Final RFP 80JSC025DA006 Lunar Freezer System.pdf

National Aeronautics and Space Administration Lyndon B. Johnson Space Center 2101 NASA Parkway Houston, Texas 77058-3696

Reply to Attn of: BH2-25-002

TO: All Prospective Offerors

SUBJECT: Request for Proposal (RFP), Solicitation No. 80JSC025DA006, for the Lunar Freezer System (LFS) Acquisition

You are invited to submit a proposal in response to the National Aeronautics and Space Administration (NASA) Johnson Space Center’s Lunar Freezer System (LFS) solicitation. The principal purpose of this requirement is to procure safe, reliable, and cost-effective hardware and software systems to meet NASA’s need to return temperature-critical science payloads to Earth from the surface of the Moon and the Gateway Space Station. Conditioned samples planned for return include Lunar geological samples, human research samples, and biological experimentation samples. This acquisition is for the design, development, manufacture, test, delivery, deployment (post-launch), and engineering support of the LFS. The LFS hardware will be delivered to NASA for integration into, and launch on, various launch vehicles planned to transport the LFS to the surface of the Moon and the Gateway Space Station. The LFS will also be integrated with the Orion Crew Module vehicle for return to Earth.

NASA will conduct this acquisition as a Full and Open competition. The North American Industry Classification System code for this acquisition is 541715 (Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology) and the small business size standard is 1,000.

This competitive acquisition will result in a Single Award, Indefinite Delivery Indefinite Quantity with the ability to issue Cost-Plus-Fixed Fee Delivery Orders. The contract will have an ordering period of potentially 7.5 years from the contract effective date (this includes a Base period of performance of 66-months, a 12-month Option Period 1, and a 12-month Option Period 2).

The anticipated contract award date is 14 July 2025, with a 1 August 2025 contract effective date. The contract will be performed offsite at the Contractor’s facilities.

Potential offerors should pay close attention to all solicitation instructions; however, the following requirements list is summarized to assist in proposal development. Please note that this list is not exhaustive, and the solicitation terms and conditions and provisions in sections L and M take precedence:

1. After release of the Final RFP, the LFS Pre-Proposal Conference is anticipated to be held on 11 February 2025. The notice will be posted on www.SAM.gov and the LFS acquisition website noted below:

https://www.nasa.gov/johnson/jsc-procurement/lfs/

2. Be advised, in accordance with provision L.9.6, Offerors need to encourage their references to submit their Past Performance Questionnaires directly to the Contracting Officer prior to proposal due date.

3. Below is a list of the Source Selection Authority and voting members along with their associated NASA Johnson Space Center organizational codes, for the Streamlined Procurement Team. The names provided are for informational purposes only and other than the Contracting Officer, Jonathan Anzures, these individuals shall not be contacted regarding this acquisition. The Government may change personnel associated with this acquisition at its discretion.

Source Selection Authority Julie K. Ellis - BH

Voting Members Carolynn J. Kanelakos - EC Sharon Campana - EC David Melendez - EC Benjamin Birkenstock – MSFC-HP40

4. Offerors are required to have a Commercial and Government Entity code that matches the corporate address submitted with its proposal.

5. The LFS electronic Technical Library, containing technical requirements, applicable documents, and information regarding this procurement, is available at the Governmentwide Point of Entry (GPE) website at www.SAM.gov. To gain access to the Technical Library you must complete the 2-step verification process as instructed in www.SAM.gov subject line.

following information to the Contracting Officer, Jonathan Anzures at jonathan.anzures@nasa.gov, and Contract Specialist, Victoria N. Miller at victoria.n.miller@nasa.gov. The submitting individual shall verify that the information provided to NASA is correct, complete, and accurate. Vendors are responsible for ensuring their compliance with all U.S. export regulations per the LFS Technical Library Request Form. Please note that once the request form is submitted, you must have a log-in for www.SAM.gov and once logged-in you must click the request access button in the attachments/links section of the announcement. If approved, you will be granted access to all LFS Technical Library zip documents.

Offerors are encouraged to refer to Federal Acquisition Regulation (FAR) provision 52.215-1, INSTRUCTIONS TO OFFERORS–COMPETITIVE ACQUISITION, in particular paragraph (f)(4) which discusses the Government’s right to award a contract without discussions.

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy requires all acquisition-related documents be released in Adobe Portable Document Format. The Offeror’s Cost Volume proposal shall include completed Cost Volume exhibits in Microsoft Office Excel format with working cell formulas.

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement clause 1852.215-84, OMBUDSMAN, is applicable. The Center Ombudsman for this acquisition can be found at http://prod.nais.nasa.gov/pub/pub_library/Omb.html.

This RFP does not commit NASA Johnson Space Center to pay any proposal preparation costs, nor does it obligate NASA Johnson Space Center to procure or contract for these supplies or services. This request is not an authorization to proceed, and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Proposals submitted in response to this solicitation shall be due no later than 06 March 2025 at 5:00 P.M CST. Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.

Potential offerors, especially those that have not previously submitted a proposal utilizing

Proposal Delivery - Proposal Marking and Delivery provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

NASA personnel. All inquiries/communications pertaining to this acquisition shall be directed only to the Contracting Officer listed below.

All questions regarding this RFP should be submitted in writing, electronically to Jonathan Anzures, Contracting Officer, at jonathan.anzures@nasa.gov on or before 18 February 2025.

