FC Virtual Pre-Proposal-Conference-Slides.pdf

Welcome to the Johnson Space Center Facilities Contract (FC)

Virtual Preproposal Conference

August 12, 2020 1:00 – 4:30 p.m. Central Time

Welcoming Remarks

Henry H. Wyndon FC Board Chair

Office of Procurement Directorate

Welcome

Richard T. Slater Small Business Specialist

Office of Small Business Programs - JSC

Office of Small Business Programs - JSC Contact Information

• Main phone number:

(281) 483-4512

• Robert Watts Senior Small Business Specialist

• Richard Slater Small Business Specialist

• Monica Craft Small Business Specialist

• All emails should be sent to: jsc-smallbusiness@mail.nasa.gov

• Location:

Building 1, Suite 453

• Address:

NASA Johnson Space Center, Office of Small Business Programs - JSC Mail Code: BA 2101 NASA Parkway Houston, TX 77058-3696 mailto:jsc-smallbusiness@mail.nasa.gov

Agenda

Topic Presenter Welcome and General Information Henry H. Wyndon

Opening Remarks Office of Procurement

Office of Small Business Programs - JSC Richard T. Slater

Orientation and Procurement Overview Lara N. Procknow

Organization, Vision and Objectives Joel B. Walker

SOW, J Attachments, and DRDs Henry H. Wyndon

Overview of FC Request for Proposal (RFP) 80JSC020R0034 Lara N. Procknow

Property Overview Ricardo Montenegro

Labor Relations Overview Jalisa C. Sims

Safety and Health Programs Daniel L. Clem

10-Minute Break

Volume II – Cost and Price Factor Overview Wally A. Khan

Q&A and Closing Remarks Lara N. Procknow

Full Virtual Site Video Tour (~45-minute video) Facilities Contract Technical Library website at https://procurement.jsc.nasa.gov/fac/tl/authorize.asp

Orientation and Procurement Overview

Lara N. Procknow Contracting Officer

Disclaimer (Orientation)

• These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the RFP.

• To the extent there are any inconsistencies between this briefing and the RFP, the RFP will govern.

Purpose of Preproposal Conference

• The purpose of this Preproposal Conference is to help industry understand the Government’s requirements

• Questions:

Please provide any questions to the Contracting Officer via email at lara.n.procknow@nasa.gov and courtesy copy (cc) jsc-fc-procurement@mail.nasa.gov.

Official responses to written questions received by the Contracting Officer will be posted to the Facilities Contract website at http://procurement.jsc.nasa.gov/fac/

During the conference, verbal questions will not be entertained;

however, written questions are allowed via the chat feature of Microsoft Teams during the conference. Written questions will be addressed formally by posting the responses to the questions to the Facilities Contract website at http://procurement.jsc.nasa.gov/fac/.

The deadline for submitting questions regarding the RFP or this conference is on or before August 17, 2020, noon Central Time.

mailto:lara.n.procknow@nasa.gov mailto:jsc-fc-procurement@mail.nasa.gov http://procurement.jsc.nasa.gov/fac/

Source Selection Authority and Acquisition Team Members

• Source Selection Authority Donna M. Shafer, Associate Director, Johnson Space Center

• Acquisition Team JM/Henry H. Wyndon, Board Chair

BJ/Lara N. Procknow, Contracting Officer, Voting Member

JM/Lindsey M. Foreman, Voting Member

JM/Vanessa T. Jordan, Voting Member

JM/David J. Mitchell, Voting Member

• Ex-Officio

EP/Gerald Steward, Customer Representative

Points of Contact

• Contracting Officer:

Lara N. Procknow Email: lara.n.procknow@nasa.gov and courtesy copy (cc) jsc-fc-procurement@mail.nasa.gov

• FC web address:

http://procurement.jsc.nasa.gov/fac/ Send questions to the Contracting Officer at the above listed email addresses.

mailto:lara.n.procknow@nasa.gov mailto:jsc-fc-procurement@mail.nasa.gov

Ombudsman

Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at:

http://prod.nais.nasa.gov/pub/pub_library/Omb.html ” http://prod.nais.nasa.gov/pub/pub_library/Omb.html

Current Contract Overview

• Contract Number, Contract Name: NNJ08JA02C, Facility Support Services (FSS)

• Prime Contractor: PAE Applied Technologies, LLC

• Contract Type: Cost Plus Award Fee/Award Term/Fixed Fee/IDIQ

• Period of Performance: 03/01/2008 – 05/31/2021

• The period of performance includes one, 3-month option to extend the contract to August 31, 2021, with a total potential contract value of $865 million.

• Skills currently provided on the contract include:

• Facility Maintenance and Repair; Facility Operations; Engineering and

Construction; Information Technology Support; IDIQ Support Services

Current Contract Overview (Con’t)

• Collective Bargaining Agreements (CBAs) on Contract:

• International Union of Operating Engineers

Local 347

• International Association of Machinists and Aerospace Workers, D Local 1786

• General Presidents' Project Maintenance Agreement

Organization, Vision and Objectives

Vision and Objectives

Joel B. Walker Director

Center Operations Directorate (COD)

Vision - Center Operations is the Foundation for Mission Success.

Mission - Our directorate is responsible for providing facilities, utilities, logistics, security, grounds, custodial and environmental services necessary for the successful operation of JSC. Our goal is to make each JSC employee the most productive as possible.

