80HQTR23R0001 HOSS II - Cover Letter.pdf

Template Version: Base

TO: All Prospective Offerors

SUBJECT: Request for Proposal (RFP), Solicitation No. 80HQTR23R0001, for NASA Headquarters Operational Support Services II (HOSS II)

You are invited to submit a proposal in response to the National Aeronautics and Space Administration (NASA) Headquarters Operational Support Services II (HOSS II) solicitation.

The principal purpose of this requirement is to provide facilities support services including mail center operations, mail list and database services, postal design and mailing classification services, mail screening services, service request help desk operations, office and equipment moving services, facilities maintenance services, driver/courier services, executive driver services, and overall program management.

NASA will conduct this acquisition as an 8(a) set-aside competition. The North American Industry Classification System (NAICS) code for this acquisition is 561210 and the small business size standard is $47.0 million.

This competitive acquisition will result in a Hybrid Firm-Fixed Price (FFP) Core requirement and an Indefinite Delivery Indefinite Quantity (IDIQ) component with the ability to issue FFP and Time & Materials (T&M) task orders. The IDIQ portion of the contract will have an effective ordering period of 5 years from the contract effective date, and the core with a potential period of performance of 12-month Base Period, and four 12-month Option Periods.

The anticipated contract award date is November 30, 2023, with a February 1, 2024, contract effective date. The contract will be performed onsite at NASA Headquarters and at locations within the metropolitan Washington D.C. area.

Potential offerors should pay close attention to all solicitation instructions; however, the following requirements list is summarized to assist in proposal development. Please note that this list is not exhaustive, and the solicitation terms and conditions and provisions in sections L and M take precedence:

1. A Phase-in period will be conducted. A 60-day phase-in period will be implemented through a separate firm fixed price purchase order. At the conclusion of the 60-day phase-in period, the core services as defined in Attachment A shall commence and be for a period up to 5 years (one year base with four one-year options). The effective ordering period for the IDIQ portion of the contract will also begin at the conclusion of the 60-day phase-in period.

2. The Government will make available existing Installation-Accountable Government Property (IAGP) for onsite contract performance.

3. Site Visits/Conferences. Prospective offerors are invited to participate in a site visit to inspect the facility where the services will be performed. For dates and times of the site visit please reference the Inspection of NASA Headquarters Facilities provision, as well as 52.237-1 Site Visit, in Section L of the solicitation.

4. NASA has determined that this acquisition may give rise to a potential organizational conflict of interest (OCI). Offerors should refer to NASA clause 1852.237-72 Access to Sensitive Information that references the OCI plan as a contract compliance document.

5. Please note a secret facilities clearance is required for this acquisition in accordance with the DD Form 254, Contract Security Classification Specification. The Secret facilities clearance is due at the time of proposal submission. For proposals submitted as Joint Ventures, the facility clearance must be granted in the name of the Joint Venture.

6. Be advised, in accordance with provision L.7 GSFC 52.215-230 Past Performance, Offerors need to encourage their references to submit their Past Performance Questionnaires directly to the Contracting Officer prior to proposal due date.

7. Below is a list of the Source Selection Authority (SSA) and voting members along with their associated NASA Headquarters organizational codes, for the Integrated Evaluation Team (IET). The names provided are for informational purposes only, these individuals shall not be contacted regarding this acquisition. The Government may change personnel associated with this acquisition at its discretion.

SSA

Floyd Crisp, Headquarters Support Services Division

Voting Members Rebecca Bythewood, code LD081, HQ Support Services Division

Malicha Day, Code LD081, HQ Support Services Division

Rose Butler, Code LD081, HQ Support Services Division

8. Offerors are required to have a Commercial and Government Entity (CAGE) code that matches the corporate address submitted with its proposal.

Offerors are encouraged to refer to Federal Acquisition Regulation (FAR) provision 52.215-1, INSTRUCTIONS TO OFFERORS–COMPETITIVE ACQUISITION, in particular paragraph (f)(4) which discusses the Government’s right to award a contract without discussions.

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy required all acquisition-related documents be released in Adobe Portable Document Format (PDF). While the RFP’s Price Volume exhibits are in PDF format, the Offeror’s Price Volume proposal shall include completed Price Volume exhibits in Microsoft Office Excel format with working cell formulas. Instructions for converting from PDF format to Excel format can be found in the Section L Price Volume Instructions provision.

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, and any amendments will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The Center Ombudsman for this acquisition can be found at http://prod.nais.nasa.gov/pub/pub_library/Omb.html.

This RFP does not commit NASA Headquarters to pay any proposal preparation costs, nor does it obligate NASA Headquarters to procure or contract for these services. This request is not an authorization to proceed and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Proposals submitted in response to this solicitation shall be due no later than July 14, 2023 at 4:30pm Eastern Standard Time. Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform. Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

In accordance with NFS 1815.201(f), a “Blackout Notice” has been issued to NASA personnel.

All inquiries/communications pertaining to this acquisition shall be directed only to the Contracting Officer listed below.

All questions regarding this RFP should be submitted in writing, electronically to Gary Debes, Contract Specialist, at gary.g.debes@nasa.gov and Jasmine N.J. Taylor Jasmine.n.jett@nasa.gov on or before June 26, 2023. Offerors are encouraged to submit questions as soon as possible for consideration.

Thank you for your support. We look forward to receiving your proposals.

Jasmine N.J. Taylor

Jasmine TAYLOR Digitally signed by Jasmine TAYLOR Date: 2023.06.12 16:39:11 -04'00'

Contracting Officer Attachments:

A – HOSS II Core PWS B – IDIQ Labor Rates Matrix C – Installation Accountable Government Property (IAGP) D - Diversity, Equity, Inclusion, And Accessibility (DEIA) Plan E – Safety and Health Plan F – Contract Historical Data G - Organizational Conflicts Of Interest (OCI) Avoidance Plan H – Information Technology (IT) Security Applicable Documents I - Information Technology Security Management Plan (ITSMP) J - Contract Security Classification Specification - DD254 K - Department Of Labor (DOL) Wage Determination 2015-4281 L - Contractor Proposed Enhancements M - Contract Data Requirements List

Enclosures:

1 – ITSMP Template 2 - Government Quality Assurance Surveillance Plan (QASP) 3 – Executive Driver RTO #1 4 – Safety and Health Plan 5 – Incumbent Weighted Averages

Exhibits:

1 - Summary of Representative Task Orders (RTOs) 2 - Prime Offeror - Representative Task Order (RTO) Summary 2A - RTO Direct Labor Detail by Month 2B - Significant Subconctractor - RTO Summary 3A - Prime - Direct Labor Rate Detail – Onsite 4A - Significant Subcontractor - Direct Labor Rate Detail – Onsite 5 - Other Subcontracts by RTO 6 - ODCs by RTO 7 - Phase-In Plan Price 7A - Phase-In Direct Labor Costs 8 - Source of Personnel Chart 9 – Prime Core Price Summary FFP 9A – Core Direct Labor Details 10 – Past Performance