OME Pre-Proposal Conference Charts.pdf

Welcome to the Johnson Space Center

Orion Main Engine Preproposal Conference

April 2, 2020 9:00am – 12:00pm Central Time

Agenda Topic Presenter Welcoming Remarks Donald Reed Opening Remarks Billy Autry Orientation and Procurement Overview Ashley Chaves Orion Overview Timothy Otterson Sections C and J Overview Donald Reed Overview of Request for Proposal Ashley Chaves S&MA Requirements Response Guidelines Daniel Clem

10-Minute Break Price Proposal Overview Jalisa Sims Closing Remarks Ashley Chaves

Welcoming Remarks

Donald E. Reed OME SEB Chair

Opening Remarks

Billy E. Autry Associate Director

Office of Procurement

Orientation and Procurement Overview

Ashley H. Chaves Contracting Officer

Disclaimer (Orientation)

• These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the RFP.

• To the extent there are any inconsistencies between this briefing and the RFP, the RFP will govern.

Purpose of Preproposal Conference

• The purpose of this Preproposal Conference is to help industry understand the Government’s requirements

• Questions:

Verbal questions will not be entertained during the conference.

However, Offerors are invited to submit questions electronically in the “chat” box of the Preproposal Conference Skype Meeting.

Official responses to written questions received by the Contracting Officer will be posted to the OME procurement website

The deadline for submitting questions regarding the RFP for this conference is April 6, 2020.

Source Selection Authority and Acquisition Team Members

• Source Selection Authority Debbie Korth, Crew and Service Module Manager, Johnson

Space Center

• Acquisition Team Donald E. Reed (GC, Chair) Ashley H. Chaves (BT, Contracting Officer) Hugo E. Martinez (NC) John M. Brewer (EP) Rex A. Delventhal (GRC, Technical/Committee Chairperson)

Points of Contact

• Contracting Officer:

Ashley H. Chaves ashley.h.chaves@nasa.gov

• OME web address:

https://procurement.jsc.nasa.gov/ome Send questions to the Contracting Officer

Industry Assistance Office Contact Information

• Main phone number:

(281) 483-4512

• Robert Watts Senior Small Business Specialist

• Richard Slater Small Business Specialist

• Monica Craft Small Business Specialist

• All emails should be sent to: jsc-smallbusiness@mail.nasa.gov

• Location:

Building 1, Suite 453

• Address:

NASA Johnson Space Center, Industry Assistance Office Mail Code: BA 2101 NASA Parkway Houston, TX 77058-3696 mailto:jsc-smallbusiness@mail.nasa.gov

Ombudsman

Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at:

http://prod.nais.nasa.gov/pub/pub_library/Omb.html ” http://prod.nais.nasa.gov/pub/pub_library/Omb.html

Contract Overview

• This is not a follow-on procurement; no current contract exists

• Contract Type: Singe Award, Indefinite Delivery Indefinite Quantity (IDIQ) Firm-Fixed Price (FFP)

• Period of Performance: November 1, 2020 – May 31, 2031

• Provide an Orion Main Engine (OME) that replaces the current Government provided Orbital Maneuvering System – Engine (OMS-E) and meets the form, fit and function of the OMS- E and the existing interface requirements to the European Service Module (ESM)

Orion Overview

Timothy M. Otterson Deputy Manager

Crew and Service Module Office

Orion Program Office

Crew and Service Module Office

Spacecraft Adapter Service Module (SM) Includes the European Service Module and the NASA Crew Module Adapter

Launch Abort System

Crew Module (CM)

Abort Motor

Jettison Motor

Attitude Control

Motor

Spacecraft Adapter Jettison Panels

NASA Prime Contractor: Lockheed-Martin ESA Prime Contractor: Airbus

Orion Spacecraft Overview

Orion’s Mission: Transport people and cargo to lunar orbit and return people, cargo, and lunar samples back to earth

Orion CSM Overview

Note: Service Module (SM) Includes the European

Service Module and the NASA Crew Module Adapter

European Service Module

• Provides in-space propulsion

• Provides services/consumables to the CM (water, O2, and N2 storage)

• Provides power generation and thermal control

Spacecraft Adaptor Jettisonable (SAJ) Fairings (Panels)

• Provide protection for SM components from atmospheric loads and heating during first stage flight

Crew Module Adaptor

• Provides the structural, mechanical, electrical, and fluid interface between the CM and ESM.

• Houses communications, electronics, and power equipment.

• Separates from the crew module before re-entry

Spacecraft Adaptor

• Provides the structural, connection to the launch vehicle from ground operations through orbital injection

Crew Module

• Provides habitable pressurized volume for crew

• Allows reentry and landing as a stand alone module

• Provides docking and crew transfers

The CSM consists of the Crew Module & Service Module (Including the CMA, ESM, SA and Fairings)

Orion CSM

Artemis 1 SM

Artemis 1 SM

OMS-E

Orion CSM

Artemis 1 CSM

Artemis 1 CM

OMS-E

Sections C and J Overview

Donald E. Reed OME SEB Chair

RFP Section Summary

Section DRFP RFP Section B Sup/Serv/Price/Cost -- X Section C PWS X X Section D Packaging & Marking -- X Section E Inspect & Acceptance -- X Section F Deliveries or Performance -- X Section G Contract Admin Data -- X Section H Special Contr Reqmnts -- X Section I Contract Clauses -- X Section J List of Attachments X X Section K Statements of Offerors -- X Section L Instructs to Offerors X X Section M Evaluation Factors X X

Section C & J Overview

• The purpose of this Preproposal Conference is to help industry understand the Government’s requirements

• Notable changes from DRFP to RFP

• Special Topics

Section C Summary

• Section C – Performance Work Statement (PWS)

• No significant changes from DRFP

List of Attachments Summary

J-Attachment DRFP RFP

J-1 PWS X X

J-2 DPD X X

J-2-A DRD Submission Matrix X X J-3 Documents List X X J-10 Government Provided Services X *Deleted J-12 Government Facilities X X J-14 ICE Operating Instructions X X J-16 Standard Labor Codes X X J-25 Limited Rights in Data X X