Offerors are encouraged to submit questions as soon as possible for consideration.

Thank you for your support. We look forward to receiving your proposals.

Jonathan Anzures Contracting Officer

Jonathan Anzures

Digitally signed by Jonathan Anzures Date: 2025.02.04 14:34:00 -06'00'

80JSC025DA006

PART I – THE SCHEDULE

SECTION A – TABLE OF CONTENTS

A-1

Lunar Freezer System (LFS) –Request for Proposal NASA Johnson Space Center

1 SECTION A – TABLE OF CONTENTS

SECTION A – TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C – STATEMENT OF WORK

SECTION D – PACKAGING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

SECTION G – CONTRACT ADMINSTRATION DATA

SECTION H – SPECIAL CONTRACT REQUIREMENTS

SECTION I – CONTRACT CLAUSES

SECTION J – LIST OF ATTACHMENTS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

SECTION M – EVALUATION FACTORS FOR AWARD

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B-1

2 SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 LISTING OF CLAUSES INCORPORATED BY REFERENCE

Clause(s) at the beginning of this Section are incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause.

NOTICE: The following contract clauses pertinent to this section are hereby incorporated by reference:

I. Federal Acquisition Regulation (48 CFR Chapter 1)

CLAUSE

NUMBER

TITLE DATE

NONE

II. NASA FAR Supplement (48 CFR Chapter 18) Clauses

CLAUSE

NUMBER

TITLE DATE

NONE

(End of Clause)

B.2 1852.216-74 ESTIMATED COST AND FIXED FEE. (DEC 1991)

The estimated cost of this contract is $TBD exclusive of the fixed fee of $TBD. The total estimated cost and fixed fee is $TBD.

(End of clause)

B.3 1852.232-81 CONTRACT FUNDING. (JUN 1990)

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation of Funds clause, the total amount allotted by the Government to this contract is $TBD. This allotment is for the LFS cost-reimbursement delivery orders and covers the following estimated period of performance: TBD.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B-3 performance of the contract. These additional tasks and studies will be ordered via a separate IDIQ pool as identified in clause B.7 IDIQ MINIMUM AND MAXIMUM ORDERING LIMITS – CLIN 4. The delivery orders and associated values issued under CLIN 4 (SOW 7.0) are as follows:

Delivery Order #

Title Cost Fixed Fee Total Date Issued

4.1 TBD TBD TBD TBD TBD

(End of Clause)

B.6 IDIQ MINIMUM AND MAXIMUM ORDERING LIMITS – CLINs 1, 2, 3, 5, & 6

In accordance with FAR 52.216-22, Indefinite Quantity, the contract guaranteed minimum amount* to be ordered under this contract is $100,000.00 and the contract Not to Exceed (NTE) amount* which may be ordered for CLINs 1, 2, 3, 5, & 6 under this contract is [TBD – total value of CLINs 1 through 3, plus two, one-year option years, CLINs 5 & 6, if exercised by NASA] (includes cost and fee). The Government is not obligated to order more than the minimum specified, but may order up to the NTE amount. The Contractor is obligated to fulfill orders issued, up to the NTE amount within the limits specified in FAR 52.216-19 Order Limitations – CLINs 1, 2, 3, 5, & 6.

* These values are based on dollars.

(End of Clause)

B.7 IDIQ MINIMUM AND MAXIMUM ORDERING LIMITS – CLIN 4

In accordance with FAR 52.216-22, Indefinite Quantity, the contract guaranteed minimum amount* to be ordered for CLIN 4 under this contract is $0 and the contract Not to Exceed (NTE) amount* which may be ordered for CLIN 4 under this contract is $10,000,000 (includes cost and fee). The Government is not obligated to order more than the minimum specified, but may order up to the NTE amount. The Contractor is obligated to fulfill orders issued, up to the NTE amount within the limits specified in FAR 52.216-19 Order Limitations – CLIN 4.

* These values are based on dollars.

(End of Clause)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

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3 SECTION C – STATEMENT OF WORK

Lunar Freezer System

STATEMENT OF WORK

(SOW)

