4_Sections_L_M_Attach_L_80JSC020R0034_FC_FRFP_Amend3.pdf

Final RFP No. 80JSC020R0034, Amendment 3 SECTION L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/?q=browsefar https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf

NOTICE: The following Contract provisions pertinent to this section are hereby incorporated by reference:

(a) FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Provision Number Date Title

52.204-7 OCT 2018 System for Award Management 52.204-16 JUL 2016 Commercial and Government Entity Code

Reporting 52.204-22 JAN 2017 Alternative Line Item Proposal 52.211-14

APR 2008 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use

52.214-34 APR 1991 Submission of Offers in the English Language 52.214-35 APR 1991 Submission of Offers in U.S. Currency 52.215-1 JAN 2017 Instructions to Offerors – Competitive Acquisition 52.215-16 JUN 2003 Facilities Capital Cost of Money 52.215-22 OCT 2009 Limitations on Pass-Through Charges –

Identification of Subcontract Effort 52.222-24 FEB 1999 Pre-award On-site Equal Opportunity Compliance

Evaluation 52.222-46 FEB 1993 Evaluation of Compensation for Professional

Employees 52.225-10 MAY 2014 Notice of Buy American Requirement-Construction

Materials 52.237-1 APR 1984 Site Visit 52.237-10 MAR 2015 Identification of Uncompensated Overtime https://www.acquisition.gov/?q=/browse/far/52 https://www.acquisition.gov/?q=browsefar https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf

(b) NASA FAR SUPPLEMENT (NFS) (48 CFR CHAPTER 18) PROVISIONS

Provision Number Date Title 1852.227-71 APR 2015 Requests for Waiver of Rights to Inventions 1852.233-70 DEC 2015 Protests to NASA

(End of Provision)

L.2 FAR 52.222-5 Construction Wage Rate Requirements-Secondary Site of the Work

(MAY 2014)

(a) (1) The Offeror shall notify the Government if the Offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the Offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the Offeror shall request a determination from the Contracting Officer.

(b) (1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the Offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an Offeror’s request for a wage determination for a secondary site of the work.

(End of Provision)

L.3 NFS 1852.245–80 Government Property Management Information (JAN 2011)

(a) The Offeror shall identify the industry leading or voluntary consensus standards, and/or the industry leading practices, that it intends to employ for the management of Government property under any Contract awarded from this solicitation.

(b) The Offeror shall provide the date of its last Government property control system analysis along with its overall status, a summary of findings and recommendations, the status of any recommended corrective actions, the name of the Government activity that performed the analysis, and the latest available contact information for that activity.

(c) The Offeror shall identify any property it intends to use in performance of this Contract from the list of available Government property in the provision at 1852.245–81, List of Available Government Property.

(d) The Offeror shall identify all Government property in its possession, provided under other Government contracts that it intends to use in the performance of this Contract.

The Offeror shall also identify: The Contract that provided the property, the responsible Contracting Officer, the dates during which the property will be available for use (including the first, last, and all intervening months), and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent, the amount of rent that would otherwise be charged in accordance with FAR 52.245–9, Use and Charges (June 2007), https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_222_6 and the contact information for the responsible Government Contracting Officer. The Offeror shall provide proof that such use was authorized by the responsible Contracting Officer.

(e) The Offeror shall disclose cost accounting practices that allow for direct charging of commercially available equipment, when commercially available equipment is to be used in performance of the Contract and the equipment is not a deliverable.

(f) The Offeror shall identify, in list form, any equipment that it intends to acquire and directly charge to the Government under this Contract. The list shall include a description, manufacturer, model number (when available), quantity required, and estimated unit cost. Equipment approved as part of the award need not be requested under NFS clause 1852.245-70.

(g) The Offeror shall disclose its intention to acquire any parts, supplies, materials or equipment, to fabricate an item of equipment for use under any Contract resulting from this solicitation when that item of equipment—Will be titled to the Government under the provisions of the Contract; is not included as a Contract deliverable; and the Contractor intends to charge the costs of materials directly to the Contract. The disclosure shall identify the end item or system and shall include all descriptive information, identification numbers (when available), quantities required and estimated costs.

(h) Existing Government property may be reviewed at the following locations, dates, and times:

• There will be no reviews of Government Property prior to award. For specific questions on any items from the Government Furnished Property, listed in Attachment J-A, please submit all questions in writing to the Contracting Officer via email at lara.n.procknow@nasa.gov and courtesy copy (cc) jsc-fc-procurement@mail.nasa.gov.

(End of Provision)

L.4 NFS 1852.245–81 List of Available Government Property (JAN 2011)

(a) The Government will make the Government Furnished Property, listed in Attachment J- A, available for use in performance of the Contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245–1, Government Property, included in this solicitation. The Offeror shall notify the Government, as part of its proposal, of its intention to use or not use the property.

(b) The Government will make the Government Furnished Property, listed in Attachment J- A, available for use in performance of the Contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245–2, Government Property Installation Operation Services, as included in this solicitation. The Offeror shall notify the Government of its intention to use or not use the property.