COD Vision and Objectives

COD’s Goal is to advance human spaceflight by being Flexible, Lean, Agile, Responsive, and Adaptive.

Emphasize efficiency and innovation in meeting Center requirements while providing exemplary customer service.

Flexible resource deployment in support of dynamic Center needs.

JSC/COD

Sonny Carter Training Facility (SCTF)

JSC Main Campus

Ellington Field

JSC Overview

JSC constructed in 1962 - 64

Sonny Carter Training Facility (SCTF) constructed in 1990 to support the Space Station Program

Ellington Field (EF) opened in 1917

Acreage JSC – 1,581 acres EF – 37 acres SCTF – 13 acres

Number of Buildings

JSC - 189

EF - 28

SCTF - 5

Total On-Site Workforce

JSC – 8,224

SCTF & EF - 709

JSC Overview

SCTF Facilities:

5 Buildings Neutral Buoyancy Lab (NBL) Water

Treatment System and Breathing Air System

Mock Up Support Areas

Ellington Field Facilities:

3 aircraft hangars 6 warehouse facilities 16 other aircraft support facilities and shops

Ellington Field and SCTF

LEED Renovated Facilities:

Building 2N Building 12 Building 29

LEED Built Facilities:

Building 20 Building 21 Building 26 Building 27

Leadership in Energy and Environmental Design (LEED) Buildings

National Historic Landmarks:

Christopher C. Kraft, Jr. Mission Control Center, Building 30 Space Environmental Simulation Laboratory, Building 32 National Register Eligible Buildings:

JSC has 60; Ellington has 12; SCTF has 4 All of JSC, portions of Ellington and SCTF are part of the JSC Historic District.

Historic Preservation

Organizational Chart

SOW, J Attachments, DRDs Overview

Henry H. Wyndon FC Board Chair

Statement of Work (SOW)

The required capabilities on the Facilities Contract include:

• Facility Operations Services

• Facility Maintenance & Repair Services

• Facility Engineering Services

• Facility Modifications Under $1M

• Rigging Services

• Wildlife Services

• Real Property Support Services

• Energy Control Systems Support Services

The required capabilities of this Contract are essential to all work functions at JSC, EF, and SCTF, including the Program’s missions, as they are critical to the uninterrupted provision of Facilities services to the Center.

Known SOW Changes

Note: Bolded areas are new additions from the existing FSS Contract.

• Operational Technologies (SOW Annex 2 – Operational Technologies and Applications) was Annex 6 on FSS

• Maintenance and Repair (SOW Annex 3 – Maintenance and Repair) was Annex 2 on FSS

• Operations and Energy Management (SOW Annex 4 – Facility Operations and Energy Management) was Annex 3 on FSS

• Engineering Support Services (SOW Annex 5 – Facilities Design and Maintenance Engineering Support Services)

• General Support Services (SOW Annex 6 – Facilities Modification/Construction, Miscellaneous Support, and Construction Safety Briefings)

J Attachments

ATTACHMENT DESCRIPTION

J-A GOVERNMENT FURNISHED PROPERTY

J-B CONTRACTOR PLANS (EXAMPLE: SAFETY AND HEALTH

PLAN) – Note: Provide in accordance with Attachment J-D Submission Due Dates

J-C AWARD FEE PERFORMANCE EVALUATION PLAN

J-D DATA REQUIREMENTS LIST (DRL) AND DATA

REQUIREMENTS DESCRIPTIONS (DRD’s) J-E WAGE DETERMINATIONS (WDs):

- Service Contract Act WD 2015-5234 Rev 14

- Davis-Bacon Act WD # TX20200253 Mod 1

COLLECTIVE BARGAINING AGREEMENTS (CBA’s):

- GPPMA-Agreement-Bookv10

- GPPMA Schedule A

- IUOE 2018 - 2021 CBA FINAL

- JSC-IAM CBA_2019_FINAL_20200117

J-F CONTROLLED ACCESS AREAS (CAA’s) J-G STANDARD LABOR CATEGORIES (SLCs)

DRDs

Eliminated DRDs:

AN-1-2 Freeze Protection Plan AN-1-4 JSC Emergency Preparedness Plan AN-1-5 Wage/Salary and Fringe Benefits Data AN-3-8 Mission Readiness Plan and Procedure AN-3-9 JSC, Ellington Field, and Sonny Carter Training Facility Potable

Water Flushing Plan AN-3-10 O&M Manuals for Water Supply Systems at JSC, Ellington Field, and Sonny Carter Training Facility AR-1-2 Security Reporting Requirements AR-3-4 EMCS Alarm Management Plan MO-1-2 Monthly Safety Statistics MO-1-5 Monthly Energy Reports MO-1-6 Monthly User Equipment Reports SA-1-2 Workload Data Collection Report

Added DRDs:

AN-1-2 Organizational Conflicts of Interest Plan AN-5-1 Facility Engineering Library Inventory AN-6-1 HQ M&R Metrics and M&O Cost Per Building Report AR-1-2 Transition (Phase-In/Phase-Out) Plan AR-1-6 Efficiencies and Innovative Techniques AR-1-7 Total Compensation Plan MO-1-1 Recycling & Waste Diversion Report MO-1-2 Financial Reporting Contractor-Held Property MO-4-1 Maintenance Evaluation of Logs MO-4-2 Variable Frequency Drive Report QU-3-1 Reconciliation Report QU-6-1 Baseline Performance Review (BPR) Maintenance and Repair

