Atch_7_Local_Information_2.pdf

LOCAL INFORMATION

All commercial delivery vehicles are to enter and exit the South Gate of JBSA-Randolph, TX. Entry and exit times shall be between 0600 and 1800, Monday thru Friday except Federal Holidays. If necessary, use phone at gate for access. All contractors must log in and out with Security Forces.

All other vehicles are to enter and exit the Main Gate of JBSA-Randolph, TX. Entry and exit times shall be between 0700 and 1545, Monday thru Friday except Federal Holidays. All contractors must log in and out with Security Forces at the Visitor and Vehicle Reception Center: Pass & Registration, Bldg #1032 (outside the Main Gate). All contractors must have a point of contact with phone number on base prior to coming to Pass & Registration to receive a Visitor's Pass.

"SPECIAL" NOTE: Published gate operations are subject to change without prior notice during security forces responses to emergencies or other mission priorities.

All product items sold to the Government should be properly marked with manufacturer’s name and part number (Commodities Only).

DOD Policy on Elimination of Use of Class I Ozone-Depleting Substances: No DOD contract awarded on or after June 1, 1993 may include a specification or standard requiring the use of an ozone depleting chemical. The supply or service being procured by this contract has been certified as a non ODC item. If, to your knowledge, the product or service contains or will require the use of ozone depleting chemicals in the performance of this contract, you are required to notify the Contracting Officer immediately.

UJBSA – RANDOLPH REQUIREMENTS

Smoking in AETC Facilities. Contractors are advised that the Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102, Tobacco Use in the Air Force, and its AETC Supplement I, outline the procedures used by the Commander to control smoking in facilities. Contractor employees and visitors are subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas.

Utilities Conservation. The contractor will be required to participate in government energy conservation programs.

For the purpose of this contract, utilities such as water, electricity, etc., will be furnished by the government at no cost to the contractor. Long distance and Defense Switched Network (DSN) telephone services will not be provided.

Availability of Utilities Services. Notwithstanding the provisions of the contract clause FAR 52.236-14, Availability and Use of Utility Services, all reasonable required amounts of water, gas, electricity, etc., essential to contract performance shall be made available, at no cost to the contractor, from existing outlets and supplies. All temporary connections, outlets, and distribution lines as may be required will be installed by the contractor at the contractor’s own expense.

Inspection and Acceptance. U502D Civil Engineer Squadron (CES)U is designated as the office responsible for inspecting the work while the Contracting Officer (CO) is responsible for final acceptance of the work.

Cell Phone Usage. Contractors are advised that cellular telephone usage when approaching and entering any installation entry gate, driving on the installation or exiting JBSA is prohibited. The 502D Security Forces Squadron (SFS) is strictly enforcing those found in violation and are subject to be ticketed.

JBSA Traffic Code. The following Traffic Codes will be enforced and apply to all personnel operating vehicles Joint Base San Antonio (JBSA). They are extracted from Air Force Manual 31-116, Joint Base San Antonio

Supplement; 27 August 2015. For a complete listing of all JBSA Traffic Codes and all other applicable traffic policies and procedures, please contact the Contracting Office for a copy of Air Force Manual 31-116 entitled Air

Force Motor Vehicle Traffic Supervision.

Quiet Hours. The quiet hours on JBSA housing and dormitory areas are between 2200-0600 daily.

Quiet Zones. All motor vehicles, including automobiles, trucks, motorcycles, and off-road vehicles (ORV) are prohibited from being operated in the on base residential areas, in such a manner as to create a disturbance of the peace. Accelerating a vehicle in such a manner as to cause a loud or unusual noise, or exhibition of speed, is prohibited. Offensive music or similar offensive audio (cursing, racial, or sexual slurs) noise emanating from a vehicle at any distance is prohibited. The vehicle operator will be identified and AF Form 3545 will be accomplished and, if necessary, the vehicle operator will be apprehended.

Civilian traffic offenders will be issued the DD Form 1805*, except when the offender is operating a GOV.

Issuance of DD 1805, United Sated District Court Violation Notice.

Hours of Work. The normal duty hours of work on JBSA are from 07:30 a.m. to 17:30 p.m., Monday thru Friday excluding holidays. The lunch period for the contractor requiring escorts is from 11:30 a.m. to 12:30 p.m. Access to work sites may be restricted to these hours and days. For work during other than normal duty hours, the contractor shall submit in writing for the Contracting Officer’s approval , a notice of any period of scheduled work at times other than normal duty hours for work specified above. This notice shall be submitted no less than three (3) workdays prior to each period of work scheduled at times other than normal duty hours of work including Federal Holidays.

