A06_Specifications_(Specs)_WA22065-12_NPS_Natchez_MF_Modernization_100__CD_SPECS.pdf

NATCHEZ NATIONAL HISTORICAL PARK

NATCHEZ, MS

MODERNIZE NATCHEZ MAINTENANCE FACILITY

NATC

PMIS Number 323963

PROJECT SPECIFICATIONS

NATIONAL PARK SERVICE (NPS)

DENVER SERVICE CENTER (DSC)

WA22065-12 NPS Natchez

Maintenance Facility

100% Construction Documents

March 14, 2024

Joe Walker, AIA

Table of Contents

00 0110 - 1

SECTION 00 0110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 00 0107 - Seals Page

B. 00 0110 - Table of Contents

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 01 1000 - Summary

B. 01 2000 - Price and Payment Procedures

C. 01 2300 - Alternates

D. 01 2500 - Substitution Procedures

E. 01 3000 - Administrative Requirements

F. 01 3216 - Construction Progress Schedule

G. 01 4000 - Quality Requirements

H. 01 4216 - Definitions

I. 01 5000 - Temporary Facilities and Controls

J. 01 6000 - Product Requirements

K. 01 6116 - Volatile Organic Compound (VOC) Content Restrictions

L. 01 7000 - Execution and Closeout Requirements

M. 01 7419 - Construction Waste Management and Disposal

N. 01 7800 - Closeout Submittals

O. 01 7900 - Demonstration and Training

2.02 DIVISION 02 -- EXISTING CONDITIONS

A. 02 4100 - Demolition

2.03 DIVISION 03 -- CONCRETE

A. 03 3000 - Cast-in-Place Concrete

2.04 DIVISION 04 -- MASONRY

A. 04 2000 - Unit Masonry

2.05 DIVISION 05 – METALS (NOT USED)

2.06 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

A. 06 1000 - Rough Carpentry

B. 06 4100 - Architectural Wood Casework

2.07 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

A. 07 1900 - Water Repellents

B. 07 2100 - Thermal Insulation

C. 07 2119 - Foamed-In-Place Insulation

D. 07 2700 - Air Barriers

E. 07 3113 - Asphalt Shingles

F. 07 6200 - Sheet Metal Flashing and Trim

00 0110 - 2

G. 07 7000 - Fastener Schedule

H. 07 9200 - Joint Sealants

2.08 DIVISION 08 -- OPENINGS

A. 08 1113 - Hollow Metal Doors and Frames

B. 08 1416 - Flush Wood Doors

C. 08 3100 - Access Doors and Panels

D. 08 4313 - Aluminum-Framed Storefronts

E. 08 7100 - Door Hardware

F. 08 8000 - Glazing

2.09 DIVISION 09 -- FINISHES

A. 09 2116 - Gypsum Board Assemblies

B. 09 2216 - Non-Structural Metal Framing

C. 09 3000 - Tiling

D. 09 5100 - Acoustical Ceilings

E. 09 6500 - Resilient Flooring

F. 09 6813 - Tile Carpeting

G. 09 9113 - Exterior Painting

H. 09 9123 - Interior Painting

2.10 DIVISION 10 -- SPECIALTIES

A. 10 1423 - Panel Signage

B. 10 2113.19 - Plastic Toilet Compartments

C. 10 2800 - Toilet, Bath, and Laundry Accessories

D. 10 4400 - Fire Protection Specialties

E. 10 5126 - Plastic Lockers

2.11 DIVISION 11 -- EQUIPMENT (NOT USED)

2.12 DIVISION 12 -- FURNISHINGS

A. 12 3600 - Countertops

00 0110 - 3

2.13 DIVISION 13 -- SPECIAL CONSTRUCTION (NOT USED)

2.14 DIVISION 14 -- CONVEYING EQUIPMENT (NOT USED)

2.15 DIVISION 21 -- FIRE SUPPRESSION (NOT USED)

2.16 DIVISION 22 – PLUMBING

A. 22 05 00 - Common Work Results for Plumbing

B. 22 05 23 - Valves for Plumbing Piping

C. 22 05 29 - Hangers and Supports for Plumbing Piping and Equipment

D. 22 05 48 - Vibration Controls for Plumbing Piping and Equipment

E. 22 05 53 - Identification for Plumbing Piping and Equipment

F. 22 05 93 - Testing, Adjusting, and Balancing for Plumbing

G. 22 07 19 - Plumbing Piping Insulation

H. 22 11 16 - Domestic Water Piping