Report SA-2-1 Data and Records Management Plan

Modified DRDs:

MO-1-4 Contractor Financial Management Report (NF533) was NF533 Cost and Data Reporting. (Now includes Quarterly Contract Line Item Number (CLIN) Costs)

QU-1-1 Environmental Compliance Reports was AN-1-7 Environmental and Energy Consuming Products Compliance Reports

DRDs that are due with the proposal are:

AN-1-1 Safety and Health Plan AN-1-2 Organizational Conflicts of Interest Plan (Due at Competitive

Range Prior to Award) AN-1-3 Quality Plan AN-1-4 Contract Management Plan AR-1-2 Transition (Phase-In/Phase-Out) Plan AR-1-4 Small Business Subcontracting Plan and Reports AR-1-5 Government Property Management Plan (Due at Competitive

Range Prior to Award) AR-1-6 Efficiencies and Innovative Techniques AR-1-7 Total Compensation Plan

Overview of FC RFP 80JSC020R0034

Lara N. Procknow Contracting Officer

General Information

• The RFP and amendments take precedence over this conference.

• Competition: Full and open

• NAICS Code 561210 – Facilities Support Services and the small business size standard is $41.5 million

Facilities Final RFP 80JSC020R0034 Section L excerpt from Table L-4: CO Determined Appropriate Subcontracting Goals:

Small Businesses (SB) 25.0% Small Disadvantaged Business (SDB) (Includes SDB’s in represented and under-represented areas*

5.0%

Women Owned Small Business (WOSB) 6.0% HUBZone Small Business (HBZ) 2.0% Veteran Owned Small Business (VOSB) 3.0% Service-Disabled Veteran-Owned Small Business (SDVOSB) 2.0% Historically Black Colleges and Universities and Other Minority Institutions

(HBCU/MI)

0.2%

General Information (Con’t)

Period of Performance:

The Facilities Contract is anticipated to have a 2-year base, one 2-year option period, and one 1-year option period, with a phase-in period of 61 days, for a total of 5 years (excluding phase-in):

61-Day Phase-In: 04/01/2021 – 05/31/2021 2-Year Base: 06/01/2021 – 05/31/2023 Option 1 (2 Years): 06/01/2023 – 05/31/2025 Option 2 (1 Year): 06/01/2025 – 05/31/2026

Contract Type

• Type of Contract: Cost-Plus Award Fee Core/Firm Fixed Price and Cost-Plus Fixed Fee Indefinite-Delivery/Indefinite Quantity (IDIQ) task orders (TOs) and delivery orders (DOs).

IDIQ Task Orders issued will be priced using the established prices in Cost Plus Fixed Fee Task Order Labor Rates or Firm Fixed Price Delivery Order Labor Rates for the skills listed in the Section B tables.

JSC 52.216-90 IDIQ Minimum and Maximum Ordering Limits (AUG 2018):

Minimum Contract Total: $500,000 NTE Maximum Contract Total: $250,000,000

The Task Order Procedure is described in Section I, NFS 1852.216- 80, Task Ordering Procedure.

Clauses and Provisions

• When reading the RFP, note that:

Important information is contained in the SF33 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document

Clauses incorporated by reference have the same force and effect as if they were included in their full text

Clauses and Provisions (Con’t)

• When reading the RFP, note that:

Section J includes documents, exhibits, and other attachments

ATTACHMENT DESCRIPTION

J-A GOVERNMENT FURNISHED PROPERTY

J-B CONTRACTOR PLANS (EXAMPLE: SAFETY AND

HEALTH PLAN) – Note: Provide in accordance with Attachment J-D Submission Due Dates

J-C AWARD FEE PERFORMANCE EVALUATION PLAN

J-D DATA REQUIREMENTS LIST (DRL) AND DATA

REQUIREMENTS DESCRIPTIONS (DRD’s) J-E WAGE DETERMINATIONS (WDs):

- Service Contract Act WD 2015-5234 Rev 14

- Davis-Bacon Act WD # TX20200253 Mod 1

COLLECTIVE BARGAINING AGREEMENTS

(CBA’s):

- GPPMA-Agreement-Bookv10

- GPPMA Schedule A

- IUOE 2018 - 2021 CBA FINAL

- JSC-IAM CBA_2019_FINAL_20200117

J-F CONTROLLED ACCESS AREAS (CAA’s) J-G STANDARD LABOR CATEGORIES (SLCs)

System for Award Management (SAM)

• The System for Award Management (SAM) is a Federal Government owned and operated free web site that collects data from suppliers, validates and stores this data, and disseminates it to various government acquisition agencies.

• The SAM website is located at: https://sam.gov/SAM/.

• You are required to create an account in SAM.

• Verify that your information in this database is current.

https://sam.gov/SAM/

Joint Ventures

• The Small Business Administration’s new regulation changes the definition of a joint venture to exclude populated joint ventures.

• Joint Ventures are defined in 13 C.F.R. 121.103(h).

• All parties to the Joint Venture must sign the Model Contract.

Discussions

• Offeror’s initial proposal should contain the best terms from a price and technical standpoint

• The Government preference is to award without discussions; however, the Government reserves the right to conduct discussions with those Offerors who have made it to competitive range

• If discussions are held, the Offeror will:

Have the opportunity to address potentially acceptable items and;

Be requested to resubmit the SF33 with Final Proposal

Revisions (FPR), which will include clearly marked changes.