(c) The selected Contractor will be responsible for costs associated with transportation, and installation of the property listed in this provision.

mailto:lara.n.procknow@nasa.gov mailto:jsc-fc-procurement@mail.nasa.gov

(End of Provision)

L.5 FAR 52.252-5 Authorized Deviations in Provisions (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any NASA FAR Supplement Regulation (48 CFR Chapter

18) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Provision)

L.6 JSC 52.215-123 Availability of Specifications (DEC 2019) (JSC Procurement Instruction)

(a) For the purpose of this RFP, the Technical Reference Library contains the official versions of applicable and reference documentation. No other version of the documentation should be used.

(b) All non-copyrighted technical documentation which is incorporated directly by reference in this solicitation may be obtained online from the Governmentwide point of entry (GPE) Facilities Contract Attachments/Links section. The Facilities Contract acquisition website at: https://procurement.jsc.nasa.gov/fac/ includes a link to the post at the GPE.

(c) All copy-righted technical documentation which is incorporated directly by reference in this solicitation cannot be placed on the Facilities Contract Technical Reference Library.

If the Offeror desires to have these copy-righted documents to prepare their proposal they must be obtained, at the bidder's expense, from the organization that develops, establishes and/or publishes those documents.

(d) Upon request, the Contracting Officer will furnish to the Offeror NASA technical documents not incorporated by reference.

(End of Provision)

L.7 FAR 52.216-1 Type of Contract (APR 1984)

The Government contemplates award of a Cost-Plus Award Fee Contract with Firm Fixed Price and Cost-Plus Fixed Fee Indefinite Delivery/Indefinite Quantity (IDIQ) task and delivery orders resulting from this solicitation. The phase-in effort will be Firm-Fixed Price.

(End of Provision)

L.8 JSC 52.215-126 Period Covered by Procurement (AUG 2018) (JSC Procurement Instruction) https://www.acquisition.gov/?q=/browse/far/52 https://procurement.jsc.nasa.gov/fac/ https://www.acquisition.gov/?q=/browse/far/52

This solicitation covers a period of a 61-day Phase-In, and a 2-year period of performance, one 2-year option, and one 1-year option periods. The Facilities Contract Cost-Plus Award Fee Schedule is shown in Section J, Attachment C.

For Contracting purposes:

Anticipated Dates Duration Contractual Coverage 04/01/2021 – 05/31/2021 61-days Phase-In 06/01/2021 – 05/31/2023 2-years Base Period 06/01/2023 – 05/31/2025 2-years Option 1 06/01/2025 – 05/31/2026 1-year Option 2

(End of provision)

L.9 JSC 52.215-124 Communications Regarding This Solicitation (AUG 2018) (JSC Procurement Instruction)

(a) Any communications in reference to this solicitation shall cite the solicitation number and be directed to the Contracting Officer:

• Name: Lara N. Procknow (Contracting Officer)

• Email: lara.n.procknow@nasa.gov and courtesy copy (cc) jsc-fc-procurement@mail.nasa.gov

• Address: NASA - Lyndon B. Johnson Space Center (JSC)/Mail Code BJ, 2101

NASA Parkway, Houston Texas 77058-3696

(b) QUESTIONS REGARDING THIS SOLICITATION MUST BE PRESENTED IN WRITING and shall be submitted electronically to the above e-mail addresses on or before Monday, August 17, 2020, noon Central Time, in order that answers may be obtained and disseminated in a timely manner, since it is not expected that the proposal submission date will be extended. Oral communications are not acceptable in response to this solicitation. Questions shall not be directed to the technical activity personnel.

(End of Provision)

L.10 JSC 52.242-90 JSC Super-Flex Work Schedule (AUG 2018) (JSC Procurement Instruction)

(a) Through Super-flex, JSC civil servants are encouraged to utilize the current civil service schedule to work 80 hours in a pay period, while “flexing” every other Friday simultaneously with the Center (first Friday of the JSC pay period). These Fridays are called “Flex Fridays”. Super-flex also expands the use of Work from Anywhere (WFA)/telework.

(b) JSC does not require that our Contractor team members adopt a matching schedule.

However, Offerors should be aware that many civil servant customers will not be onsite on “Flex Fridays” and the center will go in “weekend mode” on “Flex Fridays”. "Flex Friday weekend mode" provides exceptions for some buildings. For more information on "Flex Friday weekend mode" and Super-flex, reference mailto:lara.n.procknow@nasa.gov http://jscpeople.jsc.nasa.gov/Docs/telework/Super%20Flex%20Phase%202%20Updated.pdf

L.11 Virtual Pre-Proposal Conference

(a) A virtual Pre-Proposal Conference is anticipated to be held as indicated below:

• Date: Wednesday, August 12, 2020

• Time: 1:00 p.m. - 4:30 p.m. (Central Time)

• Other Information:

1. The link to the Facilities Virtual Tour (general overview ~16-minute video) has been posted to the Procurement Solicitation website:

https://procurement.jsc.nasa.gov/fac/

2. The link to the Facilities Full Virtual Tour (~45-minute video) is in the Technical Library. An access request to the Technical Library may be submitted via the Facilities Contract website at:

https://procurement.jsc.nasa.gov/fac/tl/authorize.asp

(b) Offerors are required to monitor the Procurement Solicitation website for any changes to the date or time of the conference.

(c) Attendance at the virtual Pre-Proposal Conference is recommended; however, attendance is neither required nor a prerequisite for proposal submission and will not be considered in the evaluation.

