80HQTR23R0001 HOSS II RFP.pdf

Solicitation 80HQTR23R0001

CONTENTS

i

B.1 1852.216-78 Firm Fixed Price (Dec. 1988) B.2 GSFC 52.211-90 Supplies and/or Services to be Provided (Nov. 2022) B.3 Minimum/Maximum Amount of Supplies or Services B.4 Supplemental Task Ordering Procedures B.5 GSFC 52.216-95 Hourly Rates and Contract Ceiling Price (Sep. 2017) B.6 GSFC 52.217-90 Option to Extend (Sept. 2013) B.7 GSFC 52.232-99 Delivery Payment Schedule (Fixed Price) (Sep. 2019) B.8 Time and Materials Task Order Ceilings C.1 GSFC 52.211-91 Scope of Work (Feb. 2016) C.2 GSFC 52.235-92 Reports of Work (Core/IDIQ) (Mar. 2022) C.3 Time and Materials (T&M) Orders Summary Reporting D.1 1852.245-74 Identification and Marking of Government Equipment (Jan. 2011) E.1 Section E Clauses Incorporated By Reference E.2 GSFC 52.246-92 Acceptance—Services (Apr. 2022) E.3 GSFC 52.246-102 Inspection System Records (Apr. 2013) F.1 Section F Clauses Incorporated By Reference F.2 GSFC 52.217-92 Period of Performance/Effective Ordering Period (Jan. 2014) F.3 GSFC 52.237-92 Place of Performance – Services (Nov. 2013) F.4 GSFC 52.247-94 Shipping Instructions--Central Receiving (Feb. 2016) G.1 GSFC 52.216-100 Individuals Authorized To Issue Orders (Mar. 2022) G.2 GSFC 52.245-91 Government Provided Motor Vehicles (Mar. 2022) G.3 1852.232-80 Submission Of Vouchers/Invoices For Payment (Apr. 2018) G.4 1852.245-71 Installation-Accountable Government Property (Jun. 2018) G.5 1852.245-82 Occupancy Management Requirements (Sep. 2017) H.1 Section H Clauses Incorporated By Reference H.2 HQ 52.204-98 Onsite Contractor Personnel - Identification, Reporting, and Checkout Procedures (Nov. 2021) H.3 HQ 52.204-99 Government Premises – Physical Access and Compliance with Procedures (Dec.

2021) H.4 GSFC 52.211-100 Contractor Proposed Enhancements (Sept. 2013) H.5 GSFC 52.223-91 Safety and Health – Additional Requirements (Nov. 2019) H.6 GSFC 52.251-90 Report of NASA-GSFC Vehicles (July 2006) H.7 HQ 52.251-91 Contractor Use of HQ Library. (SEP 2012) H.8 1852.225-70 Export Licenses (Feb. 2000) H.9 1852.232-77 Limitation of Funds (Fixed-Price Contract) (Mar. 1989) H.10 Contract Funding (Time and Materials) H.11 Wage Determination I.1 52.252-2 Clauses Incorporated by Reference. (Feb. 1998) I.2 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov. 2021) I.3 52.204-27 Prohibition on a ByteDance Covered Application (Jun 2023) I.4 52.216-18 Ordering (Aug. 2020) I.5 52.216-19 Order Limitations (Oct. 1995) I.6 52.216-22 Indefinite Quantity (Oct. 1995) I.7 52.217-9 Option To Extend the Term of the Contract (Mar. 2000) I.8 52.219-14 Limitations on Subcontracting (Oct. 2022) I.9 52.219-17 Section 8(A) Award (Oct. 2019) I.10 52.219-18 Notification of Competition Limited to Eligible 8(a) Participants (Oct. 2022) I.11 52.222-35 Equal Opportunity for Veterans (Jun. 2020) I.12 52.222-36 Equal Opportunity for Workers with Disabilities (Jun. 2020) I.13 GSFC 52.222-42 GSFC Modification to FAR 52.222-42 -- Statement of Equivalent Rates for Federal Hires (Mar. 2022) I.14 GSFC 52.227-14 GSFC Modification to FAR 52.227-14 Rights In Data-General—ALTERNATE II AND ALTERNATE III as modified by NASA FAR Supplement 1852.227-14 - Alternate III (Dec.

2007)

