2020.03.23Rev- Enclosure 1a- SpectRE RTO2.pdf

Spectrum & Resources Management, Engineering and Programmatic Support (SpectRE)

NASA HQ/HEOMD/SCaN Program

REPRESENTATIVE TASK ORDER #2

RFP 80HQTR20R0011-Enclosure 1a SpectRE RTO2 Page 1 of 10

Contract # (TBD) Task Order # (TBD)

NASA SPACE DATA STANDARDS PROGRAM SECRETARIAT

TASK ORDER

I. BACKGROUND

The Data Standards office in the Space Communications and Navigation Program (SCaN) is responsible for the development, maintenance, and updating of the international space data systems standards, and provides the Secretariat duties and support services to the

Consultative Committee for Space Data Systems (CCSDS) and the International Standards

Organization (ISO). At the ISO level, virtually all of international space standardization is currently embraced by two subcommittees:

ISO Technical Committee 20, Subcommittee 13, “Space Data and Information Transfer

Systems (ISO/TC20/SC13)”

Technical Committee 20, Subcommittee 14, “Space Systems and Operations”

(ISO/TC20/SC14).

The NASA-specific coordination with ISO is through the American National Standards

Institute (ANSI) and their U.S. Technical Advisory Group (USTAG13). The Secretariat is the administrative arm of the CCSDS and ISO/TC20/SC13 and is charged with coordinating all CCSDS activities and managing publications and the general business of the organization. The lead of this group is referred to as the General Secretary, staffed by a senior employee within NASA, appointed by NASA Headquarters. The Secretariat staff responds to that individual. The overall direction of CCSDS and thereby the Secretariat is guided by the Chairman of the CCSDS Management Council (CMC). The General

Secretary will direct the Secretariat within the bounds of this Statement of Work (SOW).

The total Secretariat function is a combination of the Secretariat leadership of NASA

(General Secretary and CMC chair) and the Secretariat staff support provided by this task;

therefore, the term Secretariat may be applied to both NASA and contractor entities.

II. PERIOD OF PERFORMANCE

The performance of the requirements of this task order shall begin on December 1, 2020 and continue through May 30, 2022 for a duration of eighteen (18) months.

III. PLACE OF PERFORMANCE

The contractor shall perform work under this task order primarily at the contractor’s facility.

Status and coordination meetings will be held at either NASA Headquarters or at the

Goddard Space Flight Center.

IV. CONTRACTOR SECRETARIAT RESPONSIBILITIES

A. Standards Product Management Support:

1. Lifecycle document management in support of the standardization activities. Perform the technical editing of CCSDS documents to assure conformance to CCSDS

RFP 80HQTR20R0011-Enclosure 1a SpectRE RTO2 Page 2 of 10 publications guidelines, and to serve as the publishing authority for all approved

CCSDS documents.

2. Tracking of the workflow throughout the development phase of each standard from a

CCSDS Standard to an ISO Standard. Maintaining metrics of CCSDS standards utilization and adoption by the space mission community. Administration of user groups and user feedback mechanisms.

B. Standards Logistics Support: Administrative support for CCSDS, formal CCSDS meetings, meetings of USTAG13 and ISO/TC20/SC13. Preparation of meeting agendas, defining meeting logistics requirements and supplying them to the meeting host, performing meeting registration, and preparing meeting summaries and minutes.

C. CCSDS Website Support: Operating and maintaining the contents of the CCSDS website as the primary open public portal for conducting the business of CCSDS, including unrestricted electronic standards distribution and the provision of collaborative documentation development tools.

D. Standards Liaison Support: Maintaining formal liaison relationships with other national and international standardization bodies related to space (in particular with

ISO/TC20/SC14) in order to harmonize standardization activities across the space community. Maintaining formal Secretariat correspondence files and other records, such as documents and databases.