*Moved to Section H clause entitled GOVERNMENT FURNISHED SERVICES AND DATA, RPF page 40

List of Attachments Updates and Contractor Provided

ATTACHMENTS OR UPDATES DUE AT PROPOSAL

[U] J-3 DOCUMENTS (Contractor Alternate Standards)

[N] J-6 SAFETY AND MISSION ASSURANCE (S&MA) PLAN

[N] J-7 ORGANIZATIONAL CONFLICTS OF INTEREST (OCI)

PLAN

[N] J-8 SMALL BUSINESS SUBCONTRACTING PLAN

[N] J-9 INFORMATION TECHNOLOGY SECURITY

MANAGEMENT PROJECT PLAN

[N] J-15 ORION MAIN ENGINE PROJECT MANAGEMENT PLAN

[U] J-25 LIMITED RIGHTS IN DATA AND RESTRICTED

COMPUTER SOFTWARE

[U] Update, [N] New and due at proposal

Other J-Attachments are reserved to ensure alignment with J-attachment numbers in Orion Program Contracts

Attachment J-1 Summary

• Table of Contents

– Sections 2.1.1, 2.1.2, 2.2.1, and 2.2.1 – Delete

– Rationale – Sections deleted but Table of Contents was not updated

1. INTRODUCTION

– 1ST Paragraph, removed the statement that the contractor shall integrate the OME into the ESM

– Restated to say the OME Contractor is responsible for

• Ensuring the OME meets the ESM interfaces, and

• Required GSE is provided to integrate the OME into the ESM

OME Integration Process with OME Contractor/NASA Roles & Responsibilities

OME finishes Acceptance Test

OME is shipped to Bremen, Germany

NASA takes acceptance of engine in Bremen, Germany

OME is integrated into ESM

ESM is transferred to Orion

Production and Operations

Contractor for integration with the

Crew Module

ESM DD250’d to NASA, integrated with the Launch Abort System, then stacked on the SLS

Attachment J-1 Summary

OME Contractor NASA with OME Contractor Support DD Form 250

2. CONTRACT STRUCTURE

– 2.1 OME CERTIFICATION (CLIN 0001)

• Added requirement to provide CERTIFICATION pricing data for

BOTH the “Baseline” Certification CLIN 0001A and the “Accelerated” Certification CLIN 0001B certification dates

– Refer to Section L.17.7 (c) 1 and 3 respectively, pages 417 and 419

– 2.2 OME PRODUCTION (CLIN 0002)

• Added requirement to provide PRODUCTION pricing data for

BOTH the “Baseline” delivery dates CLIN 0002A and the “Accelerated” delivery dates CLIN 0001B

– Refer to Section L.17.7 (c) 2 and 4 respectively, pages 418 and 419

• Changed the requirement for two Post-Flight Assessment Reports

(PFARs) to four PFARs for the first four missions flown

2. CONTRACT STRUCTURE (Continued)

– 2.3 SPECIAL TASKS AND STUDIES (CLIN 0003)

• Deleted 2.3.1 OME REQUIREMENTS CHANGE EVALUATION

(SUB-CLIN 0003A)

– 2.4 OME STORAGE (CLIN 0004)

• Added this as a separate section and CLIN

4. PROJECT MANAGEMENT, SYSTEMS, PLANNING

AND REPORTING

– 4.2 EXTERNAL RELATIONSHIPS: ESA AND ESA

RELATED ENTITIES

• Added a requirement for the contractor to provide a copy of the approved Technical Assistance Agreement (TAA) to the NASA Contracting Officer upon TAA final approval

• Reference paragraph 5 on page 98

– 4.5 PROPERTY MANAGEMENT

• Deleted this section as there is no Government provided property

• DRD OME-M-009 was deleted from the DPD and DRD Submission

Matrix

5. OME INTEGRATION MANAGEMENT

– 5.7 ALTERNATE STANDARDS

• Added the requirement for the contractor to support a meeting with the Government 45 days prior to SRR to discuss any issues or concerns with the contractor alternate standards

12. OME OPERATIONS

– 12.2.3 HANDLING AND TRANSPORTATION

• Added to 1st paragraph that transportation of the OME to Bremen, Germany shall be in accordance with NPR 6000.1, Requirements for Packaging, Handling, and Transportation for Aeronautical and Space Systems, Equipment, and Associated Components

• Added the following as the 2nd paragraph, “The Contractor shall monitor and record shipping environments for any OME shipments from the end of acceptance testing until reaching its final destination at the ESM integration site where it will be accepted by the Government. Measurements, at a minimum, shall include temperature, humidity, pressure, three-axis accelerations, and shock. This data shall be made available to the Government as part of the Post-ship HAR.

Attachment J-2 Summary

DRD OME-M-001 OME Project Management Plan

– Changed Data Type from Type 3 to Type 2

– Added to 13.3 k, “This includes a schedule of the TAA approval process. The TAA shall be approved by authority to proceed.”

DRD OME-M-002 IMS and Schedule Deliveries

– Updated delivery method formats in Section 13.4

DRD OME-M-003 OME Work Plan

– Work Plan clarified milestone section and added GSE, ground, and flight installation hardware list deliverable for production.

DRD OME-M-009 Government Property Management Plan

– Deleted

DRD OME-O-008 OME Ground Support Equipment (GSE) Requirements and Plans

– Volume I, removed need for OME GSE projected cost analyses

DRD OME-S-012 GIDEP

– Added SO300-BU-GYD-010 GIDEP Requirement Guide as

Applicable Document to not have a GIDEP clause.