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4 TABLE OF CONTENTS

1.0 INTRODUCTION

1.0. Background

1.1. System Description

1.2. Scope

1.3. Task Description

1.4. SOW Organization and Structure

2.0 OVERALL GENERAL REQUIREMENTS

2.1. Management and Administration

2.1.1. Business Processes

2.1.2. Contract Management

2.1.3. Project Management

2.1.4. Project Management Reviews (PMR)

2.1.5. Configuration Management

2.1.6. Project Reviews and Meetings

2.1.7. Project Schedule

2.2. Technical and Program Integration Meetings

2.3. NASA Insight and Approval

2.4. Documentation and Data Reporting

2.4.1. Documentation

2.4.2. Information Technology

2.4.3. Data Requirements Innovation

2.4.4. Export Control Management

2.4.5. Government Property

2.5. Project Life Cycle Reviews

2.6. Design, Development, Test, and Evaluation (DDT&E) Requirements

2.6.1. Classification Definitions

2.6.2. Design Guides

2.6.3. Process Specification

2.6.4. Testing Requirements Overview

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2.6.5. Failure Analysis

2.7. Quality

2.7.1. Quality System

2.7.2. Workmanship Specifications

2.7.3. Traceability

2.7.4. Problem Reporting and Corrective Action

2.7.5. Fastener Integrity

2.7.6. Calibration

2.7.7. Acute Launch Emergency Reliability Tip (ALERT) System

2.7.8. Software Assurance

2.8. Safety and Mission Assurance (S&MA)

2.8.1. S&MA Certification

2.8.2. Safety Requirements

2.8.3. Reliability and Maintainability (R&M)

2.8.4. Safety and Health

2.9. Human Health and Operations

2.9.1. Human Factors Analysis

2.9.2. Toxicological Assessment of Chemicals to be Flown on Manned Spacecraft

2.10. Risk Management

3.0 REQUIREMENTS AND PRELIMINARY DESIGN (CLIN 1)

3.1. Functional Requirements

3.1.1. Project Requirements Definition

3.2. System Requirements Review

3.3. Preliminary Design

3.3.1. Preliminary Design Review

4.0 DESIGN, DEVELOP, TEST AND EVALUATION (DDT&E) (CLIN 2)

4.1. Critical Design Review (CDR)

4.2. Engineering Development Unit (EDU)

4.3. Hardware Deliverables

4.4. Design and Fabrication Specifications

4.4.1. Design and Analysis Requirements Overview

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4.4.2. Overall Design Process Guidelines

4.4.3. Safe Design Analysis

4.4.4. Structural Design Analysis

4.5. Detailed Hardware Design

4.5.1. Design Drawings

4.6. Fabrication and Assembly Requirements Overview

4.7. Testing Requirements Overview

4.7.1. Minimum Testing Requirements

4.7.2. Failure Analysis

4.8. Testing and Verification

4.8.1. Laboratory Use

4.8.2. Test Documentation

4.9. System Acceptance

4.9.1. Phase III Safety Review

4.9.2. System Acceptance Review (SAR)

4.9.3. Acceptance Data Package

4.9.4. Hardware Delivery

5.0 FLIGHT INTEGRATION AND OPERATIONS (CLIN 3)

5.1. First Flight Integration and Processing

5.2. Flight Operations

6.0 POST MISSION SUPPORT (CLIN 3)

6.1. First Flight Closeout

7.0 ADDITIONAL TASKS AND STUDIES (CLIN 4)

7.1. LFS Spares (SubCLIN 4A)

8.0 MAINTENANCE AND SUSTAINING (CLIN 5 AND CLIN 6)

8.1. Management and Project Engineering

8.2. Sustaining Engineering

9.0 APPENDIX A: ACRONYMS, ABBREVIATIONS, AND DEFINITIONS

10.0 APPENDIX B: APPLICABLE DOCUMENTS

11.0 APPENDIX C: ANTICIPATED TESTING AND VERFICATION REQUIREMENTS . 50

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LIST OF TABLES

Table 1: Overview of SOW Organization and Structure Table 2: Preliminary Milestone Delivery Schedule Table 3: Workmanship Specifications Table 4: Flight Hardware Systems Table 5: Applicable Documents List Table 6: LFS Required Testing Overview

LIST OF FIGURES

No table of figures entries found.

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1.0 INTRODUCTION

The Statement of Work (SOW) describes the work to be performed. The LFS Contract will be managed by the Johnson Space Center Office of Procurement. The technical content of the LFS contract will be managed by the Johnson Space Center Engineering Directorate (EA) on behalf of the Gateway Program.

1.0. Background

The objective of the Lunar Freezer System (LFS) contract is to procure safe, reliable, and cost-effective hardware and software systems to meet NASA’s need to return temperature-critical science payloads to Earth from the surface of the Moon and the Gateway Space Station.

Conditioned samples planned for return include Lunar geological samples, human research samples, and biological experimentation samples.

1.1. System Description

A detailed description of the Lunar Freezer hardware can be found in the Artemis Lunar Freezer System (LFS) Project Technical Requirements Specification (PTRS) Section 5.1, System Definition.

1.2. Scope

This Statement of Work (SOW) summarizes the work objectives required for the design, development, manufacture, test, delivery, deployment (post-launch), and engineering support of the LFS. The LFS hardware will be delivered to NASA for integration into, and launch on, various launch vehicles planned to transport the LFS to the surface of the Moon and the Gateway Space Station. The LFS will also be integrated with the Orion Crew Module vehicle for return to Earth.

This Statement of Work (SOW) and all applicable documents, clauses, and Data Requirements Documents (DRDs) referenced herein define the requirements for the Contractor to meet NASA and Government safety, functional, performance, and interface requirements for the LFS, and to deliver the LFS hardware as specified. This includes but is not limited to the scope for completion of the design, development, test, evaluation, production, assembly, integration, acceptance, delivery, and first flight support of a LFS capable of powered operations to provide conditioned stowage in the Gateway, HLS, and Orion vehicles. Applicable documents are provided in the Appendix of this SOW; DRDs are provide in the Attachments section of this solicitation.

The Contractor shall provide all the necessary management, personnel, facilities, equipment, materials, and supplies to deliver the products and services defined in this SOW. If requested by the Contractor, provisions may be made for use of Government facilities for testing.

The scope of Contract Line Item Number (CLIN) 1, Requirements and Preliminary Design, includes both SOW Section 3.0 Requirements and Preliminary Design (CLIN 1) and the required elements of SOW Section 2.0 Overall General Requirements to perform the CLIN 1 activities.

