4-Attachment B Scope of Work - ADA Compliant.pdf

ATTACHMENT B: SCOPE OF WORK

Bid #JH27-112

Prequalification Required: Yes — Use Prequalification List

(Open Competition Solicitation: No)

PRE-QUALIFICATION NOTICE

Pursuant to the Utah Procurement Code, participation in this solicitation is limited to pre-qualified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered.

• PROJECT: Soapstone Meadows Encroachment - Hand Thin (Cut and Pile)

• LOCATION: USFS Land East of Kamas, UT (Summit and Wasatch Counties)

Introduction

The Soapstone Meadows Encroachment project area consists of wetland habitat along approximately 3.5 kilometers of the Provo River and its tributaries, Soapstone Creek and Rock Creek. The area also contains four known Columbia Spotted Frog breeding sites. The project's goal is to address conifer encroachment impacting the availability of wetland habitat. Up to 115 acres will be treated.

SECTION I - PROJECT REQUIREMENTS

Site Specifics

• Location and Description: The work under this contract is located in the Wasatch National Forest area of Summit and Wasatch Counties, approximately 18 kilometers east of Kamas, Utah. Elevations range from 2,300 meters to 2,400 meters within the project site. Slopes range from flat to 50%, with the majority of the project area being less than 5% slope. The treatment site consists of 6 individual units. The treatment boundaries will not be flagged and must be located by GPS. The work location is shown on the general location and site maps.

• Acreage: 115 acres

• Access to the Site: Access to the project site is provided by a combination of paved highways, county dirt-surface roads, and hiking trails. It will be the contractor's responsibility to transport all equipment to the work site.

Specific Tasks

1. Tree Thinning

• Cut ALL standing dead trees, any trees with significant damage, and conifer trees under 12 inches DBH (Diameter at Breast Height).

• All cut trees shall be completely severed below the lowest live limb.

• Stumps will be flush cut with the ground (less than 6 inches above ground).

• Thin the conifer trees to create equal to or greater than 20-foot spacing from bole to bole. The contractor shall favor large-diameter trees over small-diameter trees when selecting leave trees.

• Conifer leave trees over 12 inches DBH shall be limbed no less than 6 feet above ground.

• Slash will be limbed and, if necessary, scattered so that average slash height does not exceed 12 inches above the ground across the unit(s).

• Slash shall not be piled or placed on logs, stumps, in roadways, or in streams.

• Cut branches shall not exceed 48 inches in length.

• Any aspen trees will be left uncut.

2. Piling

• Minimum dimensions (Length x Width x Height) for hand piles are 8 x 8 x 8 feet.

• Maximum hand pile size shall be 12 x 12 x 12 feet.

• Piles WILL NOT CONTAIN ANY LARGE DIAMETER (over 10 inches)

BRANCHES, LIMBS, OR BOLES.

• The near edge of piles should be at least 12 feet from the edge of any other pile.

• All existing deadfall under 10 inches in diameter should also be added to the piles.

• Natural openings shall be used before clearing a pile site.

• Piles shall not be closer than 15 feet from leave trees, 30 feet from fence lines, or

15 feet from streams and unit boundaries.

3. Other Requirements

The following areas shall be kept completely free from treatment slash and/or tree boles created by this project:

• Perennial streams for a distance of 15 feet.

• Culverts for a distance of 15 feet.

• Improvements such as established trails, telephone poles, power lines, stock driveways, fences, established land corners, etc., for a distance of 15 feet.

Work Limits

Only areas shown on the Project Map will be treated. The project areas are identified with a GPS unit. It will be the contractor's responsibility to provide a GPS unit or mobile device capable of loading project areas from a computer or PDF map.

Government staff will identify unit boundaries for the work executed under the contract.

The Contractor shall, immediately upon entering the project area, begin work, locate control points and section corners, and take action to prevent their destruction.

Government Furnished Property

No Government property shall be furnished on this project.

Equipment and Workmanship

All equipment and/or materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and workmanlike manner. The State may require, in writing, that the contractor remove from the work any employee deemed by the State to be incompetent, careless, or otherwise objectionable.

Surface Disturbance: Public or private access roads damaged by the Contractor shall be restored at the Contractor's expense to the same condition they were in at the commencement of work. Equipment and vehicles must not be operated or driven outside of the boundaries except on identified roads or trails. All-terrain vehicles may be used within project areas as long as vehicle use does not create a visible trail. All created visible trails and/or ruts will be reclaimed at the expense of the contractor.

Contract Time

• Performance Window: October 1st – November 30th

• Project Performance Time: 60 calendar days from the official Notice-to-

Proceed (NTP).