DRD OME-T-094 Alternate Standards

– Changed DRD Type from Type 2 to Type 1 to remove time approval restriction

– Changed documents listed in Section 13.2 to Meet the Intent

Attachment J-2-A Summary

• Made table legible with wider spacing of columns

• Added DRD Submission Status Acronyms

• Added data types table for quick reference

• Updated Types as mentioned above

• OME-M-009 is now reserved

• OME-T-093 OME Post-Flight Performance Reconstruction Analysis Report

– Number of reports required increased from 2 engines to 4 engines to match change in PWS. 36

The following DRD’s are due with the proposal:

OME-B-001

OME-M-001

OME-M-002

OME-M-003

OME-M-004

OME-M-012

OME-S-001

OME-T-094 Volume I

The following DRD’s are due at contract award:

OME-B-001

OME-M-001

OME-M-002 90 days after award

OME-M-003

OME-M-004

OME-M-012

OME-S-001 Update as required OME-T-094 Volume II

Attachment J-2-A Early Submittals

Attachment J-3 Summary

APPLICABLE DOCUMENTS

– NID 1600.55 New document

– NPD 1600.3 Added reference to clause

– NPD 1600.9 Added reference to clause

– NPD 8800.14 New document

– NPD 8831.2 New document

– NPR 1600.1 Changed from Informational to Applicable

Added reference to clause

– NPR 1600.3 Added reference to clause

– NPR 1600.4 Added reference to clause

APPLICABLE CHILDREN DOCUMENTS

– MPCV 70156 Changed from Revision F to G

Attachment J-3 Summary

INFORMATIONAL DOCUMENTS

– MPCV 70135 Changed from Revision B to C

TAILORED DOCUMENTS

– All: Added “NOTE: Tailored language applies to sections U, V, W of document #.

Tailored language can be found in PTRS section X, requirement Y.”

– Removed the note at the end of the table

Note: With the exception of the listed Applicable Children Documents, all children applicable documents are to be considered reference documents.

Attachment J-12 Summary

GOVERNMENT TASK AGREEMENT INSTRUCTIONS

– Contractor will NOT be responsible for funding use of

Government facilities.

• NASA changed from a Task Plan to a Task Agreement

• Now NASA will provide the funding directly to the appropriate

Government facility for all contractor associated costs

LIST OF GOVERNMENT FACILITIES

– Added a Point Of Contact for Airbus ESM Integration Facility

Government Facilities White Sands Test Facility

• Engine-level hot-fire testing

• Component-level testing

• Ambient and altitude simulation stands test to 100,000 ft

• Thrust levels up to 25,000 lbs

• Vertical or horizontal testing

• Hypergolics permit

Government Facilities JSC Vibration and Fluid Servicing Capabilities

• Engine fixtures for vibration and checkouts, fluid servicing and data recording racks, custom designed for Orion OMS engine interfaces

• Experience performing qualification and ongoing acceptance vibration tests for four OMS engines to date

• Two vibration tables giving horizontal and vertical vibration for runs in every axis, each pushed with a 40,000 pound shaker

• ISO 8 Clean Work Area

• One-stop shop for OME technical requirements

• Defines the OME generic and unique design and performance requirements pertaining to its application on the Orion spacecraft

• Defines OME system requirements pertaining to performance, design, construction, and handling of the hardware

• Delineates the methods by which the OME contractor will develop, test, and certify the hardware

• Contains the interface requirements between the OME and the European Service Module (ESM)

• Contains the verification requirements for the OME system hardware

Special Topic PTRS Purpose and Scope

• The Orion Program direction for the OME Project is to reduce the extent of oversight and rely on more extensive use of insight

• NASA INSIGHT AND APPROVAL Clause, Section H, RFP page 18

• Insight Definition:

• Gaining an understanding necessary to knowledgeably assess the risk of

Contractor actions, or lack thereof, through the following

• Observation of manufacturing, processing, and tests

• Review of documentation and engine performance

• Attendance at meetings, including NASA participation on Contractor-led boards

• Insight Scope:

• Insight into any corporation, corporate divisions, subsidiaries, joint ventures, partner(s) and any other business entity actually performing the OME certification, production, and management

• Insight into other components of the certification and production in order to assess the risk throughout the OME life cycle (through NASA’s post-flight assessment review)

Special Topic Insight/Oversight Philosophy

• While insight into the certification and production is largely achieved through the processes of OME design and testing, other specific areas to be open to NASA insight are:

• High Risk Technical Areas

• Combustion stability design, analysis, test, and verification planning

• Injector design, analysis, test, and verification planning

• Isolation valve design analysis, test, and verification planning

• OME to ESM interface design, development, test, and verification planning

• Engine Level Test Planning, Execution, and Results (EDU, Qualification, Acceptance)

• Participation in test and verification planning

• Performance and Certification Margins

• Participation in test and verification execution

• Participation in test and verification results review

• Failure and Anomaly Reviews and Resolution

• Participation in Contractor-led Failure Review Boards

• Contractor –led Material Review Boards

• Attendance of Component Level Design Reviews

Special Topic

• Approval (Oversight) Definition: Providing authority to proceed and formal acceptance of requirements, plans, and tests

• Approval Scope: Approval authority over portions of the OME that interface with Orion or ESA hardware and operations.

• Specific areas requiring NASA approval are:

• PTRS updates

• Alternate standards initial approval and updates

• Deviations or waivers

• Design requirement changes impacting the PTRS, OME external interfaces, or

ESM or Spacecraft performance

• Hardware non-conformances that meet Program Material Review Board criteria

• Investigation and resolution of non-conformances and anomalies that impact the PTRS

• Hazard Reports and Failure Modes and Effects Analysis/Critical Items List

• OME Test and Verification Plans

• Qualification and Acceptance Test Plans

• OME test requirements or procedure updates for activities during ESM installation and testing, Operations & Checkout testing and operations, and following handover to Exploration Ground Systems

Special Topic

• Mechanisms for Insight

• PWS Section 4.3, INSIGHT/OVERSIGHT IMPLEMENTATION

• DPD DRD OME-M-001, OME Project Management Plan

• PWS Section 8.0, FORMAL MEETINGS AND REVIEWS

• PWS Section 8.1, MEETINGS

• Quarterly Project Meetings

• Weekly Working Meeting

• Weekly Integration Working Group Meetings

• PWS Section 8.2, TECHNICAL MILESTONE REVIEWS (OME CERTIFICATION)

• Mandatory Reviews: SRR, PDR, CDR, DCR

• Contractor Proposed: TBD

• PWS Section 8.3, TECHNICAL MILESTONE REVIEWS (OME PRODUCTION -

DELIVERY)

