9-01001 Special Provisions.pdf
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- Attached to
- County Line Bridge Replacement Design Build
- Solicitation number
- Not on record
- Issued by
- Montgomery County, Pennsylvania
About this file
This is a Special Provisions document for construction work in Douglass Township, Montgomery County, Pennsylvania, detailing contractual requirements and conditions for the County Line Road Bridge Replacement Project and related construction activities. The project requires commencement of work no later than August 31, 2026, with completion required by February 28, 2027. Prior to work initiation, the contractor must videotape existing features adjacent to the construction route on USB flash drives, with copies provided to both the Owner and Engineer at the pre-construction meeting. Bidders must submit qualifications documentation with their sealed bids, including a five-year project history with similar scope and magnitude, project locations, total contract amounts including change orders, work performance dates, detailed narratives, and contact information for awarding agencies. A mandatory pre-bid conference will be held at the project site on May 12, 2026, at 9:30 A.M., followed by a site walkthrough. Sealed bids will be received online through PennBid until 3:00 P.M. on June 4, 2026, with results available for viewing on the PennBid website. Questions from prime bidders will be accepted through PennBid only until 5:00 P.M. on May 19, 2026. The apparent low bidder and next two lowest bidders must submit original bidding documents to the Architect within two business days of bid opening.
All unit prices bid shall remain in effect for the contract duration regardless of milestone dates. Bid security of ten percent of the base bid is required, with performance bonds and labor, material, and payment bonds required from successful bidders. The contractor must comply with Pennsylvania Prevailing Wage Act requirements and coordinate all activities with other contractors working in the Township. Work is restricted to 7:00 A.M. to 6:00 P.M., Monday through Saturday, unless written permission is granted by the Township. The contractor is responsible for dust control, material testing, maintenance of roadways and right-of-ways, pre-construction video documentation, obtaining all required building permits, and protecting public utilities. Materials must be stored only in Township-approved locations without blocking access to businesses or residences. Staging areas must be restored to original condition upon project completion. If the contractor fails to maintain roads or perform work per specifications, the Township may hire qualified professionals to remedy deficiencies, with all costs deducted from contractor payments.
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Text version
01001-1
SECTION 01001
SPECIAL PROVISIONS
PART 1 GENERAL
1.1 SECTION INCLUDES
A. This contract includes the construction of the improvements shown on the plans
1.2 CONTRACT SCHEDULE AND COMPLETION DATES
A. The following is a schedule for the contract.
Milestone Date
Commence Work no later than __August 31, 2026______
Complete Work no later than ___Feb. 28, 2027____
B. The above completion dates shall apply to all work, including final restoration.
C. All unit prices bid in the Form of Proposal shall remain in effect for the duration of the Contract, irrespective of the above milestones.
D. The successful bidder shall take the above stipulations into consideration when preparing their bid. It shall be assumed that they have prepared their bid and entered into Contract in full contemplation of the above.
1.3 PRE-CONSTRUCTION VIDEO
A. Prior to the commencement of any work or the mobilization of any equipment or materials, the Contractor must videotape the existing features adjacent to the route of proposed construction activity. The purpose of this video is to establish the pre-construction conditions of the area, so a determination of the required restoration can be made upon completion of the project.
The video as a minimum shall show the entire cartway from curb to curb, all intersecting streets for a minimum of 100-feet from the primary road, all curbing and sidewalk (in detail) on both sides of the primary road and intersecting streets, and all features within 50-feet beyond the face of the curb or edge of pavement.
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USB flash drives, shall be used. One (1) copy shall be presented to the Owner, and one (1) copy should be presented to the Engineer at the pre-construction meeting.
1.4 QUALIFICATIONS
A. Each bidder shall be required to submit with their sealed bid a list of work of similar scope and magnitude performed in the last five (5) years. The list as a minimum shall include the following:
1. Location of project.
2. Total Contract Amount (including change orders).
3. Dates work was performed.
4. Detailed narrative of work performed.
5. Name, address and telephone number of contact person for the awarding agency.
B. Any proposal not accompanied by the above qualifications statement may be deemed non-responsive and may not be considered by the Township.
C. The Township has the right to reject any bidders who do not demonstrate adequate experience and qualifications.
1.5 COORDINATION
A. The Contractor shall be required to coordinate all of their activities with other
Contractors working throughout the Township.
B. The successful bidder shall take the above into consideration when preparing this bid. It shall be assumed that they have prepared their bid and entered into contract in full contemplation of this requirement.
C. No Contract extensions will be granted, nor will the Contractor be entitled to any claims resulting from the lack of proper coordination.
1.6 WORK IN RESIDENTIAL AND COMMERCIAL (BUSINESS) AREAS
A. For work within a residential area the Contractor must ensure that all residents are able to conveniently and safely access their property at all times.
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B. The Contractor must ensure that typical (normal) daily and emergency access is provided for Municipal Trash removal services, public and private school bus services, and all other Municipal and Emergency services to the project area.