I. 22 11 19 - Domestic Water Piping Specialties

J. 22 11 23.21 - Inline, Domestic-Water Pumps

K. 22 13 16 - Sanitary Waste and Vent Piping

L. 22 13 19 - Sanitary Waste Piping Specialties

M. 22 13 19.13 - Sanitary Drains

N. 22 14 14 - Storm Drainage Piping

O. 22 14 23 - Storm Drainage Piping Specialties

P. 22 14 29 – Sump Pumps

Q. 22 42 13.13 - Commercial Water Closets

R. 22 42 13.16 - Commercial Urinals

S. 22 42 16.13 - Commercial Lavatories

T. 22 42 16.16 - Commercial Sinks

U. 22 42 23 - Commercial Showers

V. 22 47 16 - Pressure Water Coolers

2.17 DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

A. 23 05 00 - Common Work Results for HVAC

B. 23 05 29 - Hangers and Supports for HVAC Piping and Equipment

C. 23 05 48 - Vibration Controls for HVAC

D. 23 05 53 - Identification for HVAC Piping and Equipment

E. 23 05 93 - Testing, Adjusting, and Balancing for HVAC

F. 23 07 13 - Duct Insulation

G. 23 07 19 - HVAC Piping Insulation

H. 23 11 23 - Facility Natural-Gas Piping

I. 23 23 00 - Refrigerant Piping

J. 23 31 13 - Metal Ducts

K. 23 33 00 - Air Duct Accessories

L. 23 33 46 - Flexible Ducts

M. 23 34 13 - Fans

00 0110 - 4

N. 23 37 13.13 - Air Diffusers

O. 23 37 13.23 - Registers and Grilles

P. 23 37 23 - HVAC Gravity Ventilators

Q. 23 51 23 - Gas Vents

R. 23 81 26 - Split-System Air-Conditioners

S. 23 81 29 - Variable-Refrigerant-Flow HVAC Systems

2.18 DIVISION 25 -- INTEGRATED AUTOMATION (NOT USED)

2.19 DIVISION 26 – ELECTRICAL

A. 26 00 50 - Common Work Results for Electrical

B. 26 05 19 - Low-Voltage Electrical Power Conductors and Cables

C. 26 05 26 - Grounding and Bonding for Electrical Systems

D. 26 05 29 - Hangers and Supports for Electrical Systems

E. 26 05 33 - Raceways and Boxes for Electrical Systems

F. 26 05 44 - Sleeves and Sleeve Seals for Electrical Raceways and Cabling

G. 26 05 53 - Identification for Electrical Systems

H. 26 08 00 - Commissioning of Electrical Systems

I. 26 09 23 - Lighting Control Devices

J. 26 24 16 - Panelboards

K. 26 27 26 - Wiring Devices

L. 26 28 13 – Fuses

M. 26 28 16 - Enclosed Switches and Circuit Breakers

N. 26 29 13 - Enclosed Controllers

O. 26 51 00 - LED Interior Lighting

2.20 DIVISION 27 – COMMUNICATIONS

A. 27 05 28 - Pathways for Communications Systems

B. 27 11 00 - Communications Equipment Room Fittings

C. 27 15 00 - Communications Horizontal Cabling

2.21 DIVISION 28 -- ELECTRONIC SAFETY AND SECURITY

A. 28 05 13 - Conductors and Cables for Electronic Safety and Security

B. 28 46 21 - Fire Alarm System

2.22 DIVISION 31 -- EARTHWORK

A. 31 3116 - Termite Control

2.23 DIVISION 32 -- EXTERIOR IMPROVEMENTS (NOT USED)

2.24 DIVISION 33 -- UTILITIES (NOT USED)

2.25 DIVISION 46 -- WATER AND WASTEWATER EQUIPMENT (NOT USED)

END OF SECTION

100% Construction Documents March 14, 2024 Joe Walker, AIA

Summary 01 1000 - 1

SECTION 01 1000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: WA22065-12 NPS Natchez Maintenance Facility

B. Owner's Name: United States Department of the Interior - National Park Service.

C. Architect's Name: Walker Architects.

D. The Project consists of the alteration of approximately 2,415 SF of existing office and support spaces inside an existing, non-sprinklered one-story masonry building with a 997 SF mechanical mezzanine .

1.02 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a Stipulated Price.