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The scope of CLIN 1 includes successful demonstration of a breadboard unit that can reach the minimum temperature requirements as specified in the PTRS, and maintain the required temperature for a designated duration (TBD). The scope of CLIN1 will conclude when Review Item Discrepancy/Request for Action (RID/RFAs) from PDR and previous reviews are jointly dispositioned and forward actions are jointly identified and agreed between NASA and the Contractor.

The scope of CLIN 2, Design, Development, Test and Evaluation (DDT&E), includes both SOW Section 4.0 Design, Development, Test and Evaluation (DDT&E) (CLIN 2) and the required elements of SOW Section 2.0 Overall General Requirements to perform the CLIN 2 activities, completion of the design, and includes the completion of forward actions identified in CLIN 1.

The scope of CLIN 2 includes acceptance and delivery of the LFS design and hardware/software, including final assembly, integration, and test. The scope of CLIN 2 will conclude following completion of System Acceptance Review (SAR), the shipment of the LFS to the Acceptance Destination, and corrective actions and mitigations to address issues identified during shipment have been completed.

The scope of CLIN3 includes SOW Section 5.0 Flight Integration and Operations (CLIN 3), SOW Section 6.0 Post Mission Support (CLIN 3), and the required elements of SOW Section 2.0 Overall General Requirements to perform the CLIN3 activities. The scope of CLIN3 will conclude following completion of the following items (grouped by SOW section):

• SOW Section 5.0:

a. The first flight and operations of the LFS

b. Corrective actions and mitigations to address issues identified during the flight and operations activities

• SOW Section 6.0:

c. Submission of post mission support deliverable documentation

d. All mission and post mission support activities have been completed.

The scope of CLIN4, Additional Tasks and Studies, includes both SOW Section 7.0 Additional Tasks and Studies (CLIN 4) and the required elements of SOW Section 2.0 Overall General Requirements to perform the CLIN4 activities. The scope of CLIN4 is intended to serve as additional tasks for the Contractor to perform in support of the LFS activities and will be enacted via Delivery Order as needed or determined to be relevant by NASA.

The scope of CLIN 5 and CLIN 6, Maintenance and Sustaining, includes SOW Section 8.0 Maintenance and Sustaining (CLIN 5 and CLIN 6) and the required elements of SOW Section

2.0 Overall General Requirements to perform the CLIN5 and CLIN6 activities. The scope of CLIN5 and CLIN6 is intended to serve as ongoing maintenance and sustaining tasks for the Contractor to perform in support of the Lunar Freezer System, and will be enacted via Delivery Order(s) as needed or determined to be relevant by NASA.

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1.3. Task Description

The purpose of this project is to design, fabricate, test, and deliver a freezer to return conditioned samples from the Lunar Surface and Gateway back to the Earth. The Contractor will also provide technical support to NASA for the LFS through the first operational mission. The Contractor is expected to follow indicated Design and Development, Testing, Quality Assurance, and Safety and Mission Assurance (S&MA) requirements and guidelines, as specified in this document and the Project Technical Requirements Specification (PTRS).

1.4. SOW Organization and Structure

The SOW is organized to align with the CLINs as shown below.

Table 1: Overview of SOW Organization and Structure

SOW

Section #

Title CLIN

1.0 Introduction Applicable to all

CLINs

2.0 Overall General Requirements Applicable to all

CLINs

3.0 Requirements and Preliminary Design CLIN 1

4.0 Design, Development, Test and

Evaluation (DDT&E)

CLIN 2

5.0 Flight Integration and Operations CLIN 3

6.0 Post Mission Support CLIN 3

7.0 Additional Tasks and Studies CLIN 4

7.1 LFS Spares SubCLIN 4A

7.2 Special Studies SubCLIN 4B

Contract Options Option Year 1 Option Year 2

8.0 Maintenance and Sustaining CLIN 5 CLIN 6

2.0 OVERALL GENERAL REQUIREMENTS

This section provides the scope of the work applicable to all CLINs and associated tasks required to manage and lead the LFS contract.

The Contractor shall design, develop, deliver, conduct first flight integration, and provide post mission support to meet the requirements in the LFS SOW and LFS PTRS.

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2.1. Management and Administration

2.1.1. Business Processes

The Contractor shall follow DRD BP-01 “NASA Contractor Financial Management Report” to evaluate and report cost and expenditure in support of this contract.

The Contractor shall follow DRD BP-03 “Patent Rights Retention” with regards to identifying and processing any patent applications and related filings.

2.1.2. Contract Management

The Contractor shall develop, implement, maintain, deliver, report, and operate in compliance with the following per their respective DRDs:

• DRD MGMT-02 “Small Business Subcontracting Plan”

2.1.3. Project Management

• The Contractor shall be responsible for the effective and efficient management of all tasks, products, activities, and resources required to perform this SOW.

• The Contractor shall establish, document, and maintain the processes and controls necessary to accomplish this purpose, including general/project management, resource management, data management, and contract management.

• The monthly summary report of associated activities shall be reported in accordance with DRD RV-01 “Status Report / Summary Review”.

• The Contractor shall flow down applicable requirements to all subcontractors, vendors, and teaming partners.

• The Contractor shall provide all resources, tools, facilities, and programmatic activities performed under this contract.

2.1.4. Project Management Reviews (PMR)

The Contractor shall conduct quarterly Project Management Reviews (PMR) to provide NASA with an overall LFS project status on technical, cost, and schedule performance. Specific agendas for reviews with NASA shall be co-managed by NASA and the Contractor.

