9.0 - Attachment H (Project Manual and Specifications 03-22-2024).pdf

KITCHEN AND BATHROOM CABINETS AND

COUNTERTOPS

9.0 – ATTACHMENT H: PROJECT MANUAL

MARCH 22, 2024

LOCATED AT:

ADDRESSES VARY

SEE LIST INSIDE

BILLINGS, MT

PREPARED FOR:

HOMEFRONT

2415 1ST AVENUE N.

BILLINGS, MT 59101

PREPARED BY:

HIGH PLAINS ARCHITECTS, P.C.

2720 MINNESOTA AVENUE

BILLINGS, MT 59101

This page intentionally left blank

22211.04

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Project Directory 000103 - 1

SECTION 000103

PROJECT DIRECTORY

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Identification of project team members and their contact information.

1.02 OWNER:

A. Name: HomeFront

1. Address Line 1: 2415 1st Avenue North .

2. City: Billings .

3. State: MT .

4. Zip Code: 59101 .

5. Telephone: 406-237-1902 .

6. Fax: 406-245-0387 .

B. Primary Contact: All correspondence from the Contractor to the Architect will be through this party , unless alternate arrangements are mutually agreed upon at preconstruction meeting.

1. Title: Director of Procurement & Construction .

2. Name: Brian Starr .

3. Email: brians@homefrontpartners.org .

1.03 CONSULTANTS:

A. Architect: Design Professional of Record. All correspondence from the Contractor regarding construction documents authored by Architect's consultants will be through this party, unless alternate arrangements are mutually agreed upon at preconstruction meeting.

1. Company Name: High Plains Architects, P.C..

a. Address Line 1: 2720 Minnesota Avenue .

b. City: Billings .

c. State: MT .

d. Zip Code: 59101 .

e. Telephone: 406-896-0250 .

2. Primary Contact:

a. Title: Project Designer .

b. Name: John Sanford .

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

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Table of Contents 000110 - 1

SECTION 000110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 000103 - Project Directory

B. 000110 - Table of Contents

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 011000 - Summary

B. 012300 - Alternates

C. 012500 - Substitution Procedures

D. 012600 - Contract Modification Procedures

E. 013113 - Project Coordination

F. 013119 - Project Meetings

G. 013300 - Submittal Procedures

H. 015000 - Temporary Facilities

I. 016000 - Product Requirements

J. 017000 - Execution and Closeout Requirements

K. 017419 - Construction Waste Management and Disposal

L. 017800 - Warranties & Bonds

2.02 DIVISION 02 -- EXISTING CONDITIONS (NOT USED)

2.03 DIVISION 03 -- CONCRETE (NOT USED)

2.04 DIVISION 04 -- MASONRY (NOT USED)

2.05 DIVISION 05 -- METALS (NOT USED)

2.06 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES (NOT USED)

2.07 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

A. 079200 - Joint Sealants

2.08 DIVISION 08 -- OPENINGS (NOT USED)

2.09 DIVISION 09 -- FINISHES (NOT USED)

2.10 DIVISION 10 -- SPECIALTIES (NOT USED)

2.11 DIVISION 11 -- EQUIPMENT (NOT USED)

2.12 DIVISION 12 -- FURNISHINGS

A. 123530 - Residential Casework

B. 123600 - Countertops

2.13 DIVISION 13 -- SPECIAL CONSTRUCTION (NOT USED)

2.14 DIVISION 14 -- CONVEYING EQUIPMENT (NOT USED)

2.15 DIVISION 21 -- FIRE SUPPRESSION (NOT USED)

2.16 DIVISION 22 -- PLUMBING

A. 224000 - Plumbing Fixtures

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Table of Contents 000110 - 2

2.17 DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC) (NOT

USED)

2.18 DIVISION 25 -- INTEGRATED AUTOMATION (NOT USED)

2.19 DIVISION 26 -- ELECTRICAL (NOT USED)

2.20 DIVISION 27 -- COMMUNICATIONS (NOT USED)

2.21 DIVISION 28 -- ELECTRONIC SAFETY AND SECURITY (NOT USED)

2.22 DIVISION 31 -- EARTHWORK (NOT USED)

2.23 DIVISION 32 -- EXTERIOR IMPROVEMENTS (NOT USED)

2.24 DIVISION 33 -- UTILITIES (NOT USED)

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Summary of Work 011000 - 1

SECTION 011000

SUMMARY OF WORK

PART 1 GENERAL

1.01 PROJECT DESCRIPTION:

A. The Project consists of the selective demolition and replacement of kitchen cabinets, countertops, kitchen sinks and faucets, bathroom vanities including lavatory basins and fuacets, and toilet accessories. The Project is located in Billings, MT and includes 92 different apartment units across 21 buildings in three different developments. A schedule of unit addresses is at the end of this seciton and as shown on Contract Documents prepared by High Plains Architects, P.C., dated 3/22/2024.