CONTENTS

ii

I.15 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) I.16 52.252-6 Authorized Deviations in Clauses (Nov. 2020) I.17 1852.204-75 Security Classification Requirements (Sept. 1989) I.18 1852.204-76 (Deviation) Security Requirements for Unclassified Information Technology Resources (Apr. 2021) I.19 1852.216-80 Task Ordering Procedure (Oct. 1996), Alternate II (Apr. 2018) I.20 1852.219-18 Notification of Competition Limited to Eligible 8(a) Concerns. (Apr. 2015) I.21 1852.225-71 Restriction on Funding Activity with China (Deviation) (Feb. 2012) J.1 GSFC 52.211-101 List of Attachments (Nov. 2022) K.1 52.204-8 (Deviation) Annual Representations and Certifications. (Mar. 2022) K.2 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov. 2021) K.3 52.204-26 Covered Telecommunications Equipment or Services – Representation (Oct. 2020) K.4 52.209-7 Information Regarding Responsibility Matters (Oct. 2018) K.5 52.209-12 Certification Regarding Tax Matters (Oct. 2020) K.6 52.209-13 Violation of Arms Control Treaties or Agreements-Certification (Nov. 2021) K.7 1852.225-72 Restriction on Funding Activity With China-Representation (Deviation) (Feb 2012) L.1 Section L Provisions Incorporated by Reference L.2 GSFC 52.215-200 Communications Regarding This Solicitation (Sep. 2017) L.3 GSFC 52.215-201 Proposal Preparation—General Instructions (Apr. 2022) L.4 GSFC 52.215-203 Offer Volume (Apr. 2022) L.5 GSFC 52.215-210 Mission Suitability Proposal Instructions (Competitive) (May 2022) L.6 GSFC 52.215-225 Price Volume Instructions (May 2022) L.7 GSFC 52.215-230 Past Performance Volume (Mar. 2020) L.8 52.216-1 Type of Contract (Apr. 1984) L.9 GSFC 52.233-2 Service of Protest (Sept. 2006) L.10 52.252-1 Solicitation Provisions Incorporated by Reference (Feb. 1998) L.11 Inspection of NASA Headquarters Facilities L.12 Electronic Submission of Proposals – Proposal Marking and Delivery Through NASA’s EFSS Box (Nov. 2021) L.13 Notice of Potential Organizational Conflicts of Interest (Oct. 2021) M.1 Section M Clauses Incorporated by Reference M.2 GSFC 52.209-300 Prospective Contractor Responsibility and Special Standards (Mar 2019) M.3 GSFC 52.215-300 Source Selection and Evaluation Factors—General (Sep. 2019) M.4 GSFC 52.215-311 Mission Suitability Evaluation Factor (May 2022) M.5 GSFC 52.215-325 Price Evaluation Factor. (NOV 2016) M.6 GSFC 52.215-330 Past Performance Evaluation Factor (May 2018) M.7 Prospective Contractor Responsibility and Eligibility Standards (Oct. 2021)

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

6 Personnel Authorized to Use Motor Pool Vehicles

Section G

GSFC 52.245-91

20 Days in Advance of Use

Electronic Format/CO

7 Safety & Health Reporting

Section H NFS 1852.223-70 Section H

NFS 1852.223-75

Section H

GSFC 52.223-91

Monthly/Quarterly Reports and As Required

NASA Mishap Information System (NMIS)

8 NASA Vehicle Reports (GSFC Form 26-5)

Section H

GSFC 52.251-90

Monthly By the 15th of each Month

Electronic Format/CO and Code 274

9 Federal Automotive Statistical Tool

Section H

NFS 1852.223-76

Annually by Oct 15th http://fastweb.inel.gov

10 Personal Identity Verification (PIV) Documentation and Reporting

Section H

HQ 52.204-99

HQ 52.204-98

10th Day of the Month and As Required

Electronic Format and Hard Copy/COR & HQ Security Office

11 Organizational Conflicts of Interest (OCI) Avoidance Plan

Section I

NFS 1852.237-72

Section J Attachment G

Submitted with proposal.

Electronic Format/CO

12 Equal Opportunity Reports

Section I

FAR 52.222-26

As Specified by

FAR 52.222-26

Electronic Format/CO & Code 120

13 Certificate of Insurance

Section I

FAR 52.228-5

Section I

NFS 1852.228-75

As Specified by

FAR52.228-5

Electronic Format/CO

14 IT Security Management Plan

Section I

NFS 1852.204-76

30 Days after Contract Effective Date & Annual Updates As Required

Electronic Format/CO

15 Service Contract Reporting

Section I

FAR 52.204-14

FAR 52.204-15

Annually by October 31 and Revisions, if needed, by November 30 https://www.sam.gov

16 Diversity, Equity, Inclusion, and

Section J

Attachment D

Within 30 days after contract award

Electronic Format/CO

Accessibility (DEIA) Plan

Attachment M

T&M Orders Summary Reporting

Section C T&M Orders Summary Reporting

Monthly Electronic Format/CO

18 Government Real Property Maintenance Plan

Section G

NFS 1852.245-83

30 Days after Contract Effective Date

Electronic Format/CO and

COR

Subcontract Notification

Section I

FAR 52.244-2

30 Days Prior to Subcontract Award Date

Electronic or Hard Copy Format/CO

Affirmative Procurement of Biobased Products

Section I

FAR 52.223-2

Annually by October 31 and Final Report https://www.sam.gov and copy to the CO

NOTE: Unless otherwise specified, “day” means “calendar day”.

(End of clause)

Note: The following clause applies to the IDIQ component of the contract.

B.3 Minimum/Maximum Amount of Supplies or Services

(a) The minimum amount of supplies or services that shall be ordered during the effective period of this contract is $25,000. The maximum amount of supplies or services that may be ordered during the effective period of this contract is $4,500,000.

(b) All orders placed under this contract will be applied to the minimum and maximum specified above.

(End of text)

Note: The following clause applies to the IDIQ component of the contract (both FFP and T&M orders).

B.4 Supplemental Task Ordering Procedures

(a) When the Government issues a request for a “task plan” to the Contractor in accordance with the Clause entitled “Task Ordering Procedure” of this contract, the Contractor shall prepare its estimate of the labor hours, labor categories, and other direct costs required to perform the task order requirements. The Contractor shall use only those appropriate labor categories and loaded labor rates, which may be less than but shall not exceed the rates found in Attachment B, to calculate the proposed firm fixed price (FFP) or time and materials (T&M) price, as applicable, for all task orders issued in accordance with the “Task Ordering Procedure” clause of this contract.