Anticipated Proposal Outline

Title Past Performance Factor - Volume I Cost and Price Factor - Volume II Mission Suitability (MS) Factor - Volume III

Management Approach (MA) - MS Subfactor 1 MA1 Overall Management Approach MA2 Key Personnel Approach MA3 Compensation Approach MA4 Contract Phase-In and Phase-Out Approach

Technical Approach (TA) - MS Subfactor 2 TA1 Specific Technical Understanding and Resources - CORE TA2 Quality Assurance

Safety and Health Approach - MS Subfactor 3 Small Business Utilization (SBU) - MS Subfactor 4

SBU1 Small Business Subcontracting Responsibility Considerations Factor - Volume IV Model Contract and Additional Requirements - Volume V

Anticipated Proposal Outline (Con’t)

Facilities Final RFP 80JSC020R0034 Section M excerpt from Table M-1: Mission Suitability Subfactor Scores:

Evaluation criteria:

• Past Performance and Mission Suitability, when combined, are more important than Cost/Price.

• Past Performance is more important than Cost/Price.

• Cost/Price is more important than Mission Suitability.

Proposal Formatting

• Instructions for proposal arrangement, page limitations, copies and the due date are specified in Section L.16.2, “Proposal Due Dates, Arrangement, Page Limitations, Formatting, and Copies.”

Offerors shall submit their proposals in accordance with those instructions.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror in accordance with NFS 1815.204-70(b).

Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other Offerors may be accepted if it is immaterial to the acquisition.

However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

Proposal Formatting (Con’t)

• Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to Section L.16.2.

• Return the entire model contract, not just the pages with the fill-ins.

The model contract becomes the actual contract and so it must be complete and correct.

• Please note page limitations.

Some volumes/sections are subject to a page limitation and others are not.

In the Past Performance Volume, the Past Performance Information is subject to the page limit of 25 pages, but the Environmental Non- Compliance, OSHA Forms 300 and 300A, Insurance Carrier Information, and Consent Letter are not subject to the page limitation.

Proposal information must be provided in the correct volume.

Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations.

• Having non-conforming pages returned may affect the Government’s evaluation of a proposal, and how this proposal is ultimately rated.

Proposal Submission through LFT

• L.12 JSC 52.215-108 Proposal Marking and Delivery Through Large File Transfer (LFT) (JUN

2020) (JSC Procurement Instruction)

• The Offeror shall submit their proposal via NASA’s secure Large File Transfer (LFT).

• Email invitations with LFT links expire in 168 hours. Therefore, all Offerors must submit their request for an LFT invitation for the final proposal to the aforementioned emails, 168 hours prior to the date and time listed in Block 9 of the SF33.

• Note: LFT sessions expire after 15 minutes of inactivity. Offerors are advised that notifications alerting users the session is about to expire will not be provided by the LFT system, and any changes to the email form on the Send File tab will not be saved if the session times out. If an Offeror wishes to send a file over 2GB, an Accellion applet will need to be downloaded. Files can be sent up to 100 GB in total size.

• Attachments – The maximum number of attachments per email is 10, which can include a mix of new uploads and previously sent files.

• The LFT Quick Start Guide and the LFT User Guide are in the Facilities Technical Library. An access request to the Technical Library may be submitted via the Facilities Contract website at:

https://procurement.jsc.nasa.gov/fac/tl/authorize.asp

Responsibility Considerations

• The Contracting Officer makes the determination of responsibility per

FAR 9.104.

Responsible means that the contractor has adequate organizational and financial controls, satisfactory business ethics, financial resources, the ability to successfully perform the work, is eligible, etc.

This determination is performed by the Contracting Officer and is separate from the selection decision.

If an Offeror is not responsible, then they are not eligible for award.

• The Contracting Officer will also check the Federal Awardee

Performance and Integrity Information System (FAPIIS) database (includes records of the Contractor’s previous contracts).

• The Contracting Officer will request an Equal Opportunity clearance, and check to ensure the veteran’s reports are submitted.

• This determination is performed for Offerors in the competitive range or the successful Offeror only.

Model Contract

• The Model Contract consists of Sections A-K of the RFP.

The Evaluation Criteria, and Instructions are used for selection purposes only.

• The Offerors will submit a signed Model Contract with their proposal.

The Model Contract becomes the actual contract and so it must be complete and correct.

The Model Contract must be signed by a person authorized to commit the Offeror.

All pages must be returned – not just the pages with the fill-ins.

• The Contracting Officer will sign the Model Contract of the Successful

Offeror once all issues are resolved and the selection decision is made.

• Errors or inconsistencies in the Model Contract (that cannot be resolved) may result in an Offeror being removed from consideration for award.

• The Model Contract takes precedence over the proposal.

Ensure that your rates in the Cost/Price Volume are reflected in Section B of the Model Contract.

Special Consideration

NOTE TO PROSPECTIVE OFFERORS

Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract.

