Attachmetn 20 - Pre Conference Expense Offset Worksheet.pdf
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- Attached to
- Logistical Meeting/Conference Support Federal contract opportunity
- Solicitation number
- 75N95024R00071
About this file
The document is a Contractor Pre-Conference Expense Offset Worksheet that provides a template for contractors to estimate the costs associated with a federal conference or meeting. The worksheet includes line items for direct labor, materials, reproduction, conference space, travel/per diem, hotel accommodations, speaker fees, audio/visual costs, transcription, refreshments, meals, and other direct and indirect expenses. Contractors must also estimate the total registration fees expected to be collected, which must be less than the total estimated conference costs. This worksheet is required for the related federal contract opportunity, Solicitation Number 75N95024R00071 for Logistical Meeting/Conference Support, which is being issued by the Department of Health and Human Services National Institutes of Health. Proposals are due by 12:00 PM EST on May 17, 2024, and all questions must be submitted by April 26, 2024.
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Text version
FORM APPROVED: OMB No. 0990-0115
Contractor Pre-Conference Expense Offset Worksheet
Contract Number:
Task Order/Work Assignment Number:
Conference Title:
Estimated Conference Expense/Registration Information Dollar Estimate
1. Direct Labor (specify by labor category)
2. Materials
3. Reproduction Costs
4. Conference Space/Meeting Rooms
5. Travel and/or Per Diem (deduct meals that are provided)
6. Hotel/Accommodations/Lodging rooms
7. Speaker Fees/Honoraria/Stipend
8. Audio Visual or other presentation costs
9. Transcription or Recording services
10. Light Refreshments
11. Meals
12. Other Direct Costs (list all other expenses and the associated costs for each)
13. Indirect Expenses (Fringe, Overhead, G&A)
14. Fee (if applicable)
15. Total Estimated Conference Costs (Sum of lines 1 - 14)
16. Per Person Registration Fee
17. Estimate of Fee Paying Attendees
18. Estimate of Total Registration Fees Collected (line 16 x line 17) *Must be less than Total Estimated Conference Costs (line 15)
19. Estimated Conference Costs Minus Registration Fee (line 15 – line 18)
NIH estimates that it will take 180 minutes to complete this form. This includes time for reviewing the instructions, gathering needed information, and completing the form. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. If you have comments regarding this burden estimate or any other aspects of the collection of information, including suggestions for reducing this burden, send comments to NIH Project Clearance Office, 6705 Rockledge Drive MSC 7974, Bethesda, MD 20892-7974, Attention: PRA (0990-0115). Do not return the completed form to this address.
Contractor Pre-Conference Expense Offset Worksheet (3/08) Page 1 of 1
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