Fire Safety Guidance. The contractor will be required to comply with the Fire Prevention Program regulations/guidance of the military installation to be serviced under this contract. The name(s) of the installation(s), the applicable regulation/title, and the point(s) of contact where the regulations/guidance may be reviewed are listed below:

Name of Installation: Joint Base San Antonio, Texas Title: Fire Safety Guidance, 502 CES/CEF Date: 08 Aug 2014 POC: Michael A. Guzman, Assistance Fire Chief of Fire Prevention Division; (210) 671-2921; OR

JBSA – Ft Sam Houston Fire Prevention; (210) 221-2727 JBSA – Lackland Fire Prevention; (210) 671-2921 JBSA – Randolph Fire Prevention; (210) 652-6915

Technical Representatives. 502D CES/CEPMD is designated as the technical representative to ensure project progression, workmanship, and inspection of materials for work being performed under this contract. This clause in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms and conditions of the contract.

Recording and Preserving Historical and Archeological Finds. All items having any apparent historical and archeological interests which are discovered in the course of any construction activities shall be carefully preserved.

The contractor shall leave the archeological find undisturbed and shall immediately report the find to the Contracting Officer.

Field Changes. The contractor and the government may agree to perform a no cost field change. Field changes are made when the change appears to be mutually beneficial to all parties and would not require changing the negotiated items. All field changes must be approved by the Contracting Officer prior to execution.

502D CES/CEV HAZMART. The awardee will be required to register prior to performance with the 502 CES/CEA HAZMART. The contractor shall obtain the contractor authorization worksheet from 502 CES HAZMART. (210-671-0333 Bldg. 5595) This is to be accomplished immediately after receipt of award or Notice of Award. The contractor shall provide an inventory and MSDS of all HAZMAT to be used or stored on JBSA prior to beginning performance. The contractor shall submit a monthly usage report for all HAZMAT consumed during the preceding month to 502 CES/CEA HAZMART by the fifth work day of the subsequent month.

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UADMINISTRATIVE AUTHORITY

The resultant contract will be administered by the 502D Contracting Squadron. The address, telephone number and fax number of the Contracting Officer are as follows:

JON SANDERS (Contracting Officer)

502 CONS/JBKCA

395 B Street, Suite 2, Bldg. 224 Joint Base San Antonio - Randolph, TX 78150-4525 Phone: 210-652-9103 jon.sanders.2@us.af.mil

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the CO. In the event the contractor effects any such changes at the direction of any person other than the CO, the change will be considered made without authority and no adjustment will be made in the contract price to cover increase in costs incurred as a result thereof.

Contractual problems, of any nature, which might occur during the life of the contract, must be handled in conformance with very specific public laws and regulations (i.e., Federal Acquisition Regulation), and must be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems. Therefore, the contractor is hereby directed to bring all such contractual problems to the immediate attention of the CO. Any request for contract changes/modification shall be submitted to the CO.

The contractor and the Government may agree to perform a no-cost field change. Field changes are made when the change appears to be mutually beneficial to all parties and would not require changing the negotiated line items. An example of a field change is: rerouting planned location of a sidewalk to avoid a tree (when quantities are not changed). All field changes must be approved by the CO prior to execution. All correspondence concerning this contract, such as requests for information (RFI), explanation of terms, and contract interpretation, shall be submitted to the CO.

UWORKING HOURS

Work during Federal Holidays, weekends and/or after normal business hours are not permitted under this contract.

Contractor may submit a waiver request to the Contracting Officer. The waiver request shall be submitted in writing at minimum 7-calendar days in advance of the proposed work. Contractor shall ensure that all work conducted during a Federal Holiday, weekend and/or after hour is still open/exposed such that government can inspect the work. Approval of the waiver will only be provided, if the work is deemed necessary or found to be in the best interest of the government. Contractor shall proceed to schedule work during these periods only after receiving written approval of the waiver from the Contracting Officer. Normal business hours are considered to be from 0730- 1630 hours. Weekends are considered to be every Saturday and Sunday. The following holidays are observed by the Federal Government:

New Year's Day January 1 Martin Luther King, Jr.'s Birthday 3d Monday in January Washington's Birthday 3d Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2d Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

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