• Mandatory Reviews: PRR#1, PRR#2, Pre-ship HAR, Post-ship HAR, PFAR

• Contractor Proposed: TBD

Note: The Mandatory Review criteria was tailored from NPR 7123 for OME

Special Topic

• The Meet the Intent documents are listed as such in Attachment J-3, Applicable, Meet the Intent, Informational, and Tailored Documents List

• Per PWS Section 5.7, ALTERNATE STANDARDS

• The Contractor shall provide any alternate standard that will be implemented To meet the intent of the NASA standards listed in Attachment J-3 and document the details in

• DPD DRD OME-T-094, Alternate Standards

• Submit Volume I at Proposal

• Complete the last three columns of all the Meet the Intent documents listed in

Attachment J-3 that the company plans to use as alternates. If they plan to use the one currently listed, please state so by putting SAME in the Alternate ID column

• Of the seven documents listed in Section 13.2, completed paragraphs two and three of Volume I (see next charts)

• Submit Volume II at ATP

• The Contractor shall provide the alternate standards the Contractor plans to use as documented in Attachment J-3 which were not provided in Volume I

• Submit updates to Volumes I & II 30 days after SRR

Special Topic Alternate Standards Approach

• DPD DRD OME-T-094, Alternate Standards

• OME-T-094, Section 13.2, Documents

• CPIA 655, Guidelines for Combustion Stability Specifications and Verification Procedure for Liquid Propellant Rocket Engines

• NASA-STD-5012, Strength and Life Assessment Requirements for Liquid Fueled Space Propulsion System Engines

• NASA-STD-5017, Design and Development Requirements for Mechanisms

• NASA-STD-5019, Fracture Control Requirements for Spaceflight Hardware

• NASA-STD-5020, Requirements for Threaded Fastening Systems in Spaceflight Hardware

• NASA-STD-6016, NASA Standard Materials and Processes Requirements for Spacecraft

• SMC-S-025, Evaluation and Test Requirements for Liquid Rocket Engines

Special Topic

• OME-T-094, Section 13.3, Contents:

• The Contractor shall provide the following additional information for each of the Meet the Intent Documents listed in paragraph 13.2 above, in the case the Contractor elects to use an alternate standard in its place;

1) Provide the alternate standard to be used.

2) A description of the specific processes, responsible organizations, analysis, test, inspection details , and detailed explanation of how the proposed alternate standards will meet the intent of the seven critical technical standards.

3) The Contractor shall provide a description of the benefit of using the alternate standard in lieu of the required standard. The description should quantify to the greatest extent possible the benefits to the OME Project in terms of cost savings, schedule savings, and risk avoidance. Any shortfalls of the alternate should also be described.

4) The contractor shall explain how the alternate standard was used on past contracts.

Special Topic

• OME-T-094, Section 13.3, Contents:

• In cases where the contractor elects to use the Meet the Intent Documents in Section 13.2 above

• The contractor shall provide a rationale for using the Meet the Intent Documents and describe the processes in place to ensure the critical standard requirements are met.

• The contractor shall also explain how the Meet the Intent Document was used on past contracts.

Special Topic

• To assist the contractors with development of their GSE list, NASA provided an informational document titled OMS-E GSE, Ground, and Flight Installation Hardware List.

• The list is intended to be guidance to the contractors for completing the below section of DRD OME-M-003, OME Work Plan

• OME-M-003, OME Work Plan, Section 13.3 (last paragraph)

For CLIN 0002, the Contractor shall submit a list of GSE, Ground, and Flight Installation hardware that contains the following information listed below. A guidance of hardware items is listed in Attachment J-3, OMS-E GSE, Ground, and Flight Installation Hardware List.

a. Item description

b. Quantity of Item

c. Transfer type

d. Location required

e. Delivery date

f. Return date

Special Topic GSE, Ground & Flight Hardware Approach

Overview of RFP

80JSC020R0031

Ashley H. Chaves Contracting Officer

General Information

• The RFP and amendments take precedence over this conference.

• Competition: Full and Open Competition; NAICS Code 336415, Guided Missile and Space Vehicle Propulsion Unit and Propulsion Unit Parts Manufacturing

• Size Standard 1,250 employees

• Small Business Subcontracting Goals:

• Period of Performance: 11/1/2020 to 5/31/2031

Category Goal Small Businesses 10.0 % Small Disadvantaged Business Concerns 3.0 % Women Owned Small Business Concerns 1.2% HUBZone Small Business Concerns 0.3% Veteran Owned Small Business Concerns 1.7% Service-Disabled Veteran-Owned Small Business Concerns 1.0% Historically Black Colleges and Universities and Minority Institutions 0.1%

Contract Type

• Type of Contract: Firm-Fixed-Price (FFP) with FFP Indefinite Delivery/ Indefinite Quantity (IDIQ) task orders

• IDIQ Task Orders issued will be priced using the established prices in the following tables:

• CLIN 0001A Baseline Certification

• CLIN 0001B Accelerated Certification

• CLIN 0002A Baseline Production

• CLIN 0002B Accelerated Production

• CLIN 0003 Special Tasks and Studies Standard Labor Categories

• CLIN 0004 OME Storage

Contract Type

• IDIQ Guaranteed Minimum Quantity

• Total price of Certification and four engines

• Not to Exceed Maximum Contract Total

• $600,000,000, Total value of:

• + OME Certification (CLIN 0001)

• + OME Production of 20 engines (CLIN 0002)

• + Special Tasks and Studies (CLIN 0003)

• + OME Storage (CLIN 0004)

Beta.SAM.gov

• Beta.SAM.gov is the name of the new, modernized system. Even though it says “Beta”, it is the authoritative for source for Contract Opportunities.

• Once the current SAM.gov is migrated, the “Beta” will dropped and just be the new SAM.gov.

• The Beta.SAM.gov website is located at: https://beta.sam.gov/

• Note: Helpful videos, quick start guides and other helpful information are located on Beta.SAM.gov

• Due to the migration of FBO.gov and Beta.SAM.gov, it is recommended that all Offerors refer to Beta.SAM.gov for guidance and helpful tools of the new website.

• Offerors are required to create an account in Beta.SAM.gov and verify that information in this database is current.