1.03 WORK BY OWNER

A. Items noted NIC (Not in Contract) will be supplied and installed by Owner before Date of Substantial Completion. Some items include:

1. Movable cabinets.

2. Furnishings.

3. Small equipment.

B. Owner will supply and install the following:

1. Items noted OFOI (Owner Furnished Owner Installed) .

2. Furniture .

3. Audio-Visual Equipment and Wiring including: televisions and monitors; and video conferencing equipmet.

a. Pathway, boxes, backing in wall and mounting of TV brackets shall be provided by the Contractor.

4. Security Equipment and Wiring including: security cameras, card readers, door position switches, videophones, and room schedulers.

a. Pathway and boxes shall be provided by the Contractor.

5. Equipment indicated as OFOI in the drawings or equipment schedules

6. Signage, including: room identification signs, wayfinding, vinyl film on interior glass, monument signs, illuminated building sign, and the building plaque.

a. Code required signs shall be provided by the Contractor. Code required signs are noted below:

1) Illuminated exit signs

2) Tactile exit signs

3) Accessible room identification signs

4) Occupant Load signs

5) Premises identification

7. The servers and rack in the Telecom Closet. The Contractor shall provide power to the rack as indicated, including final connection to the power distribution units if any.

C. Owner will supply the following for installation by Contractor:

1. Equipment indicated as OFCI on the drawings or in the equipment schedules .

1.04 OWNER OCCUPANCY

A. Owner intends to occupy the Project upon Substantial Completion.

B. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

C. Schedule the Work to accommodate Owner occupancy.

1.05 CONTRACTOR USE OF SITE AND PREMISES

A. Arrange use of site and premises to allow:

100% Construction Documents March 14, 2024 Joe Walker, AIA

Summary 01 1000 - 2

1. Owner occupancy.

2. Work by Others.

3. Work by Owner.

B. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

C. Utility Outages and Shutdown:

1. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 72 hour notice to Owner and authorities having jurisdiction.

2. Limit shutdown of utility services to two hours at a time, arranged at least 72 hours in advance with Owner .

3. Prevent accidental disruption of utility services to other facilities.

D. Restricted Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

E. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

F. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative

1.06 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

1.07 WORK SEQUENCE

A. Coordinate construction schedule and operations with Owner.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

100% Construction Documents March 14, 2024 Joe Walker, AIA

Price and Payment Procedures 01 2000 - 1

SECTION 01 2000

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Documentation of changes in Contract Sum and Contract Time.

C. Change procedures.

D. Procedures for preparation and submittal of application for final payment.

1.02 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703, edition stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Architect for approval.

C. Forms filled out by hand will not be accepted.

D. Submit Schedule of Values in duplicate within 15 days after date of Owner-Contractor Agreement.

E. Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the specification section. Identify site mobilization.

F. Include separately from each line item, a direct proportional amount of Contractor's overhead and profit.

G. Revise schedule to list approved Change Orders, with each Application For Payment.

1.03 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Use Form AIA G702 and Form AIA G703, edition stipulated in the Agreement.

C. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Architect for approval.

D. Forms filled out by hand will not be accepted.

E. For each item, provide a column for listing each of the following:

1. Item Number.

2. Description of work.

3. Scheduled Values.

4. Previous Applications.

5. Work in Place and Stored Materials under this Application.

6. Authorized Change Orders.

7. Total Completed and Stored to Date of Application.

8. Percentage of Completion.

9. Balance to Finish.

10. Retainage.

F. Execute certification by signature of authorized officer.

G. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

H. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

I. Submit one electronic copy of each Application for Payment.

J. Include the following with the application:

1. Transmittal letter as specified for submittals in Section 01 3000.

100% Construction Documents March 14, 2024 Joe Walker, AIA

Price and Payment Procedures 01 2000 - 2

2. Construction progress schedule, revised and current as specified in Section 01 3000.

3. Current construction photographs specified in Section 01 3000.

4. Partial release of liens from major subcontractors and vendors.

5. Project record documents as specified in Section 01 7800, for review by Owner which will be returned to the Contractor.

6. Affidavits attesting to off-site stored products.

K. When Architect requires substantiating information, submit data justifying dollar amounts in question.

1.04 MODIFICATION PROCEDURES

A. Submit name of the individual authorized to receive change documents and who will be responsible for informing others in Contractor's employ or subcontractors of changes to Contract Documents.

B. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Architect will issue instructions directly to Contractor.

C. For other required changes, Architect will issue a document signed by Owner instructing Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

D. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 5 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Architect.

E. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the

100% Construction Documents March 14, 2024 Joe Walker, AIA

Price and Payment Procedures 01 2000 - 3

Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Architect.

