RFP 15DDHQ25R00000026 Amend 0002 (SF30).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 1

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO.

Amendment 0002

3. EFFECTIVE DATE:

07/252025

4. REQUISITION/PURCHASE REQ.

NO.

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

DEA HQ

Office of Acquisition

8701 Morrissette Drive, Springfield, VA 22152

(X) 9A. AMENDMENT OF SOLICITATION NO.8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, state and ZIP Code)

Prospective Offeror(s)

CODE FACILITY CODE

15DDHQ25R00000026

9B. DATED (SEE ITEM 11)

07/07/2025

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Y. Davis Contracting Officer

15B. CONTRACTOR/OFFEROR 15C.DATE SIGNED 16B. UNITED STATES OF AMERICA 16C.DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

13.

X

N/A

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of amendment 0002 is to:

1) Provide responses to questions;

2) Provide replacement pages to the Request for Proposal.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

Changes are indicated by a vertical line in the right margin. Replacement pages shall be incorporated.

NO ADDITIONAL QUESTIONS WILL BE ACCEPTED.

SOLICITATION NUMBER: 15DDHQ25Q00000051

QUESTIONS AND ANSWERS

Question Number

RFQ Section RFP PAGE # Question(s)

Answer(s)

1 - -

Is this a brand new contract OR if there is (was) an incumbent performing these services? If not brand new, could you please provide the current / previous contract number?

Answer: Services are currently being performed through an interagency agreement with Federal Occupational Health (FOH)

The solicitation ( ) will (X) will not be amended to reflect this clarification

2 - -

Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

Answer: Services are currently being performed through an interagency agreement with Federal Occupational Health (FOH)

The solicitation ( ) will (X) will not be amended to reflect this clarification

3 - -

Is there an incumbent contractor currently providing these services? Answer: Services are currently being performed through an interagency agreement with Federal Occupational Health (FOH)

The solicitation ( ) will (X) will not be amended to reflect this clarification

4 - -

Is the an existing government entity providing these services? Answer: Services are currently being performed through an interagency agreement with Federal Occupational Health (FOH)

The solicitation ( ) will (X) will not be amended to reflect this clarification

5 - -

Can the government provide a breakdown of volume by DEA Field Office locations that aligns with the quantities outlined in the schedule of supplies and services?

Answer: There are 231 field locations across the country, with New York, Miami, Houston and Los Angeles Divisions with the highest volume of exams.

The solicitation ( ) will ( X) will not be amended to reflect this clarification

6 - -

Will the Government please consider extending the proposal submission deadline to allow sufficient time for Offerors to incorporate responses to clarification questions and finalize technical and business submissions?

Answer: No

The solicitation ( ) will (X ) will not be amended to reflect this clarification

7 - -

What are your current reimbursement rates per fee schedule line item? Answer: This contract is not a DEA vehicle. Reimbursement rates are not available.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

8 - -

What was the annual spend in 2024 for these services? Answer: This contract is not a DEA vehicle. That information is available through the servicing agency.

The solicitation ( ) will ( X) will not be amended to reflect this clarification

9 - -

Is there a not to exceed value associated with this solicitation? Answer: No.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

10 - -

What has been budgeted for this contract? Answer: The Government will not disclose the budget for this requirement.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

11 1.0.4 15

"employee medical clinics located at DEA headquarters in Arlington, VA and the DEA Training Academy in Quantico, VA.”

Is staffing these clinics part of the scope of this RFP? If so, where is that reflected in the pricing or requirements?

Answer: No. The Government has a separate contract vehicle for those services.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

12 10.0.2 33

Will the Government please confirm that a candidate who has an MBA, MS-Business, MPH, MPA, or MHA plus 5 years of management and supervisory experience in similar positions wherein responsibilities entailed managerial/supervisory oversight of the type of work scope described in Section 10.0 is compliant with the minimum qualifications for the Program Manager?

Will the Government confirm that an MBA, MS-Business, MPH, MPA, or MHA is acceptable and compliant with the degree requirements for the Program Manager?

Answer: As stated in Section 10.0.2, the Program Manager minimum qualifications shall possess five years (5) of management and supervisory experience in similar positions and shall possess either a Master of Business Administration (MBA), Master of Science in Business (MS-Business), Master in Public Health (MPH), or Master in Health Administration (MHA), or a Master of Science in Nursing (MS-N) degree from an accredited college or university.

The solicitation (X ) will ( ) will not be amended to reflect this clarification

13 10.0.2

In addition, the Program Manager shall possess either a Master of Business Administration (MBA), Master of Science in Business (MS-Business), Master in Public Health (MPH), or Master in Health Administration (MHA) degree from an accredited college or university.