• Offerors interested in contract opportunities, requesting secure documents or signing up for an Interested Vendor List, will need a login.gov account in beta.SAM.gov.

RFP Clauses and Provisions

When reading the RFP, note that:

• Important information is contained in the SF33 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document

• Clauses incorporated by reference have the same force and effect as if they were included in their full text

• Section J includes documents, exhibits, and other attachments

• For example, Performance Work Statement (PWS); Data Requirement

Descriptions (DRD)

• Clauses containing “to be determined” or “TBD” will be filled-in by the Government after award.

• Clauses and provisions containing “offeror fill-in,” “OFI,” “to be proposed,” or “TBP” shall be filled in by the Offeror and submitted with the proposal.

Section B CLIN 0001A Baseline Certification

• Baseline Certification to be completed no later than September 15, 2024

CLIN 0001B Accelerated Certification

• Accelerated Certification to be completed no later than June 30, 2024

CLIN 0002A Baseline Production

• CLIN 0002A Baseline Production will be utilized to meet the baseline delivery need date no later than January 31, 2025

CLIN 0002B Accelerated Production

• CLIN 0002B Accelerated Production will be utilized to meet the accelerated delivery need date no later than September 30, 2024

Section B

CLIN 0003 SPECIAL TASKS AND STUDIES

• These rates represent the maximum rates (for FFP task orders) which may be proposed or negotiated for individual task orders during contract performance

CLIN 0004 OME STORAGE

• CLIN 0004 will be utilized in the event that the OME’s are produced but the Government is not able to accept the engine

• Contract year storage price per day will be multiplied by the number of days of storage needed times the number of engines

Section F

SHIPPING INSTRUCTIONS

• Contractor is responsible for having the capability to ship hardware to:

• Airbus Defence and Space

• NASA – Marshall Space Flight Center

Section H

1852.225-70 EXPORT LICENSES

• The OME offeror will be required to obtain an export license in performance of this contract

1852.228-76 CROSS-WAIVER OF LIABILITY FOR

INTERNATIONAL SPACE STATION ACTIVITIES

1852.228-78 CROSS-WAIVER OF LIABILITY FOR SCIENCE OR

SPACE EXPLORATION ACTIVITIES UNRELATED TO THE

INTERNATIONAL SPACE STATION

1852.235-71 KEY PERSONNEL AND FACILITIES

• Attachment L-1, Standard Labor Categories details the Guidelines of the Program Manager category

OME CERTIFICATION & ENGINE PRODUCTION

PAYMENTS, MILESTONE EVENTS, AND COMPLETION

CRITERIA

• Offerors shall fill in the invoice submission date and the percentage amount

• The superscript in the last column on each table details additional payment restrictions on the total amount of the milestones

• Payments will be made based upon successful completion of approved milestones according to the accomplishment criteria narrative per the NASA-approved Data Requirements Description (DRD) OME-M-003, Work Plan and accomplishment criteria in PWS Section 8.2 and 8.3.

• Attachment J-2-A, Data Requirements Description outlines each Milestone event and the DRDs due at each milestone

Certification Milestone

Major Certification Milestones

Invoice Submission Date (ATP + months)

Amount (% of

CLIN 0001

Price) Total Payment Constraints

ATP

Deliverable Submissions

ATP*+90 days 5% 1

1Made after the all of the documents identified in the “ATP” column of Data Submission Matrix, J-2-A, are delivered.

System

Requirements Review

ATP*+OFI OFI 2

2Shall not exceed 20% of the total price of OME Certification.

2 Preliminary Design Review ATP*+OFI OFI 3

3Shall not exceed 50% of the total price of OME Certification.

3 Critical Design Review ATP*+OFI OFI 4

4Shall not exceed 70% of the total price of OME Certification.

Design

Certification Review

ATP*+OFI OFI 5

5Shall equal at least 20% of the total price of OME Certification.

Table II.A.1-1A: OME Baseline Certification Payment Schedule

Engine Production Milestone

Major Engine Production Milestones

Invoice Submission Date (ATP + months)

Amount (% Per Engine

Price) Total of Payment Constraints

1 Authority To Proceed ATP+OFI 0%

1A Production

Readiness Review #1

ATP+OFI OFI 6, 7

6Since Production Milestone 1A, Production Readiness Review #1, is expected to be held at the same time for the first four engines, milestone payment for Production Milestone 1A, Production Readiness Review #1, for each engine shall be the same percentage.

7Shall not exceed 20% of the total price of each engine.

1B Production

Readiness Review #2

ATP+OFI OFI 8 8Shall not exceed 40% of the total price of each engine.

2 Pre-Ship Hardware Acceptance Review ATP+OFI OFI 9 9Shall not exceed 70% of the total price of each engine

3 Post-Ship Hardware Acceptance Review ATP+OFI OFI 10

10Engine must equal at least 20% of the total price of each engine.

4 Post-Flight Assessment Review ATP+OFI OFI 11

11Production Milestone 4, Post-Flight Assessment Review, milestone payments for each engine must equal at least 5% of the total price of the engine.

Total Per Engine Price 100%

Table II.A.1-2A: OME Baseline Production Payment Schedule Per Engine (First Lot Buy- Four Engines)

OME CERTIFICATION & ENGINE PRODUCTION

PAYMENTS, MILESTONE EVENTS, AND COMPLETION

CRITERIA

• No engine production milestone payments shall be made, except for

Authority to Proceed, until the Certification Milestone 2, Preliminary Design Review, has been successfully completed

• Payments for any successfully completed Production Milestone 1B, Production Readiness Review 2, shall not be made until Certification Milestone 3, Critical Design Review, has been successfully completed

OME SUCCESS DETERMINATION, INVESTIGATION,

AND CORRECTIVE ACTIONS

• Success Determination :

• CLIN 0001 Completion of Certification

• CLIN 0002 Post Ship Hardware Acceptance Review

NASA INSIGHT AND APPROVAL

GOVERNMENT FURNISHED SERVICES AND DATA

• Government will provide OME propellant for use in testing

USE OF GOVERNMENT PROPERTY, FACILITIES, ASSETS, OR

SERVICES

• Use of any Government property, facilities, assets or services available from a

