0_BJ4-SEB-20-019_Cover_Letter_80JSC020R0034_FC_FRFP.pdf

National Aeronautics and Space Administration

Lyndon B. Johnson Space Center 2101 NASA Parkway Houston, Texas 77058-3696

Reply to Attn of: BJ4-SEB-20-019

TO: All Prospective Offerors

FROM: BJ4/Contracting Officer

SUBJECT: Final Request for Proposal (RFP) 80JSC020R0034, Facilities Contract

You are invited to submit a proposal in response to the National Aeronautics and Space Administration (NASA) Lyndon B. Johnson Space Center (JSC) Facilities Contract solicitation number 80JSC020R0034. The principal purpose of this requirement is to provide Facility Maintenance and Repair; General Facility Operations and Management; Facilities Design Engineering and Remodeling Services; Configuration Management; Operational Technology Management and Support; Wildlife Management; and Rigging Support. This effort is a follow-on to the Facilities Support Services Contract NNJ08JA02C.

NASA will conduct this acquisition as a full and open competition. The North American Industry Classification System (NAICS) code for this acquisition is 561210 – Facilities Support Services and the small business size standard is $41.5 million.

This competitive acquisition will result in a single-award with Cost-Plus Award Fee Core/Firm Fixed Price and Cost-Plus Fixed Fee Indefinite-Delivery/Indefinite Quantity (IDIQ) task orders (TOs) and delivery orders (DOs).

The anticipated contract award date is 04/01/2021, with a 06/01/2021, contract effective date.

The contract will be performed at JSC, Sonny Carter Training Facility (SCTF), and Ellington Field (EF).

The Facilities Contract is anticipated to have a 2-year base, one 2-year option period, and one 1-year option period, with a phase-in period of 61 days, for a total of 5 years (excluding phase-in):

• 61-Day Phase-In: 04/01/2021 – 05/31/2021

• 2-Year Base: 06/01/2021 – 05/31/2023

• Option 1 (2 Years): 06/01/2023 – 05/31/2025

• Option 2 (1 Year): 06/01/2025 – 05/31/2026

Potential Offerors should pay close attention to all solicitation instructions; however, the following requirements list is summarized to assist in proposal development. Please note that this list is not exhaustive, and the solicitation terms and conditions and provisions in sections L and M take precedence.

BJ4-SEB-20-019

1. The 61-day phase-in period will be Firm-Fixed Priced and the anticipated dates are 04/01/2021 – 05/31/2021.

2. The Government will make available Government Furnished Property (GFP) (Attachment J-A) for onsite contract performance as described in the Final RFP.

3. A virtual Pre-Proposal Conference is anticipated to be held as indicated below:

• Date: Wednesday, August 12, 2020

• Time: 1:00 p.m. - 4:30 p.m. (Central Time)

• Other Information:

o The link to the Facilities Virtual Tour (general overview ~16-minute video) has been posted to the Procurement Solicitation website:

https://procurement.jsc.nasa.gov/fac/ o The link to the Facilities Full Virtual Tour (~45-minute video) is in the Technical Library. An access request to the Technical Library may be submitted via the Facilities Contract website at:

https://procurement.jsc.nasa.gov/fac/tl/authorize.asp

Offerors, individuals, or interested parties who plan to attend the virtual Pre-proposal Conference must provide the Contracting Officer in writing, via email at lara.n.procknow@nasa.gov and courtesy copy (cc) jsc-fc-procurement@mail.nasa.gov, the following information: the full name of the attendee(s), identification of nationality (U.S. or specify other nation citizenship), Lawful Permanent Resident Numbers in the case of foreign nationals, affiliation and full office address/phone number. Due to virtual forum limitations, representation of any potential Offeror may not exceed five (5) logins per Offeror. It is recommended that the company’s Pricer attend the conference. Any “lobbying firm or lobbyist” as defined in 2 U.S.C. 1602(9) and (10), or any Offeror represented by a lobbyist under the Lobbying Disclosure Act of 1995 shall be specifically identified.

More information will be forthcoming on the virtual Pre-Proposal Conference on the Facilities Contract website at https://procurement.jsc.nasa.gov/fac/ and www.beta.SAM.gov.