Will the government accept a Master of Science in Nursing?

Answer: Yes.

The solicitation ( X ) will () will not be amended to reflect this clarification

14 10.1.2 & 10.1.3

What staff of the Contractor would need security clearance if they are only at our facilities? Is it just the program manager?

Answer: The Program Manager requires the security clearance.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

15 12.0.3 36

The Contractor shall maintain suitable, cleared PRN staff to cover both planned and unplanned key personnel absences. In no instance shall a key position be left unfilled due to lack of back-up staffing.

What level of clearance is required for PRN or back-up staff?

Answer: The minimum clearance level is public trust.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

16 12.1 37

Section 12.1 states “The Contractor shall submit to the COR, within seven (7) calendar days after award, the complete list of names of the individuals who are hired under the Key Personnel designation for the required labor category positions.”

However there does not appear to be a list of Key Personnel positions. Will the Government please provide a list of labor categories that are considered key personnel?

Answer: Section 10.0 of the PWS and Section I, DEA-2852.242-76 "Key Personnel" designates Key Personnel.

The solicitation ( ) will (x ) will not be amended to reflect this clarification

17 13 37

The Contractor employees shall be required to sign a Non-Disclosure Form prior to commencing work.

Does this requirement flow down to the subcontractors and the provider network? If not, what is the criteria for who should sign?

Answer: Non-Discosure forms are required for Prime Contractor staff.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

18 14.0 38

Will the Government please confirm if we are required to do background checks on all employees through the DEA or if our own employment background checks are sufficient.

Answer: No. DEA will conduct the security background check for the Program Manager.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

2.0; 2.2.1;

2.2.2; 2.3;

2.4; 3.2.3

Could DEA provide a breakdown of the estimated 300 annual ad hoc/psych exams by type (pre-employment, security clearance, fitness for duty, and partial assessments. This information will help offerors develop the most cost-effective pricing solution.

Answer: There is not a definitive breakdown of ad-hoc/psych exams, however based on past utilization the Government anticipates the majority of the assessments to fall in the pre-employment category.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

2.0; 2.2.1;

2.2.2; 2.3;

2.4; 3.2.3

Could DEA clarify whether psychological exams are for all candidates or only those requiring additional evaluation. This information will help offerors provide the most cost effective and correct pricing solution.

Answer: Psychological exams are only required as medically requested by DEA as medically requested by DEA RMO, CMO, Unit or Section Chief.

The solicitation ( X ) will ( ) will not be amended to reflect this clarification

2.0; 2.2.1;

2.2.2; 2.3;

2.4; 3.2.3

Could DEA confirm that virtual evaluations for psychological/psychiatric evaluations (both testing and interviewing) that adhere to all legal requirements, ethical guidelines, and standards of practice are acceptable?

This information will help us develop the most cost-effective pricing solution.

Answer: Yes. Virtual evaluations are acceptable.

The solicitation (X ) will ( ) will not be amended to reflect this clarification

22 2.1.1 16

Section C 2.1.1 specifies coverage across the United States, Guam, the Virgin Islands, and Puerto Rico. However, Annex A includes only domestic DEA office zip codes within the United States and does not address these additional territories.

Can the government please clarify which specific locations or zip codes in Guam, the Virgin Islands, and Puerto Rico require coverage under this contract?

Answer: The zip codes are 00968 (Puerto Rico), 00918 (Puerto Rico), 00820 (Virgin Islands), 96910 (Guam).

The solicitation (X ) will ( ) will not be amended to reflect this clarification

23 2.1.1 16

Will the Government advise on the volume of needed services in Guam, Virgin Island, and Puerto Rico? Answer: The Volume of service needed for Guam, Virgin Islands, and Puerto Rico is less than 50 exams annually.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

24 2.2.1 16

“DEA utilizes a provider of psychiatric and psychological assessments.”

Can the DEA give more information on this vendor, and how the performance of these assessments will interact with the medical contractor, specifically in reference to section 2.2.2 on page 17 of the RFP, “The contractor shall provide mental health assessments in support of the Drug Enforcement Administration (DEA) Pre-Employment Assessments, Fitness For Duty Examination, and to assess fitness for employees that have had their security clearances suspended.”

Answer: No. The current Interagency Agreement will expire The period of performance for the current vendor will expire prior to the award. date and will not require the offeror to interact with the other vendor.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

25 3.1.3 18

Will the Government confirm if each location has to have all of the positions listed or a combination of these types of positions?

Answer: Each location shall have a physician and a qualified medical professional to conduct ancillary testing (example MD+ one of the following Physician Assistant, Nurse Practitioner, Registered Nurse, Medical Assistant).

