B05 Amdnment A0005-75H70125R00023 Claremore Site Prep for New Clinical Modular Building.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A0005

Andrew Hart, Contracting Officer

See next page.

Indian Health Service - DES Seattle 701 5th Avenue, Suite 1600 Seattle, WA 98104

75H70125R00023

OK2CAS01H4

1 13

02/24/2025

01/10/2025

SF30 Continuation Page

A. The purpose of this solicitation is to provide the following items.

1. Updated & Deleted FAR Provisions and Clauses.

2. Updated Q&As as of Feb 21, 2025

B. The solicitation response date and time remain as March 7, 2025, 1:00 PM PST.

C. All other terms and conditions of this solicitation remain unchanged.

Updated & Deleted FAR Provisions and Clauses

"As a result of HHS FAR Class Deviation 2025-01 (re Executive Order (EO) 14173 and EO 14168 (CAAC Letter 2025-01 Supplement 1)) and HHS FAR Class Deviation 2025-02, (re Section 2 of Executive Order (EO) 14148, which revoked EO14057, and Section 2 of EO 14208 (CAAC Letter 2025-02 Supplement 1)), and Amendment 1 to HHS FAR Class Deviation 2025-02 (re Executive Order (EO) 14148, “Initial Rescissions of Harmful Executive Orders and Actions,” which revoked EO 14057 and Section 2 of EO 14208, “Ending Procurement and Forced Use of Paper Straws." (CAAC Letter 2025-02 Supplement 1)) the following FAR Provisions and Clauses have been updated or deleted as indicated:

• Updated:

FAR Part 2 Definitions (can be found at the following link until incorporated into the FAR https://www.acquisition.gov/caac-letters) 52.204-8, Annual Representations and Certifications (JAN 2025) (DEVIATION FEB 2025) 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial

Services (MAY 2024) (DEVIATION FEB 2025) 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—

Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025) 52.213-4, Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and

Commercial Services) (JAN 2025) (DEVIATION FEB 2025) 52.222-6 Construction Wage Rate Requirements (AUG 2018) (DEVIATION FEB 2025) 52.222-11 Subcontracts (Labor Standards) (MAY 2014) (DEVIATION FEB 2025) 52.222-12 Contract Termination—Debarment (MAY 2014) (DEVIATION FEB 2025) 52.223-1 Biobased Product Certification (MAY 2024) (DEVIATION FEB 2025) 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY 2024)

(DEVIATION FEB 2025)

52.223-10 Waste Reduction Program (MAY 2024) (DEVIATION FEB 2025) 52.223-23, Sustainable Products and Services (MAY 2024 (DEVIATION FEB 2025)) 52.244-6, Subcontracts for Commercial Products and Commercial Services (JAN 2025) (DEVIATION

FEB 2025)

• Deleted:

52.222-9, Apprentices and Trainees 52.222-21, Prohibition of Segregated Facilities 52.222-22, Previous Contracts and Compliance Reports 52.222-23, Notice of Requirement for Affirmative Action To Ensure Equal Employment Opportunity for Construction 52.222-24, Preaward On-Site Equal Opportunity Compliance Evaluation 52.222-25, Affirmative Action Compliance

52.222-26, Equal Opportunity 52.222-27, Affirmative Action Compliance Requirements for Construction 52.222-29, Notification of visa denial 52.223-1 Biobased Product Certification (MAY 2024) 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY 2024) 52.223-10 Waste Reduction Program (MAY 2024) 52.223-19, Compliance with Environmental Management Systems (MAY 2011) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation

(DEC 2016)

52.223-23, Sustainable Products and Services (MAY 2024)

• The following notice is provided:

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals— Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services as well as 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Provisions / Clauses in Full Text:

FAR 52.204-8 Annual Representations and Certifications (JAN 2025) [(DEVIATION FEB 2025)] (c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated: * * *

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation.

This provision applies to solicitations that include the provision at 52.204-7.

(End of Provision)

FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services. (MAY 2024) [(DEVIATION FEB 2025)]

(t) [Reserved.] Public Disclosure of Greenhouse Gas Emissions and Reduction Goals. Applies in all solicitations that require offerors to register in SAM (12.301(d)(1)).

(1) This representation shall be completed if the Offeror received $7.5 million or more in contract awards in the prior Federal fiscal year. The representation is optional if the Offeror received less than $7.5 million in Federal contract awards in the prior Federal fiscal year.

(2) Representation. [Offeror to check applicable block(s) in paragraph (t)(2)(i) and (ii)].

