6-Attachment E - Demo Criteria and Scoring.docx
DOCX document 22 KB Posted
- Attached to
- Easement Management System (RR27-102)
- Solicitation number
- RR27-102
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This is a demonstration criteria and scoring document for the Easement Management System (RR27-102) request for proposals issued by the State of Utah Division of Purchasing, conducted by the Veteran & Military Affairs (VMA) division. The solicitation seeks a vendor to create a comprehensive Easement Management System capable of managing the VMA's 300+ military protection easements and land restrictions. Qualified vendors who achieve a minimum score of 420 points in the technical evaluation phase will be invited to provide individual demonstrations lasting one hour. The demonstration represents Stage 3 of the evaluation process and carries a maximum of 200 points toward the final award determination.
The demonstration evaluation is structured around three primary criteria totaling 200 points: Geospatial Capability & Asset Inventory Management (75 points), requiring vendors to demonstrate interactive mapping, batch data ingestion of legacy spatial and tabular files, heads-up digitizing capabilities, and direct linkage between spatial boundaries and landowner documentation; Temporal Monitoring, Field Workflows & Esri Integration (75 points), requiring demonstration of native Esri ArcGIS integration, mobile field inspection tools, monitoring visit tracking with status indicators, and automated notifications with audit trails; and Funding Tracking, Reporting & Dashboards (50 points), requiring vendors to demonstrate financial tracking across multiple military funding sources including DoD REPI, Sentinel Landscape, and NRCS/USDA programs, conservation purpose classification capabilities, role-based dashboards with export functionality, and secure public-facing map publication. Combined with the technical evaluation phase worth 600 points, the total scoring mechanism allows for a maximum of 800 points, with the highest-scoring responsive and responsible vendor eligible for contract award.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 8-Attachment D - Technical Criteria amended 2.0.docx | DOCX document | |
| 7-Interactive Scoresheet - RR27-102 - Amended.xls | XLS spreadsheet | |
| 5-Attachment C - Scope of Work.docx | DOCX document | |
| 4-Attachment B - IT-Terms-and-Conditions.docx | DOCX document | |
| 2-Vendor Prerequisites - RFP Agency.pdf | ||
| 1-Claim of Business Confidentiality Updated.pdf.pdf | ||
| 3-Attachment A - Standard Terms and Conditions.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Attachment F- Demo Criteria and Scoring
RR27-102
VMA Easement Management System Thank you for applying for the Veteran Military Affairs (VMA) Easement Management System request for proposals and for being willing to provide a demonstration of your product. In the demonstration you will be given 1 hour to present your solution. There are three major points that we would like to see as detailed below with considerations that we would like addressed in the demonstration.
CRITERIA 1: Geospatial Capability & Asset Inventory Management (75 Points):
Demonstrate how your solution centralizes the mapping, administration, and initial ingestion of UDVMA’s 300+ military protection easements and land restrictions.
Interactive Explore Map & Data Migration: Show an interactive map with aerial/topographic basemaps. Demonstrate batch ingestion of legacy spatial/GIS files (shapefiles/KML) and tabular data.
Heads-Up Digitizing & Drafting: Walk through creating a new easement boundary directly on the map via heads-up digitizing or spatial file upload.
Landowner & Document Association: Show how spatial boundaries are directly linked to tabular landowner details, legal deeds, survey agreements, and site photos.
CRITERIA 2: Temporal Monitoring, Field Workflows & Esri Integration (75 Points):
Demonstrate how field staff capture monitoring assessments, track compliance, and integrate with mobile mapping tools.
Esri Integration & Mobile Field Use: Demonstrate native integration with Esri ArcGIS, Survey123, or ArcGIS Field Maps for mobile/tablet field inspections.
Monitoring & Visit Tracking: Walk through recording an inspection visit, showing status tracking (Contact Attempt, Scheduled, Completed, Overdue) and compliance findings (No Concerns, Minor Concern, Potential Violation).
Notifications & Audit Trails: Show automated reminders/notifications for upcoming/overdue monitoring and demonstrate the system’s robust audit logging for changes.
CRITERIA 3: Funding Tracking, Reporting & Dashboards (50 Points):
Demonstrate reporting engine capabilities, financial tracking across complex military funding sources, and multi-tier access.
Acquisition & Cost-Share Funding Tracking: Show how the system tracks acquisition and cost-share dollars by source (e.g., DoD REPI, Sentinel Landscape, Army REPI, NRCS/USDA, NFWF), partner, and military installation.
Conservation Purpose Classification: Filter and report easements by conservation values (e.g., military incompatible-development buffers, wildfire fuels, Great Salt Lake ecosystem, wildlife corridors).
Role-Based Dashboards & Public Map: Display executive dashboards with "By-the-Numbers" visualizations, export capabilities (.csv/.xls), and show how a restricted subset of data is safely published to a public-facing map.
Solicitation #RR7-102 Page 1 of 2
File details come from the government source that posted it. Updated .