(b) The Contractor’s proposed approach/pricing of the representative tasks set forth in its proposal for award of this contract shall be used as reference by the Contracting Officer in negotiating tasks with the Contractor which are issued under this contract, but only to the extent portions of a representative task are relevant to portions of a task actually issued.

Note: The following clause applies to T&M task orders only.

B.5 GSFC 52.216-95 Hourly Rates and Contract Ceiling Price (Sep. 2017)

The hourly rates for computation of payment and the contract ceiling price referred to in FAR clause 52.232-7, "Payments Under Time-and-Materials and Labor-Hour Contracts" of this contract are set forth in Attachment B, IDIQ Labor Rates Matrix.

The ceiling price of this contract is $To Be Determined.

Note: The following clause applies only to the core component of the contract.

B.6 GSFC 52.217-90 Option to Extend (Sept. 2013)

In accordance with FAR clause 52.217-9, "Option to Extend the Term of the Contract" of this contract, the Contracting Officer may exercise the following option(s) by issuance of a unilateral contract modification. Options exercised shall be in accordance with the following:

Option Period of Performance Firm Fixed Price Amount

1 February 1, 2025 – January 31, 2026 $To Be Proposed

(TBP)

2 February 1, 2026 – January 31, 2027 $TBP

3 February 1, 2027 – January 31, 2028 $TBP

4 February 1, 2028 – January 31, 2029 $TBP

B.7 GSFC 52.232-99 Delivery Payment Schedule (Fixed Price) (Sep. 2019)

(a) Subject to other limitations and conditions specified in this contract, delivery payments shall be made to the Contractor upon delivery and acceptance of the items described under paragraph (b). Contractor is authorized to invoice at the unit price indicated and up to the quantity stated.

(b) The following payment schedule shall be used:

TBP – To Be Proposed TBD – To Be Determined

(c) The Contractor may submit requests for payment not more frequently than monthly, in a form and manner acceptable to the Contracting Officer. Unless otherwise authorized by the Contracting Officer, all delivery - payments in any period for which payment is being requested shall be included in a single request, appropriately itemized and totaled.

Item No. Description Unit Qty Unit

Price Total Amount

1 Base Period: Services and Deliverables in accordance with Attachment A, PWS – Core Services

1/12 of

FFP

Core value

12 TBP TBP

1 Option 1: Services and Deliverables in accordance with Attachment A, PWS – Core Services

1/12 of

FFP

Core value

12 TBP TBP

1 Option 2: Services and Deliverables in accordance with Attachment A, PWS – Core Services

1/12 of

FFP

Core value

12 TBP TBP

1 Option 3: Services and Deliverables in accordance with Attachment A, PWS – Core Services

1/12 of

FFP

Core value

12 TBP TBP

1 Option 4: Services and Deliverables in accordance with Attachment A, PWS – Core Services

1/12 of

FFP

Core value

12 TBP TBP

2 Services and Deliverables in accordance with Attachment A, PWS—IDIQ Services and Task Orders Issued

Specified in individual task orders

(d) The Contractor shall not be entitled to payment of a request for delivery payment prior to successful accomplishment and acceptance of the item by the Government.

The Contracting Officer shall determine whether the item for which payment is requested has been successfully accomplished and accepted by the Government in accordance with the terms of the contract. The Contracting Officer may, at any time, require the Contractor to substantiate the acceptable performance of the services provided or supplies delivered.

B.8 Time and Materials Task Order Ceilings.

All Time and Materials task orders issued under this contract shall include an order ceiling price that the Contractor exceeds at its own risk.

SECTION C -- DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

C.1 GSFC 52.211-91 Scope of Work (Feb. 2016)

The Contractor shall provide the personnel, materials, and facilities, except as otherwise specified in this contract, necessary to perform the work and to furnish the items specified in the Supplies and/or Services To Be Provided clause of this contract in accordance with the Performance Work Statement, Attachment A; Safety and Health Plan, Attachment E; Contract Historical Data, Attachment F; Contractor-Proposed Enhancements, Attachment L; and task orders issued hereunder.

C.2 GSFC 52.235-92 Reports of Work (Core/IDIQ) (Mar. 2022)

(a) Monthly progress reports. The Contractor shall submit monthly progress reports of all work accomplished covering Core Services and all Task Orders active during each month of contract performance. Reports shall address the accomplishments and progress of all work performed under the Core Services and each Task Order for the month being reported. The Core and each individual Task Order shall be a separate report. The report shall be in narrative form and brief in content. The report shall include a description of overall progress to include technical accomplishments and status of deliverables. Also the report shall provide a quantitative description of overall progress and identify any risks or problems, which may impede performance and proposed corrective actions.

Also the report shall have a discussion of the projected work activities to be performed during the next monthly reporting period.

(b) Final Report. The Contractor shall submit a final report for the Core Services and each completed Task Order that summarizes the results of the entire Core contract and each individual Task Order, including recommendations and conclusions based on the experience and results obtained. The final reports should include, as appropriate, tables, graphs, diagrams, curves, sketches, photographs, and drawings in sufficient detail to comprehensively explain the results achieved. The final Task Order report shall also include the final incurred cost for that Task Order.