F. For changes for which advance pricing is desired, Architect will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications . Contractor shall prepare and submit a fixed price quotation within 5 days.

G. Contractor may propose a change by submitting a request for change to Architect , describing the proposed change and its full effect on the work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation and a statement describing the effect on work by separate or other contractors . Document any requested substitutions in accordance with Section 01 6000.

H. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

1. For change requested by Architect for work falling under a fixed price contract, the amount will be based on Contractor's price quotation.

2. For change requested by Contractor, the amount will be based on the Contractor's request for a Change Order as approved by Architect.

3. For pre-determined unit prices and quantities, the amount will based on the fixed unit prices.

I. Substantiation of Costs: Provide full information required for evaluation.

1. Provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

2. Support each claim for additional costs with additional information:

a. Origin and date of claim.

b. Dates and times work was performed, and by whom.

c. Time records and wage rates paid.

d. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

3. For Time and Material work, submit itemized account and supporting data after completion of change, within time limits indicated in the Conditions of the Contract.

J. Execution of Change Orders: On Owner's approval of a Work Change Proposal Request, Construction Manager will issue a Change Order for signatures of Owner and Contractor.

K. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

L. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

M. Promptly enter changes in Project Record Documents.

1.05 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive.

Construction Change Directive instructs Contractor to prepare a Change Proposal Request for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

100% Construction Documents March 14, 2024 Joe Walker, AIA

Price and Payment Procedures 01 2000 - 4

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.06 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 01 7000.

PART 2 PRODUCTS - NOT USED

100% Construction Documents March 14, 2024 Joe Walker, AIA

Alternates 01 2300 - 1

SECTION 01 2300

ALTERNATES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Description of Alternates.

B. Procedures for pricing Alternates.

C. Documentation of changes to Contract Price and Contract Time.

1.02 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if the Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract

Sum to incorporate alternates into the Work. No other adjustments are made to the Contract Sum.

1.03 ACCEPTANCE OF ALTERNATES

A. Alternates quoted on Bid Forms will be reviewed and accepted or rejected at Owner's option.

Accepted Alternates will be identified in the Owner-Contractor Agreement.

B. Coordinate related work and modify surrounding work to integrate the Work of each Alternate.

1.04 SCHEDULE OF ALTERNATES

A. Alternate No. 1 - Lead Abatement Suite :

1. Base Bid Item: Provide alternate price, but do not construct Lead Abatement Suite, as shown on sheet A101.1

2. Alternate Item: Construct Lead Abatement Suite as indicated on sheet A101.1, and per change directive to be issued following acceptance of Alternate No. 01 by Owner.

B. Alternate No. 2 - Roof Replacement :

1. Base Bid Item: Make no changes to existing roof shingles, underlayment, decking, edge metal flashings, gutters, downspouts, fascias and metal panel soffits. Provide new pipe penetration boots and exhaust fan curb and flashing as required to meet the plumbing and mechanical design intent.

2. Alternate Item: Provide new asphalt shingle roofing, underlayment, repair desking where needed, new edge metal flashing, gutters, downspouts, fascias and metal panel soffits, as indicated on drawings and in specifications.

PART 2 PRODUCTS - NOT USED

100% Construction Documents March 14, 2024 Joe Walker, AIA

Substitution Procedures 01 2500 - 1

SECTION 01 2500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 RELATED REQUIREMENTS

A. Section 01 2300 - Alternates, for product alternatives affecting this section.

B. Section 01 3000 - Administrative Requirements: Submittal procedures, coordination.

C. Section 01 6000 - Product Requirements: Fundamental product requirements, product options, delivery, storage, and handling.

1.03 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control.

a. Unavailability.

b. Regulatory changes.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

a. Substitution requests offering advantages solely to the Contractor will not be considered.

1.04 REFERENCE STANDARDS

A. CSI/CSC Form 1.5C - Substitution Request (During the Bidding/Negotiating Stage); Current Edition.

B. CSI/CSC Form 13.1A - Substitution Request (After the Bidding/Negotiating Phase); Current Edition.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

6. Agrees to reimburse Owner and Architect for review or redesign services associated with re-approval by authorities.

B. A Substitution Request for specified installer constitutes a representation that the submitter:

1. Has acted in good faith to obtain services of specified installer, but was unable to come to commercial, or other terms.

C. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

1. Note explicitly any non-compliant characteristics.

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Substitution Procedures 01 2500 - 2

D. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. No specific form is required. Contractor's Substitution Request documentation must include the following:

a. Project Information:

1) Official project name and number .