1.02 APPLICABLE CODES AND REGULATIONS:

A. The following list of codes applies to the construction of this project:

1. International Building Code, 2021 Edition.

2. International Existing Building Code, 2021 Edition.

3. Uniform Plumbing Code, 2021 Edition.

4. International Mechanical Code, 2021 Edition.

5. National Electrical Code, 2020 Edition.

6. Americans with Disabilities Act (ADA), Current Edition.

1.03 SUMMARY OF WORK:

A. The Work consists of interior kitchen and bathroom cabinetry remodels for several affordable housing apartment units across Billings, MT. This work includes the removal of existing and installation of new custom-grade cabinetry and countertops, new plumbing fixtures including stainless steel sinks, kitchen faucets and bathroom lavatories. The Work includes selective demolition, joint sealant, cabinetry and countertops, and plumbing fixtures.

1.04 USE OF PREMISES:

A. General: Limit use of the premises to construction activities in areas indicated; allow for Owner occupancy and use by tenants. The building will maintain residential operations during construction and the Contractor is expected to coordinate its work schedule with the Owner and it's tentants.

1. Confine operations to areas within Contract limits indicated. Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

2. Keep driveways and entrances serving the premises clear and available to the Owner and the Owner's tenants at all times Do not use these areas for parking or storage of materials, unless otherwise directly coordinated with the Owner.

Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

1.05 USE OF THE EXISTING BUILDING:

A. Maintain the existing building in a weathertight condition throughout the construction period. Repair damage caused by construction operations. Take all precautions necessary to protect the building during the construction period.

1.06 OWNER OCCUPANCY:

A. The Owner reserves the right to occupy and to place and install equipment in completed areas of the building, prior to Substantial Completion provided that such occupancy does not interfere with completion of the Work. Such placing of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. A Certificate of Substantial Completion will be executed for each specific portion of the Work to be occupied prior to Owner occupancy.

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Summary of Work 011000 - 2

1.07 FURNITURE, FIXTURES & EQUIPMENT:

A. The Owner will furnish and install residential appliances as indicated on the Drawings and in the Specifications. The Work includes providing support systems to receive Owner's furnishings and fixtures.

1. The Owner will arrange and pay for delivery of Owner-furnished items in accordance with the Contractor's Construction Schedule, and will inspect deliveries for damage.

2. If Owner-furnished items are damaged, defective or missing, the Owner will arrange for replacement. The Owner will also arrange for manufacturer's field services, and the delivery of manufacturer's warranties and bonds to the Contractor.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