E. Space Assigned Numbers Authority (SANA): Provide the registrar function for protocol registries and other registries as needed to support the technical working groups and documentation of CCSDS.

All documentation managed by the contractor will be referred to as “CCSDS documents” in this SOW. This includes all of the documents under the configuration management of

CCSDS as they are described in the CCSDS Procedures manual CCSDS A02.1-Y-4. The

CCSDS procedures manual is available on the CCSDS website www.ccsds.org. A description of document types can be found at:

http://public.ccsds.org/publications/StandardsDevProcess.aspx.

The “Administrative track” contains “record” documents, which are key documents that drives all other CCSDS processes, and are a high priority in the tasks listed below.

V. SCOPE OF WORK

The Contractor shall perform the tasks and requirements as described in the following:

A. Standards Product Management Support

1. Work with NASA personnel and CCSDS leadership to develop CCSDS business and operating processes and tools to allow for greater clarity into the development of projects. These business processes include, for example, charter development, Review Item Discrepancy (RID) submissions and dissemination, and project development tracking. Wherever feasible, automation of these business processes shall be performed by improvements to the online system (website) as described later in this document.

RFP 80HQTR20R0011-Enclosure 1a SpectRE RTO2 Page 3 of 10

2. Provide the CCSDS Technical Editor capability to ensure that CCSDS documents, either new or revised adhere to the defined quality and consistency standards of the

CCSDS organization as documented in the CCSDS procedural documents. For this

RTO, assume a level of thirty documents per year require Technical Editor support, with a wide range of support needs per document including missing information, poor writing skills, language limitations, lack of source diagrams, etc. Technical content of the documents is not the responsibility of the Technical Editor. A status log of documents in the editing queue and estimated backlog time for all documents in the queue shall be maintained.

3. Assist with the initiation of international reviews by providing website support for the distribution of review announcements to the CCSDS reviewer categories, and releases of all review materials, including review documents, Review Item Disposition (RID) initiation forms, and contact information for CCSDS, NASA, and NASA Center review coordinators. Release is by distribution via electronic media from the CCSDS

Website and notification of release is provided by the CCSDS Technical Editor.

4. All CCSDS publications required of and curated by the contractor are distributed electronically, with the exception of public relations material for distribution at conferences and some reports and minutes for small management meetings. These responsibilities include but are not limited to:

a. Work with other Secretariat support staff to assure that the technical content of the CCSDS Web site is current and complete.

b. Support two CCSDS Technical Plenary meetings per year, one domestic and one international, each normally lasting 5 working days.

c. When required, attend CESG meetings and joint CESG/CMC meetings held in conjunction with (on days following) semiannual CCSDS Technical Plenary meetings.

d. Provide document-development support to CCSDS technical editor(s) on an as-needed basis.

e. Create and initiate polls for CESG and CMC approval to release CCSDS documents for international review or publication; oversee resolution of any conditions for approval contained in the poll results.

5. Provide a CCSDS Standards Product Management Support service to manage the lifecycle of CCSDS documents that are processed by ISO/TC20/SC13 into

International Standards. Secretariat will closely coordinate with the CCSDS

Technical Editor and will provide leadership of TC20/SC13 by overseeing the transition of CCSDS standards into ISO Standards and responding to applicable monthly inputs required by the ISO Community.

6. Maintain a database that tracks the chartered deliverables of each Working Group (as expressed in the current Operating Plan) against actual measured progress. This database shall track the progress of each document throughout every stage of the

CCSDS and ISO standardization lifecycle. In accordance with the first paragraph in this section, this should be as automated as possible, using an online approach.

RFP 80HQTR20R0011-Enclosure 1a SpectRE RTO2 Page 4 of 10

7. Provide central administration for the tracking and identification of Resolutions and

Action Items as they flow through the CESG, the CMC and ISO. This includes providing standardized mechanisms for:

a. Formulating and numbering Resolutions and Action Items.

b. Voting on Resolutions, Action Items and other business matters.

c. Tracking and reporting the progress of Resolutions, Action Items and other business matters.