NASA Center through the use of an appropriate Government Task Agreement

• NASA makes no warranty whatsoever as to the availability or suitability for use of property, facilities, assets, or services made available by a Performing Organization under a Task Agreement

• Price of the GTA will be evaluated in the total evaluated price of the contract

Section L Clauses added since Draft RFP

• 1852.223-73 SAFETY AND HEALTH PLAN

• 52.211-2 AVAILABILITY OF SPECIFICATIONS, STANDARDS, AND DATA ITEM

DESCRIPTIONS LISTED IN THE ACQUISITION STREAMLINING AND

STANDARDIZATION INFORMATION SYSTEM (ASSIST)

• 52.211-3 AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX OF

FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS added as Full Text

• 52.216-1 TYPE OF CONTRACT 1852.245–80 GOVERNMENT PROPERTY

MANAGEMENT INFORMATION IDENTIFICATION AND REPRESENTATION OF

LIMITED RIGHTS DATA AND RESTRICTED COMPUTER SOFTWARE (PRE-

AWARD)

• 52.215-123 AVAILABILITY OF SPECIFICATIONS. (JSC PROCUREMENT

INSTRUCTION)

• PROPOSAL MARKING AND DELIVERY THROUGH LARGE FILE TRANSFER (LFT)

L.17.2 PROPOSAL ARRANGEMENT, PAGE LIMITATIONS, COPIES,

AND DUE DATES

• Volume II, Past Performance Information is requested early by May, 21, 2020 at 1:30 pm Central Time

• Volumes I,III,IV,V are due no later than June 11, 2020 at 1:30 p.m.

Central Time

• Changes from DRFP :

• The following sections have updated page limits:

• Overall Management Approach- Subfactor 1

• Technical Approach –Subfactor 2

• Approach to Certification and Test

• Approach to Design and Insight Milestones

• Approach to Production

• Past Performance Information

• Past Performance Description

• Responsibility

• Organizational Conflict of Interest (OCI) Information 69

L.17.2 PROPOSAL ARRANGEMENT, PAGE

LIMITATIONS, COPIES, AND DUE DATES

• Changes from DRFP to RFP:

• Approach to OME Certification and OME Production

Milestones

• Added OME Work Plan-Accelerated Certification DRD

OME-M-003

• Added OME Work Plan-Accelerated Production DRD

OME-M-003

• Approach to Production

• Removed OME Work Plan-Production DRD OME-M-003

L.17.5 MISSION SUITABILITY FACTOR - VOLUME I

• Changes from DRFP to RFP:

• Approach to Certification and Test

• Offeror shall show how they will advance the certification, production, and operational aspects of certification to achieve NASA’s certification of the OME no later than September 15,

• Offeror shall provide a narrative description of the differences in their approach to certification and test between the baseline certification by no later than September 15, 2024 and the accelerated certification plan by no later than June 30, 2024

• Approach to Certification and Production Milestones

• Section H clause OME CERTIFICATION & ENGINE

PRODUCTION PAYMENTS, MILESTONE EVENTS, AND

COMPLETION CRITERIA define the mandatory milestones

• Offeror may propose interim milestones that conform to the limitations outlined in the factor 71

L.17.6 JSC 52.215-114 PAST PERFORMANCE

INFORMATION

• Offerors shall demonstrate past experience on up to 5 past contracts:

• Key Personnel

• Offeror shall provide Past Performance information for the past 5 years of information from organizations and companies for which the Key Personnel position has previously performed work

• Contract Period of Performances

• Offerors shall provide Past Performance of contracts 10 years from the date of the OME original solicitation

• Environmental and Safety and Health Data

• Offerors shall provide Past Performance of Environmental and Safety and Health Data in the last 3 years of performance data with explanatory remarks on contracts performed

L.17.8 RESPONSIBILITY CONSIDERATIONS –

VOLUME IV

• Changes from the DRFP:

• Removed the following:

• Waiver of Rights to Inventions

• Subcontractor Listing

• Key Personnel

• Updated Major Subcontractor definition:

• Company that provides the following components:

• Valves

• Regulators

• Injector

• Combustion Chamber

Proposal Submission through LFT

L.17.3 PROPOSAL MARKING AND DELIVERY THROUGH

LARGE FILE TRANSFER (LFT)

• The Offeror shall submit their proposal via NASA’s secure Large File Transfer

(LFT).

• LFT sessions expire/timeout after 15 minutes of inactivity to avoid losing your changes, you can first upload the file you want to send to the My Files folder (on the File Manager tab) and then complete the email form on the Send File tab and send the file.

• Attachments – The maximum number of attachments per email is 10, which can include a mix of new uploads and previously sent files. If you wish to send a file over 2GB, you will need to download the Large File/Folder Applet. You will be prompted to download the applet when you upload the file. The total size of all attachments to the email or upload should not exceed 100GB

Government Property

L.12 1852.245–80 GOVERNMENT PROPERTY

MANAGEMENT INFORMATION

• NASA will not provide Government Property

• If an offeror has Government Property from another Government contract that they plan to use in performance of the OME contract, the contractor will need to account for price of the property in the GFEPS tab of Attachment L-6A OME EPM Template- Baseline and Attachment L-6B OME EPM Template- Accelerated

Government Task Agreements (GTA)

• Changes from the DRFP to RFP

• Updated Attachment L-8 Government Task Agreement Instructions

• The Offeror may propose to use resources that are on-site at a NASA facility as described in Section H clause USE OF GOVERNMENT PROPERTY, FACILITIES, ASSETS, and or SERVICES via a Government Task Agreement

• Instructions to obtain a Government Task Agreement are outlined in Attachment L-8, Government Task Instructions

• Offerors are responsible for filling out form in Attachment L-8 and sending to the Government POC listed in Attachment L-8, Government Task Agreement Instructions and Attachment J-12, List of Government Facilities

• For requests for use of White Sands Test Facility for the Orion Main Engine contact, the technical library contains a document titled “Sample Engine Test Request” that can be used as guidance to request a GTA with White Sands Test Facility

Government Task Agreements (GTA)

• Communications with the Government Point of Contacts (POC) must be limited to the specific GTA requested.