PART 4 SCHEDULE OF PROPERTIES

4.01 SOUTH PARK APARTMENTS (CF 22-06-02)

A. 1007 South 29th Street, Billings, MT 59101 (6 apartments)

B. 1015 South 29th Street, Billings, MT 59101 (6 apartments)

C. 229 South 30th Street, Billings, MT 59101 (2 apartments)

D. 3007 9th Ave. South, Billings, MT 59101 (10 apartments)

E. 410 South 30th Street, Billings, MT 59101 (6 apartments)

F. 925 South 31st Street, Billings, MT 59101 (6 apartments)

4.02 EAGLE'S NEST APARTMENTS (CF 23-03-01)

A. 1472 WESTCHESTER SQ. W., Billings, MT 59105

B. 1474 WESTCHESTER SQ. W., Billings, MT 59105

C. 1484 WESTCHESTER SQ. W., Billings, MT 59105

D. 1486 WESTCHESTER SQ. W., Billings, MT 59105

E. 1526 WESTCHESTER SQ. W., Billings, MT 59105

F. 1528 WESTCHESTER SQ. W., Billings, MT 59105

G. 1530 WESTCHESTER SQ. W., Billings, MT 59105

H. 1532 WESTCHESTER SQ. W., Billings, MT 59105

I. 1536 WESTCHESTER SQ. W., Billings, MT 59105

J. 1538 WESTCHESTER SQ. W., Billings, MT 59105

K. 1540 WESTCHESTER SQ. W., Billings, MT 59105

L. 1542 WESTCHESTER SQ. W., Billings, MT 59105

M. 220 WESTCHESTER SQ. S., Billings, MT 59105

N. 222 WESTCHESTER SQ. S., Billings, MT 59105

O. 224 WESTCHESTER SQ. S., Billings, MT 59105

P. 226 WESTCHESTER SQ. S., Billings, MT 59105

Q. 268 WESTCHESTER SQ. S., Billings, MT 59105

R. 270 WESTCHESTER SQ. S., Billings, MT 59105

S. 272 WESTCHESTER SQ. S., Billings, MT 59105

T. 274 WESTCHESTER SQ. S., Billings, MT 59105

U. 314 WESTCHESTER SQ. S., Billings, MT 59105

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Summary of Work 011000 - 3

V. 316 WESTCHESTER SQ. S., Billings, MT 59105

W. 318 WESTCHESTER SQ. S., Billings, MT 59105

X. 320 WESTCHESTER SQ. S., Billings, MT 59105

Y. 322 WESTCHESTER SQ. S., Billings, MT 59105

Z. 324 WESTCHESTER SQ. S., Billings, MT 59105

AA. 326 WESTCHESTER SQ. S., Billings, MT 59105

BB. 328 WESTCHESTER SQ. S., Billings, MT 59105

CC. 332 WESTCHESTER SQ. S., Billings, MT 59105

DD. 334 WESTCHESTER SQ. S. Billings, MT 59105

EE. 336 WESTCHESTER SQ. S., Billings, MT 59105

FF. 338 WESTCHESTER SQ. S., Billings, MT 59105

GG. 362 ARISTOCRAT DR., Billings, MT 59105

HH. 364 ARISTOCRAT DR., Billings, MT 59105

II. 366 ARISTOCRAT DR., Billings, MT 59105

JJ. 368 ARISTOCRAT DR., Billings, MT 59105

4.03 ST. JOHNS APARTMENTS (CF 23-04-01)

A. 1024 ST.JOHNS Apt. 1, Billings, MT 59102

B. 1024 ST.JOHNS Apt. 2, , Billings, MT 59102

C. 1024 ST.JOHNS Apt. 3, Billings, MT 59102

D. 1024 ST.JOHNS Apt. 4, Billings, MT 59102

E. 1026 ST.JOHNS Apt. 1, Billings, MT 59102

F. 1026 ST.JOHNS Apt. 2, Billings, MT 59102

G. 1026 ST.JOHNS Apt. 3, Billings, MT 59102

H. 1026 ST.JOHNS Apt. 4, Billings, MT 59102

I. 1028 ST.JOHNS Apt. 1, Billings, MT 59102

J. 1028 ST.JOHNS Apt. 2, Billings, MT 59102

K. 1028 ST.JOHNS Apt. 3, Billings, MT 59102

L. 1028 ST.JOHNS Apt. 4, Billings, MT 59102

M. 1029 ST.JOHNS Apt. 1, Billings, MT 59102

N. 1029 ST.JOHNS Apt. 2, Billings, MT 59102

O. 1029 ST.JOHNS Apt. 3, Billings, MT 59102

P. 1029 ST.JOHNS Apt. 4, Billings, MT 59102

Q. 1030 ST JOHNS Apt. 1, Billings, MT 59102

R. 1030 ST.JOHNS Apt. 2, Billings, MT 59102

S. 1030 ST.JOHNS Apt. 3, Billings, MT 59102

T. 1030 ST.JOHNS Apt. 4, Billings, MT 59102

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Alternates 012300 - 1

SECTION 012300

ALTERNATES

PART 1 GENERAL

1.1 SUMMARY:

A. This Section specifies administrative and procedural requirements for Alternates.

1.2 DEFINITION:

A. An Alternate is an amount proposed by Bidders and stated on the Bid Form for certain construction activities defined in the Bidding Requirements that may be added to or deducted from Base Bid amount if the Owner decides to accept a corresponding change in either the amount of construction to be completed, or in the products, materials, equipment, systems or installation methods described in Contract Documents.

1.3 COORDINATION:

A. Coordinate related Work and modify or adjust adjacent Work as necessary to ensure that Work affected by each accepted Alternate is complete and fully integrated into the project.

1.4 NOTIFICATION:

A. Immediately following the award of the Contract, prepare and distribute to each party involved, notification of the status of each Alternate. Indicate whether Alternates have been accepted, rejected or deferred for consideration at a later date. Include a complete description of negotiated modifications to Alternates.

1.5 SCHEDULE:

A. A "Schedule of Alternates" is included at the end of this Section. Specification Sections referenced in the Schedule contain requirements for materials and methods necessary to achieve the Work described under each Alternate.

B. Include as part of each Alternate, miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation whether or not mentioned as part of the Alternate.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

PART 4 - SCHEDULES

4.1 SCHEDULE OF ALTERNATES

A. Add Alternate No. 1: Substitute the specified high-pressure decorative laminate countertops with quartz-composite countertops in all units' kitchens and bathrooms.

See Section 12 36 00 Countertops for product specifications.

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Substitution Procedures 012500 - 1

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements for handling requests for substitutions made after award of the Contract.

1.2 RELATED REQUIREMENTS

A. The Contractor's Construction Schedule and Schedule of Submittals are included under

Division 1 section "Submittals."

B. Procedural requirements governing the Contractor's selection of products and product options are included under Division 1 section "Product Requirements" C. Definitions used in this Section are not intended to change or modify the meaning of other terms used in the Contract Documents.

1.3 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies and equipment.

B. Substitutions: Requests for changes in products, materials, equipment, and methods of construction required by Contract Documents proposed by the Contractor after award of the Contract are considered requests for "Substitutions."

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's Control.

a. Unavailability

b. Regulatory Changes

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project:

a. Substitution requests offering advantages solely to the Contractor will not be considered.

C. The following are not considered substitutions:

1. Substitutions requested by Bidders during the bidding period, and accepted prior to award of Contract, are considered as included in the Contract Documents.

2. Revisions to Contract Documents requested by the Owner or Architect.

3. Specified options of products and construction methods included in Contract

Documents.

4. The Contractor's determination of and compliance with governing regulations and orders issued by governing authorities.

1.4 ADMINISTRATIVE REQUIREMENTS

A. Requests for substitution will be considered if received within 60 days after commencement of the Work. Requests received more than 60 days after commencement of the Work may be considered or rejected at the discretion of the Architect.

B. By making requests for substitutions, the Contractor:

1. Represents that the Contractor has personally investigated the proposed substitute product and determined that it is equal or superior in all respects to that specified;

2. Represents that the Contractor will provide the same warranty for the substitution that the Contractor would for that specified;

3. Certifies that the cost data presented is complete and includes all related costs under this contract except the Architect's redesign costs, and waives all claims for additional costs related to the substitution which subsequently became apparent;

and

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Substitution Procedures 012500 - 2

4. Will coordinate the installation of the accepted substitute, making such changes as may be required for the work to be complete in all respects.

