Draft_HSFTIC_Request_for_Proposal.pdf

Draft RFP Human Space Flight Technical Integration Contract (HSFTIC) Section C

Section C Statement of Work (SOW)

TABLE OF CONTENTS

Intentionally Left Blank

INTRODUCTION

The Human Space Flight Technical Integration Contract (HSFTIC) provides the National Aeronautics and Space Administration (NASA) with products and services to support mission and program technical integration activities and the necessary infrastructure functions for the International Space Station (ISS) Program, Orion Program, and Gateway Program with the potential for supporting additional Human Space Flight Programs or Projects via the issuance of task orders.

The purpose and mission of the ISS Program is to advance science and technology research, expand human knowledge, inspire and educate the next generation, foster the commercial development of space, and demonstrate capabilities to enable future exploration missions beyond low Earth orbit.

The Orion Program has been tasked by the NASA Administrator to accelerate the return of astronauts to the moon’s surface by 2024. The Orion Program’s environment is dynamic with many moving parts across multiple stages of development, integration, and testing each affected by critical deadlines toward the development of its spacecraft.

The Gateway Program will be an outpost in lunar orbit and will enable the return of astronauts to the surface of the Moon by 2024. The Program is currently in its formulation phase and faced with a host of new challenges and changing requirements as concepts are developed, analyzed and dispositioned. The Gateway Program will be NASA’s subsequent step from low Earth orbit to lunar orbit.

Thorough knowledge and expertise about the Programs will be necessary to perform this contract. The contractor must maintain flexibility and responsiveness to changing requirements across multiple Programs and different priorities while also maintaining performance of activities in the most cost-effective and efficient manner with safety, mission success, and customer satisfaction as priorities. When ISS Program documentation(e.g. SSP documents, Data Requirements Document (DRD), etc.) is referenced in this Statement of Work (SOW) in the Orion or Gateway SOW sections, it is intentional.

Use of SSP documents for Orion and Gateway is expeditious to the implementation of required support activities for these Programs as their respective program development matures.

The contractor is to provide products and services in support of the following:

• Program Management

• Business Management

• Configuration Management and Data Management

• Information Technology

• Systems Engineering and Integration

• Mission Integration

• Operations

• Safety and Mission Assurance/Program Risk

• Research and Communication

• Cost Estimating

• Indefinite Delivery Indefinite Quantity (IDIQ) Ordering

The following statement of work defines the tasks to be performed by the contractor. The contractor shall be responsible for the overall successful performance of HSFTIC and provide all necessary resources to meet contract requirements. The contractor shall be responsible for all training and certifications required to accomplish contract requirements. All work completed under this contract shall comply with requirements contained in the applicable documents delineated in Section J, Attachment J-4, Applicable and Reference Documents Lists. The release of new revisions of applicable and reference documents during the performance of the contract will supersede those defined in Attachment J-4 at the start of the contract.

Sections 1.0 through Section 11.0 of the Statement of Work (SOW) establish requirements for providing mission and program technical integration services described in the SOW and any future task orders issued under this contract. Requirements designated as Human Spaceflight apply to ISS, Orion and Gateway programs. Sections noted with RESERVED are to serve as a post-award administrative placeholder for the Contracting Officer. As referenced in the SOW, Program Offices and Control Account Managers (CAMs) include those located at Johnson Space Center and in addition for the ISS Program, the HP20/Payload and Mission Operations Office, at Marshall Space Flight Center. All requirements contained within this SOW are considered to be within the contract baseline effort.

Additional services, if required, may be ordered via IDIQ Task Ordering.

1.0 PROGRAM MANAGEMENT AND ADMINISTRATION

In overall performance of contract management and administration of this contract and in carrying out of the SOW, the contractor shall conduct program management, including risk management, in order to develop and deliver the required products and services as defined for HSFTIC. The contractor shall be required to implement the following tasks at the contract level:

1.01 Technical Direction

Performance of the work under this contract is subject to the written technical direction of the NASA Contracting Officer’s Representative (COR), who will be specifically appointed by the NASA Contracting Officer (CO) in writing. “Technical direction” means a directive to the contractor that approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instruction to the contractor. Technical direction includes requiring studies and pursuit of certain lines of inquiry regarding matters within the general tasks and requirements in the contract SOW.

The COR does not have the authority to, and shall not, issue any instructions purporting to be technical direction that:

(1) Constitutes an assignment of additional work outside the Statement of Work;

(2) Constitutes a change as defined in the “Changes” clause (contract Section I) or

Underlimit Changes (Clause H.13);

(3) Constitutes a basis for any increase or decrease in the total estimated contract cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract;

(5) Interferes with the contractor’s rights to perform the terms and conditions of the contract.

All technical direction shall be issued in writing by the COR. The contractor shall proceed promptly with the performance of the technical direction duly issued by the COR in the manner prescribed above and within the COR’s authority. If, in the contractor’s opinion, any instruction or direction by the COR falls within any of the categories defined above, the contractor shall not proceed but shall notify the CO in writing within 5 days after receiving it and shall request the CO to either issue an appropriate contract modification within a reasonable time or advise the contractor in writing within 30 days that the instruction or direction is rescinded in its entirety or within the requirements of the contract and does not constitute a change under the “Changes” clause of the contract, and that the contractor should proceed promptly with its performance.