4. In accordance with FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, the Offeror and proposal will be reviewed for existing and potential OCI issues in relation to this Procurement. In accordance with the instructions in Section L.20(b), Responsibility Considerations Factor – Volume IV, for DRD AN-1-2, Organizational Conflicts of Interest Plan, ensure you describe in detail how you will identify and manage OCI issues.

5. NASA JSC appreciates the comments received in response to the release of the Draft RFP. These comments resulted in improvements to the quality and content of the overall Final RFP. Offerors should review the Final RFP in its entirety, as its content has changed from the Draft RFP version. The enclosed attached list entitled, “Changes from https://procurement.jsc.nasa.gov/fac/ https://procurement.jsc.nasa.gov/fac/tl/authorize.asp https://procurement.jsc.nasa.gov/fac/tl/authorize.asp mailto:lara.n.procknow@nasa.gov mailto:jsc-fc-procurement@mail.nasa.gov https://procurement.jsc.nasa.gov/fac/ http://www.beta.sam.gov/

Draft RFP 80JSC020R0034 to Final RFP 80JSC020R0034,” identifies some areas where significant changes or clarifications have been made from the Draft RFP to this Final RFP that may not have been addressed in the Draft RFP questions and responses.

This list is not intended to cover all changes nor describe all Final RFP requirements. Offerors should carefully review the Final RFP in its entirety.

6. Be advised, in accordance with provision L.17(h), Past Performance Factor - Volume I, Offerors need to encourage their references to submit their Past Performance Questionnaires (Attachment L-6) directly to the Contracting Officer prior to proposal due date.

7. Below is a list of the Source Selection Authority (SSA) and voting members along with their associated NASA JSC organizational codes, for the Source Evaluation Board (SEB).

The names provided are for informational purposes only and other than the Contracting Officer, Lara N. Procknow, these individuals shall not be contacted regarding this acquisition. The Government may change personnel associated with this acquisition at its discretion.

SSA

• Donna M. Shafer/AA, JSC Associate Center Director

Voting Members

• Henry H. Wyndon/JM, Chair and Voting Member

• Lara N. Procknow/BJ, Contracting Officer and Voting Member

• Lindsey M. Foreman/JM, Voting Member

• Vanessa T. Jordan/JM, Voting Member

• David J. Mitchell/JM, Voting Member

8. Offerors are required to have a Commercial and Government Entity (CAGE) code that matches the corporate address submitted with its proposal. Insert the company’s CAGE code in Block 15A. on Standard Form (SF) 33. Block 15A. will appear next to the name and address of the Offeror.

9. Other Special Emphasis Items

Throughout the Final FRP, the Government shall use “TBD” to designate a Government Fill-in and “Offeror fill-in” or “OFI” to designate a section to be filled-in by the Offeror. The Government will update Clause “CONTRACT FUNDING” in Section B of the Facilities Contract prior to contract award.

An electronic Technical Reference Library (TRL) is available for various types of historical data and other pertinent applicable documents and information regarding this procurement and its requirements. The Facilities electronic library is available at https://procurement.jsc.nasa.gov/fac/. To promote competition and understanding of the https://procurement.jsc.nasa.gov/fac/

Final RFP, Offerors are encouraged to suggest any additional information they would like to see made available in the TRL.

In order for answers and additional TRL information to be obtained and disseminated in a timely manner, questions and suggested TRL information must be submitted in writing on or before Monday, August 17, 2020, noon Central Time. The Government will not respond to questions or TRL requests for information that are marked as containing confidential, proprietary, competition sensitive, or business information.

Questions/TRL requests that are not marked will be presumed to not be proprietary, sensitive or otherwise confidential and; therefore, will be subject to public release.

All questions shall be submitted in writing to the Contracting Officer, Lara N. Procknow, via email at lara.n.procknow@nasa.gov and courtesy copy (cc) jsc-fc-procurement@mail.nasa.gov.

Please title the e-mail “Questions – JSC Facilities Final RFP 80JSC020R0034” (or “Questions – JSC Facilities TRL”) in the subject block. The Government will provide verification that questions have been received via email.