(d) Offerors, individuals, or interested parties who plan to attend the virtual Pre-proposal Conference must provide the Contracting Officer in writing, via email at lara.n.procknow@nasa.gov and courtesy copy (cc) jsc-fc-procurement@mail.nasa.gov, the following information: the full name of the attendee(s), identification of nationality (U.S. or specify other nation citizenship), Lawful Permanent Resident Numbers in the case of foreign nationals, affiliation and full office address/phone number. Due to virtual forum limitations, representation of any potential Offeror may not exceed five (5) logins per Offeror. It is recommended that the company’s Pricer attend the conference. Any “lobbying firm or lobbyist” as defined in 2 U.S.C. 1602(9) and (10), or any Offeror represented by a lobbyist under the Lobbying Disclosure Act of 1995 shall be specifically identified.

(e) Any answers provided during the virtual Pre-Proposal Conference will be unofficial.

Written questions may be submitted to the Contracting Officer as described on the acquisition website. Official responses to written questions received by the Contracting Officer will be posted to the acquisition website. Questions, together with the Government’s response, will be transmitted to all solicitation recipients via the Government-wide point of entry (GPE). In addition, conference materials for the virtual Pre-Proposal Conference will be made available to all potential Offerors via the GPE using the https://beta.sam.gov/ website and the Facilities Contract website.

(End of Provision) http://jscpeople.jsc.nasa.gov/Docs/telework/Super%20Flex%20Phase%202%20Updated.pdf https://procurement.jsc.nasa.gov/fac/ https://procurement.jsc.nasa.gov/fac/tl/authorize.asp https://procurement.jsc.nasa.gov/fac/tl/authorize.asp mailto:lara.n.procknow@nasa.gov https://beta.sam.gov/

L.12 JSC 52.215-108 Proposal Marking and Delivery Through Large File Transfer (LFT) (JUN 2020) (JSC Procurement Instruction)

The Offeror shall submit their proposal via NASA’s secure Large File Transfer (LFT). Major Subcontractors for the Cost Volume and/or Past Performance Volume may submit their required proposal information separately using the instructions in this provision. Electronic submissions shall not contain hidden formulas, tables, be locked, be protected or contain links to data not included in the electronic copy. All electronic submissions must be searchable and shall not contain scanned documents. It is the Offeror’s responsibility to ensure documents are free from virus and malware, as documents determined by NASA to contain a virus or malware will not be opened or evaluated.

Offerors interested in submitting a proposal in response to this RFP shall request a LFT invitation email from Lara N. Procknow at the following email address:

lara.n.procknow@nasa.gov. Offerors must courtesy copy (cc) jsc-fc-procurement@mail.nasa.gov to ensure requests are accommodated timely.

Email invitations with LFT links expire in 168 hours. Therefore, all Offerors must submit their request for an LFT invitation for the Past Performance Factor - Volume I and proposal to the aforementioned emails, 168 hours prior to the date and time listed in Block 9 of the SF33. The Government anticipates responding with an invitation to use LFT within three (3) business days.

Upon receipt of the invitation email, an Offeror’s representative must click the link in the email to access the LFT website and register for an account. The Offeror’s representative will create his/her own password. The LFT website contains an LFT Quick Start Guide and an LFT User Guide with additional instructions. It is the Offeror’s responsibility to follow instructions provided in the LFT Quick Start Guide and the LFT User Guide. After logging into LFT, the Offeror should click the Send File tab to enter the recipient’s email address of lara.n.procknow@nasa.gov and courtesy copy (cc) jsc-fc-procurement@mail.nasa.gov, compose a message to the recipient, and attach files. In the “Subject” block of the “Send File” tab state “Facilities Contract Proposal - Insert Company Name”. Note: LFT sessions expire after 15 minutes of inactivity. Offerors are advised that notifications alerting users the session is about to expire will not be provided by the LFT system, and any changes to the email form on the Send File tab will not be saved if the session times out. If an Offeror wishes to send a file over 2GB, an Accellion applet will need to be downloaded. Files can be sent up to 100 GB in total size.

Offerors are responsible for ensuring their proposal reaches the Government office designated in the solicitation by the time specified in the solicitation. Immediately after all files have been transferred and the proposal has been submitted in its entirety, the Offeror shall email the Contracting Officer with a listing of all documents that were submitted. Failure to submit a complete electronic proposal by the due date and time specified in the RFP will result in the proposal being considered late and will be handled in accordance with FAR 15.208(b).

The Government is not responsible for any failure attributable to the transmission or receipt of documents submitted using electronic means, including the missing of any established deadlines. Please note that uploading documents via LFT and the transmission of the files from mailto:lara.n.procknow@nasa.gov mailto:jsc-fc-procurement@mail.nasa.gov mailto:jsc-fc-procurement@mail.nasa.gov mailto:lara.n.procknow@nasa.gov the Offeror to the Government may not be instantaneous. Offerors are cautioned to allow for sufficient time to ensure timely proposal delivery before the submission deadline date and time listed in Block 9 of the SF33. To ensure successful delivery, Offerors should submit proposals at least 24 hours prior to the time specified in the solicitation.