(i) The Offeror (itself or through its immediate owner or highest-level owner) □ does, □ does not publicly disclose greenhouse gas emissions, i.e., makes available on a publicly accessible website the results of a greenhouse gas inventory, performed in accordance with an accounting standard with publicly available and consistently applied criteria, such as the Greenhouse Gas Protocol Corporate Standard.

(ii) The Offeror (itself or through its immediate owner or highest-level owner) □ does, □ does not publicly disclose a quantitative greenhouse gas emissions reduction goal, i.e., make available on a publicly accessible website a target to reduce absolute emissions or emissions intensity by a specific quantity or percentage.

(iii) A publicly accessible website includes the Offeror's own website or a recognized, third-party greenhouse gas emission ns reporting program.

(3) If the Offeror checked "does" in paragraphs (t)(2)(i) or (t)(2)(ii) of this provision, respectively, the

Offeror shall provide the publicly accessible website(s) where greenhouse gas emissions and/or reduction goals are reported:____________.

(End of Provision)

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services. (JAN 2025) [(DEVIATION FEB 2025)]

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.] * * *

__(46) 52.223-23, Sustainable Products and Services (MAY 2024)[(DEVIATION FEB 2025)](E.O. 14057, 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

(End of Clause)

FAR 52.213-4 Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services). (JAN 2025) [(DEVIATION FEB 2025)]

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order: * * *

(xvii) 52.223-23, Sustainable Products and Services (MAY 2024[ (DEVIATION FEB 2025)]) (E.O.

14057, 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l) (Applies to contracts when the agency identifies in the statement of work, or elsewhere in the contract, the sustainable products and services that apply to the acquisition).

(End of Clause)

FAR 52.222-6, Construction Wage Rate Requirements (AUG 2018)(DEVIATION FEB 2025)

(a) * * *

(b) * * * * * * * * (3) Such laborers and mechanics shall be paid not less than the appropriate wage rate and fringe benefits in the wage determination for the classification of work actually performed, without regard to skill, except as provided in the clause entitled Apprentices and Trainees. Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein; provided that the employer's payroll records accurately set forth the time spent in each classification in which work is performed.

(End of Clause)

FAR 52.222-11, Subcontracts (Labor Standards) (MAY 2014) (DEVIATION FEB 2025)

(a) * * *

(b) The Contractor shall insert in any subcontracts for construction, alterations and repairs within the United States the clauses entitled—

(1) Construction Wage Rate Requirements;

(2) Contract Work Hours and Safety Standards—Overtime Compensation (if the clause is included in this contract);

(3) [Reserved]Apprentices and Trainees;

(End of Clause)

FAR 52.222-12 Contract Termination—Debarment (MAY 2014)(DEVIATION FEB 2025) A breach of the contract clauses entitled Construction Wage Rate Requirements, Contract Work Hours and Safety Standards—Overtime Compensation, Apprentices and Trainees, Payrolls and Basic Records, Compliance with Copeland Act Requirements, Subcontracts (Labor Standards), Compliance with Construction Wage Rate Requirements and Related Regulations, or Certification of Eligibility may be grounds for termination of the contract, and for debarment as a Contractor and subcontractor as provided in 29 CFR 5.12.

(End of Clause)

FAR 52.223-1 Biobased Product Certification (MAY 2024) [(DEVIATION FEB 2025)] As required by the Farm Security and Rural Investment Act of 2002 (7 U.S.C. 8101(4)) and the Energy Policy Act of 2005 (7 U.S.C. 8102(a)(2)(F)), the offeror certifies, by signing this offer, that biobased products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B[at https://www.biopreferred.gov/resources/categories.html]) to be used or delivered in the performance of the contract, other than biobased products that are not purchased by the offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

(End of provision)

FAR 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts. (MAY 2024)

[(DEVIATION FEB 2025)])

(a) Definitions. As used in this clause— Biobased product means a product determined by the U.S. Department of Agriculture (USDA) to be a commercial product or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable domestic agricultural materials and forestry materials, or that is an intermediate ingredient or feedstock. The term includes, with respect to forestry materials, forest products that meet biobased content requirements, notwithstanding the market share the product holds, the age of the product, or whether the market for the product is new or emerging. (7 U.S.C. 8101) (7 CFR 3201.2[7

CFR 4270.2]).