Offerors are responsible for monitoring the GPE and the Facilities Contract website at https://procurement.jsc.nasa.gov/fac/ for any amendments to the Final RFP, additional information, and changes to the schedule. Information will be posted as it becomes publicly available.

Offerors are encouraged to refer to Federal Acquisition Regulation (FAR) provision 52.215-1, INSTRUCTIONS TO OFFERORS–COMPETITIVE ACQUISITION, in particular paragraph (f)(4) which discusses the Government’s right to award a contract without discussions.

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.beta.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The Center Ombudsman for this acquisition can be found at http://prod.nais.nasa.gov/pub/pub_library/Omb.html.

This Final RFP does not commit NASA JSC to pay any proposal preparation costs, nor does it obligate NASA JSC to procure or contract for these services. This request is not an authorization to proceed, and does not authorize payment for any charges incurred by the Offeror for performing any of the work called for in this solicitation.

Proposals submitted in response to this solicitation shall be due no later than the date and time listed in Block 9 of the SF33.

mailto:lara.n.procknow@nasa.gov mailto:jsc-fc-procurement@mail.nasa.gov mailto:jsc-fc-procurement@mail.nasa.gov https://procurement.jsc.nasa.gov/fac/ http://www.beta.sam.gov/ http://prod.nais.nasa.gov/pub/pub_library/Omb.html

In accordance with NFS 1815.201(f), a “Blackout Notice” has been issued to NASA personnel.

All inquiries/communications pertaining to this acquisition shall be directed only to the Contracting Officer listed below.

All questions regarding this Final RFP must be submitted in writing, electronically to Contracting Officer, Lara N. Procknow, via email at lara.n.procknow@nasa.gov and courtesy copy (cc) jsc-fc-procurement@mail.nasa.gov on or before Monday, August 17, 2020, noon Central Time. Offerors are encouraged to submit questions as soon as possible for consideration.

Thank you for your support. We look forward to receiving your proposals.

Lara N. Procknow Contracting Officer

Enclosures:

• 1_80JSC020R0034_FC_FRFP

• 2_Section_B_Tables_80JSC020R0034_FC_FRFP

• 3_Attachment_J-A_GFP_80JSC020R0034_FC_FRFP

• 4_Attachment_L-1_Pre-award_Survey_80JSC020R0034_FC_FRFP

• 5_Attachment_L-2_EPM_80JSC020R0034_FC_FRFP

• 6_Attachment_L-4_SB_Tables_80JSC020R0034_FC_FRFP

• 7_Attachment_L-8 PP Relevance Matrix_80JSC020R0034_FC_FRFP mailto:lara.n.procknow@nasa.gov mailto:jsc-fc-procurement@mail.nasa.gov

BJ4-SEB-20-019 Attachment

Changes from Draft RFP 80JSC020R0034 to Final RFP 80JSC020R0034

Note: This Document Change Log includes notable changes made to the Final Request for Proposal (RFP) since the release of the Draft RFP. Although every effort was made to include minor changes, there may be some edits that are not recorded in the log. Therefore, all potential Offerors are advised to carefully read the entire RFP.

Global Changes:

• Updated header from “Draft RFP No. 80JSC020R0034” to “Final RFP No. 80JSC020R0034”

• Revised Property Management Plan, Efficiencies and Innovative Techniques, and OCI Plan submission requirements for consistency across Section L, Section M, DRL, and DRD.

• Removed Construction Management Representative from SOW 1.12.5 and Attachment L-5.

SECTION A:

• Added proposal validity period to Block 12 of the SF33

• Updated Table of Contents

SECTION B:

• Changed IDIQ guaranteed minimum amount from $1,000,000 to $500,000 in clause JSC 52.216-

90 IDIQ MINIMUM AND MAXIMUM ORDERING LIMITS (AUG 2018)

• Changed clause title from “Contract Value” to “Current Total Contract Value” and within table, changed title from “Total Contract Value” to “Current Total Contract Value.”

SECTION C:

• Removed “Draft” watermark throughout document

• Changed Environmental Office to Planning, Integration, and Environmental Office throughout.

