19-01700 Project Closeout.pdf
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- Attached to
- County Line Bridge Replacement Design Build
- Solicitation number
- Not on record
- Issued by
- Montgomery County, Pennsylvania
About this file
This is a Project Closeout specification section for construction work applicable to Douglass Township in Montgomery County, Pennsylvania for the Administration Building renovations and additions project located at 1320 East Philadelphia Avenue, Gilbertsville, PA 19525. The specification outlines the procedures and requirements for project completion, including substantial completion notification, final observation protocols, closeout submittals, and final payment processing. The contractor must submit written notice when work is substantially complete, including a list of items requiring completion or correction, and the Engineer will conduct observations to verify status. A second notice of substantial completion must be submitted if deficiencies are identified, detailing corrective actions taken. Upon final observation and Engineer approval, the contractor must provide written certification that all contract documents have been reviewed, work is complete and compliant with specifications, and all equipment and systems have been tested and are operational. If the work is not deemed complete, the contractor must immediately remedy deficiencies and resubmit certification with itemized details of corrective actions.
The closeout process requires submission of project record documents, spare parts, and maintenance materials as specified elsewhere in the contract documents and stored as directed by the Engineer. The contractor must submit a final statement of accounting reflecting all adjustments to the contract sum, including the original contract sum, previous change orders, allowances, unit prices, deductions for uncorrected work and re-inspection payments, and the final contract sum as adjusted with previous payments and sum remaining due. The Engineer will prepare a final Change Order reflecting any approved adjustments not previously documented. The specification provides that if the Engineer performs a second observation due to contractor non-compliance with claimed completion status, the Engineer's compensation for that second observation will be deducted from the contractor's final payment. Final application for payment must be submitted in accordance with procedures stated in the Conditions of the Contract.
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Text version
01700-1
SECTION 01700
PROJECT CLOSEOUT
PART 1 GENERAL
1.1 RELATED WORK SPECIFIED ELSEWHERE
A. Project Record Documents - Section 01720.
1.2 SUBSTANTIAL COMPLETION
A. When the work is considered substantially complete, submit a written notice that the work, or a designated portion thereof, is substantially complete. Include a list of all items that require completion or correction.
B. Within a reasonable time after receipt of such notice, an observation will be made to determine the status of completion.
C. If the Work is not considered substantially complete, the Contractor will be notified in writing, giving the reasons therefore.
D. Contractor shall remedy the deficiencies in the Work, and send a second written notice of substantial completion. This notice shall include a statement of action taken on each item noted a requiring correction or completion to achieve "Substantial Completion" status.
E. The Work will be observed a second time.
F. When the Engineer concurs that the Work is substantially complete, he will:
1. Issue a letter accompanied by Contractor's list of items to be completed or corrected, as verified and amended by the Engineer.
1.3 FINAL OBSERVATION
A. When the Work is considered complete, submit written certification that:
1. Contract Documents have been reviewed.
2. Work has been observed and has been completed in compliance with Contract Documents.
01700-2
3. Equipment and systems have been tested in the presence of the Engineer and are operational.
4. Work is ready for final observation.
B. Observation will be made to verify the status of completion with reasonable promptness after receipt of such certification.
C. If the Work is not considered complete, the Contractor will be notified in writing, listing the incomplete or defective work.
D. Contractor shall take immediate steps to remedy the stated deficiencies and, after correcting deficiencies, he shall send a second written certificate that the work is complete. This certification shall itemize each deficiency noted and a statement of action taken to remedy or complete the Work.
E. The work will be observed a second time.
F. When the Work is acceptable under the Contract Documents, the Contractor shall be required to make closeout submittals.
1.4 SECOND OBSERVATION FEES
A. Should the Engineer perform a second observation due to failure of the work to comply with the claims of status of completion made by the Contractor:
1. Engineer will deduct the amount of such compensation from the final payment to the Contractor.
1.5 CLOSEOUT SUBMITTALS
A. Project Record documents as specified under Section 01720.
1.6 SPARE PARTS AND MAINTENANCE MATERIALS
A. Furnish spare parts and maintenance materials as specified under various Sections of the Specifications.
B. Package and label parts and materials and store in area of the building where directed by the Engineer.
1.7 FINAL ADJUSTMENT OF ACCOUNTS
01700-3
A. Submit a final statement of accounting.
B. Statement shall reflect all adjustments to the Contract Sum:
1. The original Contract Sum.
2. Additions and deductions resulting from:
a. Previous Change Orders.
b. Allowances.
c. Unit Prices.
d. Deductions for uncorrected Work.
e. Deductions for re-inspection payments.
f. Other adjustments.
3. Total Contract Sum, as adjusted.
4. Previous payments.
5. Sum remaining due.
C. The Engineer will prepare a final Change Order, reflecting approved adjustments to the Contract sum which were not previously made by Change Orders.
1.8 FINAL APPLICATION FOR PAYMENT
A. Submit the final Application for Payment in accordance with procedures and requirements stated in the Conditions of the Contracts.
PART 2 PRODUCTS
Not Used
PART 3 EXECUTION
Not Used
END OF SECTION
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