(c) Submission. The Contractor shall submit the report required by this clause as follows:

Copies Report Type Addressee Mail Code 1 M, F Contracting Officer (CO) 173 1 M, F Contracting Officer's Representative (COR) 1C40 1 M, F Task Monitor See Task Order

[M=Monthly Report, F=Final Report]

SECTION C -- DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

(d) Submission dates. Monthly reports shall be submitted by the 15th day of the month following the month being reported. If the Core contract or a Task Order is awarded beyond the middle of a month, the first monthly report shall cover the period from award until the end of the following month. The final report for each Task Order shall be submitted within 30 days after completion of the Task Order and the final report for the Core Services shall be submitted within 30 days after Core completion.

C.3 Time and Materials (T&M) Orders Summary Reporting.

The Contractor shall submit a monthly summary report specifying the invoiced amount associated with each T&M type order issued. The summary shall include the order number, current monthly invoiced amount, inception to date (ITD) labor hours expended by labor category multiplied by Attachment B labor rates, next months planned labor hours by labor category multiplied by Attachment B labor rates, estimate at completion versus order ceiling price, ITD onsite expended labor hours, ITD offsite expended labor hours plus subcontractor labor hours, and ITD total expended labor hours. Other direct costs shall be provided in an itemized list for purchases of materials, travel, and miscellaneous costs.

Monthly reports shall be submitted in an electronic format using Microsoft Excel by the 15th day of the month following the month being reported. If the order is issued beyond the middle of a month, the first monthly report shall cover the period from issuance of the order until the end of the following month. The Contractor shall submit the reports required by this clause as follows:

Copies Addressee Mail Code

1 Contracting Officer 173 1 Contracting Officer’s OA000 Representative (COR)

SECTION D–PACKAGING AND MARKING

D.1 1852.245-74 Identification and Marking of Government Equipment (Jan. 2011)

(a) The Contractor shall identify all equipment to be delivered to the Government using NASA Technical Handbook (NASA-HDBK) 6003, Application of Data Matrix Identification Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard (NASA-STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that: (1) are sufficiently durable to remain intact through the typical lifespan of the property: and, (2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor shall identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item's operation.

(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph (a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the

NASA center receiving activity listed below:

NASA Headquarters 300 E Street S.W.

Washington, DC 20546

(f) The contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

SECTION E–INSPECTION AND ACCEPTANCE

E.1 Section E Clauses Incorporated By Reference

Note: The following clause applies to the Core component of the contract and FFP task orders under the IDIQ component of the contract.

FAR 52.246-4 Inspection of Services—Fixed-Price (Aug. 1996)

Note: The following clause applies to T&M task orders under the IDIQ component of the contract only.

FAR 52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

E.2 GSFC 52.246-92 Acceptance—Services (Apr. 2022)

The Contracting Officer or authorized representative will accomplish acceptance at the NASA Headquarters facility or as specified in individual task orders issued. For the purpose of this clause, the Contracting Officer's Representative delegated on this contract is the authorized representative. The Contracting Officer reserves the right to unilaterally designate a different Government agent as the authorized representative. The Contractor will be notified by a written notice or by a copy of the delegation of authority if different representative is designated.

E.3 GSFC 52.246-102 Inspection System Records (Apr. 2013)

The Contractor shall maintain records evidencing inspections in accordance with the Inspection clause of this contract for six years after delivery of all items and/or completion of all services called for by the contract.

SECTION F–DELIVERIES AND PERFORMANCE

F.1 Section F Clauses Incorporated By Reference

FAR 52.242-15 Stop-Work Order (Aug. 1989) FAR 52.247-34 F.O.B. Destination (Jan. 1991)

F.2 GSFC 52.217-92 Period of Performance/Effective Ordering Period (Jan. 2014)

The period of performance of this contract shall be for a period of one year from the contract effective date of February 1, 2024. The effective ordering period of the IDIQ portion of this contract is for the full 5 years from the contract effective date.

F.3 GSFC 52.237-92 Place of Performance – Services (Nov. 2013)

The services to be performed under this contact shall be performed at the following location(s): NASA Headquarters and at locations within the metropolitan Washington, D.C. area. Alternate places of performance may be specified in individual task orders issued.

F.4 GSFC 52.247-94 Shipping Instructions--Central Receiving (Feb. 2016)

Shipments of the items required under this contract shall be to:

Receiving Officer NASA Headquarters 300 E. Street SW Washington, DC 20546

Marked for:

Technical Officer: Rebecca Bythewood, Code: LD081 NASA Headquarters Contract No.: TBD Item(s) No.: contractor to fill-in appropriate item number from B.2

Compliance with this clause is necessary to assure verification of delivery and acceptance and prompt payment.

If this is a fixed price type contract, delivery--for purposes of the Prompt Payment Act--must be through the above shipping address unless another location has been authorized

SECTION F–DELIVERIES AND PERFORMANCE

by the Contracting Officer. If delivery is made to other than the Receiving Officer listed above and shipment to that other location has not been authorized by the Contracting Officer, a delivery for the purposes of the Prompt Payment Act has not occurred and no interest penalty under the Act shall result. Shipment to other than Receiving Officer listed above will be construed as contract noncompliance.