• Modified 1.9.6 Polychlorinated Biphenyls (PCB)

• Deleted “Personnel shall be licensed to handle and rehabilitate wildlife.” from 1.12.6

• Reworded 3.3.4 to clarify that this was emergency response to situations involving Non-

Specified Equipment rather than response to non-specified emergencies.

• Added language to 6.14.2 to utilize job extensions instead of expedite fees to complete expedited work

• Added a paragraph to 6.3.1, requiring submittal of Procedure for Lifting and Rigging.

• Deleted explanatory clause from 1.9.4.

• Corrected name of NPR 8530.1 for 1.9.4.b

• Updated workload on 1.9.12.

• Added NID 7120.99 to 2.1.10.

• Deleted groundwater treatment systems from 3.1.4.b.4.

• Deleted 1.12.34.

• Modified frequency on 4.8.4.

• Expanded 1.9.8.

• Technical document names have been updated:

SOW Reference Deleted Replaced

1.1.7.e EO 13693, Planning for Federal Sustainability in the Next Decade

EO 13834, Efficient Federal Operations

4.1.3 Operations Guidelines

for this Annex

**JSC-64899, Spill Prevention, Control, and Countermeasure Plan, the **JSC-64900, Spill Prevention, Control, and Countermeasure Plan Ellington Field, and the **JSC-64901, Sonny Carter Training Facility Spill Prevention, Control, and Countermeasure Plan.

Replaced **JSC-67354 National Aeronautics and Space Administration (NASA) Johnson Space Center (JSC) Integrated Contingency Plan, the **JSC- 67017, Nasa Ellington Field (EF) and Sonny Carter Training Facility (SCTF) integrated Contingency Plan

SECTION D:

• No changes

SECTION E:

• No changes

SECTION F:

• No changes

SECTION G:

• No changes

SECTION H:

• Struck following sentence from Award Fee Plan clause: “The Contractor must meet or under-run their cost estimates to earn additional fee.”

• Updated language in the "Right to Purchase" paragraph of the “Capital Equipment” clause to clarify the intent of this language is for the Contractor to sell the capital equipment to the successor or the Government.

• Updated clause from December 2019 to June 2020 for JSC 52.223-94 ENVIRONMENTAL AND

ENERGY CONSERVATION REQUIREMENTS AND HAZARDOUS MATERIALS USE (JUN 2020)

SECTION I:

• Updated NFS Clause from 1852.239-74 INFORMATION TECHNOLOGY SYSTEM SUPPLY CHAIN RISK ASSESSMENT (APR 2016) (DEVIATION) to 1852.239-74 INFORMATION TECHNOLOGY

SYSTEM SUPPLY CHAIN RISK ASSESSMENT (DEVIATION 15-03D)

https://www.federalregister.gov/documents/2018/05/22/2018-11101/efficient-federal-operations https://www.federalregister.gov/documents/2018/05/22/2018-11101/efficient-federal-operations

SECTION J:

• Updated Table of Contents for Section J – List of Attachments

SECTION J ATTACHMENTS:

• Attachment J-C, Award Fee Performance Evaluation Plan:

o Deleted last paragraph (Paragraph 4) of D. Contracting Officer in II. Organization

Structure for Award Fee Administration o Deleted reference to Table 6 – Small Business Metrics and additional factors language in

C. Small Business Goals of III. Evaluation Requirements o Deleted reference to Table 7 in the first paragraph of A. Metrics Scores in the IV. Scoring

Methodology o Deleted Table 6 – Small Business Goal Metrics in IV. Scoring Methodology and renumbered subsequent tables o Increased the damage thresholds for Metric SHE-2 in Table 7 (renumbered to Table 6) –

Safety, Health, and Environmental Metrics o Changed (Days Away Case Rate) DACR rates in Table 8 (renumbered to Table 7) – Safety

Rate Classification to be the same as the other rates [Days Away plus Restricted duty plus job Transfer rate (DART); Total Recordable Incident Rate (TRIR)]

• Attachment J-D, DRL/DRD:

o Revised Total Compensation Plan (TCP) DRD AR-1-7 and its DRL to match new template.