The PMR Briefing Package shall detail the Contractor’s overall technical, schedule (major events, baseline planned vs actual, forecast dates, major upcoming events (next 6 months), current critical path), and cost performance, as well as the Contractor’s risk assessment (technical, schedule, and cost, with potential impacts to LFS safety, reliability, technical, cost/price and schedule performance, mitigation strategies) and forward plans.

2.1.5. Configuration Management

• The Contractor shall develop, deliver, maintain, and implement a configuration management plan in accordance with DRD BP-02 “Configuration Management Plan”.

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Option Year 2:

Maintenance and Sustaining

Delivery Order(s) will be enacted as

Required. SOW 8.0

CLIN 6

The Contractor shall meet the milestones identified in this SOW. The Contractor shall provide schedules in accordance with DRD RV-02 “Project Schedule”. High level milestone delivery timelines are provided in Table 2; the table identifies the dates for Contractor to provide as part of the Project Schedule. The Contractor shall inform the COR if the schedule milestones cannot be met.

The CLIN work will be turned on via Delivery Orders. Sequential CLINs will be issued with sufficient lead time to not interrupt progress. A sequential CLIN is not dependent on the completion of a previous CLIN.

2.2. Technical and Program Integration Meetings

• The Contractor shall provide technical and programmatic subject matter expertise to NASA

Program meetings, boards, and reviews, and provide project and technical data to inform NASA decision-making, perform evaluations and support other project and programmatic activities as requested by NASA, to include participating in NASA-led boards, meetings, briefings, forums, working groups, and other activities.

• The Contractor shall allow NASA participation in the Contractor’s, subcontractors’ and vendors’ technical meetings, boards, reviews, tests related to the design, development, testing, verification, certification, integration, and operations to the LFS.

• The Contractor shall lead an executive meeting every two weeks with NASA Project Management to review current LFS status, plans, anomalies, risks, mitigations, and issues.

2.3. NASA Insight and Approval

• Upon request, the Contractor shall provide all NASA designated personnel (including support contractors) direct access to facilities, LFS flight hardware, Ground Support Equipment (GSE), personnel, and supporting services to accommodate the requirements as specified in the Contract. The Contractor shall process and grant access to NASA designated personnel within 5 business days of the NASA request.

• Upon request, the Contractor shall provide all NASA designated personnel (including support contractors) access to all project related data, including but not limited to technical and management data. This includes all technical data related to the projects, such as software programs and code, drawings, models, procedures, analysis, and test plans. This also includes data stored within risk management systems, quality management systems, configuration management systems, approval systems, requirements management and verification systems, and procurement information. This is applicable to data and systems

C-14 used by and generated by the Contractor and its subcontractors in support of the LFS Contract. The Contractor shall ensure aspects associated with access to data include the following:

a) Be in a useable and readable format within the Contractor database that is accessible by

NASA at all times from onsite and remote locations for three years post LFS mission completion

b) Provide this information for all aspects of the design, development, analysis, manufacture and processes, integration, test, evaluation, verification, acceptance, training, sustaining, and operations of the LFS

c) Organize and catalog these records so that they may be rapidly located and retrieved by NASA to support ground and on-orbit operation

d) Provide a method of sharing, reporting, collecting, recording, and accessing LFS data between NASA and NASA support personnel, the Contractor, and the Contractor’s safety critical subcontractors/vendors to enable immediate collaborative access

e) Retrieval from a single source of the Contractor’s IT systems

f) Access capability provided to NASA as soon as possible after contract award, but no later than 45 calendar days prior to the System Requirements Review (SRR) and be maintained through the life of the LFS contract

• The Contractor shall notify NASA within 24 hours of any identified major nonconformances and report a summary of minor nonconformances during PMR for nonconformances identified at the Contractor and subcontractor level.

• The Contractor shall provide advanced notice of and allow Government attendance at all activities (e.g., tests, audits, test readiness reviews, and pre-ship reviews (PSRs) of flight hardware).

2.4. Documentation and Data Reporting

2.4.1. Documentation

The Contractor shall provide the documentation, data, reports, and other deliverables listed in the Data Requirements List (DRL) and described in the Data Requirements Descriptions (DRDs).

The DRL and DRDs are provided in Section J of the solicitation, “Attachments”. The Contractor shall develop, manage, and maintain an information and data management system for the preparation, publication, control, and dissemination of data essential to the project. Contractor information relating to Lessons Learned shall be submitted per DRD TD-09 “Lessons Learned”.

2.4.2. Information Technology

The Contractor shall perform all IT functions required to execute the LFS contract. The Contractor shall develop, implement, deliver, maintain, and operate within the Information Technology (IT) Security Management Plan and IT Security Plan(s) in accordance with DRD IT- 01 “Information Technology (IT) Security Management Plan (Government Furnished Services)”.

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The Contractor shall afford Government access to the Contractor’s facilities, installations, operations, documentation, databases, and personnel used in performance of the contract.

Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation and audit to safeguard against threats and hazards to the integrity, availability, and confidentiality of NASA Electronic Controlled Unclassified Information or to the function of IT systems operated on behalf of NASA, and to preserve evidence of computer crime.

The Contractor shall report immediately upon notification any incident involving NASA information on nonfederal (the Contractor) systems to the Security Operations Center (SOC) via email at soc@nasa.gov.

The Contractor shall follow the IT compliance reporting guidelines as described in DRD IT-03 “Information Technology (IT) Capital Planning and Investment Control (CPIC)”.