8. The CCSDS Standards Product Management Support shall administer the CCSDS

Associates Program by which commercial suppliers and users can become involved with the CCSDS.

9. Perform updating and maintaining of the CCSDS Applications portion of the CCSDS website where CCSDS Missions, CCSDS Products and CCSDS Implementation

Software & Guides are identified.

10. Utilize ANSI processes to process draft standards documents from the US Data

Standards community as ANSI US domestic standards. This may be required in cases where the data standards that are needed by the US community do not garner adequate support from the international community for processing through the international bodies (CCSDS and ISO) and where having a US national standard is important to encourage space mission adoption.

11. Deliverables include but are not limited to:

a. Work Program Status Report - Provide and maintain an online Work Program

Status tracking capability to enable the CCSDS Working Group team members to perform schedule updates on their projects, and any CCSDS party can review that status. When a project status is updated, it will be immediately reflected in that online system. Periodic reports (PDF format) summarizing the status of the documents and projects during cyclic CMC reviews and at other times as requested by CCSDS leadership are required.

b. ISO Document Status Report - The contractor shall monitor the status of every

CCSDS document that is progressing from the CCSDS Editorial process through the ISO document approval system, and shall provide the monthly Program of

Work documenting the progress of publications in the ISO document approval system.

c. CMC Action Item (AI) Tracking Report - The contractor shall maintain the current online capability of documenting and keeping current, the status of all open CMC action items and recently closed action items.

d. CMC Resolution Report - The contractor shall provide a periodic report on the status of CMC resolutions for international distribution.

e. CCSDS Operating Plan - The contractor shall maintain the CCSDS Operating

Plan, and shall deliver it as a continuously updated report available online at the

CCSDS website. Additionally, the contractor shall deliver a report file of the product as requested by CCSDS leadership.

RFP 80HQTR20R0011-Enclosure 1a SpectRE RTO2 Page 5 of 10

B. Standards Logistics Support

1. Provide planning and administrative support and arrangements for the following

CCSDS meetings of the International CCSDS community:

The bi-annual CCSDS Technical Plenary meeting of all CCSDS Working Groups, nominally lasting either 4 or 5 working days.

The bi-annual CCSDS Engineering Steering Group (CESG) meeting, nominally lasting 1 working day. This may immediately follow the Technical Plenary meeting, or it may precede or be in parallel with the CCSDS Management meetings.

The bi-annual CCSDS Management Meetings, which consists of the CCSDS

Management Council (CMC) meeting and the ISO/TC20/SC13 meeting, nominally lasting 3 working days.

Planning and administrative support includes but is not limited to the following:

a. On-site attendance of the Secretariat to perform meeting logistics services.

Gathering, integrating, and distributing the working group agendas from the

CESG and other meeting organizers, producing an overall meeting agenda and plan for use by CCSDS management, meeting hosts, and attendees.

b. Gathering and compiling meeting facility requirements, including the number of rooms, the plan for parallel meetings, room sizes and audio/visual/Internet/telephonic requirements, and other unique requirements that may be identified by the working groups or CCSDS management representatives.

c. Setup and execution of online meeting registration services on the CCSDS website, and producing an integrated meeting attendance package that lists attendee information collected during the registration process.

d. Compiling the lists of attendees who need letters of invitation for visa processing, and providing that list to the host organization. When the USA is the host, the contractor will provide the letters.

e. General coordination to ensure communications between the host agency and the

CCSDS community. Preparing draft and final Minutes of each CMC, ISO, and

TAG13 meeting (but not the CESG or CCSDS Technical Plenary meetings), as well as Resolutions and Action Items from each meeting.

f. Reporting on the Secretariat’s activities, and preparing the meeting attendees by delivering the Secretariat Package in advance of the meeting.

g. In the case where the host is another agency, the contractor will provide coordination and documentation that allows the host to understand the responsibilities of the host, and to provide the host package consisting of data compiled from the actions listed above, such as meeting room requirements from working groups.