The solicitation (X ) will ( ) will not be amended to reflect this clarification

26 3.1.3 18

Will the Government please clarify the requirement as it states, "All exams shall be signed by the examining physician credentialed in Occupational medicine in the state in which they practice." In section 3.1.3 it states, “ The Contractor shall ensure a fully operational organization comprising licensed/credentialed full-time and/or part-time staff, including physicians, nurses, physician assistants, and other relevant qualified personnel, at all examination locations." Does this mean only a physician can sign the exam, or can the Physician Assistant and/or Nurse Practitioner also sign?

Additionally, if a physician is required, does this statement mean the physician must be licensed in every state the exam takes place in?

Answer: A physician (MD/DO) shall conduct the physical exam and sign the exam. Support personnel who conduct ancillary testing (such as an RN who performs vision testing) shall sign the portions of the documentation package that they have completed as indicated on the paperwork.

The solicitation (X ) will ( ) will not be amended to reflect this clarification

27 3.1.4 18

The Contractor shall be able to perform all examination components within one visit at a facility located within 50 miles of a domestic DEA office, by zip code (appendix A). If a medical examination is required outside of this distance, the Contractor shall notify DEA HRU of the delay and be able to procure medical examination services for an applicant or incumbent within 50 miles of their home zip code within 21 calendar days of exam request

If the vendor has a provider within 50 miles of a domestic DEA office and the examinees home zip code, does the examinee have a choice of locations? Is the vendor required to schedule an examinee within 50 miles of their home zip code if requested by the examinee?

Answer: Yes.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

28 3.1.4 18

Section C 3.1.4 references performing examinations within 50 miles of a domestic DEA office, by zip code (Appendix A).

Can the government state whether the intent is for the contractor to maintain pre-existing physical clinic locations within 50 miles of all listed DEA office zip codes at the time of award, or to arrange and procure coverage on demand in response to individual exam requests?

Answer: The contractor shall acquire and maintain pre-existing clinic locations within 50 miles of DEA office zip codes provided in Appendix A within 60 days after award.

The solicitation ( X) will ( ) will not be amended to reflect this clarification

29 3.1.4 18

Given the large number of zip codes included in Appendix A, can the government state its expectations regarding the minimum required coverage percentage or network proximity compliance standard at contract award?

Answer: The Government expects 100% coverage within 60 days of award.

The solicitation ( X) will ( ) will not be amended to reflect this clarification

30 3.1.4 18

Sections C 3.1.4 and C 6.0 both describe requirements for performing examinations within 50 miles of a DEA office or, if unavailable, procuring services near the examinee’s home zip code. Section C 3.1.4 specifies a 21-calendar-day timeframe to secure alternative services, while Section C 6.0 does not mention this timeframe but requires the exam to be performed within one (1) day at the selected facility.

Can the government please clarify whether these represent separate requirements (procurement timeline vs.

performance timeline) and confirm the intended expectations for securing and delivering exams when a local DEA-office-adjacent facility is not available?

Does this language indicate we are only required to have a facility within 50 miles of "one of the zip codes listed" in Annex A or is it expected for the Contractor to have a medical facility within 50 miles of all zip codes listed in Annex A?

Answer: This is not a separate requirement. The contractor shall have a minimum of one facility for every zip code notated in Appendix A.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

31 3.1.4 18

In cases where an X-ray (or something similar) may be required, will the Government confirm it would be acceptable that a contracted 3rd party may be utilized to perform that type of test outside of our regular location, as long as also within the 50-mile radius.

Answer: Yes.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

3.1.6; 4.0;

4.7.3; L.6;

M.2(a);

M.2(d):

Appendix A

18, 20; 24;

156; 169;

173; 44-48

Will the Government please clarify whether nationwide coverage is defined as the ability to provide clinics within a 50-mile radius of each DEA field office listed in Appendix A?

Additionally, will the Government please confirm whether full coverage of all listed zip codes is required for compliance?

Answer: Nationwide coverage is a mimimum of one facility within every zip code listed in Appendix A.

Additionally, 100% coverage is the expectation for compliance.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

33 3.2 5

The psychological portion shall assess cognitive functioning and emotional adjustment by a diagnosis based approach that determines fitness for duty in a law enforcement position and/or fitness to hold a required security clearance. Relevant Agency medical standards and practice guidelines will be provided.

Can the government provide the medical standards and practice guidelines?

