8-Mandatory Site Visit Information.docx

This is a Mandatory Site Visit Information document for a Request for Proposal issued by the State of Utah Division of Purchasing in conjunction with the State of Utah Division of State Parks. The RFP seeks a food and beverage concessionaire to operate at the Soldier Hollow and Wasatch Mountain Golf Courses in Midway, Utah. A mandatory in-person site visit is required on December 6, 2025, at 10:00 a.m. Mountain Time at the Soldier Hollow Golf Course Clubhouse, located at 1370 West Soldier Hollow Lane. The estimated duration of the site visit is 2–4 hours. An authorized representative of each prospective vendor must attend the entire site visit; late arrivals will be prohibited from submitting a proposal, and failure to attend will result in automatic disqualification. An attendance log documenting attendees, their entities, contact information, meeting minutes, and any distributed documents will be published as an addendum to the solicitation. The contract award will be made to the responsive and responsible vendor with the highest score. The resulting contract will be a 10-year term with one optional 5-year renewal period.

Vendors must guarantee their proposed concession fee for at least the first year of the contract. After the initial guarantee period, fees may be adjusted only upon mutual agreement of the parties, with any fee adjustment requests required at least 60 days prior to the effective date. Per Utah Procurement Rule R33-6-103, all mandatory site visits must be attended in person by authorized vendor representatives in compliance with state procurement regulations.