A23 - TASS_Presolicitation QandAs_DEA Draft RFP 15DDHQ24N00000001.pdf
PDF 102 KB Posted
- Attached to
- Total Aviation Support Services (TASS) - DEA
- Solicitation number
- 15DDHQ24R00000041
About this file
This document contains the questions and answers from a pre-solicitation notice for the "Total Aviation Support Services (TASS) - DEA" contract opportunity, RFP 15DDHQ24R00000041, issued by the Department of Justice Drug Enforcement Administration (DEA).
The key details are:
- The document provides responses to 22 questions from industry related to the draft Performance Work Statement (PWS) and proposal instructions in the RFP. Topics include definitions of inspections, contractor responsibilities for mission equipment, transition requirements, government-furnished equipment, pilot equipment, safety certifications, and proposal submission instructions.
- The RFP is for a contract to provide total aviation support services to the DEA, including maintenance, logistics, and other operational support for the DEA's aircraft fleet and associated equipment.
- The solicitation number is 15DDHQ24R00000041, and the contract will be a Cost-Reimbursement with Fixed-Fee type.
- No incumbent contractor information is provided, and there is no indication of any small business or other socioeconomic set-asides.
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Text version
Question Number
Solicitation File Name
Solicitation Section
Solicitation Page
Number(s) Question
(PLACE
AN "X")
Aviation has updated
(PLACE AN
"X") Contracting shall answer
Comments
1 A02 - TASS PWS-
Draft - 06062024.pdf
C.4.10, C.4.16 Can the Government define Major Inspection and Intermediate Inspection?
PWS provides definition in C.4
2 A02 - TASS PWS-
Draft - 06062024.pdf
C.12.2.10.1 32, 33 Discussions at Industry Day suggested that due to the Law Enforcement mission, contractors would not be responsible for maintenance of mission equipment. The PWS states the contractor will be responsible for mission equipment repairs. Could the Government please clarify?
PWS establishes requirement
3 A02 - TASS PWS-
Draft - 06062024.pdf
C.2 Background, C.6.1 Transition, C.11.3.1 / C.11.3.2 Work Sites
1, 20 Will the Government provide the current contractor staffing level of effort at CONUS and OCONUS locations?
No.
4 A02 - TASS PWS-
Draft - 06062024.pdf
C.8.6 Automated Aviation Maintenance
11 Will Maximo for Aviation be provided as GFE? Will the contractor be expected to maintain seat and/or tail license agreements?
C.8.6 Additional description added to identify MfA as
GFE.
5 A02 - TASS PWS-
Draft - 06062024.pdf
C.12.3.0.2.4 Pilot Equipment and
42 What is the contractor required to purchase for initial pilot issuance? What is the annual requirement?
X Exhibit XXVIII created
6 A02 - TASS PWS-
Draft - 06062024.pdf
C.12.1.3 Safety Management System; C.6.1 Transition Phase-In
20, 6 Due to the importance of and timeliness of achieving IS-BOA and Part 145 certification, would the Government consider only bidders that currently hold IS-BAO and Part 145 certifications?
No. DEA Aviation holds a current IS-BAO Stage III certification. C.12.1.3 establishes Contractor requirements to support the DEA IS-BAO certification.
C.6.1 Transition Phase-In, allows 120 days for any Contractor to establish FAA Part 145 Certification.
Q&As ; Pre-Solicitation Notice 15DDHQ24N00000001
7 A02 - TASS PWS-
Draft - 06062024.pdf pages 24-27, C.12.1.3.8.2
Paragraph numbering seems to be out of sequence, going from C.12.1.3.8.2 to C.12.1.3.7.3, and continuing through the end of the section. Will the Government renumber the affected PWS paragraphs to follow the sequence?
X
8 A02 - TASS PWS-
Draft - 06062024.pdf page 29, C.12.1.3.7.2
Paragraph C.12.1.3.7.2 Other Government Agencies (OGA) seems to be out of sequence.
Will the Government renumber the PWS paragraph titled Other Government Agencies
(OGA)?
X
9 A02 - TASS PWS-
Draft - 06062024.pdf page 45, C.12.4.2
C.12.4.2 Inventory Management Support paragraph 6 seems to end in an incomplete sentence. "Special wording for tech and accountable property" Can the Government confirm the sentence is complete or correct the sentence?
X
10 A02 - TASS PWS-
Draft - 06062024.pdf page 53, C.12.4.8
C.12.4.8 Industrial and Environmental Health and Safety (IEH&S) Support has a header, but no text. Please confirm this is correct or provide the text for C.12.4.8.