A failure of the contractor and CO to agree that the instruction or direction is both within the requirements of the contract and does not constitute a change under the

“Changes” clause, or a failure to agree upon the contract action to be taken with respect to the instruction or direction, shall be subject to the Disputes clause of this contract.

Any action(s) taken by the contractor in response to any direction given by any person other than the CO or the COR shall be at the contractor’s risk.

1.0.2 The contractor shall develop, maintain and implement a Management Plan in accordance with Data Requirements Description (DRD) HSFTIC-PM-01, Program Management Plan.

1.0.3 The contractor shall provide a contract Phase-In Plan in accordance with DRD HSFTIC-PM-03, Phase-In Plan.

1.0.4 The contractor shall provide a Contract Close-Out Plan in accordance with DRD HSFTIC-PR-01, Contract Close-Out Plan.

1.0.5 The contractor shall conduct Integrated Management Reviews (IMR) for NASA, and provide integrated management review of the contractor’s overall technical, schedule and cost performance in accordance with DRD HSFTIC-PM-02, Integrated Management Review. The reviews shall include the contractor’s vendors and subcontractors.

1.0.6 The contractor shall provide performance metrics in accordance with DRD HSFTIC- PM-04, Performance Assessment Plan and Performance Assessment Reports.

1.0.7 The contractor shall provide a SOW Evidence of Completion Matrix in accordance with DRD HSFTIC-PM-11, SOW Evidence of Completion Matrix.

1.0.8 The contractor shall deliver DRD content that is compatible with the NASA Management Information System (MIS).

1.1 ISS PROGRAM MANAGEMENT AND ADMINISTRATION

The contractor shall provide and maintain program management systems, as outlined below, for the planning, organization, control and reporting of all activities required by this contract, to include all outcomes and deliverable products.

1.1.1 The contractor shall, in accordance with SAE AS9100, Quality Systems – Aerospace

– Model for Quality Assurance in Design, Development, Production, Installation and Servicing, provide work instructions and maintain the ISS Program Master List of work instructions, processes, and procedures in accordance with JWI 1282.1 Organizational Master List, and provide administrative functions for work instructions in accordance with SSP 41170, Configuration Management Requirements.

1.2 ISS CERTIFICATION OF FLIGHT READINESS (CoFR)

The contractor shall provide an auditable approach and statement of flight readiness for the work performed under this contract in accordance with SSP 50108, ISS Program Certification of Flight Readiness Process Document and with DRD HSFTIC-PM-06, Certification of Flight Readiness (CoFR) Implementation Plan.

1.2.1 ISS Program CoFR Process:

For the ISS CoFR process, the contractor shall:

A. Manage ISS Program CoFR reviews.

B. Maintain the ISS Program CoFR schedule and calendar.

C. Develop and distribute CoFR announcement memorandums.

D. Develop and distribute ISS Readiness memoranda for the International Partners and Commercial Vehicles.

E. Maintain CoFR distribution lists.

F. Perform CoFR meeting logistics.

1.2.2 The contractor shall track and maintain status of open paper, waivers, CoFR actions and CoFR Exceptions.

1.2.3 The contractor shall implement the CoFR requirements identified in each NASA Control Account Manager (CAM) CoFR implementation plan and in accordance with SSP 50108, ISS Program Certification of Flight Readiness Process Document, to provide for consistent data collection, presentation, and archival of CoFR data.

1.2.4 The contractor shall perform compliance verification audits of each NASA ISS Program Office and ISS Program contractor CoFR Implementation Plans.

1.2.5 The contractor shall integrate CoFR documentation at the ISS Program Office CAM level, for all ISS Program Offices, for presentation at the ISS Program CoFR Reviews.

1.2.6 The contractor shall collect CoFR documentation from every ISS Program Office into a presentation for the ISS Program CoFR Reviews.

1.3 ISS RISK MANAGEMENT

The Risk Management function consists of qualitative and quantitative processes and methodologies.

1.3.1 The contractor shall develop, maintain and implement the ISS Program risk management processes and procedures and integrate the identification, quantification, and mitigation of risks across the ISS Program, including the following:

A. Define, maintain and implement the risk management process.

B. Maintain the ISS Risk Database in accordance with SSP 50175, ISS Risk Management Plan, and NASA Procedural Requirement (NPR) 8000.4, Agency Risk Management Procedural Requirements, integrate all data, and maintain data integrity of the ISS Risk Database and associated linkage with the Management Information System (MIS).

C. Provide training of risk management principles across the ISS Program community.

D. Develop and integrate inputs, resolve discrepancies, and provide risk metrics and Integrated Risk Management Application (IRMA) data packages for the Program Risk Advisory Board (PRAB).

E. Track liens and threats as related to the ISS Risk Database, and provide Program and Project status, including reports from the ISS Risk Database, provide status of functional area risks (CAMs, i.e. Vehicle Office Manager), track changes, and make updates to risks to reflect the current status.

In addition, the contractor shall coordinate liens and threats and facilitate categorization for ISS Vehicle Office risks with the Vehicle Office technical organizations.

F. Identify safety, mission success, cost, and schedule risks and documentation in the ISS Risk Database, identify new risk initiatives, and provide risk guidance, identify issues, and address concerns.

G. Develop and provide ISS risk management techniques in response to NASA

Agency risk activities and initiatives including any external/internal audits.

H. Integrate and perform qualitative risk assessments of flights, stages, specific operations, specific configurations, and change requests.