C. Submit each request for substitution on the "Substitution Request" form included at the end of this Section, and in accordance with the procedures specified herein.

1. Identify the product, or the fabrication or installation method to be replaced in each request. Include related Specification Section and Drawing numbers.

Provide complete documentation showing compliance with the requirements for substitutions, and the following information, as appropriate:

a. Product Data, including Drawings and descriptions of products, fabrication and installation procedures.

b. Samples, where applicable or requested.

c. A detailed comparison of significant qualities of the proposed substitution with those of the Work specified. Significant qualities may include elements such as size, weight, durability, performance and visual effect.

d. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Owner and separate Contractors, that will become necessary to accommodate the proposed substitution. The Contractor shall be responsible for all coordination of the work necessary as a result of the Architect's acceptance of a proposed substitution.

e. A statement indicating the substitution's effect on the Contractor's Construction Schedule compared to the schedule without approval of the substitution. Indicate the effect of the proposed substitution on overall Contract Time.

f. Cost information, including a proposal of the net change, if any in the Contract Sum.

g. Certification by the Contractor that the substitution proposed is equal to or better in every significant respect to that required by the Contract Documents, and that it will perform adequately in the application indicated. Include the Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of the failure of the substitution to perform adequately.

2. Architect's Action:

a. Within one week of receipt of the request for substitution, the Architect will request additional information or documentation necessary for evaluation of the request.

b. Within two weeks of receipt of the request, or one week of receipt of the additional information or documentation, which ever is later, the Architect will notify the Contractor of acceptance or rejection of the proposed substitution.

c. If a decision on use of a proposed substitute cannot be made or obtained within the time allocated, use the product specified by name. Acceptance will be in the form of a Bulletin as described in Division 1 section "Contract Modification Procedures".

1.5 CONDITIONS

A. The Contractor's substitution request will be received and considered by the Architect when one or more of the following conditions are satisfied, as determined by the Architect; otherwise requests will be returned without action except to record noncompliance with these requirements.

1. Extensive revisions to Contract Documents are not required.

2. Proposed changes are in keeping with the general intent of Contract Documents.

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Substitution Procedures 012500 - 3

3. The request is timely, fully documented, and properly submitted.

4. The request is directly related to an "or equivalent" clause or similar language in the Contract Documents.

5. The specified product or method of construction cannot be provided within the

Contract Time. The request will not be considered if the product or method cannot be provided as a result of failure to pursue the Work promptly or coordinate activities properly.

6. The specified product or method of construction cannot receive necessary approval by a governing authority, and the requested substitution can be approved.

7. A substantial advantage is offered the Owner, in terms of cost, time, energy conservation or other considerations of merit, after deducting offsetting responsibilities the Owner may be required to bear. Additional responsibilities for the Owner may include additional compensation to the Architect for redesign and evaluation services, increased cost of other construction by the Owner or separate Contractors, and similar considerations.

8. The specified product or method of construction cannot be provided in a manner that is compatible with other materials, and where the Contractor certifies that the substitution will overcome the incompatibility.

9. The specified product or method of construction cannot be coordinated with other materials, and where the Contractor certifies that the proposed substitution can be coordinated.

10. The specified product or method of construction cannot provide a warranty required by the Contract Documents and where the Contractor certifies that the proposed substitution provide the required warranty.

11. Where a proposed substitution involves more than one prime Contractor, each Contractor shall cooperate with the other Contractors involved to coordinate the Work, provide uniformity and consistency, and to assure compatibility of products.

B. The Contractor's submittal and Architect's acceptance of Shop Drawings, Product Data or Samples that relate to construction activities not complying with the Contract Documents does not constitute an acceptable or valid request for substitution, nor does it constitute approval.

1.6 SUBSTITUTION REQUEST FORM

A. A blank reproducible copy of HPA form CA-11 "Substitution Request Form" follows this section.

PART 2 PRODUCTS - NOT USED

SUBSTITUTION REQUEST FORM

(406) 896-0250 | 2720 Minnesota Ave Billings, MT 59101 | highplainsarchitects.com Page 1 of 1

PROJECT NAME:

HomeFront Cabinetry DATE:

PROJECT NO.:

Refer to Project Manual, Division 1, Section 01 25 00 " Substitution Procedures", for information concerning the use of this form.

ORIGINAL ITEM:

Specified Item(s): Section Number: Paragraph(s):

Sheet Number(s): Detail Number(s):

PROPOSED SUBSTITUTE

1. Why is substitution being proposed?

2. Will substitution affect dimensions indicated on drawings?

3. Will substitution affect wiring, piping, ductwork, etc. indicated on the drawings?

4. What effect will substitution have on other trades?

5. Differences between proposed substitute and specified item?

6. Manufacturer's guarantees of the specified items and proposed items are:

Same Different (Explain):

7. If the substitution request is accepted, it will result in:

No cost impact. No impact on construction schedule.

