A23 Attachment 7 Client Authorization Letter JK081420251055.docx
DOCX document 27 KB Posted
- Solicitation number
- HQ003426RE025
- Issued by
-
DOD Washington Headquarters Service
About this file
This is a Client Authorization Letter template for offerors responding to a Request for Proposals (RFP) solicitation numbered HQ003426RE025 issued by the U.S. Department of Defense Washington Headquarters Services (WHS), Acquisition Directorate (AD). The letter is designed to be placed on the offeror's company letterhead and serves as formal notification to past performance references that they will be contacted by the Government to complete a Past Performance Questionnaire (PPQ). The RFP pertains to Facility Environmental Compliance, Planning, and Resiliency Technical Support Services for the Pentagon Reservation and WHS facilities within the National Capital Region, with emphasis on past performance as a source selection evaluation factor.
Offerors must request that their references complete Sections 2, 3, and 4 of the Government's PPQ and submit responses directly to the Government mailbox at whs.pentagon.ad.mbx.fomb@mail.mil by Wednesday, May 20, 2026, at 12:00 PM Eastern Time. References are assured that the Government will maintain confidentiality regarding the identity of sources providing past performance information. Contact information is provided for the Contracting Officer, Myra Freeberg (myra.m.freeberg.civ@mail.mil), and Contract Specialist, Egziakulu 'Egzi' Tamrat (egziakulu.tamrat.civ@mail.mil) for any questions regarding the past performance evaluation process.
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Text version
Client Authorization Letter Solicitation Number HQ003426RE025 Facility Environmental Compliance, Planning, and Resiliency Technical Support
Note: PLACE ON OFFEROR’s COMPANY LETTERHEAD
[DATE]
[NAME AND ADDRESS OF REFERENCE]
Dear [REFERENCE POINT OF CONTACT], We are currently responding to a U.S. Department of Defense (DoD), Washington Headquarters Services (WHS), Acquisition Directorate (AD) Request for Proposals (RFP) for Facility Environmental Compliance, Planning, and Resiliency Technical Support Services within the Pentagon Reservation and WHS facilities within National Capital Region (NCR). WHS AD is placing an increased emphasis on past performance as a source selection evaluation factor.
Your name was given to the Government as a reference of our past performance on the following contracts with your agency/firm:
[INSERT CONTRACT/PROJECT]
Attached is the Government’s Past Performance Questionnaire (PPQ) sheet. Please complete Sections 2, 3, and 4 of the attached questionnaire(s), to aid the Government in its evaluation of our past performance and email directly to the Government’s organizational mailbox at whs.pentagon.ad.mbx.fomb@mail.mil.
You are advised that it is Government policy that the identity of sources providing past performance information will not be released outside the Government.
To complete our proposal submission, we kindly request your completed and returned PPQ sheet by Wednesday, May 20, 2026, 12:00 PM Eastern Time as the Governments evaluation will commence shortly thereafter.
We appreciate your efforts to help the Government fairly evaluate our past performance. Should you have any questions related to this matter, please contact the Contracting Officer, Myra Freeberg at myra.m.freeberg.civ@mail.mil and Contract Specialist, Egziakulu ‘Egzi’ Tamrat at egziakulu.tamrat.civ@mail.mil.
Sincerely, [OFFEROR]
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