(End of Provision)

L.13 JSC 52.215-125 Offeror Acceptance Period (AUG 2018) (JSC Procurement Instruction)

Proposals submitted in response to this solicitation shall remain firm for at least 365 calendar days after the date specified for receipt by the Government and shall contain a statement to this effect. Offerors shall insert 365 into Block 12 of Standard Form 33, Solicitation, Acceptance, and Award.

(End of Provision)

L.14 FAR 52.215-20 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data (OCT 2010) – Alt. III (OCT 1997), Alt. IV

(OCT 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide data described below: See provision L.18, Volume II – Cost and Price Factor.

(c) Submit the cost portion of the proposal via the following electronic media: See provision L.12, JSC 52.215-108 Proposal Marking and Delivery Through Large File Transfer (LFT) (JUN 2020) (JSC Procurement Instruction)

(End of Provision)

L.15 FAR 52.233-2 Service of Protest (SEP 2006)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

• Lara N. Procknow (Contracting Officer)

• Email: lara.n.procknow@nasa.gov and courtesy copy (cc) jsc-fc-procurement@mail.nasa.gov

• Solicitation: 80JSC020R0034

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

L.16 Instructions to Offerors for a Source Evaluation Board (SEB)

This section provides detailed instructions to Offerors to be used in the preparation of electronic https://www.acquisition.gov/?q=/browse/far/52 https://www.acquisition.gov/?q=/browse/far/52 mailto:lara.n.procknow@nasa.gov proposals. It is organized as follows:

• L.16.1 General Instructions for Preparation of Proposal

• L.16.2 Proposal Due Dates, Arrangement, Page Limitations, Formatting, and Copies

• L.17 Past Performance Factor (Volume I)

• L.18 Cost and Price Factor (Volume II)

• L.19 Mission Suitability (MS) Factor (Volume III)

• L.20 Responsibility Considerations Factor (Volume IV)

• L.21 Model Contract and Additional Requirements (Volume V)

(End of Provision)

L.16.1 JSC 52.215-107 General Instructions for Preparation of Proposal (AUG 2018) (JSC Procurement Instruction)

This acquisition is being conducted as a competitive, full and open Procurement. In providing these instructions, the Government’s intention is to solicit information that will permit a competitive evaluation of the Offeror’s proposal. The information solicited will demonstrate the Offeror’s competence and capability to successfully complete the requirements specified in the Statement of Work (SOW). Generally, the proposal shall:

(a) Demonstrate understanding of the overall and specific requirements of the proposed

Contract; convey the company’s capabilities for transforming understanding into accomplishment; provide in detail, the plans and methods for so doing; and provide, as requested below, the cost/price associated with so doing.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and substantiation of all information. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

(c) Elaborate brochures or documentation, detailed artwork, or other superfluous embellishments are unnecessary and are not desired, unless specifically requested in a scenario response.

(d) Offerors are requested to provide information responsive to the items set forth below.

This information is considered essential for the Government to conduct a fair and uniform evaluation of proposals in accordance with the evaluation factors and subfactors provided in Section M. The items listed are not, however, all-inclusive and Offerors should include in their proposals any further discussion believed to be necessary or useful in demonstrating their ability to perform the work under this Contract.

(e) The instructions in this part of Section L are directly related to the evaluation factors set forth in Section M.

Table L-1: Cross Reference from Section L to Section M

Title Section L

ID

Section M

ID

Past Performance Factor - Volume I L.17 M.3 Cost and Price Factor - Volume II L.18 M.4 Mission Suitability (MS) Factor - Volume III L.19 M.5

Management Approach (MA) - MS Subfactor 1 L.19.1 M.5.1 MA1 Overall Management Approach L.19.1, (a) M.5.1, (a) MA2 Key Personnel Approach L.19.1, (b) M.5.1, (b) MA3 Compensation Approach L.19.1, (c) M.5.1, (c) MA4 Contract Phase-In and Phase-Out Approach L.19.1, (d) M.5.1, (d)

Technical Approach (TA) - MS Subfactor 2 L.19.2 M.5.2 TA1 Specific Technical Understanding and Resources - CORE L.19.2, (a) M.5.2, (a) TA2 Quality Assurance L.19.2, (b) M.5.2, (b)

Safety and Health Approach - MS Subfactor 3 L.19.3 M.5.3 Small Business Utilization (SBU) - MS Subfactor 4 L.19.4 M.5.4

SBU1 Small Business Subcontracting L.19.4, (a) M.5.4, (a) Responsibility Considerations Factor - Volume IV L.20 M.6 Model Contract and Additional Requirements - Volume V L.21 M.7

L.16.2 Proposal Due Dates, Arrangement, Page Limitations, Formatting, and Copies

(a) The entire proposal shall be fully electronic and is due by the date and time listed in Block 9 of the SF33. Proposal Past Performance Factor - Volume I is requested by September 2, 2020, at 1:00 p.m. Central Time, but not officially due until the proposal submittal date and time listed in Block 9 of the SF33. The delivery location is specified in L.12, 52.215-108 Proposal Marking and Delivery Through LFT. Late proposals will not be accepted in accordance with FAR 52.215-1, “Instructions to Offerors – Competitive Acquisition.”

(b) Offerors shall arrange electronic proposals in the order set forth below in Table L-2.