Answer: Yes, the Government will provide the medical standards and practice guidelines after award.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

34 3.2.1 19

The psychiatric evaluation shall expose any factors that may be of risk to the welfare of the examinee and address his/her ability to perform duties on which the safety of the individual or others would rely. The contractor shall make an earnest attempt to obtain and review pertinent/related historical records (with consent from the examinee), obtain information from the managing mental health provider as needed, and shall conduct a detailed psychiatric interview to determine the nature, extent and cause of any potential emotional or psychopathic symptoms. Psychiatric and psychological assessment and resources services incorporate both psychological and psychiatric examinations that meet practice and ethical requirements for the assessment of law enforcement personnel.

How will contractors access pertinent/related historical records and information from the managing mental health provider?

Answer: The Government intends to advise the examinee to gather and submit pertinent mental health documents prior to their scheduled appointment. The contractor may request the informtion from the examinee with proper authorization/release.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

35 3.3.3 19

Within 60 calendar days of an option renewal and/or contract award, the contractor shall return all employee related files to the DEA to be retired. The contractor shall also provide a listing of employee files contained in each box. The electronic alphabetical listing shall include Name, SSN, and date of birth of each employee.

Is the requirement to return all employee related files to the DEA in regards to hard copies only, and what volume? If yes, what hard copies does the DEA anticipate the vendor will maintain since electronic files are required per 3.3.2?

Answer: Yes, this is only applicable to exams performed outside of the EHR due to unforseen circumstances.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

36 3.3.4 20

The Contractor shall have operating procedures that allow for secure and effective communication between the examination locations, the Contractor’s staff, and DEA personnel as designated by DEA’s Chief Medical Officer, Health Services Unit Chiefs or Section Chief, by way of the COR.

Does the government have a preferred means of secure communication? Encrypted email? Via EHR portal?

Answer: The preferred method of secure communication will be the Government's EHR once implemented.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

37 4.1.1 20

The Contractor shall have the ability to transmit information (examinations, lab results, assessments, etc.) to DEA using secure send and/or utilization of an Electronic Health Record (EHR) as available by DEA. DEA reserves the right to specify the preferred method of receiving secure information if more than one option is available.

Will the government provide access to their preferred secure send platform or EHR system? If not, should the contractor propose their own system(s) for secure data transmission?

Answer: The Government will provide access to DEA's EHR system once implemented. In the event the system is unavailable, the contractor shall provide a secure send platform.

The solicitation (X ) will ( ) will not be amended to reflect this clarification

38 4.1.1 20

The Contractor shall have the ability to transmit information (examinations, lab results, assessments, etc.) to DEA using secure send and/or utilization of an Electronic Health Record (EHR) as available by DEA. DEA reserves the right to specify the preferred method of receiving secure information if more than one option is available.

Does the the government currently use an electronic health record (EHR) system? If yes, request the identification of the product. If no, does the government have a timeline for implementing an EHR?

Answer: No. The Government is currently developing an EHR, that will be implemented.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

39 4.1.1 20

The Contractor shall have the ability to transmit information (examinations, lab results, assessments, etc.) to DEA using secure send and/or utilization of an Electronic Health Record (EHR) as available by DEA. DEA reserves the right to specify the preferred method of receiving secure information if more than one option is available.

If multiple formats/methods are available, will the government designate a preferred method per task order or applicant case?

Answer: As stated in section 4.1.1, DEA will specify the preferred method of receiving secure information if more than one option is available.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

40 4.1.3 20

Section 4.1.3 of the Performance Work Statement states, "All exams shall be signed by the examining physician credentialed in Occupational medicine in the state in which they practice."

Will the Government please confirm that properly licensed and credentialed Nurse Practitioners (NPs) or Physician Assistants (PAs) with specialized occupational health training and appropriate state credentials may perform and sign off on the exams to satisfy this requirement?

Answer: A physician (MD/DO) shall conduct the physical exam and sign the exam.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

41 4.1.3 20

Section 4.1.3 of the Performance Work Statement states, "All exams shall be signed by the examining physician credentialed in Occupational medicine in the state in which they practice."

Will the Government confirm that properly licensed and credentialed Nurse Practitioners (NPs) or Physician Assistants (PAs) with specialized occupational health training and appropriate state credentials can perform and sign examinations, under physician supervision as permitted by state practice laws?

Answer: A physician (MD/DO) shall conduct the physical exam and sign the exam.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

42 4.1.3 20

All exams shall be signed by the examining physician credentialed in Occupational medicine in the state in which they practice

It is understood that when a physicians assistant (PA) or nurse practitioner (NP) performs an exam that the report will be reviewed and signed by a physician. PWS Section 3.1.3 does not limit the types of physicians to occupational medicine and therefore other specialties can perform the exams. It is our assumption that other physician specialties such as internal medicine, can review and sign exam reports performed by NPs and PAs. Is this assumption correct? If not, please clarify what specialties can do this activity.

