A2 SOW Conference Rooms.docx

Statement of Work (SOW) 107th Headquarters, 9910 Blewett Ave, Niagara Falls, NY 14304 Conference Room Audio / Visual Equipment Package

1.1. General:

1.2. Scope: The Contractor will provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Office Furniture Procurement and Installation, as defined in this SOW.

1.3. Background: 107th Headquarters, 9910 Blewett Ave, Niagara Falls, NY 14304, has undergone a building-wide renovation to modernize the space for the New York Air National Guard (NYANG) units that will occupy the building and allow for space to conduct unit administration and meet training requirements. This now requires the procurement of a complete conference room audio / visual equipment package will enable real-time meetings with multiple other offices.

1.3.1. In addition to the Building 901 conference room, the conference room in Building 912 now also requires the replacement of its complete conference room audio / visual equipment package will enable real-time meetings with multiple other offices.

1.4. Building 901 & Building 912 conference room A/V packages delivery, installation, and completely operational shall be completed by 17 July 2026.

1.4.1. Place and Performance of Services: The Contractor will deliver, receive, and install furniture between the hours of 0730-1600 hours on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at 107th Headquarters, 9910 Blewett Ave, Niagara Falls, NY 14304 & at the 107th Operations Group, 9965 Blewett Avenue, Niagara Falls, NY 14304. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.1.1. Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2. Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3. The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only with prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2. Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1.1. New Year’s Day: January 1st

1.4.2.1.2. Martin Luther King, Jr.’s Birthday

1.4.2.1.3. President’s Day

1.4.2.1.4. Memorial Day

1.4.2.1.5. Juneteenth National Independence Day: June 19th

1.4.2.1.6. Independence Day: July 4th

1.4.2.1.7. Labor Day

1.4.2.1.8. Columbus Day

1.4.2.1.9. Veteran’s Day: November 11th

1.4.2.1.10. Thanksgiving Day

1.4.2.1.11. Christmas Day: December 25th

1.5. Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that it’s work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Deliverables Schedule.

1.6. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.7. For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.8. General Contractor OPSEC Requirements. During the course of this contract, in addition to those restrictions, instructions and guidelines delineated in the contract SOW/PWS and/or other references provided, the contractor and ALL subcontractors will adhere to the following minimum requirements in support of Air Force Instruction 10-701 OPERATIONS SECURITY (OPSEC):

1.8.1. Photography and recording is not allowed except for official use and by permit only. Unless otherwise stipulated in the contract, contact the Wing Contracting Officer Representative (COR) for approval.

1.8.2. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official Business, controlled unclassified information may only be transmitted as directed in the SOW/PWS.

1.8.3. The Contractor shall not post to company websites, publications, newsletters or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. Refer to paragraph (d) below. Company press releases related to this contract will be coordinated through the 107th Attack Wing Public Affairs Officer. The 107th Attack Wing Public Affairs Officer will approve all public releases of information on 107th Attack Wing contracts.

1.8.4. Contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including all Social Networking/Media sites) any images, data or information (Critical Information) that reveals sensitive government operations, personnel and equipment, including, but not limited to:

1.8.4.1. Tactics, techniques and procedures; production or work schedules; any visible or concealed modifications, upgrades, additions to the installation, property, weapons or equipment; increases, changes, or decreases in work/deployment frequency; flight departures and arrivals; aircraft movement and maintenance activities; exercises or training events; government personnel and project schedules, logistics or material delivery schedules; specialized equipment orders, deliveries and shipments, etc. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.).

1.8.5. Non-disclosure requirements remain in effect during the duration of this contract and indefinitely thereafter.

1.8.6. Unauthorized disclosures and attempts to solicit this type information by unauthorized third parties or others not affiliated with this contract shall be reported to the 107th Attack Wing OPSEC Signature Manager and/or Wing Security Office, the COR, and your company Facility Security Officer and/or the Air Force Office of Special Investigations.