I. Integrate Program-wide risk inputs for the CoFR/Stage Operations Readiness Review (SORR) and resolve discrepancies, provide risk data by flight and stage, and confirm risk acceptance rationale is documented for open CoFR/SORR risks.

J. Facilitate and execute the risk management process for the CAM, MSFC

HP20/Payload and Mission Operations, and child organization risks.

1.4 ISS EXPORT CONTROL

1.4.1 The contractor shall develop, provide, and implement an Export Control Plan (ECP) in accordance with DRD HSFTIC-EC-02, Export Control Plan, and conduct self-audits in accordance with DRD HSFTIC-EC-01, Export Control Audit Results.

1.4.2 The contractor shall determine classification of all export commodities and whether NASA existing license exceptions or exemptions can be used.

1.4.3 The contractor shall administer and maintain control logs of export activities consistent with the DRD HSFTIC-EC-02, Export Control Plan and associated export compliance requirements. Export control logs shall include as a minimum, commodities classifications, license information, transaction status, compliance activities, and records of process completion for license exceptions or exemptions.

1.5 ISS PROGRAM SCHEDULE DEVELOPMENT AND INTEGRATION

1.5.1 The contractor shall provide overall Program schedule management, analysis, and assessments in accordance with DRD HSFTIC-PC-04, Program Schedules, to support the continued development and operation of the ISS.

1.5.2 The contractor shall integrate schedule milestone requirements with affected Program providers and resolve issues, and identify potential schedule impacts and notify affected performing organizations to ensure timely Program awareness and resolution.

1.5.3 ISS Schedule Management

A. The contractor shall develop, maintain, and status Program Flight Schedules and Program level activity schedule products (i.e. Quarterly Program Level Presentations for IMPR, CAM level schedules, etc.).

B. The contractor shall perform schedule trade studies or create ad hoc schedules.

C. The contractor shall develop and maintain integrated schedules and project schedules, and report upcoming deliverables and impacts associated with delays.

D. The contractor shall develop and maintain integrated schedules and project schedules, and report the upcoming scheduled deliverables and impacts associated with delays for each Visiting Vehicle.

1.5.3.1 ISS Vehicle Office Environment Control And Life Support System (ECLSS)

Project

The contractor shall develop and maintain (e.g. status and report) an integrated schedule for the ECLSS Project by providing the following tasks:

A. Analyze the initial project schedules (developed by other performing organizations) for quality review, critical path identification, and selection of critical high-level milestones for management level tracking.

B. Develop an integrated schedule with milestone links to project schedules maintained by performing organizations.

C. Provide day-to-day schedule maintenance and development of monthly status and reporting (e.g., impact of changes to critical milestones in performing organizations’ schedules).

D. Develop and maintain reporting for the integrated schedule for management use.

E. Provide analysis for special studies (e.g., analyzing, evaluating, documenting, and providing input for reviews and management questions) on the integrated schedule.

1.6 ISS MEETING SERVICES

The contractor shall provide meeting services for the NASA identified control boards and panels as identified in Section J, Attachment J-7, Meeting Services requirements.

1.7

ISS NASA REVIEWS

The contractor shall develop and deliver briefing materials and analyses including Program technical, cost, and schedule status, specific safety or risk issues for ISS Program presentations and meetings with internal and external review groups.

Examples of these groups include, but not limited to: the Aerospace Safety Advisory Panel (ASAP), Human Exploration and Operations Committee of the NASA Advisory Council (NAC), Inspector General (IG), United States (US) Government Accountability Office (GAO), and Cost Assessments Teams.

1.8 ISS PROGRAM REVIEWS, BOARDS, PANELS

The contractor shall provide and present briefing material, data, analyses and technical input for status and decision making at Program reviews, control boards, panels, working groups, and Technical Interchange Meetings (TIMs).

1.9 ISS SPECIAL STUDIES

The contractor shall perform special studies to address the following:

A. New or changing requirements, B. ISS Vehicle performance improvements, C. Requirement changes, D. Process improvements, E. Reducing operating costs.

1.10 ISS TECHNICAL WRITING

The contractor shall provide technical writers for the ISS Program Science Forum, Program Science Forum - US, ISS Payload Integration Panel and the ISS Program Safety Review Panels.

1.11 ISS MISSION ASSURANCE AND RISK MANAGEMENT PLAN

The contractor shall develop, implement, and maintain a Mission Assurance and Risk Management Plan in accordance with NPR 8715.3, NASA General Safety Program Requirements, and DRD HSFTIC-SA-01, Mission Assurance and Risk Management Plan.

1.12 ISS QUALITY MANAGEMENT

A. The contractor shall establish, implement, and maintain a Quality Management System (QMS) that complies with the SAE AS9100, Quality Systems – Aerospace – Model for Quality Assurance in Design, Development, Production, Installation and Servicing. Third party certification and registration is not required.

B. If the contractor is SAE AS9100, Quality Systems – Aerospace – Model for

Quality Assurance in Design, Development, Production, Installation and Servicing, registered and subsequently changes registrars, loses registration status, or is put on notice of losing registration status, the contractor shall notify the NASA Contracting Officer within three (3) business days of receiving such notice.

1.13 ISS AUDIT AND SURVEILLANCE

The contractor shall provide access to data, personnel, and facilities for Government audits and surveillance of contractor plans, procedures, and processes when deemed necessary by the Government, and provide written responses to audit and surveillance findings.

1.14 ISS LESSONS LEARNED

The contractor shall:

A. Report lessons learned in accordance with NPR 7120.6, Knowledge Policy on Programs and Projects, and JSC Procedural Requirement (JPR) 2310.1, JSC Organizational Learning Program.

