CPSS_Presentation_Industry_Briefing_-PC.pdf

National Aeronautics and Space Administration www.nasa.gov m a r s h a llIndustry Overview Charts

Consolidated Program Support

Services (CPSS)

Project Coordination (PC)

Draft Request for Proposal (DRFP)

80MSFC19R0011

August 6, 2019 https://portal.nasa.gov/sites/msfc_osac/comm_corner/Marshall%20Photo%20of%20the%20Week/SERVIR2.jpg

Purpose of the overview charts:

Highlight acquisition requirements.

Highlight key/unique aspects of the solicitation.

Serve as an aid in preparation of proposals.

Remarks and explanations in these overview charts do not qualify the terms of the solicitation (i.e., the solicitation governs). Offerors should carefully review the final RFP, when issued, for changes made since issuance of the DRFP.

August 6, 2019 2

Introduction

80MSFC19R0011

♦ Comments and questions regarding the DRFP shall be submitted in writing to the procurement point of contact designated in the provision entitled MSFC 52.205-90, Designated Point of Contact.

♦ All questions/comments shall be received electronically no later than

2:00 p.m. Central Time (CT) on August 14, 2019.

♦ When submitting questions/comments electronically, reference solicitation number 80MSFC19R0011 in the subject line.

♦ Responses to comments or questions, which will be considered in formulation of the final RFP, will be at the discretion of the Government.

Changes will be identified in the final RFP change log.

August 6, 2019 3

Comments and Questions

Requirements & Functional Overview

August 6, 2019 80MSFC19R0011 4

The resulting contract will provide Project Coordination (PC) services to support programs, projects, and organizations at Marshall Space

Flight Center (MSFC) and other NASA Centers, including Component

Facilities and Technical & Service Support Centers.

The current services are provided by Manufacturing Technical

Solutions, Inc. (MTS) under Blanket Purchase Agreement (BPA)

NNM13AA04Z, Marshall Integrated Program Support Services

(MIPSS), Task Order NNM13AA67T, Project Coordination, as summarized in Attachment L-4, Historical and Background Data, of the draft solicitation.

August 6, 2019 5

Program Overview

August 6, 2019 6

Work Breakdown Structure

80MSFC19R0011

1.0 Introduction

2.0 Scope

3.0 Management and

Reporting Requirements

4.0 Technical Requirements

5.0 Other Direct

Costs Appendix A MSFC

Mission Requirements

3.1 Management

3.2 Data Deliverables

4.1 General Project Coordination

Support

4.2 Office Information Technology

Management Support

4.3 Space Act Agreements

and Enhanced Use Leases

Support

5.1 Travel

5.2 ODC

(Reference DRFP Attachment J-1, Performance Work Statement (PWS))

♦ The purpose of the PWS is to set forth the CPSS PC requirements.

Project Coordination services provide planning, coordinating, tracking, and reporting support for programs, projects, and organizations.

♦ Mission services provide support for Marshall Space Flight Center (MSFC), including the Michoud Assembly Facility (MAF), at the following locations:

MSFC: Redstone Arsenal, Huntsville, AL MSFC: National Space Science & Technology Center, University of Alabama in Huntsville campus, Huntsville, AL MAF: New Orleans, LA

♦ Indefinite-delivery, indefinite-quantity (IDIQ) services are available to all ten NASA Centers:

Armstrong Flight Research Center, Ames Research Center, Glenn Research Center, Goddard Space Flight Center, Johnson Space Center (JSC), Kennedy Space Center, Langley Research Center (LaRC), MSFC, NASA Headquarters (HQ), and Stennis Space Center.

August 6, 2019 7

PWS Overview

The technical requirements for this solicitation are provided in two sections of Attachment J-1, Performance Work Statement (PWS):

Section 4.0 (including Sections 4.1, 4.2, and 4.3) – describes the PC support services technical scope of work.

Appendix A – provides Center-specific organizational requirements (that fit within the scope of work defined in Section 4.0).

Work Year Equivalents (WYEs), by labor category, required to fulfill the Mission Services requirements of Attachment J-1, and Attachment J-1, Appendix A, are specified in Attachment J-1A, Mission Labor Requirements.

WYEs have been pre-populated in the Excel Pricing Model (EPM) for use in calculation of the offeror’s total price.

Definitions for the various labor categories are provided in Attachment J-3, Labor Category Descriptions.

August 6, 2019 8

PWS Technical Requirements

The IDIQ requirements delineated in Attachment L-2, Projected Task Order Requirements, are anticipated to begin on or about the effective date of the contract and awarded during Phase-In via the Government-provided Task Order Management System (TOMS).