Answer: All exams shall be performed and signed by the examining physician.

The solicitation ( X ) will ( ) will not be amended to reflect this clarification

43 4.1.6 21

Facilities shall perform all examination components within one visit.

Can lab draws be performed by a contracted lab partner outside of the one visit?

Answer: Yes, so long as the exam components are completed in one day as identified in Section 6.0.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

44 4.11 26

Incumbents which meet the standard for inclusion in the Hearing Conservation Program (HCP) shall receive an annual audiogram, as requested by DEA HR Division personnel. These incumbents will require specialized testing for functional hearing. All tests shall be performed utilizing accurate, properly calibrated and maintained testing equipment by properly trained and credentialed personnel familiar with the required Occupational Safety and Health Administration (OSHA) standards for testing and services. The tests and exams shall be reviewed for the quality and accuracy of examination and testing, and shall include accurate, legible, and complete documentation. The contractor shall be responsible for ensuring that necessary training and instructions are given to all staff providing testing and services. Tests may be requested individually or included as part of customized physical exam requests.

What credentialing is required?

Answer: The government requires Healthcare personnel to be credentailed by the Council of Accreditation in Occupational Hearing Conservation (CAOHC).

The solicitation ( X ) will ( ) will not be amended to reflect this clarification

45 4.12.1 - 4.12.4

26-27

Sections 4.12.1 through 4.12.6 describe overseas travel examinations and immunizations.

Can the government clarify whether the contractor will be expected to deploy personnel overseas to provide these services, or if the requirements are simply to address pre-international medical evaluations while the incumbent is in the United States?

Answer: There is no requirement for overseas deployment. The listed Appendix A locations are within or territories of the United States.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

46 4.12.5 28

Will the Government confirm these exams are done within the US for the incumbent to travel overseas? By preferred address, would this be where they are currently located in the US?

Answer: Yes. The offeror shall provide required immunizations and exam services to the examinee prior to international travel. The services shall be performed within the indicated radius of the zip codes provided in Appendix A.

47 4.13.1 28

Section 4.13.1 of the PWS states, "Upon graduation from the DEA Training Academy and arrival to the duty station, the Contractor shall offer Hepatitis B immunizations to incumbents if the pre-employment exam shows no immunity." However, Hepatitis B surface antibody testing is not listed as a pre-placement/baseline exam component in Section 4.4 which details the pre-placement/baseline exam requirements.

Can the Government please clarify if Hepatitis B surface antibody testing will be added to the pre-placement/baseline exams to determine immunity status prior to DEA Training Academy graduation?

Answer: This is not required. As stated in section 4.13.1, the Contractor shall offer Hepatitis B Immunizations to incumbents if the pre-employment exam shows no immunity.

The solicitation ( ) will ( X) will not be amended to reflect this clarification

48 4.14 14

Breath alcohol tests are conducted to detect alcohol use (i.e., the consumption of any beverage, mixture, or preparation, including any medication, containing alcohol). The Contractor shall be available 24/7, 365 days a year, to set up testing using evidential breath alcohol (EBT) testing by an appropriate Breath Alcohol Technician as close to the incumbent’s location as possible.

Can the government add a CLIN to cover this service?

Answer: No, this requirement for blood alcohol testing will be removed.

The solicitation ( X ) will ( ) will not be amended to reflect this clarification

49 4.14.4 28

Upon receiving a request for a breath alcohol test, the Contractor shall identify a provider, or send a certified collector on site, to provide breath alcohol testing within 2 hours of the request. The Contractor shall notify the DEA Unit Chief and Drug Test Coordinator of the testing location.

Can the government provide a current or anticipated volume/frequency of breath alcohol testing requests (e.g., annual average)?

Answer: No, this requirement for blood alcohol testing will be removed.

The solicitation ( X ) will ( ) will not be amended to reflect this clarification

50 4.14.4 28

Upon receiving a request for a breath alcohol test, the Contractor shall identify a provider, or send a certified collector on site, to provide breath alcohol testing within 2 hours of the request. The Contractor shall notify the DEA Unit Chief and Drug Test Coordinator of the testing location.

Is the contractor required to meet the 2-hour response time for breath alcohol testing in both CONUS and U.S.

territories (e.g., Guam, Puerto Rico), or do response time expectations differ by location?

Answer: No, this requirement for blood alcohol testing will be removed.

The solicitation ( X ) will ( ) will not be amended to reflect this clarification

51 4.14.4 28

Upon receiving a request for a breath alcohol test, the Contractor shall identify a provider, or send a certified collector on site, to provide breath alcohol testing within 2 hours of the request. The Contractor shall notify the DEA Unit Chief and Drug Test Coordinator of the testing location.

