8-RFP 2017 Cost Proposal Template.xlsx

This is a cost proposal template for the City of Alexandria, Virginia's Request for Proposal (RFP 2017) for Transportation Stipend Card Management Services. The template is designed for respondents to submit pricing for a comprehensive debit/prepaid card management solution that will serve approximately 750 participants in Year 1, growing to 788 participants in Year 2 and 827 participants in Year 3. The solicitation establishes a three-year contract term with pricing broken into one-time and recurring cost categories. Respondents are instructed to complete only the green-shaded cells in the Excel template, and may request additional rows through the Euna messaging feature or by contacting procurement@alexandriava.gov if needed.

The pricing proposal template segregates costs into non-recurring expenses (software customization, initial training, and other one-time implementation costs) and recurring annual expenses (software licensing fees, prepaid debit card issuance, replacement cards, transaction fees, training, support services, and postage). The City has provided unit estimates for certain line items including 750-827 prepaid reloadable debit cards annually, 38-41 replacement cards annually, and corresponding postage quantities for cards mailed to both participants and the City. Respondents may itemize costs by type and have the flexibility to add custom line items as needed. All pricing should be submitted in the standardized format with unit costs and totals calculated for each year, resulting in a grand total for the three-year contract period.