2.4.2.1. IT Purchase Authorization

• The Contractor shall ensure all IT products and services direct charged to the contract are approved through the Office of Chief Information Officer’s (OCIO) Commercial IT Request (CITR) Application. This includes, but is not limited to, Federal Information Technology Acquisition Reform Act (FITARA), Supply Chain Risk Management (SCRM), Ipv6, and 508 compliance. No purchases of commercial IT products or services should be made prior to coordination and approval by the OCIO. The Contractor shall report purchases monthly utilizing DRD IT-02 “Commercial IT Authorization Report (CITAR)”.

• This contract shall only be used to purchase software, software maintenance, hardware, or hardware maintenance necessary for the performance of this contract. NASA shall own the license(s) or subscriptions for any software or applications purchased. All hardware shall be titled to NASA.

2.4.2.2. Section 508 Conformance

The Contractor shall ensure that all products, platforms, services, and communications delivered as part of this work statement that are Information and Communication Technology (ICT) or contain ICT, conform to the Revised Section 508 of the Rehabilitation Act Standards, 36 C.F.R.

§ 1194.1 & Apps. A, C & D. The Standards may be found at https://www.access-board.gov/ict/.

2.4.2.3. Records Management

• The Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law, including but not limited to, the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), National Archives and Records Administration (NARA) regulations at 36 CFR Chapter XII Subchapter B, as well as NASA

C-16 records policies (NPD 1440.6, NASA Records Management Program, and NASA Procedural Requirements (NPR) 1441.1, NASA Records Management Program Requirements).

• The Contractor shall ensure that NASA-owned/Contractor-held records are segregated from Contractor-owned records and from non-record materials and report holdings of NASA records.

• The Contractor shall immediately notify the CO and NASA Records Officer upon discovery of any inadvertent or unauthorized removal, defacing, alteration, or destruction of Federal records. Destruction of Federal Records is EXPRESSLY PROHIBITED unless in accordance with records retention schedules or as directed by the CO.

• All Contractor employees assigned to this contract who create, work with, or otherwise handle Federal Records are required to complete mandatory NASA-provided records management training. The Contractor shall ensure that training has been completed according to agency policies, including initial training and any required annual or refresher training.

• The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same.

2.4.3. Data Requirements Innovation

When feasible and cost effective, the Contractor may identify alternative documentation requirements for NASA approval. The Contractor shall consider factors such as cost, schedule, availability of personnel and equipment, task complexity, and other factors that are applicable for recommending alternative methods to meet project requirements.

2.4.4. Export Control Management

• The Contractor shall ensure that only specific data that has been identified as Export

Administrative Regulations (EAR) and international Traffic in Arms Regulations (ITAR) designations is marked with an appropriate Destination Control Statement that includes the export classification and corresponding export authority. Other data within deliverables that is not export controlled should not be globally marked as EAR or ITAR by default.

• The Contractor shall ensure that products determined suitable for public release by the NASA and Contractor are labeled accordingly.

2.4.5. Government Property

• The Contractor shall manage and perform property management for all property acquired as a direct charge to this contract, whether contractor-acquired or Government-provided, in accordance with the Government property clauses identified in this contract.

• The Contractor shall describe the method of administering and controlling Government property per DRD MGMT-03 “Government Property Management Plan”.

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• The Contractor shall report on NASA property in the custody of the Contractor on both a monthly and annual basis per DRD MGMT-04 “Financial Reporting of Contractor Held Property (CHATS)”.

2.5. Project Life Cycle Reviews

The intent of the Project Life-Cycle Reviews is to provide data, materials, and a forum for open dialog between NASA and the Contractor with respect to LFS requirements, design, development, testing, verification, integration, acceptance, and operations.

• The Contractor shall include a formal Review Item Discrepancy (RID)/Request for Action

(RFA) process for all Project Life-Cycle reviews.

• The Contractor shall perform activities, conduct Project Life-Cycle reviews, and provide verifications according to their internal processes, to confirm that the LFS design is being implemented in a manner that satisfies the NASA requirements.

• As part of the life cycle reviews, the Contractor shall:

a. Develop a technology demonstration unit for the Preliminary Design Review (PDR).

Reference section 4.6 Fabrication and Assembly Requirements Overview.

b. Develop an Engineering Develop Unit as defined in Section 4.2 Engineering Development

Unit (EDU) of this SOW for the Critical Design Review (CDR).

c. Develop a Qualification Unit and Certification Data Package

d. Develop Flight Units, including Acceptance Data Packages, concluding in a System

Acceptance Review.

2.6. Design, Development, Test, and Evaluation (DDT&E) Requirements

2.6.1. Classification Definitions

The use of Class I, II, and GSE classifications are used throughout this SOW. Definitions of the classifications can be found in JSC Policy Directive (JPD) 1720.14.

2.6.2. Design Guides

• The Contractor shall work to this SOW and the Lunar Freezer System PTRS. The Contractor shall furnish personnel, equipment, materials, resources, and facilities necessary to perform any, or all of the following activities: conceptualization, prototyping, design, development, test, evaluation, manufacturing, delivery, and integration of Lunar Freezer System hardware and software.

• For tests performed at Government facilities, the Contractor shall support the test to the extent specified in this SOW and PTRS.