Ricardo Montenegro JSC Industrial Property Officer

Guidelines for Responding to Property Requirements in the RFP

Government Property FAR and NFS Clauses

• Federal Acquisition Regulation (FAR)

• FAR 52.245-1 Government Property (Jan 2017), pg. I.7

• FAR 52.245-9 Use and Charges (Apr 2012), pg. I.7

• NASA FAR Supplement (NFS)

• NFS 1852.245-70 Contractor Requests for Gov Provided

Equipment (Aug 2015)+ Alt I (Aug 2015) Section G.1

• NFS 1852.245-71 Installation-Accountable Gov Property

(IAGP) + Alt I (Jun 2018), Section G.5

• NFS 1852.245-72 Liability For Government Property

Furnished For Repair or Other Services (JAN 2011), Section G.2

• NFS 1852.245-73 Financial Reporting of NASA Property in the Custody of Contractors (Jan 2017), Section G.8

Government Property FAR and NFS Clauses (Con’t)

• NASA FAR Supplement (NFS) (Con’t)

• NFS 1852.245-74 Identification and Marking of Gov

Equipment (Jan 2011), Section D.1

• NFS 1852.245-75 Property Management Changes (Jan

2011), Section, G.2

• NFS 1852.245-76 List of Gov Property Furnished Pursuant to

FAR 52.245-1 (Jan 2011), Section G.10

• NFS 1852.245-78 Physical Inventory of Capital Personal

Property (Aug 2015), Section G.2

• GFP list can be found in attachment J-A of the solicitation, in the GFP tab.

• RFP Property Clauses

• NFS 1852.245-80 Gov Property Management Information

(Jan 2011), Section L.3

• Contractor shall submit the information requested from this clause with offer, along with the proposed property management plan.

• NFS 1852.245–81 List of Available Government Property (JAN 2011), Section L.4

• Government Property Management Plan (PMP), AR- 1-5

• The Contractor shall submit to the delegated Government Property Administrator (GPA) detailed supplemental property procedures, which are separate from this plan, no less than 60 days after the contract start date.

• Financial Reporting of Contractor-Held Property

DRD, MO-1-2

• The contractor shall submit an annual NF1018 report in the

NASA Form 1018 Electronic Submission System (NESS) annually before October 31.

Government Property For Installation Operation Services Section H clause

• Property listed in H clause, page H-11 is being provided in an “as-is, where is” condition.

• It is being provided as an initial provisioning, and should the property be lost, destroyed, or damaged, it will be the Contractor’s responsibility to ensure that contracted services are not impacted by the loss of property.

• The Government will not provide a replacement item for the property that falls under this clause.

• The list can be found in attachment J-A of the solicitation, in the Section H Clause “As-is, Where is” tab.

• A visual inspection of specific, requested “As-is, Where is” property in attachment J-A will be made available to the Interested Parties who make competitive range.

Jalisa C. Sims JSC Center Industrial Labor Relations Officer

Labor Relations Guidelines for Responding to Labor Relations

Requirements in the RFP

RFP Requirements

• Department of Labor (DOL) Wage Determinations

(WD)

• Service WD

• WD 15-5234, Revision 14

• Construction WD

• WD TX20200253, Modification 1 - Wage Rate Schedule – Building Construction

• Collective Bargaining Agreements (CBAs)

• General President’s Project Maintenance Agreement, revised

01/01/2018, continues to be effective unless either party give notice of termination.

• International Union Operating Engineers Local No. 564 AFL- CIO, effective 09/01/2018 through 08/31/2021.

• International Association of Machinist and Aerospace Workers District No. 37, AFL-CIO Local Lodge No. 1786, effective 10/01/2019 through 09/30/2021.

RFP Requirements (Con’t)

• Data Requirements Descriptions (DRDs)

• Notification of Potential Labor Dispute & Contingency Strike

Plan (DRD – AR-1-1)

• Total Compensation Plan (DRD - AR-1-7)

Service WD

• The WD applies to all non-exempt labor categories, and sets forth the minimum labor rates, health and welfare benefits, vacation/holiday leave and sick leave for these categories.

• Offeror responsibilities include the following:

• Proposing exempt and non-exempt labor categories, based upon its own unique staffing approach.

• 29 CFR 541 defines exempt and non-exempt employees.

Service WD (Con’t)

• For service non-exempt employees not covered under a Collective Bargaining Agreement:

• Mapping the non-exempt labor categories to an appropriate category in the WD.

• The SCA Directory of Occupations includes a detailed listing of each labor category listed in the WD.

• Proposing at least the minimum labor rates for the mapped categories as stated in the WD or CBA.

• Proposing at least the minimum health and welfare, vacation, sick leave, and holiday benefits that are stated in the WD or

CBA.

Construction WD

• The WD applies only to those laborers and mechanics employed directly by a contractor upon the site of the work including drivers who transport to or from the site materials and equipment used in the course of contract operations.

• Sets forth the minimum labor rates, fringe benefits, holidays, and sick leave for these categories.

Construction WD (Con’t)

• Offeror responsibilities include the following:

• Proposing exempt and non-exempt labor categories, based upon its own unique staffing approach.

• For construction non-exempt employees not covered under a CBA:

• Mapping the non-exempt labor categories to an appropriate category in the WD.

• Proposing at least the prevailing wage listed in the WD for the mapped categories.

• “Prevailing Wage” is the combination of the basic hourly rate and any fringe benefits listed in the WD

Important CBA Regulations

• In accordance with FAR 22.1002-2, Wage determinations based on prevailing rates: “Contractors performing on service contracts in excess of $2,500 to which no predecessor contractor’s collective bargaining agreement applies shall pay their employees at least the wages and equivalent fringe benefits found by the Department of Labor to prevail in the locality or, in the absence of a wage determination, the minimum wage set forth in the Fair Labor Standards Act.”