A credit of $_______________ Construction schedule shortened by________________

8. Product Data attached? Yes No

9. Sample included herewith? Yes No

By signature below, the undersigned agrees to pay all costs, including architectural, engineering, and detailing costs associated with the incorporation of the product. The undersigned states that the function, appearance, and quality are equivalent to or better than specified.

SUBSTITUTE PRODUCT SUBMITTED BY:

GENERAL CONTRACTOR'S REVIEW COMMENTS:

Firm:

Recommended

Address:

Recommended As Noted Below

Not Recommended

Signature:

Signature:

Date: Date:

Remarks:

Remarks:

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Contract Modification Procedures

012600 - 1

SECTION 012600

CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL

1.01 RELATED REQUIREMENTS

A. Division 1 Section "Submittals" for requirements for the Contractor's Construction Schedule.

B. Division 1 Section "Substitution Procedures" for administrative procedures for handling requests for substitutions made after award of the Contract.

C. Division 1 Section "Closeout Requirements" for procedures for maintaining Bulletins and Sketches as part of the Record Set.

1.02 DEFINITIONS

A. Bulletin:

1. A Bulletin is a written directive prepared by the Architect, issued to the Contractor, to modify the Construction Documents for one of the following reasons:

a. Document Clarification(s).

b. Field Condition(s).

c. Proposed Change(s) to the Work.

d. Owner-Authorized Change(s) to the Work.

2. All Bulletins will be dated and numbered in order. The Bulletins will describe proposed change(s) in the Work and will carry appropriate instructions to the Contractor. If the Architect prepares a Sketch, a Bulletin will be issued with the Sketch indicating the Sketch number and generally describing the content of the Sketch.

B. Change Order:

1. A Change Order is a written instrument prepared by the Architect and signed by the Owner, Contractor & Architect stating their agreement upon all of the following:

a. A change in the work;

b. The amount of the adjustment in the Contract Sum, if any; and

c. The extent of the adjustment in the Contract Time, if any.

2. Methods used in determining adjustments to the Contract Sum may include those specified herein. All Change Orders will be dated and numbered in sequence.

The Change Order will refer to the Bulletin or Bulletins involved and will include Contractors and Subcontractors full back-up data.

1.03 CHANGES TO THE WORK

A. Changes to the work may be accomplished after execution of the Contract and without invalidating the contract by the following means: 1) by Bulletin alone, if the changes are minor and do not result in an adjustment to Project Sum or Time or 2) by Change Order. All changes to the work are subject the limitations stated in the General and Supplementary Conditions, in this section and elsewhere in the Contract Documents.

B. Changes in the work shall be performed under applicable provisions of the Contract Documents, and the Contractor shall proceed promptly, unless otherwise provided in the Change Order or Bulletin.

1.04 SUBMITTALS

A. Make submittals directly to the Architect.

B. Submit the number of copies called for under the various items listed in this Section.

1.05 QUALITY ASSURANCE

A. Include within the Contractor's quality assurance program such measures as are needed to assure familiarity of the Contractor's staff and employees with these procedures for processing Change Order and Bulletin data.

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Contract Modification Procedures

012600 - 2

1.06 RECORDS

A. The Architect will maintain separate "Logs" of Bulletins and Change Orders, accurately reflecting current status of all pertinent data. Any sketches or revised drawings issued by the Architect will be tracked, with their corresponding Bulletin(s), in the Bulletin Log.

B. The Architect will make copies of the Logs available to the Owner and Contractor at project progress meetings in order to keep both parties informed as to the status of all Bulletins and Change Orders.

1.07 BULLETINS

A. Preparing Bulletins:

1. Proposed Changes:

a. Should the Owner, Contractor or Architect propose making a change in the Work or a change in the Contract Time of Completion, the Architect will issue a Bulletin to the Contractor with the following instructions:

1) This Bulletin describes a Proposed Change to the Work which may affect the Contract Sum or Contract Time. The Contractor is requested to respond to the Bulletin in writing to the Architect within 10 working days from the above date. This Bulletin is neither an authorization nor a directive to change the work.

b. The Contractor shall make prompt written reply to the Architect in response to the Bulletin per the requirements specified herein, within the number of days specified in the Bulletin.

c. The Architect shall promptly advise the Contractor as to whether the cost or credit for the change in Contract Sum or Time, has been agreed to by the Owner. The Architect will issue a "Change Order" to the Contractor in accordance with the requirements specified herein.

d. The Contractor shall proceed with the change in the Work.

2. Owner-Authorized Changes

a. Should the Owner direct a change in the work or time of completion, prior to the determination by the Contractor as to the effect of such change on the Contract Sum or Time, the Architect will issue a Bulletin with the following instructions:

1) This Bulletin describes an Owner-Authorized Change to the Work which may affect the Contract Sum or Contract Time. The Contractor is requested to respond to the Bulletin in writing to the Architect within 10 working days from the above date. This Bulletin is an authorization and a directive to change the work.

b. The Contractor shall proceed with the changes described in the Bulletin. In addition, the Contractor shall make prompt written reply to the Architect in response to the Bulletin per the requirements specified herein, within the number of days specified in the bulletin.

c. When cost or credit for the change in Contract Sum or Time, has been agreed upon by the Owner and Contractor, the Architect will issue a "Change Order" to the Contractor in accordance with the requirements specified herein.