1.8.7. Government issued CACs, badges, identification and passes shall be removed and/or concealed from plain sight when off station and shall not be left in vehicles or unprotected. Badges and Passes may not be duplicated or copied. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the COR and/or Wing Security Office.

1.8.8. Practice OPSEC and implement countermeasures to protect Critical Information (CI) and other sensitive controlled unclassified information and activities. Protection of CI will include the adherence to and execution of countermeasures which the contractor initiates or as provided by the COR, 107th Attack Wing OPSEC Signature Manager or Installation OPSEC Signature Manager.

1.8.9. The contractor must mark and protect related internal production schedules, deliverables, inventories and shortages and related vulnerabilities as Controlled Unclassified Information in accordance with guidance in DOPSR20-S-2093 Controlled Unclassified Information Markings, 3 September 2020.

1.8.10. All government information must be destroyed at contract termination or returned to the government at the government’s discretion.

1.8.11. Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work.

1.8.11.1. The OPSEC training course (GS130.16- OPSEC Awareness for Military Members, DOD Employees and Contractors) located on the Defense Counterintelligence and Security Agency website: https://www.cdse.edu/Training/eLearning/GS130/

1.8.12. Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.9. Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.10. Special Qualifications: A NYS Certified Electrician will be required to make all electrical connections as a result of this contract. The contractor shall ensure all employees making these connections possess all required licenses for a New York State Certified Electrician. This does not include education or other qualifications for the position in which the contractor employee is performing. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.11. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.12. Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.13. Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.14. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.15. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract, procure commercial sex acts during the period of performance of the contract, or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy and the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR Subpart 22.17.

1.16. Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.1. Definitions and Acronyms:

2.1.1 Contractor: A supplier or Contractor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Government POC: An employee of the U.S. Government identified by the KO to monitor Contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the SOW.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 ANSI American National Standards Institute

2.1.10 AT/OPSEC Antiterrorism/Operational Security

2.1.11 BIFMA Business and Institutional Furniture Manufacturer’s Association

2.1.12 CM Contract Manager

2.1.13 DD254 Department of Defense Contract Security Classification Specification

2.1.14 DFARS Defense Federal Acquisition Regulation Supplement

2.1.18 HSPD Homeland Security Presidential Directive

2.1.33 USD(I) Under Secretary of Defense for Intelligence

3.0. Requirements: 3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S)

4.0. Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The Contractor will instruct employees in utilities conservation practices. The Contractor will operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.1. A site visit is scheduled for 21 April 2026 starting at 9:00am EST beginning in Building 901 with a follow-on site visit scheduled for 10:00am that same day. You must email philip.rott@us.af.mil AND jennifer.dewispelaere.mil with any attendee’s name, company name, date of birth, issuing state of your license, and license number by 4:00pm EST on 17 April 2026 for admittance. All site visit attendees must possess Federallly-recognized Real ID.

5.0. Contractor is responsible for verification of all room dimension measurements.

5.1. Contractor must not provide any devices that possess bluetooth or wireless capabilities (monitors, speakers, microphones, etc.)

5.2. Simple solution for hooking up Government owned laptops, etc. to the contractor-supplied A/V package in both Building 901 and Building 912 such as an HDMI cable is highly recommended and approved.

5.3. Sufficient microphones must be placed in each room to ensure each individual attending a meeting can be heard while speak using a normal conversation voice.

5.4. Sufficient speakers must be placed in each room to ensure each individual attending a meeting can hear without straining.

5.5. Monitor display sizes can be adjusted to align with commercially-available monitor display sizes provided they enable all meeting participants to see presentations without straining / squinting.

5.6. The contractor must provide all needed cabling, ports, connections, etc. to make the A/V package function.

6.0. Applicable Publications: Publications applicable to this SOW are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or http://farsite.hill.af.mil/

http://www.dtic.mil/whs/directives/corres/pub1.html

ANSI/BIFMA

https://www.bifma.org/ https://www.ansi.org/

6.1 Applicable Forms: Forms applicable to the SOW are listed below:

DD 441

Department of Defense Security Agreement

DD 250

Material Inspection and Receiving Report

V. 18OCT2022