2) Owner's, Architect's, and Contractor's names.

b. Substitution Request Information:

1) Discrete and consecutive Substitution Request number, and descriptive subject/title.

2) Indication of whether the substitution is for cause or convenience.

3) Issue date.

4) Reference to particular Contract Document(s) specification section number, title, and article/paragraph(s).

5) Description of Substitution.

6) Reason why the specified item cannot be provided.

7) Differences between proposed substitution and specified item.

8) Description of how proposed substitution affects other parts of work.

c. Attached Comparative Data: Provide point-by-point, side-by-side comparison addressing essential attributes specified, as appropriate and relevant for the item:

1) Physical characteristics.

2) In-service performance.

3) Expected durability.

4) Visual effect.

5) Warranties.

6) Other salient features and requirements.

7) Include, as appropriate or requested, the following types of documentation:

(a) Product Data:

(b) Samples.

(c) Certificates, test, reports or similar qualification data.

(d) Drawings, when required to show impact on adjacent construction elements.

d. Impact of Substitution:

1) Savings to Owner for accepting substitution.

2) Change to Contract Time due to accepting substitution.

E. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Time Restrictions:

1. Owner will consider requests for substitutions only if submitted at least 10 days prior to the date for receipt of bids.

3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submit request for Substitution for Cause immedately upon discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Architect , in order to stay on approved project schedule.

B. Submit request for Substitution for Convenience immediately upon discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy

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Substitution Procedures 01 2500 - 3 conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Owner's compensation to the Architect for any required redesign, time spent processing and evaluating the request.

C. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3. When acceptance will require revisions to Contract Documents.

3.04 RESOLUTION

A. Architect may request additional information and documentation prior to rendering a decision.

Provide this data in an expeditious manner.

B. Architect will notify Contractor in writing of decision to accept or reject request.

1. Architect's decision following review of proposed substitution will be noted on the submitted form.

3.05 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.06 CLOSEOUT ACTIVITIES

A. See Section 01 7800 - Closeout Submittals, for closeout submittals.

B. Include completed Substitution Request Forms as part of the Project record. Include both approved and rejected Requests.

100% Construction Documents March 14, 2024 Joe Walker, AIA

Administrative Requirements 01 3000 - 1

SECTION 01 3000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Electronic document submittal service.

C. Preconstruction meeting.

D. Progress meetings.

E. Construction progress schedule.

F. Coordination drawings.

G. Submittals for review, information, and project closeout.

H. Number of copies of submittals.

I. Requests for Interpretation (RFI) procedures.

J. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 01 3216 - Construction Progress Schedule: Form, content, and administration of schedules.

B. Section 01 6000 - Product Requirements: General product requirements.

C. Section 01 7000 - Execution and Closeout Requirements: Additional coordination requirements.

D. Section 01 7800 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

1.03 REFERENCE STANDARDS

A. AIA G716 - Request for Information; 2004.

B. AIA G810 - Transmittal Letter; 2001.

C. CSI/CSC Form 12.1A - Submittal Transmittal; Current Edition.

1.04 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 01 7000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Architect:

1. Requests for Interpretation (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

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PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 ELECTRONIC DOCUMENT SUBMITTAL SERVICE

A. All documents transmitted for purposes of administration of the contract are to be in electronic ( PDF, MS Word, or MS Excel ) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

1. Besides submittals for review, information, and closeout, this procedure applies to

Requests for Interpretation (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, Contractor's correction punchlist, and any other document any participant wishes to make part of the project record.

2. Contractor and Architect are required to use this service.

3. It is Contractor's responsibility to submit documents in allowable format.

4. Subcontractors, suppliers, and Architect's consultants will be permitted to use the service at no extra charge.

5. Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps (such as Adobe Acrobat, www.adobe.com, or Bluebeam PDF Revu, www.bluebeam.com), unless such software capability is provided by the service provider.

6. Paper document transmittals will not be reviewed; emailed electronic documents will not be reviewed.

7. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

3.02 PRECONSTRUCTION MEETING

A. Schedule meeting after Notice of Award.

B. Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

C. Agenda:

1. Execution of Owner-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Submission of initial Submittal schedule.

6. Designation of personnel representing the parties to Contract.

7. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

8. Scheduling.

9. Scheduling activities of a Geotechnical Engineer.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.03 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at maximum bi-weekly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

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C. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Contractor's superintendent.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Review of off-site fabrication and delivery schedules.