C. For work in a commercial (business) area the Contractor must ensure that all business owners, patrons, delivery personnel are able to conveniently and safely access their business and property at all times.
1.8 WORK WITHIN EASEMENTS
A. ONCE THE CONTRACTOR DISTURBS A RIGHT-OF-WAY AREA IN
ANY MANNER, THEY MUST CONTINUE TO WORK WITHIN THE
RIGHT-OF-WAY AREA AND ENDEAVOR TO COMPLETE THE WORK
AS EXPEDITIOUSLY AS POSSIBLE.
1.10 QUANTITY OF STORED MATERIALS
A. Storage of materials shall in no instance block vehicular or pedestrian access to any business or residence, nor shall they block sidewalk areas or present a hazard in any manner. In no instance shall any materials or equipment be stored on private property.
1.11 NUISANCE ORDINANCE
A. The Contractor shall comply with the Nuisance Ordinance for the duration of the project. No work whatsoever, or operation of machinery, may be performed before or after the hours of 7:00 am and 6:00 pm Monday through Saturday or on a Sunday, unless written permission is provided by the Township.
1.12 FAILURE TO PERFORM WORK IN ACCORDANCE WITH SPECIFICATIONS
A. If during the duration of this contract, the Contractor fails or refuses to perform work in accordance with the specifications and/or the direction of the Township or Engineer, the Township, may at his discretion, order the Contractor to correct the deficient work and may hold the dollar value of such deficient work from any monies due or become due to the Contractor until the work is corrected to his satisfaction. If such an instance occurs, the Contractor shall have no claim for extra time and/or money as a result of any circumstances related to the deficient work included but not limited to any delays of future work, delivery of materials or interest earned on the monies withheld.
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The contractor shall take the above into consideration when preparing the bid and it shall be assumed that they have prepared their bid and entered into contract in full contemplation of these stipulations.
1.13 CERTIFICATES OF CONFORMANCE
A. Before any work is started, Certificates of Conformance for all materials shall be submitted to the Engineer, in triplicate, proving conformance with specifications.
1.14 PUBLIC UTILITIES
A. The Contractor is required to fully inform their selves concerning location of public utilities on, under or over the project which may or may not require removal, resetting, construction or reconstruction and which may interfere with the operations. They shall be assumed to have prepared the bid and entered into contract in full contemplation of the conditions to be encountered and their responsibility in connection therewith. The Contractor shall use special care in execution of the work in order to avoid interference or damage to any operating utilities. When there is any possibility of such interference or damage, the
Contractor shall make satisfactory arrangements with responsible officers or owners of the utilities covering the necessary precautions to be used during the performance of the work by the Contractor. Such arrangements shall be made before work is started and shall be subject to the approval of the Engineer, which approval will not be considered as releasing the Contractor from any responsibility for acts of himself or his representatives.
B. The Contractor shall note that public utilities may be in close proximity to the proposed project area. Proper measures must be taken to assure that these utilities are protected and preserved.
1.15 DUST CONTROL
A. The Contractor must provide means to immediately remove any excavated material which is to be discarded. The material must be loaded directly onto the trucks and will not be permitted to be stockpiled for later removal.
B. The Contractor must also have on-site at all times a water wagon to minimize the amount of residual dust created during the construction activities. Application will be as required, or as directed, by the Engineer.
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C. The cost for all necessary dust control procedures shall be included in the unit price of the various quantities and will not be measured for payment separately.
D. If the contractor fails to perform the necessary procedures, the work will be performed by the Township, and all costs incurred by the Township deducted from the monies due or become due to the Contractor.
1.16 TRENCHING (DELETED)
1.17 STAGING AREA
A. The Contractor shall only be permitted to maintain staging areas at location(s) approved by the Township. If the Contractor plans to utilize either private or public property for staging areas they should obtain the necessary approvals from the Township prior to submitting their bid.
B. The Contractor shall also be permitted to negotiate with local property Owners to obtain additional staging areas.
C. At the completion of work, the staging area will be restored to at least its original condition.
1.18 MATERIAL TESTING
A. DELETED
B. Testing of all concrete placed must be completed in accordance with Section
03300. Also, certificates of compliance and batch design slips must be submitted with each load of concrete delivered to the site.
C. Bituminous paving may be tested for compaction and will be cored to check for compliance to PennDOT standard specifications.
1.19 MAINTENANCE OF ROADWAY
A. The Contractor shall be required to maintain all roads and right-of-ways for the duration of the Contract. All roads shall be level and free from any holes, divots, depressions, or other encumbrances that will preclude normal vehicular traffic.
B. Should the contractor fail to maintain the road in a reasonable manner, or respond to Township requests for maintenance, the Township may retain the services of
01001-6 qualified professionals to remedy the situation to the extent deemed necessary. All monies for such services will then be deducted from payment to the Contractor.
END OF SECTION
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