• The Government POC communications with the Offerors will not include any assistance in preparing the Offeror’s proposal, advice, or opinions on the Offeror’s proposed design solution or approach for performing the work requested by the OME solicitation or any information regarding the OME competition or its technical requirements.

• GTA price should be entered in to the Pricing Excel Spreadsheets under the “GFEPS” tab in Attachment L-6A OME EPM Template- Baseline and Attachment L-6B OME EPM Template- Accelerated

Attachment L-9A and L-9B

• Changes from DRFP

• Added Accelerated and Baseline Need Dates

• Attachment L-9A, OME Baseline Need Dates

• Establishes the Pre-ship HAR and scheduled delivery date for the

Orion Main Engine. These dates should to assist the offeror in developing the pricing

• Attachment L-9B, OME Accelerated Need Dates

• Establishes the Pre-ship HAR and scheduled delivery date for the Orion Main Engine. These dates should to assist the offeror in developing the pricing

Discussions

• Offeror’s initial proposal should contain the best terms from a price and technical standpoint

• The Government preference is to award without discussions, however, the Government reserves the right to conduct discussions with those Offerors who have made it to competitive range

• If discussions are held, the Offeror will:

• Have the opportunity to address potentially acceptable items and;

• Be requested to resubmit the SF33 with Final Proposal

Revisions (FPR) which will include clearly marked changes.

Anticipated Proposal Outline

• Volume I – Mission Suitability Factor

• Management-MS Sub-factor 1

• Technical-MS Sub-factor 2

• Safety and Mission Assurance- MS Sub-factor 3

• Small Business Utilization Approach- MS Sub-factor 4

• Volume II—Past Performance Information

• Volume III—Price

• Volume IV—Responsibility Considerations

• Volume V— Model Contract

• SF33

• Contract Clauses (Fill-ins required Sections B through I)

• Section J - Attachments

• Section K - Representations and Certifications

Evaluation Criteria

M.1 SOURCE EVALUATION BOARD EVALUATION

FACTORS FOR AWARD

• Evaluation Factors:

• Mission Suitability and Past Performance when combined are more important than Price

• Mission Suitability is more important than Past

Performance

• Past Performance is more important than Price

• The Government reserves the right and may award the IDIQ Certification Fixed Price Task Order as proposed

Evaluation Criteria

M.2 MISSION SUITABILITY FACTOR (VOLUME I)

Mission Suitability Factor Points

Management Approach 225

Technical Approach 500

Safety & Mission Assurance Approach 175

Small Business Utilization Approach 100

TOTAL 1000

Proposal Formatting

• Instructions for proposal arrangement, page limitations, copies and the due date are specified in JPI 52.215-113 PROPOSAL

FORMATTING INSTRUCTIONS

• Offerors shall submit their proposals in accordance with those instructions

• Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204-70(b)

• Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offerors may be accepted if it is immaterial to the acquisition

• However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated

Proposal Formatting, Continued

• Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to Section L.11

PROPOSAL PAGE LIMITATIONS

• Return the entire model contract, not just the pages with the fill-ins.

• The model contract becomes the actual contract and so it must be complete and correct.

• Please note page limitations.

• Some volumes/sections are subject to a page limitation and others are not.

• In the Past Performance Volume, the Past Performance Description is subject to the page limit of 15 pages, but the Environmental Non- Compliance, OSHA Forms 300 and 300A, Insurance Carrier Information, and Consent Letter are not subject to the page limitation.

• Proposal information must be provided in the correct volume.

• Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations.

• Having non-conforming pages returned may affect the government’s evaluation of a proposal, and how this proposal is ultimately rated.

Responsibility Considerations

• The Contracting Officer makes the determination of responsibility per

FAR 9.104.

• Responsible means that the contractor has adequate organizational and financial controls, satisfactory business ethics, financial resources, the ability to successfully perform the work, is eligible, etc.

• This determination is performed by the CO and is separate from the selection decision.

• If an offeror is not responsible, then they are not eligible for award.

• The Contracting Officer will also check the FAPIIS database (includes records of the Contractor’s previous contracts.)

• The Contracting Officer will request an Equal Opportunity clearance, and check to ensure the veteran’s reports are submitted.

• This determination is performed for offerors in the competitive range or the successful offeror only.

Model Contract

• The Model Contract consists of Sections A-K or SF-33-Section 11 of the RFP.

• The Evaluation Criteria, and Instructions are used for selection purposes only.

• The Offerors will submit a signed Model Contract with their proposal.

• The Model Contract becomes the actual contract and so it must be complete and correct.

• The Model Contract must be signed by a person authorized to commit the offeror.

• All pages must be returned – not just the pages with the fill-ins.

• The Contracting Officer will sign the Model Contract of the Successful Offeror once all issues are resolved and the selection decision is made.

• Errors or inconsistencies in the Model Contract (that cannot be resolved) may result in an offeror being removed from consideration for award.

• The Model Contract takes precedence over the proposal.

• Ensure that your rates in the Price Volume are reflected in Section B of the

Model Contract.

Model Contract Contract Section Areas of Model Contract Offerors are Required to Complete

Section A Complete blocks 12 through 18, provide an original signature on each copy, and date the SF 33 Offerors shall indicate, in Block 12 of the SF 33, a proposal validity period of 365 days.

Section B CLIN 0001 ORION MAIN ENGINE CERTIFICATION

CLIN 0002 ORION MAIN ENGINE PRODUCTION

CLIN 0003 SPECIAL TASKS AND STUDIES

CLIN 0004 OME STORAGE

JSC 52.216-90 IDIQ MINIMUM AND MAXIMUM ORDERING LIMITS (NOV 2018)

Section C NONE Section D NONE Section E NONE Section F NONE Section G NONE Section H

JSC 52.219-90 SMALL BUSINESS SUBCONTRACTING GOALS (OCT 2006) Offeror to propose small business subcontracting goals NFS 1852.235-71 Offeror to propose Key Personnel names and official titles

OME CERTIFICATION & ENGINE PRODUCTION PAYMENTS, MILESTONE EVENTS, AND

COMPLETION CRITERIA

Section I FAR 52.219-28(g) Offeror to check appropriate box to represent whether or not it is a small business under NAICS Code 336415

52.227-3 PATENT INDEMNITY (APR 1984) ALTERNATE I (JUN 1989)

Section J Attachment J-3, Applicable, Meet the Intent, Informational, and Tailored Documents Attachment J-25, Limited Rights In Data and Restricted Computer Software

Section K Annual representations and certifications shall be completed electronically and submitted with this volume in accordance with provision, Annual Representations and Certifications (FAR 52.204-8).