Will the government reimburse any travel costs of on-site breath alcohol testing collectors when local providers are unavailable?

Answer: No, the requirement for blood alcohol testing will be removed.

The solicitation (X ) will ( ) will not be amended to reflect this clarification

52 4.14.4 28

Section 4.14.4 requires that breath alcohol testing be provided within 2 hours of request. Can the government clarify which specific geographic areas or locations will fall under this 2-hour response requirement so the contractor can accurately plan coverage and staffing?

Answer: No, the requirement for blood alcohol testing will be removed.

The solicitation (X ) will ( ) will not be amended to reflect this clarification

53 4.2 21

Section 4.2 includes an Examination Components list that is difficult to read. Can the government please provide a clearer, legible version of this table?

Answer: Yes.

The solicitation (X ) will ( ) will not be amended to reflect this clarification

54 4.2 & J.2 21 & 119

Will the Government please confirm the required timeline and milestones for contractor personnel to complete the security screening process (e.g., SF-85P, fingerprinting)? Specifically, will the Government allow personnel to begin work under a waiver during the Transition-In phase if background investigations have been initiated and scheduled by DCSA, or must all clearances be fully adjudicated prior to contract performance?

Answer: The timeline may vary. The the government will issue a temporary clearance if the circumstances dictate expediting service delivery.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

55 4.3.1 22

Section 4.3.1 states that the government will provide Applicant Medical Examination Forms and documentation detailing the process.

Given that the scope also includes examinations for incumbent employees, can the government clarify whether separate forms and documentation will be provided for incumbent exams, or if the same forms and process will apply to both applicants and incumbents?

Answer: Applicant and incumbent forms will differ depending on the type of exam. DEA will provide the forms for each incumbent and applicant exam.

Yes. DEA will provide the forms.

The solicitation ( ) will ( X) will not be amended to reflect this clarification

56 4.3.2 22

Section 4.3.2 indicates the government will provide the contractor with contact information for applicants requiring preplacement examinations.

Can the government clarify whether similar contact information will also be provided for incumbent employees who require periodic or fit-for-duty examinations under this contract?

Answer: Yes, DEA will provide contact information for incumbents that require periodic or fit-for-duty examinations.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

57 4.3.3 22

The Contractor shall assign a clinic within 50 miles of the closest domestic DEA office, by zip code (Appendix A), or the applicant’s provided home address within three (3) calendar days of exam request from DEA personnel. The Contractor shall ensure that initial exam appointments are available to the applicant within ten (10) calendar days of the exam request. In the event an applicant is located in a rural/hard to fill location (not to exceed 10% of total number of exam requests), the Contractor shall assign a clinic within 50 miles of the closest domestic DEA office or the applicant’s provided home address. If a medical examination is required outside of this distance, the Contractor shall notify DEA COR of the delay and be able to procure medical examination services for an applicant within ten (10) calendar days of notification.

This section states the contractor will assign a clinic within 50 miles of the DEA office OR the applicant's home zip code. Does the contractor have a choice whether to schedule within 50 miles of the closest domestic DEA offfice or the examinees home address? Or, does the contractor only assign a clinic within 50 miles of the applicant's home zip code if a provider is not available near the DEA office?

Answer: The Contractor shall assign a clinic within 50 miles of the applicant’s provided home address or as an alternative, the closest domestic DEA office, by zip code (Appendix A), within three (3) calendar days of exam request from DEA personnel.

The solicitation (X ) will ( ) will not be amended to reflect this clarification

58 4.3.3 22

The Contractor shall assign a clinic within 50 miles of the closest domestic DEA office, by zip code (Appendix A), or the applicant’s provided home address within three (3) calendar days of exam request from DEA personnel. The Contractor shall ensure that initial exam appointments are available to the applicant within ten (10) calendar days of the exam request. In the event an applicant is located in a rural/hard to fill location (not to exceed 10% of total number of exam requests), the Contractor shall assign a clinic within 50 miles of the closest domestic DEA office or the applicant’s provided home address. If a medical examination is required outside of this distance, the Contractor shall notify DEA COR of the delay and be able to procure medical examination services for an applicant within ten (10) calendar days of notification.

If an applicant declines an assigned clinic (e.g., due to scheduling, provider preference), does the 10-day appointment window reset upon reassignment?

Answer: Yes

59 4.3.3 22

The Contractor shall assign a clinic within 50 miles of the closest domestic DEA office, by zip code (Appendix A), or the applicant’s provided home address within three (3) calendar days of exam request from DEA personnel. The Contractor shall ensure that initial exam appointments are available to the applicant within ten (10) calendar days of the exam request. In the event an applicant is located in a rural/hard to fill location (not to exceed 10% of total number of exam requests), the Contractor shall assign a clinic within 50 miles of the closest domestic DEA office or the applicant’s provided home address.

