• Hemoglobin A1C (MI)

• Blood pressure

• Height / weight

• Hearing History

• Resting EKG (over 50)

• Blood lead and ZPP (firearms instructors)

• CBC

• Routine urinalysis

• Hepatitis B Surface Antigen

• Hepatitis C Antibody

• Rapid Plasma Reagin (RPR)/ Venereal Disease Research Laboratory

(VDRL)

• Human Immunodeficiency Virus (HIV) I/II Antibody

• Purified Protein Derivative (PPD)

• Lipid Panel

4.12.2 Vaccinations may include but are not limited to:

• Yellow Fever

• Oral Polio Vaccine [OPV]

• Inactivated Polio Vaccine [IPV]

• Immune Globulin [IG]

• Typhoid

• Rabies

• Influenza Vaccine

• Meningitis Vaccine

• Japanese Encephalitis

• Tickborne Encephalitis

*If a positive TB test result is indicated, Contractor shall set incumbent as a “further evaluation” is required. The Contractor shall send the incumbent a letter including the test results, and notify DEA COR of the delay. A chest x-ray may be necessary for positive PPD tests.

*The incumbent is responsible for obtaining a chest x-ray, at their own expense, to obtain a medical clearance and provide it to the DEA COR.

4.12.3 Incumbents assigned to work in foreign locations are required to have a current medical clearance and also required to obtain proper medical clearance from the Department of State (DoS) prior to leaving the United States. If necessary, the contractor shall schedule required medical examinations/ immunizations upon notice from the DEA COR, DEA Foreign Medical Program Manager (FMPM) or other Health Unit designee.

4.12.4 Employee medical examinations for an overseas assignment are conducted using the Medical History and Examination for Foreign Service form, DS-1843, and are in addition to the PME (if required). The Department of State Medical Examination consists of Medical History, Clinical Evaluation, and Laboratory testing (Hematology, Chemistry, Serology, Tuberculin Skin Test). Additional testing may include Lipid Profile and electrocardiogram (ECG) if over 50 years of age, and a chest x-ray if clinically indicated.

4.12.5 The Contractor shall work with the incumbent to schedule required examinations/immunizations for the travel location within five (5) calendar days of request, schedule the appointment(s) at a clinic close to the incumbent’s preferred address, and explain the exam process.