9-JH27-112 Project Clarifications.docx

This is a project clarifications document issued by the State of Utah Division of Wildlife Resources for contract JH27-112, a hand thinning and piling services project at Soapstone Meadows. The project encompasses approximately 115 acres requiring cut and pile services, with a mandatory site visit scheduled for September 22, 2026, at 10:00 AM at the Soapstone Area Parking Grounds (FR 142, Kamas, UT 84036). The project performance timeline is 60 calendar days from the official Notice-to-Proceed, with a final invoice deadline of December 6, 2026. This invitation for bid (IFB) is limited to prequalified contractors only, and it is anticipated that a single contract award will be made to the lowest cost responsive and responsible vendor. Vendors must guarantee their pricing through project completion.

The clarifications document specifies detailed technical requirements for tree thinning and piling operations. Tree thinning tasks require cutting all standing dead trees, including dead aspen trees, with stumps flush cut to less than 6 inches above ground; living aspen trees are to remain uncut except for dead aspens and root suckers. Hand piles must meet minimum dimensions of 8 feet by 8 feet by 8 feet, or alternatively 5 feet by 5 feet by 5 feet when insufficient material is available, with the smaller piles requiring additional pine needles and small branches in the center. Piles may be constructed in clearings containing aspen, but aspen root suckers cannot be present within or within 2 feet of any pile; however, root suckers may be cut flush with the ground to clear areas for new pile construction.