B. Collect and document flight and increment lessons learned in the government’s repository.

1.15

ISS DOCUMENT MANAGEMENT

1.15.1 Book Management, Coordination, and Development

The contractor shall provide document maintenance functions in accordance with SSP 41170, Configuration Management Requirements, SSP 50010, Standards for ISS Program Documentation, and DRD HSFTIC-SI-01, ISS Documents Development.

The contractor shall maintain specifications electronically in accordance with SSP 41171, Preparation for Program-Unique Specifications or as modified by negotiations with the Partner/Participant. The contractor shall maintain Interface Control Documents/Interface Requirement Documents (ICDs/IRDs) in accordance with SSP 30459, ISS Interface Control Plan.

The contractor shall provide book coordinator and book manager functions for the documents listed in Section J, Attachment J-4, Applicable and Reference Document Lists, Table J4-3.

1.15.2

ISS Document Quality Assurance

The contractor shall provide NASA and HSFTIC Document Quality Assurance (DQA) in accordance with SSP 50010, Standards for ISS Program Documentation, and SSP 41170, Configuration Management Requirements.

1.16 ISS ORGANIZATIONAL RECORDS

The contractor shall develop a data and records management plan in accordance with DRD HSFTIC-PM-12, Data and Records Management Plan, in the NASA-provided Organizational Records Inventory (ORI) tool. The contractor shall ensure Human Space Flight Programs organization adherence to the established plans for data and records management and retention, in accordance with NPR 1441.1E, NASA Records Management Program Requirements, NRRS 1441.1A, NASA Records Retention Schedules, NPD 1440.6I, NASA Records Management, and JPR 1440.3D, JSC Records Management Procedural Requirements. The contractor shall conduct audits throughout the Human Spaceflight Programs to ensure compliance with Agency, Center, and Program requirements.

A. The contractor shall track ISS organizational records to ensure records are updated and accurate in the ORI tool and physical records are being kept according to published retention schedules and policy.

B. The contractor shall process, distribute, maintain, and track ISS Program Official

Correspondence. The contractor shall distribute and track ISS Program reviews and responses to Agency and JSC Work Instructions, Requirements, and Directives.

C. The contractor shall determine export control requirements for incoming correspondence, including faxes, between International Partner countries and the ISS Program.

D. The contractor shall, in coordination with ISS Program Office management, process NASA and JSC Directives and Requirements, and Document Availability Authorizations per NPR 2200.2 Scientific and Technical Information (STI) Document Availability Authorization, and JSC Action Tracking System actions.

E. The contractor shall process requests for translation on behalf of ISS Program

Manager Office/Human Space Flight Program-Russia, request new translations, and distribute as appropriate.

F. The contractor shall prepare technical and management correspondence, forms, reports, and presentations.

G. The contractor shall distribute ISS correspondence.

H. The contractor shall upload final correspondence packages in ISS Program repository. (i.e Electronic Document Management System (EDMS)).

1.17 ISS PROGRAM RESERVED

1.18 ISS PROGRAM RESERVED

1.19 ORION PROGRAM MANAGEMENT AND ADMINISTRATION

The contractor shall provide and maintain program management systems for the planning, organization, control, and reporting of all activities required by this contract, to include all outcomes and deliverable products.

1.19.1 The contractor shall provide performance metrics in accordance with DRD HSFTIC- PC-06, Professional Services.

1.20 ORION PROGRAM RISK MANAGEMENT

The Orion Program requires risk management support to the Program. The contractor shall assess risk content and facilitate coordination and integration at the Program level, including administration of the Program risk system.

The contractor shall perform these requirements as part of Orion Risk Management System. In performing these requirements, the contractor shall:

A. Track, assess risk content, coordinate updates, and facilitate integration and presentation of Program risks at the Program level and at the CAM Program office level (monthly).

B. Develop, document, update, and status the Orion Top Program Risks on a monthly basis.

C. Assist in integration of Orion, Exploration Systems Development (ESD), and Cross-Program Risks and report monthly.

D. Provide Risks Assessments for Monthly Orion Program Planning & Control

(PP&C) Program Review (MOPPR) package and MOPPR meeting.

E. Assist in risk analysis of cost, schedule, and technical forecasting.

F. Update the Risk Register - to include status updates, mitigations, and impacts/ closures for each risk (monthly) (database/internal to Orion program).

G. Update a monthly risk status report, including mitigation statuses.

1.21 ORION PROGRAM EXPORT CONTROL

1.21.1 Assist data originators and Designating Officials with the assessment of Orion

Program documentation to determine sensitivity and appropriate markings for export and by interfacing with the JSC Export Services Team to export controlled items.

1.21.2 The contractor shall determine classification of all export commodities and whether NASA existing license exceptions or exemptions can be used.

1.21.3 The contractor shall administer and track logs of export activities (via JSC Export Records Database). The contractor shall utilize JSC Export Records Database logs to track as a minimum, commodities classifications, license information, transaction status, compliance activities and records of process completion for license exceptions or exemptions.

1.22 ORION PROGRAM SCHEDULING

1.22.1 The contractor shall provide overall Program schedule management, analysis, and assessments in accordance with DRD HSFTIC-PC-05, Orion Program Data Product Deliverables.