2. Coordinate and set up teleconferences by coordinating schedules, compiling the agendas from inputs from the group members, providing a teleconference dial-in number and passcode, and providing virtual meeting capabilities, in support of the following meetings:

a. The CMC, which have two to three telecons in between the occurrence of the

CMC meetings (two - three per year).

RFP 80HQTR20R0011-Enclosure 1a SpectRE RTO2 Page 6 of 10

b. The internal NASA Data Standards Steering Group (NDSSC) will hold bi-weekly telecons (minutes are not needed).

c. The internal NASA Data Standards Working Group (NDSWG) will have bi-annual telecons for those periods when no face-to-face meetings are held (minutes are not needed).

d. The Secretariat will hold telecons, nominally bi-weekly, to coordinate between

Secretariat staff and the NASA General Secretary

3. Perform the function of the administrator for USTAG13, reporting to ANSI and in accordance with the procedures, tasks, and responsibilities identified by ANSI as part of the ANSI accreditation process for this function (note accreditation requirements in this SOW). This function includes but is not limited to:

a. Receiving and logging requests from ANSI for US votes on incoming ISO standards under review.

b. Working with the USTAG13 chair to conduct the US-wide review and to assemble a US position.

c. Communicating that position back to ANSI.

d. Monthly reporting on USTAG13 activities shall be incorporated into Technical

Progress Report.

4. Deliverables include but are not limited to:

a. Meeting Requirements – Provide a Meeting Requirements Package for the meetings of the international CCSDS community (Technical Plenary, CMC, CESG, ISO SC13), to the meeting hosts of other agencies, or the contractor themselves for NASA-hosted meetings. The development of Meeting

Requirements Package is an iterative process that will require ongoing coordination between the contractor and the appropriate CCSDS Host Agency.

Meeting requirements planning and coordination shall nominally begin approximately three months prior to the meeting. The final Meeting Requirements

Package shall be delivered no later than one week prior to the meeting.

b. Meeting Minutes – For the meetings of the international CCSDS community

(Technical Plenary, CMC, and ISO SC13), provide a Meeting Minutes, Resolutions and Action Items (AI) Package. The development of Meeting

Minutes, Resolutions and Action Items is an iterative process that will require coordination between the contractor and appropriate CCSDS leadership (CMC

Chair, SC13 Chair). The final Meeting Minutes, Resolutions, and Action Items

Package shall be delivered within five weeks following the end of a meeting.

These delivery schedule requirements are contingent on the CCSDS leadership responding to review needs in a timely fashion. For other meetings listed above that require minutes, the contractor will provide them informally to NASA management, and they are not tracked as task order deliverables.

c. On-line Meeting Registration Capability – For the meetings of the international

CCSDS community (Technical Plenary, CMC, CESG, ISO SC13), set up and execute the online meeting registration system, preferably two months prior but no less than one month prior to the meeting. The output of this system provides input to the meeting requirements package.

RFP 80HQTR20R0011-Enclosure 1a SpectRE RTO2 Page 7 of 10

C. CCSDS Website Support

1. Provide website capabilities and a CCSDS Webmaster responsible for the development, operation and administration of the CCSDS website (primarily hosted at www.ccsds.org) and other IT services such as mail lists and file stores, associated with the capabilities listed in this contract.

2. Perform updates, extensions and improvements to the content of the website based on the introduction of new technologies and the identification of new needs in support of the CCSDS General Secretary.

3. Maintain the existing domain name registries (www.ccsds.org, www.ccsds.com, www.ccsds.net and www.sanaregistry.org) and exploit opportunities to secure other

CCSDS domain names if they are advantageous to the organization, when they become available.