• Extended Performance Window: N/A (Final invoice must be received by

December 6th, 2026).

SECTION II - BID REQUIREMENTS AND INFORMATION

Site Visit

A MANDATORY SITE VISIT will be held on September 22nd at 10:00 AM. We will be hiking between 1-2 miles. Make sure you have hiking shoes. Attendees will meet at the Soapstone Area Parking Grounds (FR 142, Kamas, UT 84036). (Use this link for the Mandatory Site Visit Meeting Place: https://maps.app.goo.gl/YD5KDDKMJS2x8bFk7)

A sign-in sheet will be provided for all attendees to sign in with company name, contact person, phone number, and email. Per Utah Procurement Rule R33-6-103 (Pre-Bid Conferences and Site Visits), mandatory site visits must be attended in person by an authorized representative of the person or vendor submitting a bid.

The meeting will begin promptly at 10:00 AM. Any prospective bidders who arrive after the stated time will not be allowed to submit a bid. Failure to attend the site visit shall result in the disqualification of any bidder who does not have an authorized representative present for the entire duration. This includes taking calls or texts during the site visit (phones may be used to take photos). All discussions not related to the site visit must be conducted afterward.

An attendance log, minutes of the site visit, and copies of any distributed documents will be published as an addendum to the solicitation. Any verbal modifications made to solicitation documents during the site visit shall be reduced to writing and published as an addendum.

It is strongly recommended that each potential bidder inspect the site and satisfy themselves regarding all general and local conditions that may affect performance costs. Failure to inspect the site shall not constitute grounds for a claim after contract award.

Maps / Files

• Project Managers: Please send the PDF version with GEO tags (compatible with AVENZA) to your finance personnel along with your Scope of Work.

• File Authority: Under no circumstances shall shapefile or KML files be considered part of the contractual document; they are provided for informational purposes only. PDF files provided in this bid document and the actual physical site location shall govern any contractual interpretation or dispute.

Questions

Only site-specific questions may be asked during the site visit. Questions related to solicitation, specifications, or bidding procedures MUST be submitted in writing on the Q&A board within the solicitation. Questions asked at the site visit and their answers will be recorded and posted to the solicitation Q&A board.

Bidding

This contract will be bid on a per-acre price. The per-acre price will be extended based on the total number of acres to show a total project price. The total price shall include all labor, equipment, materials, mobilization, and operating costs. There will be no fuel surcharges or price adjustments negotiated.

References

Bidding is limited to pre-qualified contractors. Reference information does not need to be submitted with the bid.

Equipment Requirements

(If not using the Rangeland Pre-Qualification List)

Bidders must provide the make, model, and horsepower rating (specify flywheel, PTO, or wheel HP) of tractors and/or other equipment with their bid submittal. This information will be used to determine if equipment meets project requirements.

Contract Award

Contract award will be made to the lowest responsive and responsible bidder who meets experience and equipment requirements.

Use of Subcontractors

The Project Manager must approve the use of all subcontractors in writing prior to performance. Any company or individual who submitted a bid on this project, was offered the project as low bidder and declined, or defaulted on the project after award is ineligible to serve as a subcontractor or employee on this contract.

SECTION III - ADDITIONAL REQUIREMENTS

Environmental Considerations

• Cleanup: Project sites shall be cleaned up, and all refuse removed by the Contractor in accordance with State, Federal, and local laws at the Contractor's expense. Access roads damaged by the Contractor shall be restored to pre-work conditions.

• Vehicles: Use of 2-wheel and 4-wheel vehicles is prohibited off-road within project areas.

• Hazardous Materials:

1. Use of hazardous materials or petroleum products requires compliance with all State and Federal regulations, including having Safety Data Sheets (SDS) on hand and using required Personal Protective Equipment

(PPE).

2. On-site disposal of hazardous materials or waste (including hydrocarbons) is prohibited and will subject the contractor to reclamation and soil disposal costs.

3. Incidental (de minimis) leaks from fittings, gaskets, or hoses are considered normal operational losses. Continual leaks will be noted on inspection reports and require immediate maintenance.

4. Draining engines or hydraulic systems on-site is permitted only if fluids are fully captured, containerized, and removed from public lands for proper disposal.

Public Access

Access into and through the project site shall remain open to the public at all times.

Roadways must be kept free of contractor vehicles, tools, and debris.

Security of Equipment and Property

The Contractor may leave equipment at the work site at their own risk. The Contractor is solely responsible for equipment protection against loss, theft, or damage.

Crew Supervision

1. The contractor shall designate one English-literate supervisor who will remain on site during operating hours. Supervisors must be identified during the pre-work conference. Designation changes must be submitted in writing at least 24 hours in advance.