2.6.3. Process Specification

The Contractor shall adhere to all applicable NASA process specifications (PRCs) for materials and manufacturing, as identified at http://mmptdpublic.jsc.nasa.gov/prc/prclist.htm for all hardware deliverables. The Contractor shall request review and approval by NASA to use other

C-18 process specifications. The Contractor shall submit a Flight Hardware Workmanship Specification list in accordance with DRD TD-17 “Flight Hardware Workmanship Specification List”.

2.6.3.1. Material Process Control

All materials shall be reviewed and approved as part of the Preliminary Design Review, Critical Design Review, and Engineering Design Change Proposal process. For material process control, the Contractor shall:

• Perform hardware development, modifications, and upgrades discussed in this SOW utilizing materials and processes per NASA-STD-6016, “Standard Materials and Processes Requirements for Spacecraft”.

• Submit material samples for NASA to perform materials testing per NHB 8060.1C, “Flammability, Odor, and Off-Gassing Requirements and Test Procedures for Materials in Environments that Support Combustion.” Materials requiring Flammability, Odor, and Off- Gassing testing will be identified during the design process reviews (e.g. PDR, CDR, etc.), and guidelines for physical sample specifications (e.g. size of material sample, quantity, etc.), material sample shipping locations (NASA Test Facility address), and delivery dates for providing sample materials will be determined during the CDR process.

• Design to MSFC-SPEC 522B, “Design Guidelines for Controlling Stress Corrosion Cracking” and JSC 25863, “Fracture Control Plan for JSC Flight Hardware” in order to control stress, corrosion, cracking, and material fracture.

2.6.3.2. General Electronics

Fabrication of all general electronic equipment shall include all software and firmware code in support of electrical/electronics packages and subsystems.

2.6.3.3. Software and Firmware

Flight software developed or provided by the Contractor shall be prepared in accordance with DRD SW-01 “Flight Hardware Software / Firmware Development Plan” and DRD SW-03 “Flight Hardware Software / Firmware Design Document”. All Contractor provided software and firmware shall include the rights to all software and firmware code.

The Contractor shall follow DRD SW-02 “Version Description Document (Software and/or Firmware)” to track, control and release software versions.

2.6.4. Testing Requirements Overview

The Contractor shall perform testing as directed by the SOW. The testing may be performed at Contractor, subcontractor, or Government facilities. The Contractor shall test mechanical and electrical/electronics packages, components, subsystems, and integrated assemblies as specified in Flight Hardware Verification and Validation Plan per DRD RV-04 “Flight Products Verification and Validation Plan”.

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2.6.5. Failure Analysis

The Contractor shall perform a failure analysis of defective hardware discovered after initiation of acceptance and certification testing. The failure analysis shall be performed in the systematic method per DRD SQ-06 “Flight Hardware Failure Analysis Report”, such that the true cause of the failure can be identified. The Contractor shall recommend corrective action required to prevent the recurrence of the failure. The results of the failure analysis and corrective action shall be submitted in a written report to the Contract Technical Monitor (CTM) and/or Contracting Officer’s Representative (COR).

2.7. Quality

2.7.1. Quality System

The Contractor shall perform all reliability and quality functions required to implement the scope of this contract.

The Contractor shall establish and maintain a Quality Management System (QMS) that complies with AS9100, Quality Management Systems – Requirements for Aviation, Space and Defense Organizations. For activities performed on-site at JSC, the Contractor shall adhere to the JSC Quality Management System. The Contractor shall deliver a Quality Manual in accordance with DRD SQ-01 “Quality Plan”.

The Contractor shall provide a Software Quality Assurance Plan for all software developed for the Lunar Freezer System in accordance with DRD SQ-03 “Software Quality Assurance Plan”.

The Contractor shall report to the NASA COR and NASA Project Manager, within 48 hours of identification or occurrence, all failures during qualification, acceptance, and flight certification tests as well as failures during any additional tests performed with qualification or flight hardware (or equivalent), along with corrective actions taken.

Upon request from NASA, the Contractor shall allow NASA participation in Contractor compliance and internal audits. NASA insight will consist of monitoring NASA-selected audits with the Contractor’s auditors and inspectors to provide understanding of the Contractor’s quality system and insight of their processes.

The Contractor shall support Government audits, surveillance, and assessments of Contractor plans, procedures, and processes. These Contractor audits and surveillance activities shall provide understanding and insight of processes and procedures that are identified as critical, problematic, or have the potential for impact to future launch schedules. Government audits and surveillance activities can encompass all disciplines and tasks that are involved with or support LFS operations, hardware and software production and maintenance, safety and quality assurance, engineering, logistics, procurement, and financial operations. If the Government inspects or evaluates any premises of the Contractor, the Contractor shall provide all reasonable facilities and assistance for the safety and convenience of the Government representatives in the performance of their duties.

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The Contractor shall collect, compile, and deliver information derived from empirical data (e.g., test results, analysis reports, inspection records, delivery logs, customer feedback, Government provided service usage, etc.) to demonstrate that the products and services delivered to the Government are in compliance with the requirements and specifications identified in the LFS contract. Upon request from the NASA CO or COR, the Contractor shall deliver compliance information (Microsoft Word files or other appropriate medium, delivered electronically via email or appropriate Large File Transfer) to the NASA CO and COR within 10 business days (or other negotiated timeframe as necessary).

The Contractor shall allow a NASA insight team member (Government COR, CTM, or appropriate NASA representative selected by COR) to participate on Contractor Material Review Boards or equivalent, allowing insight into non-conformances associated with safety critical subsystems and to inform Program risk posture.