4. Provide linkage between the www.ccsds.org website and other CCSDS related websites that are provided under this contract, or that may be provided by external agencies or commercial entities. This includes updating approved CCSDS documentation on the NASA Technical Standards website (www.standards.nasa.gov) as well as configuring the ISO TC20/SC13 website within the ISO system so that significant content is not duplicated between the two sites, and ISO website users are directed to the CCSDS website for content related to both CCSDS and ISO

TC20/SC13.

5. Perform regular content updates to the CCSDS website as necessitated by the development of new documents, user responses, and related informational materials.

The CCSDS Technical Editor is responsible for ensuring the Webmaster is supplied with current and complete technical content.

6. Ensure materials are made available on the website at the appropriate access level.

Access to the website shall include the public, working group, and member levels of access. At the public access level, published CCSDS informational materials shall be provided with unrestricted access. At the working group and member access levels, restricted access shall be provided to materials that are not intended for public access.

The CMC Chairman and the CESG Chairman shall determine what content is made available at each access level.

7. The following will be required of the website:

a. Contain information describing the technical and management organization of

CCSDS and ISO/TC20/SC13, and in accordance with direction from the CMC

Chairman in terms of the overall content and layout of the website.

b. Provide unrestricted “click to download” access to all publicly released CCSDS documents.

c. Provide access to the Collaborative Work Environment (CWE) based on authorization (CWE-only access for CWE private areas, CMC-only access to

CMC polling areas, US member-only access to the US Standards areas, etc.).

d. Conform to current NASA IT security controls and contain no NASA sensitive information of any kind, as it is not a NASA website.

e. Store and disseminate technical and organizational information

RFP 80HQTR20R0011-Enclosure 1a SpectRE RTO2 Page 8 of 10

f. Continue to provide and maintain/operate:

1) Comprehensive electronic mailing list services for both internal and external coordination.

2) Electronic mechanisms for formulating Resolutions and other business matters.

3) Electronic mechanisms for voting on Resolutions and other business matters.

4) Electronic mechanisms for tracking and reporting the progress of Resolutions and other business matters.

5) Charter development, project initiation, scheduling, and approval

g. Maintain compliance with the applicable subparts of section 508 of the

Rehabilitation Act of 1973, as amended (29 U.S.C. 794d). The applicable subpart is Subpart B subsection “§ 1194.22 Web-based intranet and internet information and applications.” Any new work performed shall be 508 compliant.

8. Provide network administration and IT maintenance support to the CCSDS website such that it shall be available nominally 24 hours per day, 7 days per week.

Downtime due to things that are under the contractor’s control, such as scheduled maintenance or failures, shall be limited and commensurate with normal commercial website standards.

9. Deliver new web-based tools to increase the efficiency and visibility of CCSDS processes, based on the priorities of the CCSDS General Secretary. These tools and services shall be brought online in a timeframe commensurate with the staffing level for IT support described in this contract. Once they are brought online, the software will be maintained (bug fixes, added capabilities) so that the services are available to

CCSDS team members.

10. Deliverables include but are not limited to:

a. Website Usage Metrics – a monthly summary report of key CCSDS website metrics including usage statistics (number and distribution of total site visits and document downloads) by area of the site. The report will address website availability by describing all known outages and service interruptions, the number of minutes for which service was interrupted, and shall identify any corrective actions taken. The report will also include trend statistics showing how key metrics are changing over the performance of the contract.

D. Standards Liaison Support

1. Develop and maintain formal liaison arrangements with other standards development organizations as designated by CCSDS management. Organizations with which

CCSDS maintains liaison arrangements are listed at http://public.ccsds.org/participation/liaisons.aspx.

2. Facilitate permanent and routine contact between each official CCSDS Liaison and the appropriate CCSDS Technical Working group representative that is designated by

CCSDS management.

3. Establish and maintain close liaison with ISO/TC20/SC14 and shall facilitate subcommittee efforts to achieve greater technical integration of the work of both ISO space standards committees.