SECTION G–CONTRACT ADMINISTRATION DATA

G.1 GSFC 52.216-100 Individuals Authorized To Issue Orders (Mar. 2022)

The following personnel are authorized to issue orders under this contract. All designated personnel are employed by the Goddard Space Flight Center unless otherwise indicated:

Contracting Officer, Code 173

G.2 GSFC 52.245-91 Government Provided Motor Vehicles (Mar. 2022)

(a) Authorized users. The installation accountable property and services listed in NASA FAR Supplement clause 1852.245-71 include the use of HQ motor pool vehicles. The Contractor shall submit to the Contracting Officer, at least 20 days in advance, a list of employees intended to use the vehicles. The list shall include the type and class of State driver’s license that each employee possesses. After review of the list, the Contracting Officer will provide the list to the Headquarters Parking Manager at NASA Headquarters as appropriate. They will use the list to ensure that only Contractor employee(s) on the Contracting Officer's approved list are provided vehicles and will confirm that the Contractor employee has a valid State license for the type of vehicle being requested.

Any changes to the list must also be submitted to the Contracting Officer.

(b) Restrictions and conditions. The following shall apply to the use of Government provided motor vehicles:

(1) Title 41 CFR 102-34.230. Also, home to work/work to home transportation is not authorized.

(2) The Motor Vehicle Safety requirements stated in subchapter 3.2 of NPR 8715.3, NASA General Safety Program Requirements.

(3) The use of hand-held wireless (cellular) phones is prohibited when driving motor vehicles owned, leased, or rented by the Federal Government.

G.3 1852.232-80 Submission Of Vouchers/Invoices For Payment (Apr. 2018)

(a) The designated payment office is the NASA Shared Services Center (NSSC) located at FMD Accounts Payable, Bldg. 1111, Jerry Hlass Road, Stennis Space Center, MS 39529.

(b) Except for classified vouchers, the Contractor shall submit all vouchers and invoices using the steps described at NSSC’s Vendor Payment information web site at:

https://www.nssc.nasa.gov/vendorpayment. Please contact the NSSC Customer Contact Center at 1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(c) Payment requests.

(1) The payment periods are stipulated in the payment clause(s) contained in this contract.

(2) Vouchers submitted under cost-type contracts and invoices submitted under fixed-price contracts shall include the items delineated in FAR 32.905(b) supported by relevant back-up documentation. Back-up documentation shall include at a minimum, the following information:

(i) Vouchers.

(A) Breakdown of billed labor costs and associated contractor generated supporting documentation for billed direct labor costs to include rates used and number of hours incurred.

(B) Breakdown of billed other direct costs (ODCs) and associated contractor generated supporting documentation for billed ODCs.

(C) Indirect rate(s) used to calculate the amount of billed indirect expenses.

(D) Progress reports, as required.

(ii) Invoices.

(A) Description of goods and services delivered as part of the contract’s terms and conditions, including the dates of delivery/performance.

(B) Progress reports, as required.

(C) Date goods and services were performed.

(iii) Fee vouchers.

(A) Listing of all provisionally-billed fee by period or date earned since contract award.

(B) A reconciliation of all billed and earned fee.

(C) A clear explanation of the fee calculations.

(d) Non-electronic payment requests. The Contractor may submit a non-electronic voucher/invoice using the steps for non-electronic payment requests described at https://www.nssc.nasa.gov/vendorpayment, when any of the following conditions are met:

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor.

(2) The contract includes provisions allowing the contractor to submit vouchers or invoices using the steps for non-electronic payment requests. In such instances the Contractor agrees to submit non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) Improper vouchers/invoices. The NSSC Payment Office will notify the contractor of any apparent error, defect, or impropriety in a voucher/invoice within seven calendar days of receipt by the NSSC Payment Office. Inquiries regarding requests for payment should be directed to the NSSC as specified in paragraph (b) of this section.

(f) Other payment clauses. In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(g) In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate payment request for the amount withheld will be required before payment for that amount may be made.

G.4 1852.245-71 Installation-Accountable Government Property (Jun. 2018)

(a) The Government property described in paragraph (c) of this clause may be made available to the Contractor on a no-charge basis for use in performance of this contract.

This property shall be utilized only within the physical confines of the NASA installation that provided the property unless authorized by the Contracting Officer under (b)(1)(iv).

Under this clause, the Government retains accountability for, and title to, the property, and the Contractor shall comply with the following:

(1) NASA Procedural Requirements (NPR) 4100.1, NASA Materials Inventory Management Manual;

(2) NASA Procedural Requirements (NPR) 4200.1, NASA Equipment Management Procedural Requirements;

(3) NASA Procedural Requirement (NPR) 4300.1, NASA Personal Property Disposal Procedural Requirements;

(4) Notify the cognizant property custodian, Contracting Officer’s Representative (COR), and the Installation Security Officer immediately if theft of Government property is suspected or property cannot be located

(5) Identify Government property equipment that is no longer considered necessary for performance of the contract.

(6) Ensure that equipment is turned in to the Property Disposal Officer through the cognizant property custodian when no longer needed. This is the only acceptable procedure for disposal of Government property.

(7) Do not relocate Government property within Government premises or remove Government property from Government premises without written approval.

(8) Ensure that Government property, including property leased to the Government, is used only for the purposes of performing the contract.

(9) Ensure that Government property is protected and conserved. Property not recorded in NASA property systems must be managed in accordance with the requirements of the clause at FAR 52.245-1, as incorporated in this contract.

(10) Property not recorded in NASA property systems must be managed in accordance with the requirements of the clause at FAR 52.245-1, as incorporated in this contract.

The Contractor shall establish and adhere to a system of written procedures to assure continued, effective management control and compliance with these user responsibilities.

In accordance with FAR 52.245-1(h)(1) the contractor shall be liable for property lost, damaged, destroyed or stolen by the contractor or their employees when determined responsible by a NASA Property Survey Board, in accordance with the NASA guidance in this clause.