X
11 A02 - TASS PWS-
Draft - 06062024.pdf page 16-17, C.11.6
Two paragraphs have the same number, C.11.6. Please correct the numbering.
X
12 A02 - TASS PWS-
Draft - 06062024.pdf and Attachment XIX
Multiple It seems the Exhibit XIX Contract - Deliverables Draft and A02 - TASS PWS Draft are not aligned. Please update the documents so they are aligned.
X
13 A06 - Section L and M.pdf And A02 -
TASS PWS-
Draft - 06062024.pdf
Multiple Multiple The cross references between Section L and M vs the PWS are inconsistent, please update with the Final RFP For example: Should the PWS references be C.12.3.0.1 for 4.1 and C.12.3.0.2 for 4.2?; Exhibit 26 (ATR vs Maximo for Aviation modules); Mission Exhibit 19.
X
14 A06 - Section L and M.pdf
L.9
PROPOSAL
INSTRUCTIO
NS b) Technical Proposal Volume I Instructions:
FACTOR 6:
8 The draft RFP states, “The Offeror shall also identify any terminations (whether for convenience or default) of any contracted services within the last 3 years.”
Is this information required for the offeror’s identified three past performance contracts or is it to be provided for any of the Offeror’s contracts regardless of whether it's one of the identified past performance contracts?
X Any “terminations” noted shall be separate from the three (3) past performance references included above and should be detailed in the Offeror’s business proposal (see Business Proposal instructions in RFP.)
15 A06 - Section L and M.pdf
L.9
PROPOSAL
INSTRUCTIO
9 Are terminations to be listed limited to an offeror's entity that is submitting the bid (based on Unique Entity ID (UEI))?
X Yes
16 A06 - Section L and M.pdf
L.9
PROPOSAL
INSTRUCTIO
NS
b) Business Proposal Volume II
8 The numbering for “b) Business Proposal Volume II Instructions” should be corrected to “c) Business Proposal Volume II Instructions”;
b) is already used for Technical Proposal Volume I Instructions on page 6.
X
17 A06 - Section L and M.pdf
L.9
PROPOSAL
INSTRUCTIO
NS
b) Business Proposal V l II
8 The draft RFP states, “f. Representations, Certifications, and Other Statements of Offerors (DUNS # for SAM)” Please replace DUNS with Unique Entity ID (UEI). SAM.gov now uses UEI instead of DUNS number to identify entities.
18 A06 - Section L and M.pdf
L.9
PROPOSAL
INSTRUCTIO
NS
b) Business Proposal Volume II Instructions
2. Cost/Price Proposal
8 The draft RFP states, “The Offeror shall propose a single rate per contract line item number (CLIN).” What is meant by “a single rate”? Is this meant to say, “estimated cost, proposed fixed fee, and total”?
X As referenced in Section L of the solicitation, the Offeror shall propose a single rate per contract line item number (CLIN). This "single rate" per CLIN shall represent the total estimated cost per CLIN.
The offeror shall include a separate breakdown of ALL estimated costs associated with each CLIN in the schedule excluding "Travel Costs" – i.e. wages (Base & fully-burdened rates), supply costs, overhead, general and administrative expenses (G&A) and profit for each CLIN.
19 A06 - Section L and M.pdf
L.9
PROPOSAL
INSTRUCTIO
NS
L.3 Type of contract
2 Does Cost-Reimbursement Fixed Fee equal Cost Plus Fixed Fee?
X
20 A06 - Section L and M.pdf
L.9
PROPOSAL
INSTRUCTIO
NS
b) Business
8 Will the Government be providing a plug number for material? If a plug number is not provided, will the Government provide actual material costs by year from the current contract?
X No, a plug number for matierals will not be provided.
21 A06 - Section L L.9.b) The instructions to offerors for Volume I and Volume II are both identified as L.9.b).
Should Volume II be identified as L.9.c)?
22 A06 - Section L L.9.b) Business Proposal Volume II Instructions
The Offeror shall propose a single rate per contract line item number (CLIN). The offeror shall include ALL costs associated with contract performance – wages (Base & fully-burdened rates), supply costs, overhead, general and administrative expenses (G&A) and profit for each CLIN. Does the Government intend to provide a pricing matrix for offerors to submit pricing by
X No, the Government does not intend to provide a pricing matrix for offerors to submit pricing by CLIN.
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