2. The supervisor must actively direct the crew by inspecting work, correcting improper methods, and providing instruction.

3. Emergency transportation must be provided by the Contractor on site at all times.

Work Camps

Work camps may be established only in locations authorized in advance by the Project Manager and Government staff. Camps must be maintained in an orderly, sanitary manner. All refuse must be removed prior to final payment.

Work Hours

Work hours are limited to between one-half hour before sunrise and one-half hour after sunset. Work in darkness is allowed only if equipment is equipped with sufficient exterior lighting and approved in writing by the Project Manager. Weekend or holiday work requires mutual agreement between Contractor and Project Manager.

Work Schedule

The work schedule shall be submitted during the pre-work conference.

Delays

The contractor is expected to complete all performance in a timely manner regardless of other workloads. Delays may be excusable if caused by acts beyond control without fault or negligence (e.g., acts of God, sovereign State acts, fires, floods, epidemics, quarantine, strikes, freight embargoes, or unusually severe weather).

"Unusually severe weather" refers to conditions outside normal seasonal patterns (e.g., a severe storm significantly worse than the seasonal baseline). Standard seasonal fall/winter snow or wind storms do not constitute unusually severe weather.

Project Meetings

Pre-Work Conference

• Location: Project site or as determined by the Project Manager.

• Notification: Held prior to start of work; contractor will be notified of date and time.

• Attendance: Contractor, subcontractors, and key coordination personnel must attend.

• Presentation: Contractor must explain planned procedures and submit the work schedule.

Progress Meetings

• Location: Project site or as determined by the Project Manager.

• Notification: May be called by either Project Manager or Contractor with required attendance specified.

Fire Danger Season

If work continues during declared fire danger periods, the Contractor must comply with all state fire prevention laws and special directions issued by the Project Manager.

Preservation of Historical and Archeological Data

If potential scientific, pre-historical, historical, or archeological data is discovered, the Contractor must immediately notify the Project Manager and pause operations at that location. Contract time and pricing may be adjusted if delays or scope changes are ordered. This clause must be included in all subcontracts involving terrain work.

Protection of Cultural Resources

Protected historic or prehistoric sites (under the Antiquities Act, NHPA, and ARPA) will be identified on the ground by the Government. The Government reserves the right to modify or cancel the contract to protect cultural resources.

If an unidentified site is encountered, operations near the site must halt immediately and be reported. The Contractor shall bear evaluation and restoration costs if damage occurs due to contractor operations.

Notice to Proceed

Receipt of the contract or purchase order by email constitutes a Notice to Proceed (NTP) unless notified otherwise. Delayed NTPs may be issued for adverse environmental conditions.

Contract Performance

Work must begin within 7 calendar days of the NTP effective date and proceed without delay. Extended performance windows are intended only for contractors managing multiple state contracts simultaneously and require written pre-approval. Once on site, work must be completed within the 60-day performance window.

Inspection

• Surveillance Plan: Government staff will periodically inspect completed acres and provide quality guidance during operations. The Contractor maintains responsibility for quality control.

• Final Inspection: Contractor must provide at least 3 working days' notice prior to completion so a final inspection can be scheduled.

• Deficiencies: Contractor must correct identified deficiencies prior to re-inspection.

Acceptance

If quality falls below contract specifications, written notice will be provided. Continued non-compliance may result in a Suspension of Work order (contract time continues to run) or required rework of unsatisfactory acres.

Payment

One lump-sum payment will be issued following successful final inspection. Partial payments are generally not considered and require written pre-approval prior to invoice submission.

Winter Stoppage

The contract may be halted at any time due to frozen ground or winter conditions. The State may pay for completed work and cancel the remainder or issue a resumption order in the spring.

Change Orders

Minor Change Order

A written modification adjusting acreage or parcel configuration by up to 10% of the original project area. Unit prices remain unchanged, and work areas added/exchanged will share similar characteristics and access.

Major Change Order

Negotiated amendments for changes exceeding Minor Change Order criteria (e.g., acreage reductions >10% or drastic terrain changes). May allow per-acre unit price adjustments or mobilization cost coverage, subject to Division of Purchasing approval.

Change Order Limitations

Total payments under Change Orders cannot exceed the liability cap:

Per-Acre Bid Price × (10% of Untreated Acreage) = Maximum Cap

• Example 1: $50 per acre bid price × (10% of 500 acres untreated) =

$2,500 Maximum

• Example 2: $250 per acre bid price × (10% of 1,250 acres untreated) =

$31,250 Maximum

Change orders cannot exceed the total approved contract price.