The projected requirements listed in this attachment are NASA HQ requirements for work to be performed at NASA HQ, LaRC, and

JSC.

The Government is not obligated to award these task orders nor precluded from awarding additional task orders not delineated in this attachment, such as IDIQ support for other NASA Centers.

August 6, 2019 9

Projected Task Order Requirements

Procurement Overview

August 6, 2019 80MSFC19R0011 10

Contract information:

Contract Type: Firm-fixed-price (FFP) Mission Services and FFP IDIQ task orders.

NAICS Code: 541 – Professional, Scientific, and Technical Services/541715 – Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology).

Size Standard: 1,000

Competition: This acquisition is designated as a total Women- Owned Small Business (WOSB) set-aside.

August 6, 2019 11

Contracting Approach

Contract will include a one-year base period and seven one-year options as follows (the Government may elect for earlier award):

August 6, 2019 12

Period of Performance

80MSFC19R0011

Base Period December 1, 2020 – November 31, 2021

Option Period 1 December 1, 2021 – November 31, 2022

Option Period 2 December 1, 2022 – November 31, 2023

Option Period 3 December 1, 2023 – November 31, 2024

Option Period 4 December 1, 2024 – November 31, 2025

Option Period 5 December 1, 2025 – November 31, 2026

Option Period 6 December 1, 2026 – November 31, 2027

Option Period 7 December 1, 2027 – November 31, 2028

Work under this contract will be performed at the following locations:

MSFC (Mission and IDIQ task orders)

MAF (Mission and IDIQ task orders)

NASA HQ (IDIQ task orders)

Other Centers (IDIQ task orders)

Other locations as approved in writing by the Contracting Officer

(CO)

Reference MSFC Clause 52.237-91, Place of Performance

August 6, 2019 13

Place of Performance

80MSFC19R0011 13

♦ At contract start, it is anticipated that work will be required for MSFC, MAF, and NASA HQ. The NASA HQ requirements will be performed at NASA HQ, LaRC, and JSC. The offeror should be familiar with the security and badging requirements of each respective location.

♦ Reference:

MSFC 52.204-91 Security and Badging Requirements

HQ 52.204-99 Government Premises – Physical Access and Compliance with Procedures

LaRC 52.211-104 Observation of Regulations and Identification of Contractor’s Employees

JSC 52.204-92 NASA Security Program and Identification of Employees

August 6, 2019 14

Security and Badging

♦ It has been determined that this acquisition may give rise to a potential OCI. Based on the known requirements provided in Attachment J-1, and anticipated task order requirements, the offeror shall identify known or potential OCIs and include them in their OCI plan, along with resolutions to the known or potential OCIs.

♦ The OCI plan will not be evaluated as part of Mission Suitability but will be assessed as an eligibility requirement for award and as part of the Government’s responsibility determination. If the submitted plan cannot be made acceptable to the Government, the offeror will be considered ineligible for award.

♦ Note that a list of all current NASA contracts and subcontracts is being requested from the offeror to aid the Government in the assessment of known or potential OCIs.

August 6, 2019 15

Organizational Conflict of Interest (OCI)

An ostensible subcontractor is a subcontractor that performs primary and vital requirements of a contract or a subcontractor upon which the contractor is unusually reliant.

To ensure compliance with the Small Business Administration’s (SBA) Ostensible Subcontractor Rule (reference 13 C.F.R. § 121.103 for how the SBA determines affiliation), all aspects of the relationship between the offeror and any proposed subcontractor should be considered to ensure the proposed subcontracting arrangement(s) is in compliance.

A violation may result in an offeror being determined ineligible for award by the SBA which is considered the final authority for determining compliance with the requirements of this rule.

Ostensible Subcontracting Rule

80MSFC19R0011August 6, 2019

Training is required at the various NASA Centers for on-site personnel.

Training for employees and subcontractors shall be the responsibility of the Contractor.

The Centers are not obligated to fund this training to contractor personnel.

For MSFC requirements, see MSFC 52.223-97, Mandatory and Required Training.

August 6, 2019 17

Required On-Site Training

Phase-in will be no longer than 30 days, occurring prior to contract commencement on or about December 1, 2020.

Phase-in activities will be via a FFP Purchase Order (PO) referencing the awarded contract and the selected offeror’s proposed phase-in plan.

The phase-in price will be limited to no more than $50,000.

The phase-in PO will include a PWS and delineate all deliverables required during the phase-in period as specified in Attachment J-2, Data Procurement Document.

August 6, 2019 18

Contract Phase-in (1 of 2)

Phase-in requirements include:

No disruption of service at hand over.

