Attachment F_ENX Financial Management Instructions.pdf
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- Attached to
- Enterprise Next (ENX) RFI
- Solicitation number
- 80GSFC27R0018
About this file
This document is Attachment F to RFP 80GSFC27R0018, establishing financial management reporting requirements for the Enterprise Next (ENX) contract with NASA.
The contractor must submit NASA 533 series financial reports in accordance with NASA Procedural Requirements NPR 9501.2E and contracting officer instructions. Individual NF 533 reports are required for each task order plus a cumulative report summarizing all task orders. An initial NF 533Q report must be submitted within 30 working days after contract award, followed by monthly NF 533M reports distributed no later than the tenth working day after the close of the contractor's monthly accounting period. Quarterly NF 533Q reports must be distributed no later than the fifteenth day of the month preceding the quarter being reported. The NF 533M must be submitted in months when an NF 533Q is submitted. Reports must include variance narrative explanations for any variance exceeding plus or minus 5 percent between estimated and actual Total Direct Labor Hours or Total Estimated Cost, detailing the reason for variance, impacts on the individual task order, and specific corrective actions. Cost data must be reported by detailed elements including prime direct labor hours (onsite and offsite by labor category), subcontractor direct labor hours (by subcontractor and location), total prime and subcontractor hours, prime direct labor costs, prime overhead expenses (onsite and offsite), other direct costs (subcontracts, materials, travel, other), subtotal direct costs, G&A expense, total estimated cost, provisionally billed award fee, award fee earned, and total cost-plus-award-fee.
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Text version
ATTACHMENT F
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
ENTERPRISE NEXT (ENX)
RFP 80GSFC27R0018
CONTRACT TBD
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA
Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial
Management Reporting,” dated May 27, 2011, and additional instructions issued by the
Contracting Officer.
a. Level of Detail
An individual 533 Report shall be provided for each Task Order in addition to a cumulative
533 Report summarizing all Task Orders issued. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 5 percent (+/- 5%) between the Total
Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month for each individual task order. (For example, the Total
Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual
June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth
(10th) working day following the close of the contractors' monthly accounting period. The
533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M shall be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
Prime Direct Labor Hours - Onsite
(List applicable labor categories)
Prime Direct Labor Hours – Offsite
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours – Onsite
Subcontractor A Direct Labor Hours – Offsite
Subcontractor B Direct Labor Hours – Onsite
Subcontractor B Direct Labor Hours – Offsite
Subcontractor C Direct Labor Hours – Onsite
Subcontractor C Direct Labor Hours – Offsite
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours:
Total Prime and Subcontractors Hours – Onsite
Total Prime and Subcontractors Hours – Offsite
Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Prime Direct Labor Costs - Onsite
Prime Direct Labor Costs – Offsite
Total Prime Direct Labor Costs
5. Prime Overhead Expenses:
Onsite Overhead
Offsite Overhead
Total Prime Overhead
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Provisionally Billed Award Fee
11. Award Fee Earned
12. Total Cost-Plus-Award-Fee (CPAF)
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