(b)(1) The official accountable recordkeeping, financial control, and reporting of the property subject to this clause shall be retained by the Government and accomplished within NASA management information systems prescribed by the installation Supply and Equipment Management Officer (SEMO) and Financial Management Officer. If this contract provides for the Contractor to acquire property, title to which will vest in the Government, the following additional procedures apply:

(i) The Contractor's purchase order shall require the vendor to deliver the property to the installation central receiving area.

(ii) The Contractor shall furnish a copy of each purchase order, prior to delivery by the vendor, to the installation central receiving area.

(iii) The Contractor shall establish a record for Government titled property as required by FAR 52.245-1, as incorporated in this contract, and shall maintain that record until accountability is accepted by the Government.

(iv) Contractor use of Government property at an off-site location and off-site subcontractor use requires advance approval of the Contracting Officer and notification of the Industrial Property Officer. The property shall be considered Government furnished and the Contractor shall assume accountability and financial reporting responsibility. The Contractor shall establish records and property control procedures and maintain the property in accordance with the requirements of FAR 52.245-1, Government Property (as incorporated in this contract), until its return to the installation. NASA Procedural Requirements related to property loans shall not apply to offsite use of property by contractors.

(2) After transfer of accountability to the Government, the Contractor shall continue to maintain such internal records as are necessary to execute the user responsibilities identified in paragraph (a) of this clause and document the acquisition, billing, and disposition of the property. These records and supporting documentation shall be made available, upon request, to the SEMO and any other authorized representatives of the Contracting Officer.

(c) The following property and services are provided if checked:

X (1) Office space, work area space, and utilities. Government telephones are available for official purposes only.

X (2) Office furniture.

X (3) Property listed in Attachment C.

(i) If the Contractor acquires property, title to which vests in the Government pursuant to other provisions of this contract, this property also shall become accountable to the Government upon its entry into Government records.

(ii) The Contractor shall not bring to the installation for use under this contract any property owned or leased by the Contractor, or other property that the Contractor is accountable for under any other Government contract, without the Contracting Officer's prior written approval.

X (4) Supplies from stores stock.

X (5) Publications and blank forms stocked by the installation.

X (6) Safety and fire protection for Contractor personnel and facilities.

X (7) Installation service facilities: Vehicles through the NASA HQs Motor Pool, IT Services through the NASA End-User Services & Technologies (NEST) contract. Cell phones through the NASA HQs Information Technology Communications Division.

X (8) Medical treatment of a first-aid nature for Contractor personnel injuries or illnesses sustained during on-site duty.

X (9) Cafeteria privileges for Contractor employees during normal operating hours.

X (10) Building maintenance for facilities occupied by Contractor personnel.

X (11) Moving and hauling for office moves, movement of large equipment, and delivery of supplies. Moving services may be provided on-site, as approved by the Contracting Officer.

G.5 1852.245-82 Occupancy Management Requirements (Sep. 2017)

(a) In addition to the requirements of the clause at FAR 52.245-1, Government Property, as included in this contract, the Contractor shall comply with the following in performance of work in and around Government real property:

(1) NPD 8800.14, Policy for Real Estate Management.

(2) NPD 8831.2, Facilities Maintenance and Operations Management.

(b) The Contractor shall obtain the written approval of the Contracting Officer before installing or removing Contractor-owned property onto or into any Government real property or when movement of Contractor-owned property may damage or destroy Government-owned property. The Contractor shall restore damaged property to its original condition at the Contractor's expense.

(c) The Contractor shall not acquire, construct or install any fixed improvement or structural alterations in Government buildings or other real property without the advance, written approval of the Contracting Officer. Fixed improvement or structural alterations, as used herein, means any alteration or improvement in the nature of the building or other real property that, after completion, cannot be removed without substantial loss of value or damage to the premises. Title to such property shall vest in the Government.

(d) The Contractor shall report any real property or any portion thereof when it is no longer required for performance under the contract, as directed by the Contracting Officer.

SOLICITATION 80HQTR23R0001

SECTION H–CONTRACT REQUIREMENTS

H.1 Section H Clauses Incorporated By Reference.

NFS 1852.208-81 Restrictions on Printing and Duplicating (Nov. 2004)

NFS 1852.223-70 Safety and Health Measures and Mishap Reporting (Dec. 2015)

NFS 1852.223-75 Major Breach of Safety of Security (Feb. 2002)

NFS 1852.223-76 Federal Automotive Statistical Tool Reporting (July 2003)

NFS 1852.242-72 Denied Access to NASA Facilities (Oct. 2015)

H.2 HQ 52.204-98 Onsite Contractor Personnel - Identification, Reporting, and Checkout Procedures (Nov. 2021)

(a) The Contractor’s designated representative for the purposes of this clause is the Contractor’s Project Manager. The Contractor shall notify the Headquarters Chief of Security and the Contracting Officer’s Representative (COR) of the Project Manager’s identity within fifteen (15) calendar days of award of this contract.