Revised TCP DRD page limit, and revised statement that IRAP and FBACP templates will be evaluated as part of the Total Compensation Plan.

o Revised Small Business Subcontracting Plan and Reports DRD AR-1-4 and DRL to match Section L proposal requirements.

o Updated page breaks and Table of Contents.

o Revised Re-procurement Data Package DRD AR-1-3 and the Environmental Compliance

Reports DRD QU-1-1.

• Attachment J-E, Service Contract Act Wage Determination:

o Updated from Rev 13 to Rev 14 for Service Contract Act Wage Determination 2015-5234

SECTION K:

• Updated NFS Clause from 1852.239-73 REVIEW OF THE OFFEROR’S INFORMATION TECHNOLOGY SYSTEMS SUPPLY CHAIN (APR 2016) (DEVIATION) to 1852.239-73 REVIEW OF THE OFFEROR’S

INFORMATION TECHNOLOGY SYSTEMS SUPPLY CHAIN (DEVIATION 15-03D)

SECTION L:

• Struck NFS 1852.227-84, “Patent Rights Clauses (APR 2015),” from Section L.1(b)

• Added bulleted language to L.3(h) for NFS 1852.245–80, “Government Property Management

Information (JAN 2011)”

• Added Cost and Price Narrative since the volume already included further write-ups

• Renumbered tables

• Clarified/corrected Cost/Price volume consistency language and references

• Replaced NFS 1852.231-71 with JPI version

• Updated JPI 52.215-108 and added date and time to “L.12 JSC 52.215-108 Proposal Marking and

Delivery Through Large File Transfer (LFT) (JUN 2020) (JSC Procurement Instruction)”

• Added question due date to “L.9(b) JSC 52.215-124 Communications Regarding This Solicitation

(AUG 2018) (JSC Procurement Instruction)”

• Added Pre-Proposal Conference information and updated provision language for “L.11 Virtual

Pre-Proposal Conference”

• Added proposal validity period to Section A of “Table L-5: Instructions for Model Contract

Preparation” in “L.21 Model Contract and Additional Requirements - Volume V”

• Revised Table L-2 to exclude Safety and Environmental Data and Subcontractor Consent Letters from page count. Left max page count as is to provide Offerors a few extra pages in Past Performance Volume.

• Revised Table L-2 by subtracting Safety and Health Plan and Quality Plan from total page count and adding their own page limits. In addition provided Offerors a few extra pages in Mission Suitability for use in Core Narrative and Innovations DRD.

• Reorganized Past Performance Volume and clarified language.

• Clarified subfactor elements within the subfactor summary paragraphs and clarified associated bulleted notes in Mission Suitability Volume.

• Revised SLC paragraphs in Volume II and Volume III to include instructions on how to propose new SLCs.

• Clarified Small Business Participation statements are needed for every past contract submitted.

• Clarified that Performance Data is required for all past contract in the last 3 years.

• Removed the requirement in the Past Performance Narrative to discuss the specific resources each party would utilize in performing the SOW.

• Clarified that the Cost and Price Volume includes two (2) files (Narrative and EPM).

• Clarified “A”, “B”, and “C” definitions.

• Clarified Vol. V Section J document requirements. In addition, clarified that Subcontracting Plan will be incorporated into Contract by CO.

• Removed option to submit Past Performance three (3) weeks early.

• Revised TCP page limit.

SECTION L ATTACHMENTS:

• Attachment L-2, Electronic Pricing Model (EPM):

o Revised EPM to include space for new SLCs proposed.

o Revised EPM to correct CLIN numbers.

o Miscellaneous EPM revisions due to Potential Offeror questions.

• Attachment L-3, Government Resource Estimate (GRE):

o Deleted C. Non Labor Resources (NLR) GRE (Contract Year 1)

• Attachment L-5, Specific Technical Understanding and Resources Level of Detail:

o Marked SOW CLINs 1.12.5 and 1.12.34 as Reserved

• Attachment L-6, Past Performance Questionnaire:

o Added due date to submit the completed questionnaire

SECTION M:

• Added evaluation criteria or “Riddle”

• Added points to “Table M-1: MS Subfactor Scores”

• Corrected references to Section L

• Corrected OCI Plan DRD number

• Deleted non-existent SBU2 information