3. Minor Changes to the Work

a. Should the Architect direct a minor change in the work due to Document

Clarification(s), Field Condition(s), or acceptance of a Product Substitution, the Architect will issue a Bulletin to the Contractor. A Bulletin issued for any of these purposes assumes that there is no effect on Contract Sum or Time resulting from the Bulletin. As an example, the Bulletin for a Document Clarification, will carry the following instructions:

1) This Bulletin describes a Document Clarification which may affect the

Contract Sum or Contract Time. The Contractor is requested to respond to this Bulletin in writing to the Architect within 10 working days from the above date. This Bulletin is an authorization and a directive to change

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Contract Modification Procedures

012600 - 3 the Work.

b. If there is no effect on the Contract Sum or Time, the Contractor shall proceed with the changes described in the Bulletin. A change order will not be issued.

c. If, in the Contractor's opinion, the changes described in the Bulletin do affect the Contract Sum or Time, the Contractor shall promptly notify the Architect, and shall not proceed with the changes. The Owner and Architect will assess the Contractor's claim and promptly render a decision. Upon agreement by the Owner and Architect that there is reasonable cause for adjustment to the Contract Sum or Time, the Architect will issue a Change Order in accordance with the requirements specified herein.

B. Processing Bulletins:

1. The Contractor shall make written reply to the Architect in response to each

Bulletin. The written reply should:

a. State proposed change in the Contract Sum, if any.

b. State proposed change in the Contract Time of Completion, if any.

c. Clearly describe other changes in the Work required by the proposed change, or desirable therewith, if any.

d. Include full backup data such as Contractor's and Subcontractor's letters of proposal stating labor and material costs and similar information.

2. The Contractor shall make the written reply within the number or days specified in the Bulletin.

3. The Contractor shall alert pertinent personnel and Subcontractors as to the impending change and, to the maximum extent possible, avoid such work as would increase the Owner's cost for making the change, advising the Owner and Architect in writing when such avoidance no longer is possible or convenient.

1.08 CHANGE ORDERS

A. Preparing Change Orders:

1. The Contractor shall furnish to the Architect four (4) complete sets of backup data or a single PDF digital file for each Change Order.

2. The Architect shall prepare the Change Order cover sheet which will provide an itemized summary of the adjustment(s) to Contract Sum or Time, list the Bulletin number(s) involved and be accompanied by the full back-up data submitted by the Contractor.

3. The Architect will issue four (4) copies of each Change Order, signed by the Architect, to the Contractor.

4. The Contractor shall promptly sign all four (4) copies and return all four (4) to the Architect.

5. The Architect will then forward all four (4) copies to the Owner who will promptly sign all four copies, will retain two (2) copies and forward one (1) copy each to the Contractor and Architect.

6. If the Contractor finds an error or disagrees with the Change Order as prepared, the Contractor shall promptly return the four (4) copies of the Change Order, unsigned by him, to the Architect with a letter signed by the Contractor identifying the error or stating the reason or reasons for the Contractor's disagreement. The Contractor shall send a copy of the letter to the Owner.

B. Methods for Determining Adjustments to the Contract Sum:

1. If the Bulletin involves adjustment to the Contract Sum, the adjustment shall be based on one of the following methods:

a. Mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation;

b. Unit prices stated in the Contract Documents or subsequently agreed upon;

c. Cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or percentage fee; or the adjustment may be determined by the Architect on the basis of reasonable expenditures and

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Contract Modification Procedures

012600 - 4 savings of those performing the Work attributable to the change, including, in case of an increase in the Contract Sum, a reasonable allowance for overhead and profit. In such case, the Contractor shall keep and present, an itemized accounting together with appropriate supporting data. Costs shall be limited to the following:

1) Costs of labor, including social security, old age and unemployment insurance, fringe benefits required by agreement or custom, and workers' or workmen's compensation insurance;

2) Costs of materials, supplies and equipment, including cost of transportation, whether incorporated or consumed;

3) Rental costs of machinery and equipment, exclusive of hand tools, whether rented from the Contractor or others;

4) Costs of premiums for all bonds and insurance, permit fees, and sales, use or similar taxes related to the Work; and

5) Additional costs of supervision and field office personnel directly attributable to the change.

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Project Coordination 013113 - 1

SECTION 013113

PROJECT COORDINATION

PART 1 GENERAL

1.01 SUMMARY

A. This Section specifies administrative and supervisory requirements recessary for Project coordination including, but not necessarily limited to:

1. Coordination

2. Administrative and supervisory personnel

3. General installation provisions

4. Cleaning and protection

1.02 RELATED SECTIONS

A. Progress meetings, coordination meetings and pre-installation conferences are included in Division 01 section "Project Meetings."

B. Requirements for the Contractor's Construction Schedule are included in Division 01 section "Submittal Procedures."

C. Division 01 section "Performance Requirements."

1.03 COORDINATION, GENERAL

A. Coordinate construction activities included under various Sections of these Specifications to assure efficient and orderly installation of each part of the Work.

Coordinate construction operations included under different Sections of the Specifications that are dependent upon each other for proper installation, connection, and operation.

1. Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule construction activities in the sequence required to obtain the best results.

2. Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Where necessary, prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings.

1. Prepare similar memoranda for the Owner and separate Contractors where coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work.