Each volume of the proposal should be submitted as a single, separate electronic file that includes all required content, unless content is marked with a “~” in Table L-2. Each volume file shall be clearly titled with the associated volume number and the Offeror’s name (e.g., contractor XYZ Company shall name Volume I file as “Volume I_XYZ Company”). Proposal content labeled with a “~” on Table L-2 shall be created as a separate file, clearly titled with the associated volume number, document’s title, and Offeror’s name (i.e. Volume I_PP Matrix_XYZ Company), and then referenced within the appropriate volume file. The Offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

(c) NFS 1852.215-81 Proposal Page Limitations (APR 2015)

(1) The following page limitations are established for each portion of the proposal submitted in response to this solicitation.

Volume Volume Title Page Limit

See Table L-2: Overview of Proposal Volumes, Page Limitations, and Format

(2) A page is defined as one side of an electronic sheet, 8 1/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point font size. (Foldouts count as an equivalent number of 8 1/2" x 11" pages.) The metric standard format most closely approximating the described standard 8 1/2" x 11" size may also be used.

(3) The following are excluded from page counts, however, the excluded items are to be strictly limited to the content specified:

(i) Title pages, table of contents, cross-reference matrices, glossaries, and acronym lists which do not contain information that can be construed as proposal information,

(ii) Technical Templates, (iii)Past Performance Information Matrix,

(iv) Past Performance Environmental and Safety Data including Insurance Information, and

(v) Model Contract Volume.

(4) In addition, the Cost/Price Volume of the proposal is not page limited. However, this section is to be strictly limited to cost and price information. Information that can be construed as belonging in one of the other sections of the proposal will be so construed and counted against that section's page limitation.

(5) If final revisions are requested, separate page limitations will be specified in the Government's request for that submission.

(6) Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror.

(End of NFS 1852.215-81 Provision) http://www.hq.nasa.gov/office/procurement/regs/5215-16.htm http://www.hq.nasa.gov/office/procurement/regs/5215-16.htm

(d) A cover sheet should be contained as the first page of each volume file clearly marked with volume number, title, solicitation identification, and the Offeror’s name. Be sure to apply all appropriate markings, including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-5, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

(e) Provide a suitable table of contents with each volume for ready reference to sections, tables, and figures.

(f) Provide a Cross Reference List that tracks the page and paragraph numbers of the Offer’s proposal to the page and paragraph numbers in the Government’s instructions.

A Cross Reference List shall be submitted in each volume for that particular volume.

(g) Additional Requirements:

(1) The following requirements apply to the sections of the proposal which ARE page limited:

Sections of the proposal which are page limited shall be prepared and submitted using single-spaced, non-compressed Arial font in accordance with Microsoft Word default settings. See section L.16.2(c)(2). for font size. Character spacing shall be “Normal” per Microsoft Word settings. The margins may contain headers, footers, and corporate logos, but shall not contain any proposal content to be evaluated. (The headers, footers, and corporate logos are not subject to the font type and size limitations.) See section L.16.2(c)(2). for margin spacing. Pages shall be formatted in a standard page style, without the use of numerous columns. Text in diagrams, charts, tables, artwork, and photographs shall be consistent with requirements stated above, and shall not be used to circumvent the font size limitations of the proposal.

In each file, all pages shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.) preceded by upper case roman numerals matching the volume number; for example, when paginating for volume II, paginate pages as II-1, II-2, II-3, etc. and for volume 4, paginate pages as IV-1, IV-2, IV-3, etc.

Information shall not be incorporated by reference. Each side of the sheet, tab, or divider containing proposal material will be counted as part of the appropriate volume’s page limitations as shown in Table L-2. (Page tabs and section dividers that do not contain information that can be construed as proposal information will not be counted as part of the page limitations.) If proposal content is included within the margins, the content will be disregarded from evaluation. Information that can be construed as belonging in another volume of the proposal will be so construed and counted against the appropriate volume’s page limitation.

Pages larger than 8 ½” x 11” may only be used for large tables, charts, graphs, plans, figures, diagrams, and schematics, and NOT for pages of text. These larger pages shall only be 11” x 17” electronic paper and shall be counted as two pages against the page limitations. (The same margin rules apply as stated above.)

Minor informalities or irregularities in a proposal, other than excess pages, that can be adjusted, corrected, or waived without being determined as prejudicial to other Offerors by the Government may be accepted if it is immaterial to the acquisition. If these minor infractions are determined prejudicial to other Offerors by the Government, these pages will be returned by the Government and not evaluated. In addition, any pages contained in a page-limited section of the proposal which do not comply with the RFP requirements will be returned by the Government and not evaluated.

(2) The following requirements apply to the sections of the proposal which ARE NOT subject to page limitations:

Sections of the proposal which are not page limited do not need to abide by the font type or size, page size, or margin requirements of the page limited sections, though the Offeror should ensure readability.

In each volume, as is for the page limited pages, all pages shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.) preceded by upper case roman numerals matching the volume number; for example, when paginating for volume II, paginate pages as II-1, II-2, II-3, etc. and for volume IV, paginate pages as IV-1, IV- 2, IV-3, etc.