1.22.2 The contractor shall maintain control and notification schedule milestone requirements, coordinate with affected Program providers, and resolve issues with data providers. The contractor shall identify potential schedule impacts and notify affected performing organizations to ensure timely Program awareness and resolution.

1.23 ORION PROGRAM SCHEDULE MANAGEMENT AND ASSESSMENT

The Orion Program requires Scheduling and Schedule Assessment support to the Orion Program. The contractor shall provide scheduling support to the Orion Program and shall interact with Orion Control Account Manager (CAM) management and team staff. In support of scheduling and schedule assessments, the contractor shall:

A. Provide development and integration of Orion Integrated Master Schedule (IMS) for all scope. The Orion IMS shall contain all network logic and all scope required to complete the project. The Orion IMS shall be properly sequenced using predecessor and successor dependencies and minimize the use of constraints.

B. Provide updates, statuses, and maintenance inputs to the Orion IMS, analyze the performance, produce the top 3 critical paths, and make schedule adjustment recommendations to the NASA Program Manager.

C. Perform special runs using Orion Program scheduling tools and techniques inserting “what if” scenarios to depict impacts on critical paths.

D. Perform reviews of the Orion Prime Contractors’ schedules and reporting findings to NASA Program Management.

E. Conduct a health assessment on all assigned schedules ensuring scheduling best practices are being followed.

F. Develop, status, report, and document schedules and metrics for designated Orion CAMs. Provide schedule analysis and assessments, and report schedule findings as requested.

G. Review and analyze Orion contractor(s) schedule DRDs for compliance with contractor scheduling DRD requirements.

H. Interface with and provide schedule data to external parties as needed. (i.e. twice monthly).

1.24 ORION MEETING SERVICES

1.24.1 The contractor shall provide meeting services for the NASA/Orion identified control boards and panels as identified in Section J, Attachment J-7, Meeting Services requirements.

1.24.2 Provide meeting services for performing planning coordination, and execution of Multi-Purpose Crew Vehicle (MPCV) Program meetings, such as MPCV Program Office Control Boards, Panels, Integrated Product Team (IPT) meetings, designated working groups, major Program reviews, Technical Interchange Meetings, ad hoc management meetings, action item tracking, and Program wide communications, as identified in the current version of the MPCV Program Plan, including but not limited to meeting facilitation, scheduling, room and Information Technology (IT) logistical setup, attendance tracking, technical coordination for agenda management, action and decision tracking, maintaining and distributing meeting minutes.

1.24.3 The contractor shall provide administrative and technical writing services for Board meetings as follows:

A. Provide on-call, ad-hoc technical support.

B. Provide meeting and agenda pre-coordination (collect, post, and distribute meeting presentations and materials).

C. Provide support to meeting execution (meeting room telecon and web conference (e.g. WebEx) setup).

D. Generate technical level meeting minutes including capture and tracking of decisions, actions, and open work.

E. Create and maintain Problem Reporting and Corrective Action (PRACA) records where applicable.

F. Transition current set of open actions in to a single action tracking database.

1.25 ORION PROGRAM RESERVED

1.26 ORION PROGRAM RESERVED

1.27 GATEWAY PROGRAM MANAGEMENT AND ADMINISTRATION

The contractor shall provide program management and administration in order to develop and deliver the required products and services.

1.28 GATEWAY PROGRAM REVIEWS

The contractor shall provide support for Gateway Lifecycle Reviews. The contractor shall provide review integration support for milestone/lifecycle reviews, as follows:

A. Develop Gateway milestone success criteria.

B. Provide NPR 7120.5, NASA Space Flight Program and Project Management

Requirements, expertise for tailoring and compliance.

C. Develop the review Terms of Reference (ToR).

D. Coordinate with the Gateway Standing Review Board (SRB).

E. Develop and review of associated review documentation, products, and materials.

F. Schedule reviews and provide logistics support for each review, including developing agendas and online references.

G. Track actions to closure.

1.29 GATEWAY PROGRAM INTEGRATION MANAGEMENT

The contractor shall assist with the development of Gateway Programmatic products, in accordance with NPR 7120.5, NASA Space Flight Program and Project Management Handbook and NPR 7123, NASA Systems Engineering Processes and Requirements for the Gateway Program Integration Management, as well as Program-to-Program activities in support of Lunar Exploration integration of the Gateway, Orion, Human Lander Systems, and Advanced Exploration Systems. The contractor shall write and review Program Management and Program Integration Management plans.

1.30 GATEWAY PROGRAM WORK INSTRUCTIONS

The contractor shall provide work instructions and maintain the Gateway work instructions within the ISS Program Master List of work instructions, processes, and procedures in accordance with SAE AS9100, Quality Systems – Aerospace – Model for Quality Assurance in Design, Development, Production, Installation and Servicing, and provide administrative functions for work instructions in accordance with SSP 41170, Configuration Management Requirements.

1.31 GATEWAY CERTIFICATION OF FLIGHT READINESS (CoFR) - Reserved

1.31.1 Gateway Program CoFR Process – Reserved

1.32 GATEWAY EXPORT CONTROL – Reserved

1.33 GATEWAY PROGRAM SCHEDULING

1.33.1 The contractor shall provide overall Program schedule management, analysis, and assessments in accordance with DRD HSFTIC-PC-04, Program Schedules, to support the continued development and operation of the Gateway.

1.33.2 The contractor shall integrate schedule milestone requirements with affected Program providers, and resolve issues with data providers and identify potential schedule impacts and notify affected performing organizations to ensure timely Program awareness and resolution.