Such administrative activities include, but are not limited to, the following:

a. Preparation of schedules.

b. Installation and removal of temporary facilities.

c. Delivery and processing of submittals.

d. Progress meetings.

e. Project Close out activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Refer to the Division 01 section "Performance Requirements."

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Project Coordination 013113 - 2

1.04 STAFF NAMES

A. Within 15 days of Notice to Proceed, submit a list of the Contractor's principal staff assignments, including the Superintendent and other personnel in attendance at the site; identify individuals, their duties and responsibilities; list their addresses and telephone numbers.

1. Post copies of the list in the Project meeting room, the temporary field office, and each temporary telephone.

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PART 3 EXECUTION

3.01 EXAMINATION

A. Inspection of Conditions: Require the Installer of each major component to inspect both the substrate and conditions under which Work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

B. Inspect materials or equipment immediately upon delivery and again prior to installation. Reject damaged and defective items.

3.02 PREPARATION

A. Recheck measurements and dimensions before starting each installation.

3.03 INSTALLATION

A. Manufacturer's Instructions: Comply with manufacturer's installation instructions and recommendations, to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in Contract Documents.

B. Provide attachment and connection devices and methods necessary for securing Work.

Secure Work true to line and level. Allow for expansion and building movement.

C. Install each component during weather conditions and Project status that will ensure the best possible results. Isolate each part of the completed construction from incompatible material as necessary to prevent deterioration.

D. Coordinate temporary enclosures with required inspections and tests, to minimize the necessity of uncovering completed construction for that purpose.

E. Visual Effects/Mounting Heights: Provide uniform joint widths in exposed Work.

Arrange joints to obtain the best effect. Where mounting heights or locations in finished spaces are not clearly indicated, contact Architect for decision. Where mounting heights or locations are not indicated in utility spaces, install components at standard heights for the application indicated. Refer questionable choices to the Architect for decision.

3.04 CLEANING AND PROTECTION

A. During handling and installation, clean and protect construction in progress and adjoining materials in place. Apply protective coverings, where required, to ensure protection from damage or deterioration at Substantial Completion.

B. Clean and maintain completed construction as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

C. Limiting Exposures: Supervise construction activities to ensure that no part of the construction, completed or in progress, is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period.

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Project Meetings 013119 - 1

SECTION 013119

PROJECT MEETINGS

PART 1 GENERAL

1.01 SUMMARY

A. This Section specifies administrative and procedural requirements for project meetings including but not limited to:

1. Pre-Construction Conference

2. Pre-Installation Conferences

3. Coordination Meetings

4. Progress Meetings

1.02 RELATED SECTIONS

A. Construction Schedules are specified in Division 01 section "Submittal Procedures."

1.03 PRE-CONSTRUCTION CONFERENCE

A. Schedule a pre construction conference and organizational meeting at the Project site or other convenient location prior to commencement of construction activities. Conduct the meeting to review responsibilities and personnel assignments.

B. Attendees: The Owner, the Architect, the Contractor and its superintendent and any other concerned parties requested by the Owner or Architect shall each be represented at the conference by persons familiar with and authorized to conclude matters relating to the Work.

C. Agenda: Discuss items of significance that could affect progress including such topics as:

1. Tentative construction schedule.

2. Critical Work sequencing.

3. Designation of responsible personnel.

4. Procedures for processing Bulletins and Change Orders.

5. Procedures for processing Applications for Payment.

6. Procedures for processing Substitution Requests.

7. Distribution of Contract Documents.

8. Procedures for processing Submittals.

9. Preparation of Record Documents.

10. Use of the premises.

11. Office, Work and storage areas.

12. Security.

13. Housekeeping.

14. Working hours.

1.04 PRE-INSTALLATION CONFERENCE

A. Conduct a pre installation conference at the site before each construction activity that requires coordination with other construction activities and when specifically called for in the specification sections in Divisions 02 to 48 which follow.

1. The Installer and representatives of manufacturers and fabricators involved in or affected by the installation, and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting.

2. Advise the Architect of scheduled meeting dates.

B. Review the progress of other construction activities and preparations for the particular activity under consideration at each pre-installation conference, including requirements for:

1. Contract Documents.

2. Options.

3. Related Change Orders.

4. Purchases

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Project Meetings 013119 - 2

5. Deliveries.

6. Shop Drawings, Product Data and quality control Samples.

7. Possible conflicts.

8. Compatibility problems.

9. Time schedules.

10. Weather limitations.

11. Manufacturer's recommendations.

12. Acceptability of substrates.

13. Temporary facilities.

14. Space and access limitations.

15. Governing regulations.

16. Inspection and testing requirements.

17. Required performance results.

18. Recording requirements.

19. Protection

C. Record significant discussions and agreements and disagreements of each conference, along with the approved schedule. Distribute the record of the meeting to everyone concerned, promptly, including the Owner and Architect.

D. Do not proceed if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of Work and reconvene the conference at the earliest feasible date.

1.05 PROJECT COORDINATION MEETINGS

A. Conduct Project coordination meetings at regularly scheduled times. Project coordination meetings are in addition to specific meetings held for other purposes, such as regular progress meetings and special pre-installation meetings.

B. Request representation at each meeting by every contractor, sub-contractor and sub-subcontractor currently involved in coordination or planning for the construction activities involved.

C. Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

1.06 PROGRESS MEETINGS

A. Conduct progress meetings with the Owner and Architect at the Project site at regularly scheduled intervals. Coordinate dates of meetings with preparation of the payment requests.

B. Attendees: Representatives of the Owner and Architect shall be represented at these meetings by persons familiar with the Project and authorized to conclude matters relating to progress.

1. When requested by the Owner or Architect or deemed necessary by the

Contractor in order to resolve an issue, the Contractor shall require the attendance, at the Progress Meeting, of a representative of a subcontractor or other entity concerned with the current or future progress. Such representative shall be familiar with the Project and be authorized to conclude matters relating to progress.

C. Agenda: Review and correct or approve minutes of the previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to the current status of the Project.

1. Contractor's Construction Schedule: Review progress since the last meeting.

Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

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Project Meetings 013119 - 3

2. In addition to the Contractor's Construction Schedule, review the following at each Progress Meeting:

a. Days lost due to weather of other factors beyond the control of the

Contractor.

b. Status of items requiring decisions by the Owner or Architect.

c. Status of Contractor's responses to Bulletins

d. Status of Contractor's submittals.

e. Status of Payout Requests.

f. Status of Change Orders.

D. Reporting: No later than 3 days after each progress meeting date, distribute copies of minutes of the meeting to each party present and to other parties who should have been present or who should be informed of the content of the meeting.

E. Schedule Updating: Revise the construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue the revised schedule concurrently with the report of each meeting.

1.07 MINUTES OF THE MEETING

A. The minutes of the meeting shall be organized in accordance with the standard CSI numbering system. Items listed under Division 1 - General will address such issues as:

lost days; Bulletins; submittals; payout requests; Change Orders; etc. Divisions 02 through 48 will be organized in accordance with the Table of Contents of the Project Manual. Meetings are to be numbered chronologically beginning with 1. Items listed in the minutes are to be numbered chronologically within each division and referenced to the meeting number. Incomplete or unresolved items are to remain in the minutes from meeting to meeting until they are concluded. The entity responsible for each item listed is to be noted in the minutes.

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Submittal Procedures 013300 - 1

SECTION 013300

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.01 SUMMARY

A. This section specifies administrative and procedural requirements for submittals required for performance of the Work, including;

1. Contractor's construction schedule.

2. Submittal schedule.

3. Shop Drawings.

4. Product Data.

5. Certificates of Compliance.

B. Refer to other Division 01 sections and other Contract Documents for requirements for administrative submittals. Such submittals include, but are not limited to:

1. Permits.

2. Applications for payment.

3. Performance and payment bonds.

4. Insurance certificates.

5. List of Subcontractors.

1.02 RELATED SECTIONS

A. The Schedule of Values submittal is included in Division 1 section "Payment Procedures."

B. Inspection and test reports are included in Division 1 section "Quality Requirements."

1.03 DEFINITIONS

A. Shop Drawings are drawing, diagrams, schedules and other data specially prepared for the Work by the Contractor of a Subcontractor, Sub-subcontractor, manufacturer, supplier or distributor to illustrate some portion of the Work.

B. Product Data are illustrations, standard schedules, performance charts, instructions, brochures, diagrams and other information furnished by the Contractor to illustrate materials or equipment for some portion of the Work.

C. Samples are physical examples which illustrate materials, equipment or workmanship and establish standards by which the Work will be judged.

D. Shop Drawings, Product Data, Samples and similar submittals are not Contract Documents. The purpose of their submittal is to demonstrate for those portions of the Work for which submittals are required the way the Contractor proposes to conform to the information given and the design concept expressed in the Contract Documents.

Review by the Architect is subject to the limitations of Subparagraph 4.2.7 of the General and Supplementary Conditions.

1.04 SUBMITTAL COORDINATION PROCEDURES

A. Coordinate preparation and processing of submittals with performance of construction activities. Transmit each submittal sufficiently in advance of performance of related construction activities to avoid delay.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals and related activities that require sequential activity.

2. Coordinate transmittal of submittals for related elements of the Work so processing will not be delayed by the need to review submittals concurrently for coordination.

a. The Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

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Submittal Procedures 013300 - 2

1.05 PROCESSING

A. Allow sufficient review time so that installation will not be delayed as a result of the time required to process submittals, including time for re-submittals.

1. Allow one week (five working days) for initial review. Allow additional time if processing must be delayed to permit coordination with subsequent submittals.

The Architect will promptly advise the Contractor when a submittal being processed must be delayed for coordination.

a. If an intermediate submittal is necessary, process the same as the initial submittal.

b. Allow two weeks for reprocessing each submittal.

c. No extension of Contract Time will be authorized because of failure to transmit submittals to the Architect sufficiently in advance of the Work to permit processing.

1.06 SUBMITTAL PREPARATION

A. Place a permanent label or title block on each submittal for identification. Indicate the name of the entity that prepared each submittal on the label or title block.

B. Provide a space approximately 4" x 5" on the label or beside the title block on Shop Drawings to record the Contractor's review and approval markings and the action taken.

C. Include the following information on the label for processing and recording action taken.

1. Project name.

2. Date.

3. Name and address of Architect.

4. Name…