2.7.1.1. Customer Verification of Contracted Product

Government Source Inspection is required for initial flight hardware deliverables. All Government work is subject to inspection and test by the Government prior to shipment from the Contractor facilities. The Government Quality representative (government employee), who has been delegated the NASA Quality Assurance functions on this procurement, shall be notified via email immediately upon receipt of this order. The Government representative and the NASA COR shall also be notified via email at least forty-eight (48) hours in advance of the time when articles or materials are ready for inspection or test.

2.7.1.2. Review and Disposition of Nonconforming Product

The cognizant Government quality representatives shall approve all dispositions of nonconforming products other than those being reworked to meet specified requirements or return to vendor.

All non-conformances beginning with initial receipt of materials or articles for procurement and continuing through all subsequent project phases shall be reported in accordance with the DRD SQ-04, “Non-conformance Record”.

Non-conformances may be repaired by Standard Repair Procedures as determined by the Material Review Board. Prior to each use, Standard Repair Procedures (standard format or pdf for compatible viewing) shall be submitted to the NASA CO and COR via email or appropriate Large File Transfer, and the NASA COR shall provide concurrence to proceed.

2.7.1.3. Waivers and Deviations

During the design and production phases, the Contractor’s Quality Assurance function shall stress preventative measures that focus on resolution of potential deficiencies to reduce nonconformances in production, testing, and end use. Control of critical characteristics shall include independent inspections performed at the highest level of assembly that allows direct access to the characteristics. Special attention shall be given to critical characteristics and processes during the acceptance, manufacturing, and verification. A waiver/deviation request

C-21 shall be submitted to NASA for any process not meeting standards. NASA will request deviation approval from appropriate NASA technical management boards. All waivers and deviations shall be reported in accordance with the DRD SQ-04, “Non-conformance Record”.

2.7.2. Workmanship Specifications

The following standards shall be used in the design, manufacture, and repair of electrical/electronic equipment as called out in this SOW (Flight Hardware, Critical Ground Support Hardware (GSH), etc.).

Table 3: Workmanship Specifications

Item Application Standard Document Title a Soldering, Thru-Hole

Technology J-STD-001ES Requirements for Soldered Electrical and Electronic Assemblies b Soldering, Surface Mount

Technology J-STD-001ES Requirements for Soldered Electrical and Electronic Assemblies c Crimping, Cable and harness

NASA-STD-

8739.4

Crimping, Interconnecting Cables, Harnesses and Wiring d Conformal Coating and Staking

NASA-STD-

8739.1

Workmanship Standard for Polymeric Application on Electronic Assemblies e Fiber Optics NASA-STD- 8739.5

Fiber Optic Terminations, Cable Assemblies, and Installation f Electrostatic Discharge (ESD) Control

ANSI/ESD

S20.20-1999

Development of an Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices) g Rigid Printed Wiring Board (PWB) Design

IPC-2221 Generic Standard on Printed Board Design

IPC-2222 Sectional Design Standard for Rigid Organic Printed Boards h Rigid Printed Wiring Board (PWB)

IPC-6011 Generic Performance Specification for Printed Boards

IPC-6012 Qualification and Performance Specification for Printed Boards

S312-P-003B GSFC, Procurement Specification for Rigid Printed Boards for Space Applications and Other High Reliability Users

The NASA Technical Standards for flight hardware workmanship are available electronically at http://standards.nasa.gov.

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2.7.3. Traceability

A system shall be in place to ensure identification of all materials/products, whether separately produced discrete items, or material produced in batches, to ensure traceability to the original source/manufacturer and to determine the verification status. This system shall be maintained throughout the life of this contract, including material/product receipt; all stages of production;

delivery; installation, etc.

2.7.4. Problem Reporting and Corrective Action

The Contractor shall participate in JSC GFE Problem Reporting and Corrective Action (PRACA) per DRD SQ-16 “Problem Reporting and Corrective Action (PRACA)”.

The Contractor shall be responsible for ensuring that its contractor-implemented problem reporting and corrective action system meets the requirements of this section.

2.7.5. Fastener Integrity

The Contractor shall comply with JPR 8730.2, JSC Fastener Integrity Testing Program.

2.7.6. Calibration

Inspection, Measuring, and Test Equipment (IM&TE), which affect quality, shall be controlled in accordance with ISO 10012-1 Quality Assurance Requirements for Measuring Equipment.

2.7.7. Acute Launch Emergency Reliability Tip (ALERT) System

Using DRD SQ-19 “Government-Industry Data Exchange Program (GIDEP) and NASA Advisory Problem Data Sharing and Utilization Program Documentation and Reporting” as a guide, the Contractor shall provide a documented response on each requested ALERT investigation and resolution to NASA. Program/project-initiated ALERTs are disseminated by the NASA JSC Contractors, NASA centers, and Government and Industry Data Exchange Program (GIDEP). The Contractor shall direct any applicable subcontractors to comply with ALERT as needed.

2.7.8. Software Assurance

The Contractor shall establish and maintain a software assurance program that meets the intent of NASA-STD-8739.8, Software Assurance Standard, Chapter 4 and Appendix A.

The Contractor shall maintain software assurance records in accordance with its Software Assurance Plan.

2.8. Safety and Mission Assurance (S&MA)

The Contractor shall perform all safety and mission assurance functions required to implement the scope…