USDA-designated product category means a generic grouping of products that are or can be made with biobased materials—

(1) That are listed by USDA in a procurement guideline (7 CFR part 3201, subpart B) available at https://www.biopreferred.gov/resources/categories.html; and

(2) For which USDA has provided purchasing recommendations (available at https://www.biopreferred.gov [ or 7 CFR part 4270]).

(b) The Contractor shall report to https://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any biobased products in USDA-designated product categories purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; and

(c) Submit this report no later than—

(1) October 31 of each year during contract performance; and

(2) At the end of contract performance.

(End of Clause)

FAR 52.223-10 Waste Reduction Program (MAY 2024) [(DEVIATION FEB 2025)]

(a) Definitions. As used in this clause— Recycling means the series of activities, including collection, separation, and processing, by which products or other materials are recovered from the solid waste stream for use in the form of raw materials in the manufacture of products other than fuel for producing heat or power by combustion.

Waste prevention means any change in the design, manufacturing, purchase, or use of materials or products (including packaging) to reduce their amount or toxicity before they are discarded. Waste prevention also refers to the reuse of products or materials.

Waste reduction means preventing or decreasing the amount of waste being generated through waste prevention, recycling, or purchasing recycled and environmentally preferable products.

(b) Consistent with the requirements of section 207 of Executive Order 14057, the[The] Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by this contract. The Contractor's programs shall comply with applicable Federal, State, and local requirements, specifically including Section 6002 of the Resource Conservation and Recovery Act (42 U.S.C. 6962, et seq.) and implementing regulations (40 CFR part 247).

(End of clause)

FAR 52.223-19 [Reserved. (DEVIATION FEB 2025)]Compliance with Environmental Management Systems.

FAR 52.223-22 [Reserved. (DEVIATION FEB 2025)]Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation.

FAR 52.223-23 Sustainable Products and Services (MAY 2024) [(DEVIATION FEB 2025)]

(a) Definitions. As used in this clause— Biobased product means a product determined by the U.S. Department of Agriculture (USDA) to be a commercial product or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable domestic agricultural materials and forestry materials, or that is an intermediate ingredient or feedstock. The term includes, with respect to forestry materials, forest products that meet biobased content requirements, notwithstanding the market share the product holds, the age of the product, or whether the market for the product is new or emerging. (7 U.S.C. 8101) (7 CFR 3201.2[7 CFR part 4270.2)]).

Recovered material means waste materials and by-products recovered or diverted from solid waste, but the term does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process. (42 U.S.C. 6903).

Sustainable products and services means products and services that are subject to and meet the following applicable statutory mandates and directives for purchasing:

(1) Statutory purchasing programs.

(i)[(1)] Products containing recovered material designated by the U.S. Environmental

Protection Agency (EPA) under the Comprehensive Procurement Guidelines (42 U.S.C. 6962) (40 CFR part 247) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products).

(ii)[(2)] Energy- and water-efficient products that are ENERGY STAR® certified or Federal Energy Management Program (FEMP)-designated products (42 U.S.C. 8259b) (10 CFR part 436, subpart C) (https://www.energy.gov/eere/femp/search-energy-efficient-products and https://www.energystar.gov/products?s=mega).

(iii)[(3)] Biobased products meeting the content requirement of the USDA under the BioPreferred® program (7 U.S.C. 8102) (7 CFR part 3201[7 CFR part 4270]) (https://www.biopreferred.gov).

(iv)[(4)] Acceptable chemicals, products, and manufacturing processes listed under EPA’s Significant New Alternatives Policy (SNAP) program, which ensures a safe and smooth transition away from substances that contribute to the depletion of stratospheric ozone (42 U.S.C. 7671l) (40 CFR part 82, subpart G) (https://www.epa.gov/snap).

(2) Required EPA purchasing programs.

(i) WaterSense® labeled (water efficient) products and services (https://www.epa.gov/watersense/watersense-products).

(ii) Safer Choice-certified products (products that contain safer chemical ingredients) (https://www.epa.gov/saferchoice/products).

(iii) Product and services that meet EPA Recommendations of Specifications, Standards, and Ecolabels in effect as of October 2023 https://www.epa.gov/watersense/watersense-

(https://www.epa.gov/greenerproducts/recommendations-specifications-standards-and-ecolabels-federal-purchasing).

(b) Requirements.

(1) The sustainable products and services, including the purchasing program and type of product or service, that are applicable to this contract, and any products or services that are not subject to this clause, will be set forth in the statement of work or elsewhere in the contract.