RFP 80HQTR20R0011-Enclosure 1a SpectRE RTO2 Page 9 of 10

4. Initiate all formal Secretariat correspondence with external organizations and maintain official records for each CCSDS Liaison.

5. Make information of interest to liaisons and external organizations, such as new work items and CCSDS news items available publicly.

E. Space Assigned Numbers Authority (SANA)

1. Perform the function of the SANA as described in CCSDS documentation that is approved by the CCSDS committee (such as CCSDS A02.1-Y-4 or a document that supersedes it, the SANA Yellow Book (313.0-Y-2, being revised), and the CCSDS

SANA Registry Management Policy (CCSDS 313.1-Y-1). The provisioning of centralized protocol identifier registration services to the CCSDS community is a primary responsibility. The components of this task are to:

a. Design, implement and operate a SANA website and ensure 508 compliance.

This shall be maintained independently from the CCSDS website, but will have close linkage and integration with the CCSDS website.

b. Design, implement and operate a database to act as a registry repository for registries required by CCSDS working groups and CCSDS management.

c. Design, implement and operate the user interface to request services.

d. Design implement and operate the tracking systems for the SANA processes

(tracking user requests, trouble tickets, etc.)

e. Ensure that the SANA infrastructure meets the same availability requirements as other CCSDS Secretariat online services. Provide and maintain a Disaster

Recovery Plan (this may be either a SANA section in the CCSDS Website

Disaster Recovery Plan, or a separate document) and ensure that adequate backup services are in place.

f. Design, implement, and operate reasonable security measures to ensure protection of the data availability requirements are met.

g. Provide documentation and coordination as requested by CCSDS Management and working groups.

h. Coordinate with entities external to CCSDS (such as IANA, IEEE, etc.).

i. Provide engineering and technical expertise to assist working groups in the establishment of a registry as needed by those working groups.

j. Provide engineering and technical expertise to ensure the SANA registries support the needs of the CCSDS end-to-end architecture and that the CCSDS architecture supports the capabilities needed by SANA.

k. Report to CCSDS Management (CESG and CMC) as requested, in support of their functions. CCSDS Management may designate that another group (SANA

Steering Group or some other entity) provide guidance to the SANA operator, and in that case the SANA operator will respond to that group as well. In cases where the SANA registry activity provides indication of mission usage of the CCSDS standards, the contractor will use that information to supplement the CCSDS mission list.

2. Provide monthly inputs on status to a SANA section, in the project status deliverable.

RFP 80HQTR20R0011-Enclosure 1a SpectRE RTO2 Page 10 of 10

VI. LABOR REQUIREMENTS

The following table represents the labor categories and staffing levels necessary to perform the scope of work and provide the stated deliverables.

VI.VII. TRAVEL

All travel shall be approved by the Technical Monitor and the Contracting Officer

Representative (COR) prior to travel, and is not to exceed $30,000. Trips include but are not limited to the following:

1. At least two (2) domestic trips and two (2) international trips each calendar year in conjunction with CCSDS meetings to perform the key duties relevant to meeting support such as recording minutes, performing liaison functions, and reporting on document statuses.

2. One staff person to support meeting logistics services at each Technical Plenary week and CCSDS management.

VII.VIII. DELIVERABLES

The Contractor shall:

1. Furnish official reports, monthly and annually, describing the activities and outcome of official meetings the Contractor is involved in for the Agency. Specific deliverable requirements are further defined in section V, the scope of work for this task order.

2. Provide a consolidated monthly Secretariat Staff Technical Progress Report which provides a review of staff tasks performed in support of the contract each month, TAG13 activities, and Liaison activities.

Direct Labor Category Work-Year Equivalent

(WYE)

Data Standards Specialist/Expert 2.0

Web Developer 1.0

Technical Editor 1.5

Program Financial Analyst 0.2

Total RTO WYE 4.7