If a medical examination is required outside of this distance, the Contractor shall notify DEA COR of the delay and be able to procure medical examination services for an applicant within ten (10) calendar days of notification.

Are mobile and/or telehealth exam modalities permitted, especially for rural or hard-to-fill locations, or must all exams occur in fixed facilities?

Answer: Mobile and/or telehealth modalities are not permissable.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

60 4.5.4 23

Sections 4.3.6 and 4.5.4 describe different timelines for rescheduling and completing corrections to incomplete exams, with one indicating 7 calendar days and the other 5 business days.

Can the government clarify which timeframe is correct and will govern contractor performance for completing and resubmitting corrected exam documentation?

Answer: The timeframe is five (5) calendar days.

The solicitation (X ) will ( ) will not be amended to reflect this clarification

61 4.6 23

Section 4.2 of the RFP includes a detailed examination requirements table with a broader set of components—including items like the Exercise EKG, Thyroid Panel, PPD test, and various infectious disease screenings which do not appear in the specific lists provided in Sections 4.4 (Pre-Placement) and 4.6 (Periodic).

Can the government identify whether the table in Section 4.2 represents the definitive, full set of required exam capabilities? Or are the lists in Sections 4.4 and 4.6 intended to limit or qualify which components will actually be ordered under this contract? We want to ensure our proposal accurately reflects the required scope.

Answer: Table 4.2 identifies the range of possible testing for applicant and incumbent exams, and full set of requirements for Department of State exams. The standard components of applicant and incumbent exams are listed in Section 4.4 and 4.6.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

62 4.7.3 24

The Contractor shall assign a clinic within 50 miles of the examinee’s DEA office, by zip code (Appendix A), within ten (10) calendar days of exam request from DEA personnel. The Contractor shall ensure that initial exam appointments are available to the examinee within thirty (30) calendar days of the exam request. If a medical examination is required outside of this distance, the Contractor shall notify DEA of the delay and be able to procure medical examination services for the examinee within fifteen (15) calendar days of notification.

Will the government accept telehealth evaluations for psychiatric/psychological assessments if in-person options are unavailable in a timely manner?

Answer: The government will accept virtual evaluations for psychiatric/psychological assessments

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63 4.9.3 26

Due to the nature of some of these specialties, will the Government confirm that it is the expectation that the location could be outside of the 50 miles of the DEA office, frequently.

Answer: No.

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64 7.0 31

The RFP requests delivery of psychological exam reports within 3 days of the evaluation and ad hoc/Fitness for Duty exams within 5 days of the evaluation. The RFP also suggests that these evaluations should include 'pertinent historical records and information from the examinee's mental health provider.'

Will DEA please clarify when the countdown/submission period begins for submitting these reports? For example, is it from the completion of the face-to-face evaluation or from when all supporting documentation (including historical records from mental health providers) has been received and reviewed?

Answer: The completion of assessment initates the submission period.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

65 7.0 31

Section 7 of the PWS states offerors must deliver psychological exam reports within 3 days of the evaluation and ad hoc/Fitness for Duty exams within 5 days of the evaluation. The PWS also suggests that these evaluations should include 'pertinent historical records and information from the examinee's mental health provider.'

Given that offerors may not receive historical information within the required timeframe, will the Government confirm offerors may still submit the reports within the required timeframe if they do not receive the historical records in time?

Answer: Yes.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

66 7.0 31

The Contractor shall prepare and deliver items as shown in the following table defined thereafter. Reports shall be submitted in electronic format to the Contract Officer Representative (COR) by the dates indicated below:

Please specify if timeframe is business or calendar days.

Answer: The timeframe is calendar days.

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67 7.0 31

The Contractor shall prepare and deliver items as shown in the following table defined thereafter. Reports shall be submitted in electronic format to the Contract Officer Representative (COR) by the dates indicated below:

"Examination results are due within 3 days of exam completion. Is there an exemption for certain tests that require a second appointment or take longer to receive the laboratory results? Examples:

Tuberculosis (TB) - examinee must attend a 2nd appointment 2 to 3 days after the first appointment for the TB read Quantiferon Gold - takes approximately 4-5 days to get the results.

Rabies - requires a second appointment 7-14 days after the 1st appointment. "

Answer: Yes, with prior conurrence from the COR in writing.

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68 Appendix A 44

The RFP lists the zip codes where services will be required.

Can the DEA provide approximate volume per location, or any other indication of which zip codes will be higher traffic areas for exams?