(b) In accordance with FAR 52.204-9, Personal Identity Verification of Contractor Personnel, the Contractor shall follow the procedures in NASA Procedural Requirements (NPR) 1600.4, for each contract employee (prime and subcontractor) who shall have physical access to a NASA-controlled facility (also referred to as “onsite”) or logical access to a NASA information system (also referred to as “remote”). The Contractor must apply for a permanent NASA Personal Identity Verification (PIV) credential for those contract employees who will be employed by the Contractor for at least six months and requires access to NASA physical and/or logical assets for more than 29 days in a calendar year. The NASA Headquarters (HQ) Protective Services Office will consider other credentials for other employees of the Contractor on a case-by-case basis, such as employees who are remote or who may frequently or infrequently visit.

(c) The Contractor may contact the NASA HQ Badging Office, Tel 202-358-2422 for assistance regarding the Identity Management and Account Exchange (IdMAX) system. Each contract employee shall provide to the Contractor’s designated Requester the basic identifying information required for a credential request to be initiated in IdMAX. The NASA maintained IdMAX system contains work and home location and contact information for personnel that have permanent NASA credentials. The credential request must be approved by the Sponsor (COR or the Contracting Officer). The COR will resolve any physical or logical access issues and review the request(s) for accuracy and completeness. Requests that are approved by the Sponsor will be forwarded to the NASA Personnel Security (PerSec) Office for authorization. Once authorization has been completed, the Protective Services Office will contact the individual for a badging appointment to enroll and issue a badge.

(d) The Contractor shall submit an annotated PIV Report each month. The NASA HQ

Agreement Maintainer will furnish a spreadsheet to the Contractor upon request. The Contractor shall annotate this provided report monthly to correct and update the information as follows:

(1) Highlight the names of employees in red who are no longer employed by the contractor or that no longer work onsite under the contract; and

(2) Make any changes to incorrect data in a red font.

The annotated PIV Report shall be separately submitted to the Headquarters Protective Services Office, Attention: Security Specialist or Agreement Maintainer, and to the COR by the 10th calendar day of the month.

For the final PIV Report under the contract, the NASA HQ Agreement Maintainer will furnish a PIV print-out to the Contractor no later than two weeks prior to the end of the contract, upon written request. The Contractor shall submit its annotated final PIV Report no later than three

(3) days prior to the end of the contract.

If this is a follow-on contract, at the end of the phase-in period (if any)/start of the basic contract period, the NASA HQ Protective Services Office will provide the Contractor a copy of the final PIV Report from the previous contract. The Contractor shall review the list and redline it as necessary to reflect its employees requiring PIV cards. The redlined list shall be provided the NASA HQ Protective Services Office within 30 days after the start of the contract.

(e) The Contractor’s Project Manager shall submit written notification to the Contracting Officer’s Representative and the NASA Headquarters Chief of Security immediately about any Contractor employee who was issued a NASA credential or who was granted temporary access to be on-site: (1) who is no longer employed by the Contractor, or (2) who will no longer require access to NASA under this contract.

(f) The Contractor shall ensure that all personnel who have NASA issued credentials, keys or other property who leave the Contractor’s employ or that no require access, process out through the NASA HQ Protective Services Office. Any such Contractor employees must return all NASA issued identification or credentials and any Government property no later than the last day of their employment. The Contractor shall establish appropriate procedures and controls to ensure this is accomplished. Failure to comply may result in the exercise of Government rights to limit and control access to Government premises, including denial of access and invalidation of NASA issued credentials.

H.3 HQ 52.204-99 Government Premises – Physical Access and Compliance with Procedures (Dec. 2021)

(a)(1) The Contractor must apply for NASA Headquarters Personal Identity Verification (PIV) credential issued by the Headquarters Security Office for those employees that will be employed by the Contractor and that will be resident or access NASA Headquarter locations, or NASA cyber resources for more than six (6) months. The Headquarters PIV credentials will be issued for no longer than the applicable Contract period in effect at the time, not to exceed 5-years, and will require renewal for each subsequent Contract period within which the Contractor employee will be employed. Based on NASA policies and procedures for background investigations and position risk/sensitivity determination, a minimum of National Agency Check with Written Inquiries (NACI) will be required for credential renewal. Other Contractor personnel who are to be at the Headquarters location(s) or will be accessing NASA cyber resources for less than six

(6) months are to be identified by the Contractor for approval and registered on an access list under the control of the Headquarters Security Office. All personnel must conspicuously display the Headquarters PIV credential above the waistline on the outermost garment, and must comply with any and all requirements applicable to PIV credential in effect at Headquarters. In accordance with FAR 52.204-9, Personal Identity Verification of Contractor Personnel, the Contractor shall follow the procedures in NASA Procedural Requirements (NPR) 1600.4, for each contract employee (prime and subcontractor) who shall have physical access to a NASA-controlled facility (also referred to as “onsite”) or access to a Federal information system.

(2) Visits by foreign nationals to, for, or on behalf of the Contractor, are restricted and must be necessary for the performance of the Contract and concurred in by the Contracting Officer or by the Contracting Officer’s Representative. Approval of such visits must be approved in advance in accordance with NASA Policy Directive, NPD 1371.5, Coordination and Authorization of Access by Foreign Nationals and Foreign Representatives to NASA (Revalidated 12/21/2010).

Copies of the current issuances of the NPD may be obtained at http://nodis3.gsfc.nasa.gov. The Contractor may get further information about visits by foreign nationals by contacting the NASA Headquarters International Visits Coordinator located in the Headquarters Security Office.

(3) Access to the Headquarters locations may be changed or adjusted in response to threat conditions or special situations.