(2) The Contractor shall ensure that the sustainable products and services required by this contract are—

(i) Delivered to the Government;

(ii) Furnished for use by the Government;

(iii) Incorporated into the construction of a public building or public work; and

(iv) Furnished for use in performing services under this contract, where the cost of the products is a direct cost to this contract (versus costs which are normally applied to the Contractor’s general and administrative expenses or indirect costs). This includes services performed by contractors performing management and operation of Government-owned facilities to the same extent that, at the time of award, an agency would be required to comply if an agency operated or supported the facility.

(3)(i) Except as provided in paragraph (b)(3)(ii) of this clause, sustainable products and services must meet the applicable standards, specifications, or other program requirements at time of quote or offer submission; and

(ii) Sustainable products and services must meet the EPA Recommendations of Specifications, Standards, and Ecolabels in effect as of October 2023.

(c) Resource. The Green Procurement Compilation (GPC) available at https://sftool.gov/greenprocurement provides a comprehensive list of sustainable products and services and sustainable acquisition guidance. The Contractor should review the GPC when determining which [statutory] purchasing programs apply to a specific product or service.

(End of clause)

FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services (JAN 2025)(DEVIATION FEB 2025) (c)(1) * * *

(xi) [Reserved] 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(xii) [Reserved] 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(End of Clause)

The clauses above can also be viewed utilizing the following link until they are incorporated into the FAR:

https://www.acquisition.gov/caac-letters https://www.acquisition.gov/caac-letters

Amend No. Item # Date Submitted

Question Type

(Technical or Admin)

Question Response Date Response Responded

By

EXAMPLE 0 11/23/2020 Technical Please provide drawings or plans for ??? 11/23/2020 IHS Response IHS POC

A0002 1 1/24/2025 Technical Are the modular building tie downs provided by the manufacturer?

01/27/2025 Yes, tie-downs provided and installed by manufacturer.

IHS COR

A0002 2 1/24/2025 Technical

What finish is needed for the steel walkways/ ramps/bars?

01/27/2025

Alunimum metal is specified for all steps, platforms, railings, and ramps, not steel. Final determination made during submittal process after award and NTP but all metal ramps, platforms, railings, and steps require anti-corrosion finish. Color may be clear or color similar to aluminum.

IHS COR

A0002 3 1/24/2025 Technical Will IHS require any soundproofing during construction?

01/27/2025 Building will already be constructed when delivered with insulation, so no, no additional sound proofing required. IHS COR

A0002 4 1/24/2025 Technical

Please advise on the laydown area and any restrictions which will need to be taken to account.

01/27/2025

Unsure of the extent of the request, looks like the same request as #5 below. Site location in located in front (north side) of the main hospital building and administration building in the main parking area. Area is accessible via the main parking lot on the north side of the campus Parking lots are busy 24/7 Contractors are responsible for securing the work site and installing & maintaining all safety and work barriers. Contractor parking and staging to be coordinated with the Facility Manager/COR. Work location borders the main parking lot driveway which is also a fire lane. There is limited parking and staging around the worksite. Space is available in the SW section of the campus and on the City's parking lot on the west side of the hospital campus. Exact details depend on contractor's needs. Physical access to the work site at the buiding location will be managed by the contractor in coordination with the COR. Access to the hospital building requires coordination with the COR. Permits apply such as ICRA, PRCA, Above Ceiling Permits. Any work to be performed inside existing buildings are to be coordinated with the COR and shall be approved and coordinated with affected departments. This is the basic information provided in the

SOW.

IHS COR

A0002 5 1/24/2025 Technical

Please advise on site access procedures/restrictions.

01/27/2025

Site location in located in front (north side) of the main hospital building and administration building in the main parking area. Area is accessible via the main parking lot on the north side of the campus Parking lots are busy 24/7 Contractors are responsible for securing the work site and installing & maintaining all safety and work barriers. Contractor parking and staging to be coordinated with the Facility Manager/COR. Work location borders the main parking lot driveway which is also a fire lane. There is limited parking and staging around the worksite. Space is available in the SW section of the campus and on the City's parking lot on the west side of the hospital campus. Exact details depend on contractor's needs. Physical access to the work site at the buiding location will be managed by the contractor in coordination with the COR. Access to the hospital building requires coordination with the COR. Permits apply such as ICRA, PRCA, Above Ceiling Permits. Any work to be performed inside existing buildings are to be coordinated with the COR and shall be approved and coordinated with affected departments. This is the basic information provided in the SOW.

IHS COR

A0002 6 1/24/2025 Admin Please advise if TERO fees apply.