Data Requirements Descriptions (DRDs) required during phase-in:

DRD 1656MA-002, Organizational Conflict of Interest (OCI)

Plan.

DRD 1656SA-002, On-Site, Safety, Health, and Environmental

(SHE) Plan.

Qualified and badged staff ready to assume performance.

August 6, 2019 19

Contract Phase-in (2 of 2)

Anticipated submittal is no later than October 24, 2019, 2:00 p.m. CT

Volumes to be submitted:

Volume I – Mission Suitability

Volume II – Price

Volume III – Past Performance

Volume IV – Contract

The delivery of Volume III - Past Performance, draft OCI Plan, and a list of all current NASA contracts and subcontracts (including contact information for the CO and Contracting Officer’s Representative) is requested two weeks prior to the specified due date for receipt of proposals. However, early submission is neither required nor a pre-requisite for proposal submission.

August 6, 2019 20

Proposal Submission Guidelines (1 of 3)

Page limitations in accordance with NFS 1852.215-81, Proposal Page Limitations-

There are no exclusions from the page limitations for the page limited volumes (i.e., Volumes I and III) with the exception of Attachment L-5, Personnel and Fringe Benefit

Forms (Volume I) and Past Performance Questionnaires (Volume III).

♦ Information that can be construed as belonging in a page-limited volume but is submitted in an unlimited page limit volume will be counted against the page-limited volume’s page limitation.

♦ Pay close attention to page limitations and other restrictions (e.g., font, kerning, line spacing, margins) as failure to comply may impact proposal acceptability and evaluation.

August 6, 2019 21

Proposal Submission Guidelines (2 of 3)

80MSFC19R0011

Volume Title Page Limitation

Volume I Mission Suitability 42

Volume II Price Unlimited

Volume III Past Performance 35

Volume IV Contract Unlimited

Proposal Delivery

In accordance with MSFC 52.205-90, Designated Point of Contact, the specified location for hand delivery of proposals on the specified due date is:

Marshall Institute- Education Training Facility (ETF)

U.S. Space and Rocket Center (USSRC)

Attn: Deborah L. Robertson/PS22

One Tranquility Base

Huntsville, AL 35805-3399

Earlier hand delivery of proposal materials (e.g, Past Performance volume, Draft OCI Plan, and listing of all current NASA contracts and subcontracts) or all proposal materials if submitted together, to NASA MSFC Building 4203 may be accomplished upon coordination with the point of contact specified in the above referenced provision.

August 6, 2019 22

Proposal Submission Guidelines (3 of 3)

A best value tradeoff process will be performed between the factors of

Mission Suitability, Price, and Past Performance.

The relative importance of these factors is:

Mission Suitability is considered slightly more important than Price and Past Performance. Price and Past Performance are considered to be essentially equal in importance. Mission Suitability and Past

Performance, when combined, are considered to be significantly more important than Price.

Evaluation Factors for Award

80MSFC19R0011August 6, 2019

Volume 1 – Mission Suitability

Subfactor 1 - Management Approach (MA):

MA-1: General Management Approach

MA-2: Phase-in Plan

MA-3: Staffing Approach

Subfactor 2 - Technical Approach (TA):

TA: Technical Approach

August 6, 2019 24

Mission Suitability Weighting Factors

80MSFC19R0011

Subfactor Points

Management Approach 600

Technical Approach 400

Total 1,000

The offeror shall provide a compliance matrix that cross-references the offeror’s numbering structure and corresponding volume page number with all requirements associated with each subfactor in order to-

Assist offerors in ensuring that no Government requirement is overlooked

Assist the Government in evaluating the offeror’s response to each requirement

Offeror’s shall propose a deduction schedule associated with Performance

Element 2 of Attachment J-8, Performance Requirements Summary, along with associated rationale which will factor in the evaluation.

The proposed Staffing Approach shall address the offeror’s approach to attract, recruit, and retain specialized personnel with the requisite unique skills and capabilities.

The proposed Total Compensation Plan shall be included as part of the proposed

Staffing Approach.

August 6, 2019 25

Mission Suitability Factor

♦ The Excel Pricing Model (EPM) provided as Attachment L-1 in the solicitation shall be utilized to prepare the offeror’s Price proposal. The EPM is designed to allow for calculation of the offeror’s total price (i.e., Tab A-1, Cell B34). Offeror’s shall ensure that the total price reflects the offeror’s intended price.

♦ Values calculated in the EPM shall be used for the fill-ins in Volume IV - Contract (i.e., Clause MSFC 52.216-92, Matrix of Contract Line Items (CLINs), Attachment J-4, Indefinite-Delivery, Indefinite-Quantity (IDIQ) Rates, and Other Direct Cost (ODC) and

Burden Rates).