1.33.3 Gateway Schedule Management

A. The contractor shall perform Special Schedule Trade Studies or create ad hoc schedules.

B. The contractor shall develop and maintain integrated schedules and project schedules, and report upcoming deliverables and impacts associated with delays.

C. Provide day-to-day schedule maintenance and development of monthly status and reporting. (e.g., impact of changes to critical milestones in performing organizations’ schedules).

1.34 GATEWAY MEETING SERVICES

The contractor shall provide meeting services for the NASA identified control boards and panels as identified in Section J, Attachment J-7, Meeting Services requirements.

1.35 GATEWAY TECHNICAL WRITING

The contractor shall provide technical writers for the Gateway Program Safety Review Panel, Gateway Program Safety Working Group, Gateway Program Reliability and Maintainability Working Group, and associated meetings for the Gateway Program Safety Review Panel special topics.

1.36 GATEWAY DOCUMENT MANAGEMENT

1.36.1 Gateway Book Management, Coordination, and Development

The contractor shall provide document maintenance functions for Gateway in accordance with SSP 41170, Configuration Management Requirements, SSP 50010, Standards for ISS Program Documentation, and DRD HSFTIC-SI-01, ISS Documents Development.

1.37 GATEWAY PROGRAM REVIEWS, BOARDS, PANELS

The contractor shall provide and present briefing material, data, analyses and technical input for status and decision making at Gateway Program reviews, control boards, panels, working groups, and Technical Interchange Meetings (TIMs).

1.38 GATEWAY PROGRAM RESERVED

1.39 GATEWAY PROGRAM RESERVED

2.0 BUSINESS MANAGEMENT

2.1 ISS MANAGEMENT AND BUSINESS ADMINISTRATION

The contractor shall provide overall contract management and administration for this contract.

The contractor shall perform all business and administrative functions and integrate these functions across all areas of performance.

The contractor’s on-going business analysis shall support the Program business process.

2.2 ISS RESOURCES MANAGEMENT

As part of the overall program management for this contract, including risk management, the contractor shall perform the following resources management tasks.

2.2.1 The contractor shall develop and provide a contract Work Breakdown Structure (WBS), a WBS dictionary, and a program WBS map in accordance with DRD HSFTIC-PC-03, Work Breakdown Structure (WBS) and Dictionary. The contract WBS shall serve as the framework for contract planning, budgeting, cost reporting, Flight Planning Review reporting, schedule resource loading, and schedule status reporting to the Program.

Elements of work provided by major subcontractors (as defined in DRD HSFTIC-PC- 01, NF533 Monthly Cost Reporting) shall also be identified in the contract WBS.

2.2.2 The contractor shall develop and maintain a contract financial system which discretely tracks resources by NASA project code and contract WBS and elements of cost including labor, overhead, other direct costs (e.g. travel and subcontracts), and indirect costs.

2.2.3 The contractor shall support the Government budget process and respond to special requests related to budget impacts. The Program will, in accordance with the budget or special request guidelines and reporting format, specify the format and content of the contractor’s inputs and supporting rationale.

2.2.4 The contractor shall provide financial reporting in accordance with DRD HSFTIC-PC- 01, NF533 Monthly Cost Reporting.

2.2.5 The contractor shall provide Workforce Reports in accordance with DRD HSFTIC-PC- 02, Workforce Reports, to show organization, geographical breakdown and off-site versus on site workforce data.

2.2.7 The contractor shall develop, implement, and deliver annual work plans per DRD HSFTIC-PM-08, Annual Work Plans.

2.3 ISS PROGRAM BUDGET

2.3.1 The contractor shall utilize the NASA Agency, ISS Program, and Johnson Space Center (JSC) Budget databases to accomplish the following:

A. Analyze budget, funding trends and financial and budget data for the Program and provide reports and presentations for working meetings, pre-reviews, status reviews, issue resolution, and action item closure in a NASA approved format.

B. Evaluate, validate, reconcile and track all Program, non-HSFTIC, contracts’ costs, miscellaneous cost adjustments, and funding requisitions. Analyze the data for accuracy. Identify discrepancies and report issues and concerns and recommendations for issue resolution to NASA.

C. Provide transactional budget execution functions such as funding requisitions, identifying cost over obligation situation and financial database support for Program contracts.

D. Review, validate, and generate reports using the following databases:

1. Business Warehouse (BW) to gather actual cost data, determine funding status for contract and perform uncosted prior year funds assessment.

2. Electronic Document Management System (EDMS) or Configuration Status

Management Operations Systems (COSMOS) to access change directives.

3. Space Program Integrated Contract Environment (SPICE) to review and analyze CAM budgets, Budget Change Directives (BCDs) and contract modifications to assist in performing contract financial analysis for PP&C Office and COR. This data shall be used for all budget plans used in the monthly/quarterly review charts.

4. Station Automated Financial Environment (SAFE) to perform plan vs actual assessment and prepare charts for the monthly/quarterly reviews.

2.3.2 ISS Budget Reserves/Changes Management/Risk Management

A. Develop and maintain the Program Planning and Control (PP&C) Office Cost Containment charts to be presented at the Space Station Program Control Board

(SSPCB).

B. Document and track budget decisions made at the SSPCB meetings and ISS Program

Manager reviews. Validate SSCN/Change Directives (CDs) for ISS Resource

Management Office (RMO) Budget Lead approval for all in-board and outside of board CDs.