• In accordance with FAR 22.1002-3(a), Wage determinations based on collective bargaining agreements: “Successor contractors performing on contracts in excess of $2,500 for substantially the same services performed in the same locality must pay wages and fringe benefits (including accrued wages and benefits and prospective increases) at least equal to those contained in any bona fide collective bargaining agreement entered into under the predecessor contract.”

Notification of Potential Labor Dispute and Contingency Strike Plan

• DRD - AR-1-1

• Used to facilitate the coordination of activities between the

Contractor and the affected NASA operational directorates to ensure that necessary steps are taken to prepare for any potential strike situations and to prevent the disruption of work.

• A Notification of Potential Labor Dispute must be submitted by the prime and any subcontractors at the first indication of potential labor unrest and 45 days prior to the expiration of any Collective Bargaining Agreement.

• A Contingency Strike Plan must be submitted at contract start and updated if there is any indication of potential labor unrest or potential picketing activity.

• Copies of all CBAs must be provided within 60 days of ratification or modification to the Contracting Officer and Contractor Industrial Relations Officer.

Total Compensation Plan (TCP)

• The TCP (DRD-AR-1-7) is due with the proposal.

• TCPs identify and discuss wages, salaries, and fringe benefits for professional employees and non-exempt service employees for both the prime and all major subcontractors.

• The compensation subcontract threshold can be found in JPI 1852.231-71(d).

• TCPs are required to be evaluated in accordance with FAR 52.222-46, “Evaluation Of Compensation for Professional Employees”

• Offeror teams can submit a separate TCP for each team member, a combined TCP for all team members, or any combination thereof.

• Submit Incumbent Retention and Pay (IRAP) and Fringe Benefits Analysis of Compensation Plan (FBACP) in your Cost/Price volume.

• Helpful References:

• 29 C.F.R. § 4.171 - “Bona fide” fringe benefits

• Paid Sick Leave for Employees Working Under Certain Federal Contracts https://www.ecfr.gov/cgi-bin/text-idx?c=ecfr;sid=19a99e7cda1dcc614ea3d830a83cab81;rgn=div5;view=text;node=29%3A1.1.1.1.5;idno=29;cc=ecfr#se29.1.4_1171 https://youtu.be/Zq8o0XSqFGc

Labor Relations Points of Contacts

Name Title Point of Contact Information

Jalisa Sims JSC Contractor Industrial Relations Officer

Jalisa.C.Sims@nasa.gov

Diana DeNardo JSC Contractor Industrial Relations Officer diana.denardo-1@nasa.gov mailto:Jalisa.C.Sims@nasa.gov mailto:diana.denardo-1@nasa.gov

References

Reference Location FAR Part 22, Application of Labor Laws to Government Acquisitions https://acquisition.gov/content/part-22-application-labor-laws-government-acquisitions

NASA FAR Supplement Part 22, Application of Labor Laws to Government Acquisitions https://www.hq.nasa.gov/office/procuremen t/regs/NFS.pdf

FAR 52.222-41, Service Contract Labor Standards https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_222_41

Department of Labor, Wage and Hour Division, Prevailing Wages Resources https://www.dol.gov/agencies/whd/govern ment-contracts/construction/seminars/resources

Department of Labor Directory of Occupations https://www.dol.gov/whd/regs/compliance/ wage/SCADirV5/SCADirectVers5.pdf (Scroll down the page to see the Directory) https://acquisition.gov/content/part-22-application-labor-laws-government-acquisitions https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_222_41 https://www.dol.gov/agencies/whd/government-contracts/construction/seminars/resources https://www.dol.gov/whd/regs/compliance/wage/SCADirV5/SCADirectVers5.pdf

Daniel L. Clem Safety and Test Operations Division

Safety & Health Programs Guidelines for responding to Safety Requirements in the RFP

Note: Offerors are reminded to review the “Successor Employer Rights and Responsibilities” document on the

BA External Homepage at:

https://procurement.jsc.nasa.gov/.

https://procurement.jsc.nasa.gov/

Overview of the NASA Safety Program

• NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, environmental harm resulting from any of its activities and to ensure safe and healthy conditions for persons working at or visiting NASA facilities

• NASA shall comply with all applicable regulations

• NASA Safety & Health requirements

• Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT

• NASA requires every employee to report workplace hazards

• NASA ensures that there is no reprisal to personnel for reporting unsafe or unhealthy conditions

Overview of the NASA Safety Program

• The NASA Safety Policy stresses the individual responsibility of each employee for their own safety and that of their co-worker. Risk within the work environment must be managed to control hazards, and we continuously improve workplace conditions

• The OSHA has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP)

• As a VPP Star, JSC has a comprehensive and successful safety and health program, is below the national average for the industry in injury/illness rates, has demonstrated good faith in dealing with OSHA, and serves as a safety & health mentor

What Would Be Expected of You at JSC

• All contractors performing work at JSC shall comply with all applicable safety and health regulations

• Every major onsite contractor shall have a designated safety official and shall conform to a written safety and health plan

• Safety and health approach shall follow OSHA, JSC and VPP guidelines

• Failure to comply with safety and health requirements may result in one or more of the following - contract termination, lower fee, and exclusion from future contract awards

• Excellent safety and health performance will be recognized in contract evaluations.

