Pre-Proposal Conference and Final RFP Questions and Answers.pdf

Question

Page # Subject/S ection

RFP Language Question/Comment NASA Response

1 Costing Model, Do we price by CLIN or Contract Year?

How do you handle the overlap from start of one CLIN to the next?

Price by each CLIN; There may be overlap between years/CLINs because as DO 1 (CLIN 1) is ending, DO 2 (CLIN 2) will be awarded

2 Will a Word version of the Model Contract be provided on SAM gov?

The Model Contract will not be provided as a Microsoft Word document To ensure compliance with Policy in regards to the

Model Contract documents, the Model Contract must be posted to

SAM gov as an Adobe PDF file

3 L-32 L 9 9 Section A: Complete blocks 12 through 18, provide an original signature on each copy, and date the SF 33 Offerors shall indicate, in

Block 12 of the SF 33, a proposal validity period of 180 days

Where is the SF33 form? Is there a preferred link and/or source from which proposer's are to download the complete SF33 document? Will NASA provide the appropriate SF33 form to be completed with the Model

Contract?

The Government will provide the SF33 form in the

Attachments/Links section of the Request For Proposal (RFP)

SAM gov posting

4 E-2 E 3 Quality surveillance throughout the design, fabrication, test, and delivery Includes, but not limited to: Product Examination, Process

Witnessing, Record Review, Government Mandatory Inspection Points

(GMIPS), Safety critical GMIP, surveillance of end item testing, non-conformance reporting and corrective actions, Material Review Board, Surveillance, and Audit

Does the GMIPS require an on-site visit from NASA or

DCMA?

Yes; the LFS will be certified as GFE flight hardware, and the quality surveillance inspections involving Government Mandatory

Inspection Points (GMIPS) will require the government Quality

Assurance Specialist (QAS) or authorized delegate (e g Defense

Contract Management Agency (DCMA) or equivalent) to view the hardware/test in order to sign off on the GMIPS

5 C-14 Section C

2 3

The Contractor shall notify NASA within 24 hours of any identified major nonconformances and report a summary of minor nonconformances during PMR for nonconformances identified at the

Contractor and subcontractor level

What is the definition of "major" nonconformances? A major nonconformance is a nonconformance that drives significant technical, cost, and/or schedule impacts to the project

Examples include (but not limited to):

Technical - anything that drives manufacturing process change or redlines to a baselined document (e g design, drawings, manufacturing procedures, test procedures, etc )

Cost - anything that will drive additional funding or an increase in budget

Schedule - impact to critical path

6 L-28 L 9 8 b) All required Department of Labor information What is the required DOL information? Please visit the Department of Labor website

(https://www dol gov/) to review required information

7 140 (L-

15)

L 9 5(d) The offeror shall:

a) Provide the integrated master schedule for the work objectives required for the design, development, manufacture, test, delivery, deployment (post-launch), and engineering support of the LFS The schedule shall include key milestones and the major activities necessary to develop and deliver the LFS by the proposed delivery dates and provide maintenance and sustaining activities as required

Provide a detailed basis of estimate for the duration of the major activities

Does the Government want a Microsoft Project File submitted as an attachment with the proposal submittal, or are proposer's to integrate the IMS in it's entirety into

Vol 1 under the Schedule section only?

Per Table L-2 on pages L-10 and L-11 of the RFP, submissions must be in the Microsoft Word format; Microsoft Project files will not be reviewed as part of the proposal

Schedule diagrams (e g Gantt charts as developed from Microsoft

Project, tables, process flows, etc ) may be utilized to assist in conveying the integrated master schedule The offeror shall include key milestones, major activities, and descriptions within the Schedule subfactor section of Technical Acceptability Factor -

Volume I The schedule subfactor is subjected to the Volume 1 page limit as well as the requirements listed in section L 9 3

LFS Pre-Proposal Conference & Final RFP Questions & Answers

8 (L-1) Rates and

Factors

Informati on

Rates & Factors Summary by Government Fiscal Year We are currently reviewing the pricing template provided in the RFP and have a question regarding the Rates &

Factors Summary by GFY Our rates are structured by calendar year Could you please clarify how we should fill in the rates by year? Specifically, are these rates intended to be costs or percentages?

The offeror shall fill in tabs on the right most, titled: Fringe Rate

Build-up, Overhead Rate Build-up, G&A Build-up, & Additional

Rate Build-up The rates calculated on these tabs, can reflect by either proposed Government Fiscal Year or Calendar Year, and formulas extract and reflect on the "Rates and Factors Information" tab, cells B33-I40 (table titled PROPOSED - By Offeror Fiscal

Year) The intention is that if the Offeror chooses to calculate by

Calendar Year, those rates are automatically calculated and are reflected in Rows 33-40 by Offeror Fiscal/Calendar Year But for the purposes of proposing on the LFS effort, the rates must be in a

Government Fiscal Year (GFY) format Therefore, when using the information in Rows 33-40, it is necessary that the Offeror either manually transport those calculated rates, or introduce more applicable rates by a GFY in cells B20-I27, to the table above titled "PROPOSED - By Government Fiscal Year" Further tabs in the cost model are only calculating and pulling information from the green cells in B20-I27, which is why it is important to have the final GFY rates reflected there If the green cells in B20-I27 are empty, the cost model will not properly function, and will not pull those rates when making estimates in further Tabs The Cost

Summary tabs pull rates directly from the green cells only

These rates are intended to be percentages (%)

9 136 (L-

11)

L 9 3 Sections of the proposal which are page limited shall be prepared and submitted using non-compressed Times New Roman font with single-spaced 12-point text Text in diagrams, charts, tables, artwork, and photographs shall be no smaller than 12-point size

The solicitation language is unclear surrounding table and graphic font style Is the font to remain in Times New

Roman as specified for body text?

Yes, the Times New Roman font must be utilized for all items

(including tables) within all Page Limited sections of the proposal, as according to L 9 3(a)(2)

According to L 9 3(b)(1), sections of the proposal which are not page limited do not need to abide by the font type or size, or margin requirements of the page limited sections, though the offeror should ensure readability

10 142 (L-

17)

L 9 6 (f) Provide an organizational chart displaying the relationships between the parent company, affiliate, and/or any other organizational entity

(division(s), business units, or other segments of your company) which are proposed to perform the effort

Is the organizational chart that of the organization for each of the past performance references, or is the chart in relation to the proposed LFS effort?

One (1) chart for your current company, in relation to the proposed

LFS effort

11 L-10 L 9 2 Table L-2; Volume IV; Prime/Subcontractor Identification and SOW

Division of Work Listing; Format - MS Excel

It is required to be submitted as an Excel file Will NASA provide the Excel template?

Yes - NASA will provide the Excel file and will update the attachment list on the SAM posting

12 C-12 C 2 1 7 Table 2: Preliminary Milestone Delivery Schedule

Post Mission Support

Date of Delivery (ATP+Months) = 61

RFP Offer Letter BH2-25-002 states the contract will have an ordering period of potentially 7 5 years from the contract effective date (this includes a Base period of performance of 66 months, a 12-month Option Period 1, and a 12 -Month Option Period 2) Should Post Mission

Support (ATP+Months) = 66 ?

The Launch Date for Artemis V is currently set as March 2030

(ATP+55 Months); Post Mission Support is planned for the following six (6) months after Artemis V Launch which corresponds to ATP+61 Months

The ordering period allows the Government to execute delivery orders as needed, but does not guarantee a delivery order will be operating beyond 61 months The contract Base ordering period of 66 months includes a margin should there be a need to extend the Post Mission Support beyond the 61 months (e g launch delays)