(h) The electronic proposal shall be prepared and submitted in Microsoft Office® applications (Word and Excel). Further, the Microsoft Excel spreadsheets shall be submitted in Microsoft Excel format, not in a scanned Microsoft Word or Adobe PDF file. Microsoft Word documents shall be submitted in Microsoft Word format, not in an Adobe PDF file.

(i) If an Offeror’s electronic files are corrupted and cannot be opened and/or read, the Government will notify the Offeror to resubmit by close of business the same day the Offeror is notified.

Table L-2: Overview of Proposal Volumes, Page Limitations, and Format

Volume No. Subfactor No. Title Page Limit Format File Name

(see L.16.2 (b)) I Past Performance

Factor 25 Total Pages

Introductory Material

1 Page, Included in 25

MS Word Vol I_XYZ Company.docx

Organizational Chart

Included in the

MS Word Vol I_XYZ Company.docx

Past Performance Relevance Matrix (Att L-8)

Table Excluded from

MS Excel~ Vol I_PP Matrix_XYZ Company.xlsx

Past Performance Narrative

Included in the

MS Word Vol I_XYZ Company.docx

Volume No. Subfactor No. Title Page Limit Format File Name

(see L.16.2 (b)) Statement of Small

Business Participation

Included in the

MS Word Vol I_XYZ Company.docx

Subcontractor Consent Letters (Att L-7)

No Limit MS Word~ Vol I_Sub Consent_XYZ Company.docx

Performance Data (Environmental and Safety Data)

No Limit Native Format~

Vol I_PP Data_XYZ Company.docx

Past Performance Questionnaires (Att L-6)

Submitted by Customer, Excluded from

Native Format^

N/A

Insurance Letter Submitted by Insurer, Excluded from

Native Format^

N/A

II Cost and Price Factor

No Page Limit

EPM Workbook, (Att L-2)

No Limit MS Excel~ Vol II_ EPM_XYZ Company.xlsx

Cost and Price Narrative

No Limit MS Word Vol II_ Narrative_XYZ Company.docx

III Mission Suitability Factor

90 Total Pages

1 Management Approach Subfactor MA1 Contract

Management Plan

(DRD AN-1-4)

Included in the

MS Word~ Vol III_Contract Man Plan_XYZ Company.docx

MA2 Key Personnel Resumes

Included in the

MS Word Vol III_XYZ Company.docx

Key Position Narrative

Included in the

MS Word Vol III_XYZ Company.docx

Key Personnel Commitment Letters

Included in the

MS Word Vol III_XYZ Company.docx

MA3 Total Compensation Plan

(DRD AR-1-7)

12 pages*, Excluded from the 90

MS Word~ Vol III_Total Comp Plan_XYZ Company.docx

MA4 Transition (Phase-in/Phase-Out) Plan (DRD AR-1- 2)

Included in the

MS Word~ Vol III_Transition Plan_XYZ Company.docx

Volume No. Subfactor No. Title Page Limit Format File Name

(see L.16.2 (b)) 2 Technical Approach Subfactor TA1 CORE Technical

Understanding Narrative

Included in the

MS Word Vol III_XYZ Company.docx

Efficiencies and Innovative Techniques (DRD AR-1-6) (if applicable)

Included in the

MS Word~ Vol III_Innovations_XYZ Company.docx

TA2 Quality Plan

(DRD AN-1-3)

15, Excluded from the 90

MS Word~ Vol III_Q Plan_XYZ Company.docx

3 Safety and Health Approach Subfactor Safety and Health

Plan (DRD AN-1- 1)

40, Excluded from the 90

MS Word~ Vol III_S&H Plan_XYZ Company.docx

4 Small Business Utilization Subfactor Small Business

Subcontracting Plan and Reports

(DRD AR-1-4)

Included in the

MS Word~ Vol III_SB Sub Plan_XYZ Company.docx

Small Business Subcontracting Tables (Att L-4)

Table, Excluded from the 90

MS Excel~ Vol III_SB Sub Table_XYZ Company.xlsx

IV Responsibility Considerations Factor

2 Total Pages

Business System Adequacy Documentation

Excluded from the 2

MS Word Vol IV_XYZ Company.docx

Pre-award Survey of Prospective Contractor Accounting System Checklist (Att L-1)

Questionnaire, Excluded from the 2

MS Word~ Vol IV_Pre-award Survey_XYZ Company.docx

Organizational Conflicts of Interest (OCI) Plan (DRD

AN-1-2)

15, Excluded from the 2 (Submitted if in the competitive range and required by the

CO)

MS Word~ Vol IV_OCI Plan_XYZ Company.docx

Volume No. Subfactor No. Title Page Limit Format File Name

(see L.16.2 (b)) Government

Property Management Plan (DRD AR-1-5) only if required by the

CO

15, Excluded from the 2 (Submitted if in the competitive range and required by the

CO)

MS Word~ Vol IV_Prop Man Plan_XYZ Company.docx

Taxpayer ID Included in the

MS Word Vol IV_XYZ Company.docx

Waiver of Rights Included in the

MS Word Vol IV_XYZ Company.docx

Company Information

Included in the

MS Word Vol IV_XYZ Company.docx

V Model Contract and Additional Requirements

No Page Limit

Sections A-J, with all fill-ins completed**

No Limit PDF Vol V_XYZ Company.pdf

Section K, with all fill-ins completed***

No Limit PDF Vol V_XYZ Company.pdf

*The page limit for the Total Compensation Plan (TCP) is 12 pages for the Prime and 12 pages for each subcontractor [subcontractors are defined in JPI 1852.231-71(d)]. For joint ventures, the page limit is 12 pages per team member. The Prime, subcontractors, and team members are permitted to combine data into one TCP, and the page limit for the combined TCP will be 12 pages. The team members (prime/subcontractor or joint venture relationship) may have one combined 12 page TCP or each team member may submit its own TCP. For example, a team of three (3) members may submit one TCP (which will result in 12 pages) or each member may submit its unique TCP (which may result in 36 pages).

