7864506_proof.pdf

This is a legal notice proof document from the Orlando Sentinel regarding publication of a public hearing/bid notice for the City of Sanford, Florida's outdoor audio system procurement project at Fort Mellon Park. The City seeks competitive sealed bids for supplying and installing a complete outdoor-rated audio system comprising 20 bollard-style speakers, 10 bollard-style subwoofers, a wall-mounted equipment rack, Bluetooth and hardline input systems, and associated wiring and hardware. The project requires vendors to be registered with the State of Florida and possess minimum three years of experience in similar commercial projects. Bid responses are due September 30, 2025, at 2:00 P.M. local time, with written questions accepted until September 23, 2025, at 2:00 P.M. The project timeline includes one week for kickoff and planning, 3-4 weeks for equipment procurement and delivery, 5-7 business days for on-site installation, and 1-2 days for system testing and turnover. The contract is structured as a one-time purchase with potential for one-year renewal periods not to exceed five total years.

Bidders must submit a 5% bid bond of the total bid price and provide comprehensive commercial general liability insurance ranging from $500,000 to $3,000,000 depending on project size. The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The successful vendor must offer a one-year workmanship warranty and provide manufacturer warranties for equipment. The City will handle concrete work and conduit installation, with the vendor responsible for providing 30 in-ground bases and completing the full audio system installation to Parks II site at 480 E. 1st Street. Teresa VanCourt, Parks Operations Supervisor, serves as the point of contact. The legal notice publication in the Orlando Sentinel on Tuesday, September 2, 2025, carried a gross price of $166.92 and was published through multiple channels including floridapublicnotices.com and Classifieds.OS.com.