Answer: There are 231 field locations across the country, with New York, Miami, Houston and Los Angeles Divisions with the highest volume of exams.

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69 Appendix A 44-48

Could the Government please provide the anticipated volume of exams broken down by state or location? Answer: There are 231 field locations across the country, with New York, Miami, Houston and Los Angeles Divisions with the highest volume of exams.

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70 Appendix A 44-48 For the OCONUS locations listed in the RFP, could the Government please provide the specific city, town or postal code for each location?

Answer: The zip codes are 00968 (PR), 00918 (PR), 00820 (VI), 96910 (Guam).

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71 B 6 & 12

NOTE: As referenced in Section L of the solicitation, the Offeror shall propose a single rate per contract line item number (CLIN). The offeror shall include and provide a breakdown of ALL costs associated with contract performance – labor categories, wages (Base & fully-burdened rates), supply costs, overhead, general and administrative expenses (G&A) and profit for each CLIN (Firm Fixed Price, Time and Material, Labor Hour and Cost type requirements).

Section B states that this is a hybrid Firm Fixed Price (FFP)/Time and Material(R&M)-Labor Hour Indefinite Delivery/Indefinite Quantity (IDIQ) Contract and per the clauses in Section I the procurement is for commercial items. The CLIN X001 is Labor Hour (i.e., Fixed Price Labor Hour), CLINs X0002 through X009 are FFP, and CLINs X010-X012 are T&M with a NTE value. As the contract is a commercial items contracts with a FFP and FPLH unit price schedule based on the type of service; details on the unit prices are not typically provided. That is provision of other than certified cost or pricing data is not requested. This requirement requires notable work by subcontractors, most who are small businesses and providers, which may prevent their participation in the bid.

Request that the breakdown of all costs be removed.

Answer: No.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

72 B 12

NOTE: As referenced in Section L of the solicitation, the Offeror shall propose a single rate per contract line item number (CLIN). The offeror shall include and provide a breakdown of ALL costs associated with contract performance – labor categories, wages (Base & fully-burdened rates), supply costs, overhead, general and administrative expenses (G&A) and profit for each CLIN (Firm Fixed Price, Time and Material, Labor Hour and Cost type requirements).

If this requirement remains, will the the Government accept sealed packages from subcontractor teaming partners?

Answer: Yes.

The solicitation ( ) will (X ) will not be amended to reflect this clarification

H.1;

DEA2852.204-

83 and J.1

61 & 119

Background Investigations

It is our assumption that background investigations are not required for examining providers or their staff. Is this assumption correct? On medical exam contracts, requiring a background investigation is not typically required for providers working at a contractor/private site, and it is not recommended, as it has a significant negative impact on the ability to recruit providers to support a program. It can be a protracted process and the steps (e.g., fingerprinting, paperwork) are an imposition on individual providers who most likely will perform a small number of services on the contract. In our experience, this is not required on federal government contracts for examination services. Current requirements and state/federal requirements and laws (e.g., HIPAA) are robust.

Answer: Yes

The solicitation ( ) will (X ) will not be amended to reflect this clarification

74 I 102

Several sections in the RFP mention the need for public trust positions. However, there doesn’t appear to be a list that specifies which roles or labor categories require it. Will the Government please clarify which labor category or position requires a Public Trust for this contract?

Answer: The Program Manager position requires a Public Trust

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75 I & DOJ-06 65

Will the Government please provide the national security risk acquisition risk assessment questions that were supposed to be attached to the solicitation?

Answer: Section I, Clause DOJ-06 is not checked, therefore is not applicable to this RFP.

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76 I & J 102 & 119

Sections I, clause DOJ-03 (Section 1.2(b) on page 102 and Attachment J.1 DEA-2852.204-83 state for Public Trust positions, personnel can only be US citizens by birth or naturalized, or lawful permanent residents seeking U.S.

citizenship.

Will the Government please confirm the U.S citizenship and residency requirements identified in the RFP are applicable only to positions requiring Public Trust?

Answer: U.S. Citizenship and residency is required for the Program Manager which requires the Public Trust.

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77 L, Factor 1 (e )

Will the Government please confirm that the encryption protocols, sample user access logs, screenshots, etc. are excluded from page count?

Answer: No. The page count shall not exceed 50 pages. Any pages in excess of the page limitation will be disregarded and will not be included in the proposal evaluation.

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L, Factor 1(a)(3);

Factor 1(c );

Factor 1(d).

Etc.

158-159

Factor 1 of Section L requires offerors to provide various supporting documentations for compliance and evaluation such as: HIPAA-compliant documentation, sample logs, screenshots of recordkeeping, QC program, invoices, etc

Will the Government please confirm…