81DMV-S3894 - Scope of Work~1.pdf

Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com

Revised 2026-05 Page 1 of 4

Scope of Work 81DMV-S3894 UPS Maintenance Service

1. GENERAL

1.1. The State of Nevada Purchasing Department, on behalf of the Department of Motor Vehicles is seeking proposals from qualified vendors to provide inspections, corrective and emergency maintenance services for Uninterruptible Power Supply systems and components located in northern and southern Nevada Department of Motor Vehicle Offices, as described below and in the scope of work and attachments

2. ESTIMATED USAGE.

2.1. The State does not guarantee any minimum volume of service, quantity of work, or dollar value of work.

3. REQUIREMENTS

3.1. One scheduled preventative maintenance (PM) on each un-interruptible power supply (UPS) per year including:

A. General Inspection

1. Tighten and inspect power lugs.

2. Check electrical alignment.

3. Check filters and replace them if needed.

B. Mechanical Inspection

1. Verify that all fans are operating normally

2. Verify that all side and bottom ventilation areas are unobstructed and free from paper and debris.

3. UPS does not smell hot or give off odors.

4. Outside of UPS cabinet does feel warm or show signs of being scorched.

C. Operating Inspection

1. Check for system normal indication

2. Verify all lamps, gages, and indicators are working

3. Check for any alarm indication.

4. Document readings on the front panel

A. Battery voltage B. Inverter output voltage C. Bypass output voltage D. Output amps

D. Test Procedures:

1. Transfer load to backup power.

2. Confirmation of AC input voltage.

3. Verify the control source voltage.

4. Rectifier check for proper voltage, pulses, and synchronization.

5. Inverter pulse check.

6. Static switch check.

7. Sequence check for UPS monitor circuit.

https://purchasing.nv.gov/ https://nevadaepro.com/

Page 2 of 4 Nevada State Purchasing 81DMV-S3894

8. Enable rectifier.

9. Enable Inverter.

10. Measurements of voltage and current (input voltage, output voltage, load voltage at remote, and local current).

11. Measurement of the output frequency.

12. Transfer load to UPS.

13. Check for power disturbance.

14. Check battery voltage.

E. Corrective action:

1. Technician will make adjustments and repairs as needed based upon findings

3.2. Corrective maintenance as required covering all parts, labor and expenses upon findings during an annual PM or in an emergency situation for said UPS during the life span of this contract

3.3. Emergency service 24 hours a day/7 days a week for said UPS. Parts are to be ordered and installed within 72 hours

3.3.1. Response time for the UPS located in the Carson City or Reno facility must be 4 hours or less on weekdays and weekends

3.3.2. Response time for the UPS located in the Elko facility must be 6 hours or less on weekdays and weekends

3.3.3. Response time for the UPS located in the Las Vegas facility must be 10 hours or less on weekdays and weekends.

3.4. Maintenance of batteries in each UPS including:

3.4.1. Three quarterly inspections to include the following:

A. General maintenance such as adding water and cleaning the terminals.

B. System float voltage and current.

C. Individual battery terminal temperature.

D. Individual battery float voltage.

E. Load test of all batteries.

F. Maintain all record keeping to ensure full warranty.

G. Written report of all findings and recommendations provided to DMV upon completion.

H. Estimates provided to DMV whenever additional work is needed beyond the scope of this maintenance contract, such as battery replacement

3.4.2. Annual inspection to include all quarterly items as well as

A. Evaluate quarterly checks.

B. Complete visual inspection of all batteries.

C. All inter-cell connection maintenance, torque if needed.

D. All rack and cabinet maintenance performed

3.4.3. Incidentals:

A. In the event that faulty batteries are discovered, DMV will receive 20% battery replacement to include installation, shipping, parts and labor per year. These batteries are to be replaced within 72 hours. This does not include battery and/or batteries with a date code of five years or older.

B. In the event that more than 20% battery failure is discovered, the contractor will provide a discounted quote to include installation, shipping, parts, and labor. DMV may obtain 2 additional quotes from 2 separate vendors for installation, shipping, parts, and labor which the contractor may match. If the contractor’s quote is not acceptable to DMV, DMV has the option to arrange for the purchase and installation of replacement batteries from one of the other vendors. All replacement batteries are to be installed within 72 hours of authorization by DMV. However, in the event that another vendor provides replacement batteries, the contractor is to continue servicing all batteries on the UPS for the life of the contract.

3.4.4. Contractor to furnish all battery fluids and cleaning supplies.

Page 3 of 4 Nevada State Purchasing 81DMV-S3894

3.4.5. Contractor must provide a detailed report to DMV of the technician’s findings for each annual and quarterly maintenance visit

3.4.1. PM site visits are to be scheduled and approved by the DMV in advance allowing a minimum of 2 weeks notice as to the date and time of the visit. All PM site visits are to be completed during normal business hours of Monday-Friday 8:00 a.m. - 5:00 p.m.

4. SCHEDULE AND SERVICE AREA

4.1. For scheduling purposes, the State observes holidays as listed in NRS 236.

4.2. Proposal shall identify geographical location serviced, hours of availability (i.e., standard work hours, emergency availability) and typical lead times necessary for scheduling pickups.

4.2.1. Final schedule of individual services, whether one-time or on-going, will be determined between the awarded vendor and a using agency.

4.3. Locations And Specifications for UPS systems:

A. 555 Wright Way Carson City Nevada

1. Make: Liebert Unit

2. Model Name / Number: 47SA080HAC005M7

3. Serial Number: M21BUB

4. MFG Date: 02/16/21

5. Cabinet/Rack Make/Model: 47BPHTA72L100AX

6. Battery Model/PN: UPS12-355PLP or 370WPC/C&D Technologies

7. Quantity: 48 Batteries

B. 555 Wright Way Carson City Nevada

1. Make: Mitsubishi

2. Model Name / Number: UP2033A-E753SU-2

3. Serial Number: 06-7M71301-03

4. MFG Date: 05/01/2006

5. Cabinet/Rack Make/Model: 1MC3-30TC150C36FUL

6. Battery Model/PN: UPS12-495PLP

7. Quantity: 30 Batteries

C. 3920 East Idaho Street, Elko Nevada 89801

1. Make: Eaton

2. Model Name / Number: 9355

3. Serial Number: BE361KXX09

4. MFG Date: 07/01/2011

5. Cabinet/Rack Make/Model: Internal

6. Battery Model/PN: N/A

7. Quantity: 108 Batteries

Page 4 of 4 Nevada State Purchasing 81DMV-S3894

D. 8250 W. Flamingo Road, Las Vegas Nevada 89147

1. Make: Eaton

2. Model Name / Number: 9355

3. Serial Number: BE424KXX09

4. MFG Date: 04/01/2011

5. Cabinet/Rack Make/Model: 20/30

6. Battery Model/PN: N/A

7. Quantity: 180 Batteries

5. PROPOSAL

5.1. Your response should address, at a minimum, the following

5.1.1. The geographic regions you will provide service.

5.1.2. A copy of your Contractor’s license;

5.1.3. A copy of your local business license;

5.1.4. A copy of your State Business License (this is the license you get from the Nevada Secretary of State’s office);

5.1.5. Contact person and telephone number for service inquiries;

5.1.6. Hourly rates; including after hours, weekend hours, and holidays; and emergency hours.

5.1.7. Any fees, such as, but not limited to, service charges for coming out to the facilities, driving time, travel, etc. All fees the vendor wants to bill for MUST be broken down and listed in their bid proposals