11-01720 Project Record Documents.pdf
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- Attached to
- County Line Bridge Replacement Design Build
- Solicitation number
- Not on record
- Issued by
- Montgomery County, Pennsylvania
About this file
This is a project record documents specification section governing record-keeping requirements for the County Line Bridge Replacement Design Build project in Douglass Township, Montgomery County, Pennsylvania. The specification establishes mandatory procedures for maintaining, recording, and submitting comprehensive project documentation throughout construction. Contractors must maintain one copy of all record documents at the job site, including original drawings, specifications, amendments, change orders, shop drawings, product data, and samples, stored in clean and dry condition in accordance with Construction Specifications Institute filing standards. All documents must be legibly marked as "Project Record" and annotated concurrently with construction progress to record actual conditions, including horizontal and vertical locations of utilities and underground appurtenances, field changes, modifications from supplemental instructions or change orders, and manufacturer and supplier information for all installed products and equipment. At project completion, contractors must submit one set of annotated contract drawings, two copies of any shop drawings or product data requiring annotation after approval, and two sets of all other project record documents, accompanied by a transmittal letter certifying completeness and accuracy and signed by an authorized representative.
The specification contains no pricing terms, set-asides, incumbent vendor information, or funding requirements, as it functions exclusively as a technical specification governing documentation standards and procedures rather than as a procurement instrument establishing contract values or financial terms. The bridge replacement project itself is subject to Pennsylvania Prevailing Wage Act requirements, includes a mandatory pre-bid conference on May 12, 2026, and a non-mandatory pre-bid meeting on July 22, 2026, with sealed bids due by July 29, 2026, requiring ten percent bid security and subsequent performance, labor, material, and maintenance bonds from the selected contractor.
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Text version
01720-1
SECTION 01720
PROJECT RECORD DOCUMENTS
PART 1 GENERAL
1.1 MAINTENANCE OF DOCUMENTS
A. Maintain at job site, one copy of record documents including Drawings, Specification, Amendments, Change Orders and other modifications, Shop Drawings, product date and samples.
B. In addition, maintain one copy of field orders or written instructions and field test records.
C. Provide files and racks for storage documents.
D. File documents and samples in accordance with Data Filing Format of the Construction Specifications Institute (C.S.I).
E. Maintain documents in a clean, dry, legible condition and in good order. Do not use record documents for construction purposes.
F. Make Documents and samples available at all times for inspection.
1.2 RECORDING
A. Label each document "Project Record" in neat large letters.
B. Record information concurrently with construction progress.
C. Do not conceal any work until required information is recorded.
D. Drawings - Legibly mark to record actual construction:
1. Horizontal and vertical locations of laterals, underground utilities and appurtenances, referenced to permanent surface improvements.
2. Field changes of dimension and detail.
3. Changes made by Supplemental Instruction or by Change Order.
4. Details not on original Contract Drawings.
E. Specifications and Amendments - Legibly mark each Section to record
01720-2
1. Manufacturer, trade name, catalog number, and Supplier of each Product and item of equipment actually installed.
2. Changes made by Supplemental Instructions or by Change Order.
F. Shop Drawings - Maintain as record documents. Legibly annotate any changes made after review.
1.3 SUBMITTALS
A. At completion of the Work, furnish one set of drawings showing all notations specified above. A copy of the Design Professional's drawings may be used for this purpose upon reimbursement of the printing costs to the Design Professional. In addition, furnish two copies of any shop drawings or product data sheet which required annotation after approval.
B. After inclusion of additional data, if any, furnish:
1. One set of contract drawings as specified under 1.3, A. above.
2. Two sets of all other Project Record Documents.
C. Accompany this final submittal with transmittal letter containing data, project title and number, Contractor's name and address, title and number of each Record Document, certification that each document as submitted as complete and accurate, signature of Contractor or his authorized representative.
PART 2 PRODUCTS
Not Used
PART 3 EXECUTION
Not Used
END OF SECTION
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