(b) While on Government premises, the Contractor shall comply with requirements governing the conduct of personnel and the operation of the Headquarters locations. These requirements are set forth in NASA-wide or Headquarters installation directives, and procedural requirements, and announcements that can be found at http://nodis3.gsfc.nasa.gov/, and/or which will be provided to the Contractor as necessary by the Contracting Officer’s Representative, the Contracting Officer, or the Headquarters Chief of Security.

(c) The Contractor may not use official Government envelopes or other Government identified mailing containers bearing any sort of Government indicia such as "eagle" emblems in lieu of postage stamps or mailing envelopes or containers bearing NASA logos. The Contractor also may not use the Government mail system to mail anything outside of the Headquarters locations.

Contractors found in violation could be liable for a fine of $300 per piece of indicia mail used.

Otherwise, the Contractor is allowed to use the internal Headquarters interoffice mail system to send documents within the Headquarters locations or to other NASA Centers or NASA facilities the extent necessary for purposes of implementing the terms of this Contract and communicating Contract related business to its employees at the Headquarters locations, and to communicate Contract related business to NASA officials including, but not limited to, the Contracting Officer, the Contracting Officer’s Representative, the Headquarters Chief of Security, Accounting Office staff, and the NASA Headquarters International Visits Coordinator.

Note: The following clause will be removed from the resultant contract if the successful offeror does not include proposed enhancements in their proposal.

H.4 GSFC 52.211-100 Contractor Proposed Enhancements (Sept. 2013)

The Contractor shall provide the enhancements that are described in Attachment L. These enhancements, which are over and above the requirements required by the contract terms and conditions, Performance Work Statement and other contract attachments, were proposed by the Contractor in the proposal submitted in response to the Request for Proposal (RFP) 80HQTR23R0001 for NASA HQs Operational Support Services II (HOSS II). The incorporation of these enhancements does not relieve the Contractor from the responsibilities of meeting all other contract terms and conditions and requirements in the Performance Work Statement and other contract attachments. The Contractor shall perform these enhancements on all work performed, unless specifically waived by the Contracting Officer in writing.

H.5 GSFC 52.223-91 Safety and Health – Additional Requirements (Nov. 2019)

In addition to compliance with all Federal, state, and local laws as required by paragraph (b) of NFS clause 1852.223-70, the Contractor shall comply with the following:

(a) Incident Reporting: The immediate notification and prompt reporting requirement included in paragraph (d) of NFS clause 1852.223-70 shall be to NASA Headquarters Safety and Occupational Health, Dept. HQ:LM032, Telephone 202-358-0854 and to the Contracting Officer (CO). This verbal notification should be confirmed in writing via E-Mail to the CO and christopher.j.warren@nasa.gov and entered into the NASA Mishap Information System (NMIS) within 24 hours. This notification is also required for any unsafe or environmentally hazardous condition associated with Government-owned property that is provided or made available for the performance of the contract.

(b) Submit a monthly safety and health report using NMIS. Specify incidents (mishaps and close calls) and man-hours worked/month. Access to NMIS must be requested through the NASA Access Management System (NAMS) within 30 days of the contract effective date at https://idmax.nasa.gov. Until access is approved, use the Contractor Monthly Statistics Report Template available at http://safety1st.gsfc.nasa.gov under Contractor Safety and e-mail the completed form to christopher.j.warren@nasa.gov.

H.6 GSFC 52.251-90 Report of NASA-GSFC Vehicles (July 2006)

The Contractor shall prepare a monthly report using GSFC Form 26-5 "Report of NASA/GSFC Vehicles" for each general purpose motor vehicle that is assigned and provided to the Contractor under the terms of this contract. “Assigned” means provided to the Contractor for a period of 30 or more consecutive days.

The report shall be submitted to the Logistics and Transportation Management Branch, Goddard Space Flight Center, Code 274, with a copy to the Contracting Officer. The report(s) are due no later than the 15th day of the month following the reporting month.

H.7 HQ 52.251-91 Contractor Use of HQ Library. (SEP 2012)

The Contractor's professional employees performing work under this Contract are granted borrowing privileges at the Headquarters (HQ) Library.

(a) The Contractor shall establish procedures to account for borrowed materials and to ensure their timely return. "Timely return" means prior to the expiration of the borrowing period, prior to the termination of employment of the particular employee, or prior to the expiration of this Contract, whichever comes first.

(b) The Contractor shall initiate borrowing privileges for its employees by contacting the HQ Librarian. The HQ Librarian will require the Contractor to provide the name and title of the company official responsible for ensuring compliance with (a) above. The responsible official will be required to indicate the level of control for the issuance of Library charge plates and whether the countersignature of the responsible company official will be required on Headquarters Library Card Applications. The HQ Librarian may impose additional information requirements if Library privileges are requested for employees that do not have permanent HQ badges.

(c) The Contractor shall be responsible for all items lost, destroyed or not returned. Such items shall be immediately replaced by the Contractor at no cost to the Government. The HQ Librarian may revoke library privileges at any time during the performance of the Contract if the Contractor fails to comply with this clause or is experiencing an inordinate amount of loss or destruction of library materials. Discontinuance of library privileges shall not entitle the Contractor to an increase in the cost or price for Contract performance or to any other adjustment to the Contract.

(End of Clause)

H.8 1852.225-70 Export Licenses (Feb. 2000)

(a) The Contractor shall comply with all U.S. export control laws and regulations, including the International Traffic in Arms Regulations (ITAR), 22 CFR parts 120-130, and the Export Administration Regulations (EAR), 15…