8. Maintenance of progress schedule.

9. Corrective measures to regain projected schedules.

10. Planned progress during succeeding work period.

11. Coordination of projected progress.

12. Maintenance of quality and work standards.

13. Effect of proposed changes on progress schedule and coordination.

14. Other business relating to work.

E. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.04 CONSTRUCTION PROGRESS SCHEDULE - SEE SECTION 01 3216

A. Within 10 days after date of the Agreement, submit preliminary schedule defining planned operations for the first 60 days of work, with a general outline for remainder of work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete schedule.

E. Submit updated schedule with each Application for Payment.

3.05 COORDINATION DRAWINGS

A. Review drawings prior to submission to Architect.

3.06 REQUESTS FOR INTERPRETATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract

Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

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a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Owner.

3. Prepare using software provided by the Electronic Document Submittal Service.

4. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following::

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 01 6000 - Product Requirements)

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the Conditions of the Contract).

d. Different methods of performing work than those indicated in the Contract Drawings and Specifications (comply with provisions of the Conditions of the Contract).

3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response, with an explanatory notation.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response, with an explanatory notation.

a. The Owner reserves the right to assess the Contractor for the costs (on time-and-materials basis) incurred by the Architect, and any of its consultants, due to processing of such RFIs.

E. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. Owner's, Architect's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date, and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example;

routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

F. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

G. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

5. Identify and include improper or frivolous RFIs.

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H. Review Time: Architect will respond and return RFIs to Contractor within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

I. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Owner.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith.

Identify the amended RFI with an R suffix to the original number.

2. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log, noting the RFI as closed. If additional clarification of the response is deemed necessary, create a new RFI.

a. The practice of holding the initial RFI as "open" after the design team response has been provided is explicitly prohibited.

4. Notify Architect within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

3.07 SUBMITTAL SCHEDULE

A. Submit to Architect for review a schedule for submittals in tabular format.

1. Coordinate with Contractor's construction schedule and schedule of values.

2. Format schedule to allow tracking of status of submittals throughout duration of construction.

3. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

4. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

3.08 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01 7800 - Closeout Submittals.

3.09 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Sustainability design submittals and reports.

3. Certificates.

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4. Test reports.

5. Inspection reports.

6. Manufacturer's instructions.

7. Manufacturer's field reports.

8. Other types indicated.

B. Submit for Architect's knowledge as contract administrator or for Owner.

3.10 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 01 7800 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Owner's benefit during and after project completion.

3.11 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Samples: Submit the number specified in individual specification sections; one of which will be retained by Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.12 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a single transmittal for related items.

2. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

3. Transmit using approved form.

a. Use form generated by Electronic Document Submittal Service software.

4. Sequentially identify each item. For revised submittals use original number and a sequential numerical suffix.

5. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

6. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

a. Submittals from sources other than the Contractor, or without Contractor's stamp will not be acknowledged, reviewed, or returned.

7. Deliver each submittal on date noted in submittal schedule, unless an earlier date has been agreed to by all affected parties, and is of the benefit to the project.

a. Upload submittals in electronic form to Electronic Document Submittal Service website.

b. Deliver physical sample submittals to Architect at business address.

8. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. For each submittal for review, allow 15 days excluding delivery time to and from the

Contractor.

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b. For sequential reviews involving Architect's consultants, Owner, or another affected party, allow an additional 7 days.

9. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

10. Provide space for Contractor and Architect review stamps.

11. When revised for resubmission, identify all changes made since previous submission.

12. Distribute reviewed submittals. Instruct parties to promptly report inability to comply with requirements.

13. Incomplete submittals will not be reviewed, unless they are partial submittals for distinct portion(s) of the work, and have received prior approval for their use.

14. Submittals not requested will be recognized, and will be returned "Not Reviewed", B. Product Data Procedures:

1. Submit only information required by individual specification sections.

2. Collect required information into a single submittal.

3. Submit concurrently with related shop drawing submittal.

4. Do not submit (Material) Safety Data Sheets for materials or products.

5. Submit sustainable design reporting submittals under separate cover.

C. Shop Drawing Procedures:

1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting

Contract Documents and coordinating related work.

2. Do not reproduce Contract Documents to create shop drawings.

3. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

D. Samples Procedures:

1. Transmit related items together as single package.

2. Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

3. Include with transmittal high-resolution image files of samples to facilitate electronic review and approval. Provide separate submittal page for each item image.

3.13 SUBMITTAL REVIEW

A. Submittals for Review: Architect will review each submittal, and approve, or take other appropriate action.

B. Submittals for Information: Architect will…