C. Develop and maintain the integrated cost threat overview for the PRAB.

D. Develop and maintain integrated reserves/program traces, PRAB cost threat overview, ISS RMO monthly/quarterly cost and workforce data and Assessments, Cost Estimating and Schedules (ACES) early warning products.

E. Maintain budget and workforce databases in SPICE. This includes adding new budget/workforce lines, validating ISS budget database WBS data to Systems, Applications & Products in Data Processing (SAP), uploading year-end un-costed data to verify New Obligation of Authority (NOA) availability, processing BCDs through signature cycle, approving one-sided labeling Program Planning Budgeting and Execution (PPBE) snapshots, acting as the primary contact between SPICE developer and NASA ISS RMO, and processing user database access requests.

F. Serve as Contract Analyst back-up for the ISS Program Vehicle Sustaining

Engineering Contract to evaluate, validate, reconcile and track all the ISS Program Vehicle Sustaining Engineering Contract costs, miscellaneous cost adjustments, and funding requisitions. Analyze the data for accuracy. Identify discrepancies and report issues and concerns and recommendations for issue resolution to NASA.

G. Provide training to the NASA budget database users.

H. Review, validate, and generate reports using data from the following databases:

1. EDMS or COSMOS to access change directives.

2. SPICE to monitor BCD impacts to the ISS budget/reserves and use data for weekly, monthly and quarterly review products.

3. SAFE to review impacts to program reserves, prepare weekly reserve status in support of SSPCB and provide reserves/risk products in support of monthly and quarterly reviews.

4. ISS Risk Management Application (IRMA) to evaluate the cost impacts to program reserves based on risks in the database.

2.3.3 ISS Program Integration

In support of Program assessments, the contractor shall:

A. Provide assessments of the overall ISS Program Prime Contracts, including but not limited to: Russian Language and Logistics Services (RLLS); Extravehicular Activity (EVA) Space Operations Contract (ESOC); ISS Vehicle Sustaining

Engineering Contract; Cargo Mission Contract-3 (CMC3); Research, Engineering, Mission Integration Services (REMIS); and Visiting Vehicles (i.e. Commercial Re- Supply Services (CRS), Commercial Re-Supply Services (CRS)-2, and International Partner Vehicles). Assessments include contract value versus ISS CAM Budgets, impact of contract changes, contract rate analysis, contractor staffing, current year and 5-year spend ability analysis, management reserve utilization, and contractor financial reporting accuracy. Provide assessments in a NASA approved electronic format template. The contractor shall serve as primary integrator for ISS PP&C Office for overall strategic planning of ISS Prime Contracts.

B. Develop and provide cost and schedule analysis of major projects within the

Program, including the forecasting and identification of issues and developing recommendations to resolve these issues. Provide assessments in a NASA approved electronic format template.

C. Provide analysis of cost and schedule performance of NASA CAM’s budget and projects as inputs to the following products: ISS Program Annual Detail Assessments, Early Warning Reports, Quarterly Pre and Post Assessments, PPBE planning, and Ad Hoc Program Assessments utilizing cost and schedule assessments. The contractor shall provide routine data management functions for Assessments, Cost Estimating and Schedules Team SharePoint site and serve as Assessments, Cost Estimating and Schedules Team SharePoint administrator.

D. Update and maintain the following products: monthly actual summary sheet, ISS

Management Program Review (IMPR) Project Performance Indicator scorecard, monthly ISS budget report, Historical ISS Program Project Performance data set, and historical Program Reserve usage trace. Provide assessments in a NASA approved electronic format template.

E. Provide Special Cost/Schedule/Risk Assessment/Analysis.

F. Provide briefing materials in support of the ISS Management Program Review

(IMPR).

1. The contractor shall provide briefing materials for the Vehicle Office in support to the ISS Management Program Review (IMPR).

G. The contractor shall review and analyze non-HFSTIC contractor DRDs for compliance with contractor scheduling DRD requirements.

H. Provide assessments of Vehicle Office projects, including cost and schedule impacts associated with scope changes.

2.3.4 ISS Funds Control Management and PPBE Integration

A. Manage and execute all funds control and fund obligations for the ISS Program, Advanced Exploration Systems (AES) Habitat Systems and Commercial Low Earth Orbit (LEO) Programs by interfacing with all NASA Centers and Human Exploration Operations Mission Directorate (HEOMD) Resource Management Office at NASA Headquarters. Document and track associated funding threats and risks to the Programs. Provide an assessment of End of Year (EOY) Projections and projected carryout.

B. Provide recurring analysis and statuses to customer interfaces, including HEOMD

Resource Management Office at NASA Headquarters, regarding un-obligated and uncosted funds by Program Year (PY), Fiscal Year (FY), and Program Release Attribute (PRA). Manage ISS Program fiscal year end uncosted balances by coordinating across all NASA Centers and Human Exploration Operations Mission Directorate (HEOMD) Resource Management Office at NASA Headquarters.

C. Manage and report all ISS Program expired and cancelled funds actions by coordinating across all NASA Centers and Human Exploration Operations Mission Directorate (HEOMD) Resource Management Office at NASA Headquarters.

D. Support the implementation of ISS Program PPBE guidelines, program operating plans, and formulation of budget recommendations. This task includes formulating variance assessments, trend analysis, trade-offs, and other analysis necessary to completely substantiate project/program budget/funding requirements.