The Safety and Health Deliverables

Submission of detailed safety and health data as part of the proposal

• Safety & Health Plan, which includes detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees and to ensure safe working conditions throughout the performance of the contract

• Final plan must be approved before starting work on the contract

• Records of OSHA recordable injuries (OSHA 300 and 300A logs and calculated frequency rates)

• Insurance carrier information - including Experience Modifier Rates

(EMR)

A Successful Safety Program Model

• Based on 4 Basic VPP elements defined by OSHA Region VI

Worksite Analysis Hazard Prevention and Control

Management Leadership Employee Involvement

Safety and Health Training

The Safety & Health Plan

• Safety & Health Plan provisions you should expect to address on a typical JSC service contract

• Management Leadership and Employee Participation

• Policy, Goals and Objectives - Discuss company policies, goals and objectives for safety and health and top leadership’s level of commitment for achieving objectives

• Management Leadership and Employee Participation - Discuss visible leadership actions that motivate and reinforce safety and health performance and discuss meaningful opportunities for employees to engage and support the safety and health program

• Assignment of Responsibility – Discuss roles, responsibilities and accountability of safety representatives

• Program Evaluation – Discuss annual evaluation of safety and health program consistent with OSHA’s VPP criteria

• Worksite Analysis

• Hazard Identification – Describe the methods and techniques used to systematically identify hazards

• Inspections – Describe the procedures and frequency for regular inspections and who will be accountable for implementing corrective measures

• Employee Reports of Hazards – Describe the methods to be used to encourage employees to report hazards and how the reports will be analyzed and resolved

• Mishap Investigations – Discuss methods of response, reporting, and investigation of mishaps

• Trend Analysis – Discuss approach in performing trend analysis and methods of documenting data

• Hazard Prevention and Control

• Discuss the approach to be used for selecting controls appropriate to the hazardous operations associated with this contract

• Maintain a list of hazardous operations and processes

• Develop written procedures to identify safety procedures

• Describe methods for notification of personnel

• Medical (Occupational Healthcare) Program –describe medical surveillance program, response to injuries & illnesses, case management

• Disciplinary System – approach to modify behaviors

• Emergency Preparedness – approach used for emergency preparedness and contingency planning that addresses fire, explosion, weather, environmental releases or other potential emergencies

• Safety and Health Training

• Program Description – describe your training program to ensure safe work practices, hazard recognition and to meet all regulatory requirements

• Tailor training toward specific audiences – managers, supervisors, employees (crafts, office workers, etc.)

• Train for emergencies – fire drills, evacuation drills, site emergencies

Recommendations

• Pay special attention to the miscellaneous reports contained in the body of the Safety & Health Plan DRD under Other Deliverables – building fire warden roster;

hazardous materials inventory; roster of terminated employees; material safety data sheets; OSHA logs;

program self evaluation. This will affect cost.

• Address each element of the DRD

• Review the requirements provided in JSC Safety and

Health Requirements (JPR 1700.1) http://jschandbook.jsc.nasa.gov and describe how you will incorporate JSC requirements into your Safety & Health Program

• For the good of your employees and your business, take safety seriously and proactively plan to PREVENT injuries.

http://jschandbook.jsc.nasa.gov/

Response to Chat Questions

10-Minute Break

Volume II – Cost and Price Factor Overview

Wally A. Khan Cost/Price Analyst

Source Selection, Policy & Analysis Office

Agenda for Volume II – Cost and Price Factor

• SEB Pricing Process

• Government Resource Estimate

• Arrangement of Templates

• Core Templates Overview

• Resources Templates - Core

• Specified Resources Overview

• Selected Core Templates

• Selected Other Templates

• Common Cost/Price Volume Errors

The SEB Pricing Process

What does the Source Evaluation Board (SEB) do with your Cost/Price proposal?

• Verify that all Excel pricing templates are included in your proposal

• Read all narrative portions of the Cost/Price Volume

• Integrate pricing models of Prime and Major Subcontractors

• Test integrated pricing models

• Perform our evaluation

• Make probable cost/cost realism adjustments (if necessary)

• Error Corrections/Reconciliations

• Direct Labor and Indirect Rates adjustments based on analysis

• Staffing adjustments as a result of SEB findings (WYEs and skill mix)

• DCAA/NASA Auditor or DCMA input, as applicable

The SEB Pricing Process (Con’t)

Examples of probable cost adjustments:

• Direct Labor Rates Adjustment

• Use current labor market surveys and indices

• Indirect Rates Adjustment

• DCAA/Auditor Input (Incurred Cost Rates, Provisional Billing

Rates, etc.)

• DCMA Forward Pricing Rates Agreement (FPRA) or Forward

Pricing Rates Recommendation (FPRR)

• Technical Evaluation (WYEs)

• Based on all technical weaknesses related to resources

(WYEs/Skill Mix)

The SEB Pricing Process (Con’t)

Examples of probable cost adjustments (continued):

• Error Corrections/Reconciliations

• Mathematical Corrections

• Formula Error Corrections

• Linking Error Corrections

After evaluation, the Source Selection Authority (SSA) will be briefed on the results:

• Proposed Cost vs. Probable Cost & Delta

• Rationale for Probable Cost Adjustments

• Risk assessment on Firm Fixed Price components

• Phase-In price included in total price provided to SSA

Government Resource Estimate (GRE)

What is a GRE?

