8-Attachment D - Technical Criteria amended 2.0.docx

Attachment D- Evaluation Criteria & Stage Breakdown

For ease of evaluation, the proposals must provide a point-by-point response, addressing in detail each area of the evaluation criteria, including addressing how the point-by-point response addresses the issues discussed in this RFP. The criteria are not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the criteria to demonstrate the Offeror’s capability to provide the State with a solution.

Stage 1: Minimum Mandatory Requirements Offerors must meet all the following minimum mandatory criteria to proceed:

· Offeror MUST agree to specifications and requirements in the Scope of Work.

· System must comply with all relevant data security regulations.

· Offeror must demonstrate experience in developing solutions for government agencies, preferably in the field of easement management.

· Offeror affirms understanding of GovRamp Requirements as listed in Attachment C – Scope of Work.

Stage 2: Technical Criteria

1. Company History (100 Points Possible) The Offeror will submit details regarding Vendor Experience and Track Record, including:

· Vendor Background: Provide details about your company’s experience in providing management systems, including years in the industry and types of enterprises served.

· Project Portfolio: Share examples of successful management system implementations completed for applications like ours.

· Industry Recognition: Highlight any relevant awards, certifications, or recognitions.

· Innovation: Describe how your company stays abreast of emerging trends and technologies applicable to the system we are seeking.

2. Product Features (100 Points Possible) Offerors will submit a detailed description of how they will meet the following requirements:

· Provide a user-friendly interface, well-organized menu options, and customizable layouts to suit our specific needs.

· Interactive Explore Map to search, view, and navigate easements with aerial imagery and topographical maps.

· Central easement inventory with name and contact information of landowner, easement holder, easement type, associated military installation, county, parcel ID number with address, acreage, recorded date, status, and notes.

· Software must have the capacity to classify each easement by purpose / values.

3. Monitoring and Compliance (100 Points Possible) Offerors will submit a detailed description of how they will meet the following requirements:

· Landowner directory with owner type, status, contact email/phone, mailing address, and county tax parcel ID number.

· Record monitoring visits against an easement and landowner, capturing visit type, assigned monitor, visit date, next due date, status, and finding.

· Track visit status (Contact Attempt History, Scheduled, Completed, Overdue, Cancelled, Follow-up Required) and compliance finding (No Concerns, Minor Concern, Potential Violation).

· Bulk-complete visits and automatically schedule the next follow-up, along with reminders and notifications for upcoming and overdue monitoring obligations.

· Tracking partner and grantor organizations involved with easement acquisition and stewardship (e.g., land trusts, conservancies, and federal/state/local partners within the GSLSL).

4. Acquisition and Funding (100 Points Possible) Offerors will submit a detailed description of how they will meet the following requirements:

· Record acquisition and cost-share transactions with reference number, funding sources, amount, closing date, installation, title company, and optimal linked easement.

· Reporting on total acquisition investment and a breakdown of funding by source, partner, and installation supporting GSLSL partnership reporting.

5. Project Management (100 Points Possible) Offerors will submit a detailed description of how they will meet the following requirements:

· Provide post-purchase project management through full implementation, including outlining key milestones, deliverables, and timelines for each phase of the implementation process.

· Coordinate project management directly with the Purchasing Entity.

· Detail how transparency, coordination, and communication will be achieved.

· Resource Allocation: Describe how resources will be allocated to rolling out the project, including project management, development, testing, and deployment teams.

· Describe how workload management will be handled to ensure timely implementation.

6. Ongoing Maintenance and Support (100 Points Possible) Offerors will submit a detailed description of how they will meet the following requirements:

· Provide details on the maintenance services offered, including software updates and bug fixes.

· Provide details on technical support options and procedures for critical issues.

· Describe the training programs available for end-users and IT staff, outlining formats (e.g., on-site, virtual, self-paced) and methods used to ensure comprehensive understanding and proficiency in using the management system.

Stage 3: Demo (200 Points Possible) Vendors that pass Stage 2 (Technical Criteria) will proceed with providing a demonstration that will showcase potential platforms.

Stage 4: Cost (200 Points Possible) Cost will be calculated based on the submittals to the bid table (BT-13MV), found in the Requested Information Section.

Evaluation Criteria Summary Proposals meeting Stage 1 minimum mandatory requirements will be reviewed and evaluated according to established criteria. The Evaluation Committee will establish an interpretation of the criteria before receipt of proposals. Criteria are weighted by their relative importance as disclosed in the point allocation summary below.

*600 points available vis technical criteria *420 Points required to move to Stage 3 – Demo.

Stage 3 – Demo Stage (See Attachment E – Demo Criteria & Scoring) *140 Points required to move to Stage 4 – Cost