** All Offerors are required to submit the entire Model Contract inclusive of every section in A- J with all requested fill-ins completed.

***Offerors shall also submit Section K, Representations and Certifications, with all fill-ins completed.

^Proposal content is submitted directly by third parties per the instructions below (see L.17 (h) and (i)).

~ Proposal content shall be created as a separate file, and referenced within the appropriate volume file (see L.16.2 (b)).

L.17 Past Performance Factor - Volume I

In Volume I, Offerors shall demonstrate past experience in all areas of the statement of work by submitting information that best demonstrates the Offeror’s ability to perform the Facilities Contract work. Offerors shall include the following.

(a) Introductory Material

One page of introductory material, if the Offeror so chooses, may be submitted that includes information about the experience and performance of the Offeror’s company, Program Manager, and/or Subcontractors (if applicable). This introductory material is included in the page limitation constraints.

(b) Organizational Chart

Submit an organizational chart displaying the relationships between the parent company, affiliate, and/or any other organizational entity (division(s), business units, or other segments of the company) which are proposed to perform the effort.

(c) Past Performance Relevance Matrix

Attachment L-8, Past Performance Relevance Matrix, shall be submitted as part of the response. In the event of a conflict between the narrative and the Relevance Matrix, the narrative will take precedence as the Offeror’s intended response.

(d) Past Performance Narrative

A past performance narrative shall include information on work the Offeror has previously performed for organizations and companies, in order for the Government to obtain appraisals of past performance. Offerors, including Major Subcontractors (subcontractors with an estimated annual contract value that equals or exceeds $3,000,000), and their proposed Program Manager (as listed in Section H, Key Personnel and Facilities), shall each provide information on no more than three past contracts (subject to the page limitation constraints). Only contract period of performances within the three years preceding the date of the Facilities Contract original solicitation (80JSC020R0034) will be considered in the past performance evaluation.

Within the narrative portion for the Program Manager, reference the corresponding resume submitted, per L.19.1 (b)(1), in Volume III. Please be advised that a Limited Communications Notice (LCN) has been issued in conjunction with this solicitation, as stated below in L.19.1(b)(1)(iv).

• Offerors shall consider the recency and relevance of each submitted contract, as they relate specifically to this solicitation. The contract information submitted should be those that the Offeror considers relevant in demonstrating ability to perform the proposed effort.

• References with Government contracts are preferred, but not required.

• Offerors with no past performance experience shall so state.

The following information shall be provided for each past contract:

(1) Contract number, cage code, NAICS code, and Duns number (if other than the Prime, provide the Prime’s contract number and the Offeror’s cage code and Duns number)

(2) Contract value (if other than the Prime, provide the overall contract value and the subcontract value)

(3) Number of Work Year Equivalent employees assigned to the contract (if other than the Prime, provide the number of Work Year Equivalent employees provided by the applicable subcontractor/entity)

(4) Employing agency/company name

(5) Point of contact (including current address, telephone numbers, and e-mail addresses)

• If a Government agency, include both the Contracting Officer and Contracting Officer’s Representative

(6) Contract description

(7) Place of performance

(8) Period of performance

(9) Contract type

(10) Status of contract (current, terminated (if so, why), successfully completed (include completion date))

The submission shall include rationale supporting the Offeror’s assertion of relevance and shall clearly detail what portions of the SOW, the Prime, Major/Minor Subcontractors, teaming partner, joint venture partner, or proposed Program Manager is responsible for to perform the proposed effort. The Offeror must provide a narrative describing what if any role each of these affiliated entities will have in the performance of this Contract. Only past performance data for affiliated entities that will be meaningfully involved in the performance of this Contract will be considered.

(e) Small Business Participation

Submit a statement of the Prime’s and Major Subcontractor’s small business participation (targets, record, and type of work subcontracted) for every past contract submitted, with special emphasis on the division of the company which will perform the proposed Contract.

(f) Consent Letters

Consent letters executed by each Major Subcontractor, teaming partner, joint venture partner, and/or Program Manager for every past contract submitted, shall be submitted, authorizing the release of past performance information so the Offeror can respond to such information. See sample consent letter at Attachment L-7.

(g) Performance Data

Submit the following performance data with explanatory remarks on all relevant contracts performed by the Prime and Major Subcontractor in the last three years (not just the past contracts submitted). If a teaming partner or joint venture partner is proposed, the same information shall be provided for each company proposed.

Explanatory statements shall be included as appropriate.

(1) Environmental Data:

(i) Copies of any and all environmental non-compliance correspondence and citations from federal, state or local agencies or authorities with explanatory remarks.