• Government’s best estimate of resources (WYE’s and

Skill Mix) and NLRs (NLRs are provided)

• Assists with assessing the general overall scope of the

Statement of Work (SOW)

The GRE is provided in Attachment L-3 of the RFP

• Attachment L-3A. is the GRE [12-Month Period by

Standard Labor Category (SLC)]

• Attachment L-3B. is the Core GRE (12-Month Period by

Annex)

GRE (Con’t)

The GRE is not intended to influence the Offeror’s proposed estimates. Offerors shall develop their own estimates, which are:

• Consistent with their own Management Approach

• Consistent with their own Technical Approach

Template Arrangements

The template tabs in the EPM are color-coded as follows to assist in understanding the flow of data:

• Brown Technical templates

• Yellow Summary of total proposal

• Navy Core proposal cost templates

• Red IDIQ CPFF Templates

• Green IDIQ FFP Templates

• Grey Pre-Priced Items

• Black Phase-In Template

• Purple Templates common to the total proposal

Core Templates

Electronic Pricing Model (EPM) Workbook Templates for Core work:

• Technical Resources Template (TRT) – Prime and Major

Subcontractor

• Technical Resources Summary Template (TRST) – Prime only

• Prime Cost Summary Template (PCST) – Prime only

• Cost Price Template (CPT-CORE) - Prime only

• Labor Pricing Template (LPT) – Prime and Major Subs

• Overtime Pricing Template (OPT) - Prime and Major Subs

• Minor Subcontractor – Core (MST-CORE) - Prime and Major Subs

• Major Subcontractor Cost Summary Template (MSCST) – Major

Subs only

Resources Templates - Core

Two Core resource templates included in EPM:

• Technical Resources Template (TRT) – Prime Offeror and all major subcontractors

• Each Prime contractor and all subcontractors to provide its separate TRT

• Technical Resources Summary Template (TRST) –

Prime Offeror only

• Total ALL resources from the Prime contractor and ALL

(Major and Minor) subcontractors

• Provides insight into the labor resources for the entire

Prime’s proposal

• The prime’s TRT data is linked to the Prime’s labor pricing template (LPT)

• Same for the major subcontractors

Specified Resources Overview

What are Specified Resources?

• Specified Resources - Direct Labor Hours

• Provided for IDIQ-CPFF, IDIQ-FFP (See EPM in RFP)

• Straight-lined to all years

• Specified Resources – Non-Labor Resources (NLR)

• Provided for Core, IDIQ-CPFF, IDIQ-FFP (See EPM in RFP)

• May be escalated

• Do not reflect actual estimates of IDIQ Task and Delivery Orders

Selected Other Templates

• Major Subcontractors Cost Summary Template (MSCST)

• Used by the Prime to support its major subcontractors’ cost

• Need one template for each major subcontractor

• Used by major subcontractors to develop their proposed costs

• It also provides data (hours) for input into the TRST

• Minor Subcontractor Template (MST) – Prime and major subcontractors

• Summarizes all its minor subcontractors’ cost data

• This data also included in the TRST

• Indirect Rates Templates - Overhead Template (OHT), G&A Template (GAT)

• Incumbent Retention and Pay Template (IRAP) – Prime, Major Subs, and Minor Subs over the threshold defined in NFS 1852.231- 71(d) (Threshold is $2,000,000 and 10% of the total contract value.)

• Fringe Benefits Analysis of Compensation Plan (FBAC) – Prime, Major Subs, and Minor Subs over the threshold defined in NFS 1852.231-71(d)

Selected Other Templates

• FBR-CPFF

• Used to price out the IDIQ – CPFF effort only (TOPT IDIQ

CPFF)

• The fully-burdened rates do not include fee

• DO NOT use these rates to price out the IDIQ – FFP effort

• Task Order Pricing Template FFP (TOPT IDIQ-FFP)

• Labor cost calculation uses BASE labor rates from the IRAP template

• Indirect costs applied through Co-efficient Factors

• Co-Efficient Templates (CET-X)

• Used to develop each of the 4 required coefficients

• Name accordingly

• Indirect cost for IDIQ-FFP is applied through coefficient factors

Common Cost/Price Volume Errors

• Proposals with Omissions

• Lack of adequate supporting data and rationale

• Detailed description of Overhead, G&A, and other Indirect Rates for future years not provided in the proposal narrative

• Base cost in indirect rate templates not segregated as instructed

• Missing data for prior three years

• Logic Issues

• Inconsistencies within EPM and with the Technical Volume

• Failure to follow template directions

• FBRs and Coefficient factors in the proposal do not match those in

Section B of the Model Contract (very common)

• Fully Burdened Rates used where Straight-Time Rates are required

• Placing hard numbers instead of formulas/links where appropriate

Common Cost/Price Volume Errors (Con’t)

• Narrative basis of proposed Cost/Price estimate is not:

• Specific

• Clear

• Detailed

• Lack of reconciliation between different areas of the proposal

• Technical Approach

• Management Approach

• Cost

• In the IRAP Template, escalation should be expressed as a percentage, not as a number

Response to Chat Questions

Johnson Space Center Virtual Site Tour

1. The link to the Facilities Virtual Tour (general overview ~16-minute video) has been posted to the Procurement Solicitation website:

https://procurement.jsc.nasa.gov/fac/

2. The link to the Facilities Full Virtual Tour (~45-minute video) is in the Technical Library. An access request to the Technical Library may be submitted via the Facilities Contract website at:

https://procurement.jsc.nasa.gov/fac/tl/authorize.asp https://procurement.jsc.nasa.gov/fac/

Conclusion

This concludes the Johnson Space Center Preproposal Conference for the

FC RFP 80JSC020R0034