E. Provide support to Integration Senior Analyst activities as needed; to include provide a status to PP&C manager on monthly financial performance and provide monthly status to JSC resources integration office. Integrate PPBE presentations.

F. Provide support for ad hoc or special actions for the ISS PP&C Office, JSC Chief

Financial Office (CFO), and LC Program Resources Office.

G. Provide detailed analysis of budget report and develop new or non-standard reports in SAFE.

H. Provide support for SAFE Development function activities to include; Track all User

Interface change requests and maintain a consolidated and prioritized list of open tickets. Manage and track the decomposition of all change requirements for future SAFE module development. Manage the prioritization of future enhancements between system users and system developers. Provide a comprehensive list to track requirements through development and completion. Provide acceptance testing of all software enhancements and fixes. Develop SAFE processes & procedures to aid in system development and use. Troubleshoot software enhancements

(documentation of validation, test, debug/identify bugs, & issue resolution/closure).

Participate/lead in biweekly development meetings/strategy sessions with the SAFE developers. Actively contribute to agile team processes including sprint planning, release planning, & execution by prioritizing tickets & scheduling application deployments.

I. Provide SAFE validation administration function activities to include; Validate and reconcile data from government cost/accounting management systems that enter SAFE (SPICE, BW/Business Objects (BOBJ)/SAP, IRMA) through automated or manual processes. Disposition database mapping requests. Analyze & audit tables/source data to identify discrepancies/anomalies.

J. Provide SAFE system administration function activities to include; Manage all SAFE system accesses, permissions, and user roles. Maintain configuration control of multiple crosswalks (WBS, PRA, Contract, Commitment Item, Center, Directorate/Org, ISS Managed/Non-managed). Manage system workflows, variance thresholds and user notifications. Maintain configuration control of all interdependencies between SAFE modules (Resources, Reserves, ACES, etc.).

K. Track and document all NASA Headquarter’s (HQs) managed ISS Program funds.

Collect and analyze cost data for the HQs CAM charts in SAFE in support of the ISS Monthly Cost Review and ISS Quarterly Program Manager's Review. The HQ CAM charts shall depict the HQ CAM workforce, labor and travel performance collected from data quiries from various business systems and Cost Account Manager (CAM) analyst forecasts. The contractor shall be available for any discussions or presentations required at the Monthly/Quarterly reviews. Monitor financial performance for HEO/Agency Bills and alert PP&C of budget threats/issues.

L. Provide support for Workforce, Labor, and Travel function activities as needed.

M. Review, validate, and generate reports using data from the following databases:

1. Business Warehouse (BW) to gather actual cost data, determine levels of prior year funds obligated but not yet accrued for the ISS Program for use in populating cost status charts for monthly resources reviews.

2. SPICE to review and analyze CAM budgets, BCDs and external budget impacts so that funding analysis and charts for the monthly reviews can be provided.

3. SAFE to review and analyze CAM budgets, BCDs and external budget impacts so that funding analysis and charts for the monthly/quarterly reviews can be provided.

2.3.5 ISS CAM Analyst Support (Vehicle Office)

A. Provide CAM support across one or more ISS CAMs, with primary focus on CAM analysis of ISS Vehicle Sustaining Engineering Contract content, costs, and workforce.

B. Provide independent evaluations of project resource requirements including cost-benefit analysis. Prepare assessments of project monthly phased operating plans, analyze monthly cost performance and workforce data and trends, project end-of-year run out cost, assess potential threats, risks, and impacts to the CAM. Present findings to CAM and PP&C Office management.

C. Maintain CAM cost and workforce databases, utilize monthly contract financial reports, to evaluate and assess contractor accruals, subcontract costs and materials purchases.

D. Provide support for NASA Civil Servant (CS) OB CAM analyst(s) activities as needed.

E. Review, validate, and generate reports using data from the following databases:

1. Business Warehouse (BW) to gather cost, workforce & travel data, determine levels of prior year actual cost versus plan for use in populating cost status charts for monthly resources reviews.

2. SPICE to review and analyze CAM budgets, BCDs and Workforce Change Directive (WCDs) so that analysis and charts for the monthly reviews can be

3. SAFE to review and analyze CAM budgets, BCDs and WCDs so that analysis and charts for the monthly/quarterly reviews can be provided.

2.3.6 ISS Workforce, Travel and Labor Integration and Analysis

A. Manage and track all civil service labor, civil service travel and workforce (civil service and contractor) activities for the ISS Program, AES Habitat Systems and Commercial LEO Programs by interfacing with all NASA Centers and Human Exploration Operations Mission Directorate (HEOMD) Resource Management Office at NASA Headquarters. Identify and track all associated workforce threats and risks to the Programs. Prepare assessments of project monthly phased operating plans, analyzing monthly workforce Full Time Equivalent and Work Year Equivalent (FTE and WYE), labor and travel performance data and trends, projecting end-of-year average FTE and WYE, travel estimates, labor cost assessments and trends, assessing potential threats, risks, and impacts to the ISS Program. Present findings to ISS Resources Branch management, ISS PP&C Office, and ISS Deputy Program Manager.

B. Identify and manage all ISS Program, AES Habitat and Commercial LEO workforce, civil service labor and civil service travel actions by working directly with the HEOMD Resource Management Office at NASA Headquarters. Provide analysis of workforce, labor and travel cost estimates resulting from the PPBE submissions, contractor and project basis of estimate data submissions, and any other data sources, as provided by the Government.

C. Manage and track all CS…