(2) Safety and Health Data:

(i) Copies of any and all OSHA citations with explanatory remarks.

(ii) Records of the company’s occupational injuries and illnesses. These records shall include, for each worksite, as a minimum, number of occupational injuries and illness, annual average number of employees at the worksite, and total hours worked by all employees. Provide records with signature of a company executive. Provide explanatory remarks of adverse performance and methods being used to improve performance. A copy of each year’s OSHA logs (Forms 300 and 300A) may be submitted or equivalent occupational injury and illness data.

(h) Past Performance Questionnaires

The Offerors, any Major/Minor Subcontractors, as defined above, the proposed Program Manager, and any other organizational entity (parent or affiliated company, division(s), business units, or segments of the Offeror’s company), which are considered to provide meaningful involvement in Contract performance, shall each submit the Past Performance Questionnaire (see Attachment L-6) to all of the point of contact references required in paragraph (d) above. The Offeror is responsible for ensuring that all references are directed to email the questionnaire directly to the Contracting Officer identified in provision L.9, Communications Regarding This Solicitation.

Where an Offeror chooses to request, from a civil servant employee at JSC, that a past performance questionnaire be submitted on its behalf, please be advised that a Limited Communications Notice (LCN) has been issued in conjunction with this solicitation.

The LCN directs that all civil service personnel at JSC shall refrain from communicating with industry on any matters related to this competitive Procurement; as a result, while the civil servants may respond to the past performance questionnaire they will be unable to provide status to the Offeror, or communication in any other fashion with the Offeror, about that past performance request.

(i) Insurance Letter

A letter shall be sent directly from the insurance carrier to the contact identified in provision L.9, Communications Regarding This Solicitation, providing workers compensation coverage (or equivalent) summarizing the Offeror’s Experience Modification Rates, loss run data, liability and lawsuit history related to safety and health performance, for the past three years, including history of changes to the experience modified rate. If an Offeror self-insures, provide and certify the same information (except the experience modification rate history) with the signature of the responsible corporate officer or official.

(End of Provision)

L.18 Cost and Price Factor - Volume II

Offerors shall follow the instructions shown below in the preparation of the Cost and Price Narrative and the Electronic Pricing Model (EPM) for their Volume II Cost and Price Proposal.

See Table L-2 for the required file names.

(a) Introduction

Certified cost or pricing data is not required; however, data other than certified cost or pricing data is required. The Offeror’s cost proposal shall be compliant with, and based upon, the Offeror’s estimating, accounting, and other applicable business systems. To ensure that the Government is able to perform a fair assessment of the proposed cost, the Prime Offeror and all Major Subcontractors are required to submit a cost proposal that is suitable for evaluation. A cost proposal that is suitable for evaluation shall:

(1) Account for all resources necessary to complete the requirements of this RFP.

(2) Provide traceability to the technical/management proposal.

(3) Explain in detail all pricing and estimating techniques.

(4) Disclose the basis of all projections, rates, ratios, percentages, and factors in sufficient detail to facilitate the Source Evaluation Board’s (SEB) understanding and ability to mathematically verify these estimates.

(5) Comply with applicable Federal Acquisition Regulations (FAR), NASA FAR Supplements (NFS), and statutory requirements.

(6) Include a narrative section that explains all judgmental elements of cost projections and fee and profit policies, including any proposed cost ceilings and team fee sharing arrangements.

(7) Include all templates required in this RFP using the Microsoft Excel application.

(b) Specific Guidelines

The cost instructions apply to the Prime Offeror and all Major Subcontractors

(subcontractors with an estimated annual contract value that equals or exceeds $3,000,000) over the period of performance for this Contract as defined in Section L.8, Period Covered by Procurement. Detailed additional instructions to assist in the preparation of each worksheet in the Electronic Pricing Model (EPM) workbook are found in text boxes within each worksheet.

(1) Direct Labor Rates

For any direct labor rates not included in a Forward Pricing Rate Agreement (FPRA), or a Forward Pricing Rate Recommendation (FPRR), the Offeror shall indicate the basis and/or source data (e.g., actual salary data as of a specific date, proposed salary data from a specific source as of a specific date, etc.) of all direct labor rates proposed, including the date to which the source data is current. For informational purposes only, the Government has provided in the technical library, average composite direct labor rates under the current Facilities Support Services contract. The provision of historical data is only a guide to assist Offerors in developing their base direct labor rates. It should not be construed as the Government’s requirements or preference regarding proposed direct labor rates for contractor employees.

The Government has included the Incumbency Retention and Pay (IRAP) template in the EPM to facilitate Offerors’ development of direct labor rates per SLC.

(2) Direct Labor Rate Escalation

For any direct labor rate escalations not included in an FPRA or FPRR, Offerors shall provide the direct labor annual escalation history for the past three years, and provide the basis for the historical escalation factors. If an FPRA or FPRR is used to develop this proposal, historical data is not required.

Additionally, the Offeror shall provide, and explain, the rationale for any proposed direct labor rate annual escalation factor through the period of performance of the Contract, whether the escalation factor is positive, zero, or negative. Finally, if the historical escalation factors are significantly different from the proposed prospective escalation factors, Offerors shall provide the basis and rationale for the differences.

The EPM templates are designed to give Offerors the flexibility to propose different escalation factors by SLC.