S&MA Requirements Response Guidelines

Daniel Clem Safety and Test Operations Division

Overview of the NASA Safety & Mission Assurance Program

NASA’s objective is to avoid loss of life, personal injury and illness, property loss or damage, environmental harm resulting from any of its activities and to ensure:

−Safety and health of employees and flight crews

−Safety, reliability, and quality of flight hardware

NASA shall comply with all applicable regulations −NASA Safety & Mission Assurance requirements

−Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT

−Applicable consensus standards

NASA requires every employee to report workplace hazards −NASA ensures that there is no reprisal to personnel for reporting unsafe or unhealthy conditions

Safety and Mission Assurance Deliverables

Submit detailed safety and mission assurance data as part of the proposal Safety & Mission Assurance Plan which includes detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees and to ensure safe, reliable, and quality flight hardware.

Safety and Health past performance data:

Statement regarding past OSHA and EPA citations and corrective actions taken to prevent recurrence

Records of OSHA recordable injuries (OSHA 300 and 300A logs)

Insurance carrier information - including Experience Modifier Rates (EMR)

Recommendations

• Pay special attention to any deliverables required in the plan.

• Review any requirements referenced in the plan.

10-Minute Break

Price Proposal Overview

Jalisa Sims Cost/Price Analyst

Agenda

• SEB Pricing Process

• Workbook Templates Overview

– Workbook Cost Templates

– Workbook Process Flowchart

• Common Cost/Price Volume Errors

The SEB Pricing Process

• What does the SEB do with your cost/price proposal?

– Read all narrative portions of Cost Volume

– Validate all Offerors’ Excel Pricing Models (EPMs)

– Integrate EPMs of the prime and major subs

– Test EPMs

– Perform Risk Assessment (if necessary) (Price Analysis -

FAR 15.404-1 (b))

– Develop Pricing Charts for Presentation to the Source

Evaluation Board (SEB) & the Source Selection Authority

(SSA)

• Evaluated price per task order vs risk assessment

The SEB Pricing Process (Con’t)

• Examples of risks:

– Error Corrections/Reconciliations

• Mathematical corrections

• Formula error corrections

• Linking error corrections

• Subcontractor FBRs/Price utilized by the Prime Offeror do not match the FBRs/Price proposed by the Subcontractor

• Profit Rates

• Realistic and reasonable to incentivize the contractor

• Effect on contract performance

Workbook Templates Overview

Baseline Workbook

• Prime Price Summary Template (PPST)-- CLIN 0001A: Baseline Certification Effort-

PPST CLIN 0001A (CERT)*

• Major Subcontractor Price Summary Template (MSPST)-- CLIN 0001A: Baseline

Certification Effort- MSPST CLIN 0001A (CERT) **

• Prime Price Summary Template (PPST)-- CLIN 0002A: Baseline Production Effort Lot

Buy No. 1 (Lot Buy of 4 Engines)-PPST CLIN 0002A (Lot Buy No. 1)*

• Major Subcontractor Price Summary Template (MSPST) -- CLIN 0002: Baseline

Production Effort Lot Buy No. 1 (Lot Buy of 4 Engines)- MSPST CLIN 0002A (Lot Buy No. 1)**

*Required from Prime only **Required from each Major Subcontractor (one or more critical part) ***Required from Prime and each Major Subcontractor (one or more critical part)

Baseline Workbook (Cont’d)

• Fully Burdened Rate Template- FBR***

• Task Order Pricing Template- Specified Resources CLIN 0003 Special

Tasks and Studies- TOPT-SR CLIN 0003 (STS)*

• CLIN 0004- Storage*

• IDIQ Summary Price Template- ISPT*

• Government Equipment, Property, and Services Template (GFEPS)***

• Milestone Pricing Template (MPT)_A*

*Required from Prime only **Required from each Major Subcontractor (one or more critical part)

Accelerated Workbook

• Prime Price Summary Template (PPST)-- CLIN 0001B: Accelerated

Certification Effort- PPST CLIN 0001B (CERT)*

• Major Subcontractor Price Summary Template (MSPST)-- CLIN 0001B:

Accelerated Certification Effort- MSPST CLIN 0001B (CERT)**

• Prime Price Summary Template (PPST)-- CLIN 0002B: Accelerated

Production Effort Lot Buy No. 1 (Lot Buy of 4 Engines)-PPST CLIN 0002B (Lot Buy No. 1)*

• Major Subcontractor Price Summary Template (MSPST) -- CLIN 0002B:

Accelerated Production Effort Lot Buy No. 1 (Lot Buy of 4 Engines)- MSPST CLIN 0002B (Lot Buy No. 1)**

• Milestone Pricing Template (MPT)_B*

*Required from Prime only **Required from each Major Subcontractor (one or more critical part)

Common Cost/Price Volume Errors

• Logic Issues:

– Inconsistent content within the proposal

• Failure to follow template instructions:

– Using hard numbers instead of formulas and/or links where appropriate

– Placing Prime or Major Subcontractor FBRs where Team

Composite FBRs are Required

– Proposed FBRs in Cost/Price Volume do not match the

Section B FBRs identified in the Model Contract

• Discrepancies and/or Lack of reconciliation between different areas of the Offeror’s proposal

– Technical Approach

– Management Approach

– Cost/Price Volume

– Major Subcontractor data submitted to the Government versus

Major Subcontractor data utilized in the Prime’s Proposal

– Basis of Estimate (BOE) not provided or inadequate

• BOE should be specific, clear, and detailed

Common Cost/Price Volume Errors (Con’t)

Thank You

Thank you for attending the Johnson Space Center

Preproposal Conference for the Orion Main Engine (OME)