♦ Offeror’s shall ensure that all required EPM data is provided, as failure to provide all required data (e.g., IDIQ labor rates for all labor categories for all years of performance, for all Centers) could adversely impact the offeror’s Mission Suitability score or result in a determination that the proposal is unacceptable.

♦ Phase-in efforts, performed under a separate purchase order (with a max value of $50K), will not be included in the proposed pricing data in the Price volume nor factor in the best value determination.

♦ Follow the instructions in the EPM carefully to avoid deleting, changing, or corrupting any of the Government’s provided formulas.

August 6, 2019 26

Price Factor

♦ Submit no more that five references for past performance (contracts and/or subcontracts) for the offeror and major subcontractors.

Note: At least two references should be for the offeror.

♦ Past Performance is limited to contracts (or subcontracts) held within three years of the due date of proposals.

Each reference contract shall have a minimum performance of six months within the three-year period.

Performance of effort outside the three-year period will not be evaluated.

♦ This factor will not be numerically scored but assigned a confidence level rating. A rating of Neutral will be assigned for an offeror without a record of relevant past performance (FAR Subpart 15.305(a)(2)(ii) and (iv)).

August 6, 2019 27

Past Performance Factor

Offeror must ensure that all required fill-ins are completed.

August 6, 2019 28

Contract Volume Highlights

80MSFC19R0011

Section/Attachment Clause/Attachment Fill-in Required

SF33* All applicable blocks

B 1852.216-78 Firm Fixed Price FFP Value

B MSFC 52.216-92 Matrix of

Contract Line Items (CLINs)

FFP CLIN Values and Total Value of

Base FFP CLIN

H 1852.235-71 Key Personnel and

Facilities As applicable

J-4 Attachment J-4, Indefinite-Delivery, Indefinite-Quantity (IDIQ) Rates

All categories, all contract periods, all

Centers

K 52.204-8 Annual Representations and Certifications Paragraphs (b and d)

K 52.209-7 Information Regarding

Responsibility Matters

Paragraph (b)

K 52.209-12 Certification Regarding

Tax Matters Paragraph (b)

K

52.209-13 Violation of Arms

Control Treaties or Agreements-

Certification

Paragraph (b)

Phase-in Purchase

Order SF1449 All applicable blocks

Draft RFP Released 07/25/2019 Industry Overview Charts Released 08/06/2019 Release Final RFP 09/12/2019 Proposals Due 10/24/2019 Source Selection/Contract Award 10/07/2020 Phase-In Start 11/01/2020 Contract Effective Date 12/01/2020

Note: All dates are subject to change and are to be used for planning purposes only. Please note time deadlines for submission of proposals as noted in MSFC 52.215-91, Due Date for Receipt of Proposals or Quotations.

August 6, 2019 29

Tentative Schedule

Assembling a Good Proposal (1 of 2)

♦ Conduct adequate research. Have you:

Thoroughly read the entire solicitation?

Asked about any ambiguities?

Taken advantage of available on-line guidance to help assemble a quality proposal?

Performed adequate due diligence to understand the current operational environment?

♦ Ensure compliance with solicitation requirements.

If the Government asked for it, provide it.

Abide by page count, font size limitations, and other restrictions.

Do not have material returned unread.

Be on time for proposal delivery.

Submit your best offer as the Government can make award without discussions.

August 6, 2019 80MSFC19R0011 30

Assembling a Good Proposal (2 of 2)

♦ Ensure compliance with solicitation requirements.

Sign the SF33 or other provided form.

Understand socioeconomic requirements relative to any set-aside and subcontracting limitation requirements.

Ensure System for Award Management (SAM) data is up-to-date.

Acknowledge all RFP amendments, if any, subsequent to final RFP release.

Acknowledge and accept, or take exception to (if adequately explained) all terms and conditions.

Place requested information in the correct proposal volume.

Double check all proposal volumes for blank or missing pages.

August 6, 2019 80MSFC19R0011 31

♦ A pre-proposal conference after release of the final RFP is not anticipated.

♦ This information is preliminary and subject to change when the final

RFP is released.

♦ Responses to questions/clarifications may be provided as an attachment to the final RFP or as changes in the final RFP which will be posted in the same manner as the draft RFP (FedBizOpps).

♦ The offeror should monitor the FedBizOpps website for periodic updates.

August 6, 2019 32

Concluding Notes

The NASA Marshall Space Flight Center would like to thank you for your interest and participation in this important acquisition.

August 6, 2019 33

Thank You