1/27/2025 TERO Fees do not apply to this project.

IHS CS

A0002 7 1/24/2025 Admin Please advise if this project is tax exempt.

1/27/2025 This project is not tax exempt.

IHS CS

A0002 8 1/24/2025 Technical

Architectural plans: Please provide flatwork structural details on the curbing, sidewalks, etc…to include rebar size and placement. 1/27/2025

Contractor is responsible for providing any architectual design to complete the project, including curbing detail, sidewalks, etc. IHS COR

A0002 9 1/24/2025 Technical

Architectural plans: Please provide an EIFS detail for the exterior wall on the Architectural plans.

1/27/2025

This is noted in the SOW to match existing admin and MRI buildings.

Typical EIFS detail provided from the MRI EIFS design at the bottom of Attachment B. Site Conditions page 21. SOW references DryVit general requriements for EIFS systems Section III.C.11.a-c.

IHS COR

A0002 10 1/24/2025 Technical

Geotechnical report recommendations provide options for engineered fill and native soils, however, recommendations include a limit on the P.I. and

LL. 1/27/2025

What is the question? Geotechnical report provided was requested for a planned concrete footings or pad for the building to be installed.

Contractor is responsible for additional geotechnical and ground penetrating radar surveys per SOW Section III.C.8.a.

IHS COR

A0002 11 1/24/2025 Technical

Geotechnical report does not include recommendations for caisson or sono tube placement. If awning design is a part of the contractor scope, please include an addendum to the Geotechnical report to include both recommendations. 1/27/2025

Contractor is responsible for additional geotechnical and ground penetrating radar surveys. Geotech report #2 is a revision of Geotech report #1 but before the addition of the extend roofs over the east entry and west covered area at the last minute by administration and did not have time to obtain additional geotechnical services per SOW Section III.C.8.a.

IHS COR

A0002 12 1/24/2025 Technical

Solicitation SOW Para III.C.13 (landscaping; b); includes language “Contractor shall design and install low-maintenance-free landscaping around the building…”

Does the design require approval from the COR, if yes, when will the design be required? At initial submittal or prior to start of landscaping?

1/27/2025

At initial submittal after award & NTP during submittal phase. Submittal shall be provided before any landscaping work is performed and before any materials are ordered.

IHS COR

A0002 13 1/24/2025 Technical

Solicitation; SOW Para II. 4. Background mentions “The modular building will be set in place on concrete footings and foundations…” The plans provided include a layout indicating CMU block for interior foundation.

Please include the “concrete footing”, within the plans, if applicable. a.

Please include a structural detail for the CMU, is rebar “size” and grout required? What is the psi for the grout placement within the CMU wall?

1/27/2025

CMU use on interior foundations are not required to have grouting per manufacturer on Attachment A. Modular Building Initial Design Set.

However, the foundation plan designed by the contractor's architect will be the deciding requirements, so defer to the architectual design for the foundation (per SOW). IHS COR

A0002 14 1/24/2025 Technical

Solicitation; SOW Para II.3. Background mentions “…construct a lower brick wall on concrete footings…” The plans provided do not indicate a detail for the “footings” mentioned within the solicitation.

1/27/2025

Contractor is responsible for providing detailed footings for support the lower brick wall/design using noted info to match existing buildings.

Contractor is responsible for all design needs to accomplish work listed in the SOW. Part of the foundation plan provided by the contractor's architect.

IHS COR

A0002 15 1/24/2025 Technical

Sheet A-4 includes details for the roof on the modular building. Solicitation; (12- Roof, Covered Entries); includes language indicating “Contractor shall provide a design for a new roof and install, and design an under roof light plan and install for a new 64’8” x 72” modular building and roof extension the front and back matching in pitch and 26 gauge metal roof panel covering to the administration building…”

Will this design process require a P.E stamp from a local OK EOR? OR will an out of state P.E. suffice or will shop drawings with no P.E. suffice? Does this design process also include the truss designs calculations from a truss manufacturer?

Please include manufacturer plans from the modular building manufacturer, to provide the specific details on the build of the modular building, as a tie in detail will need to be designed from the awning to the building.

a. Will design of foundation/footings also be the responsibility of the contractor? As no structural drawings are provided for the foundation/footing for the awnings?

1/27/2025

OK Professional Engineering license required for any design or MEP services. As stated in the SOW, the provided Attachment A. Modular Building Initial Drawing Set is a partial design. Once the site prep portion work is awarded, the building manfucturer will finished the design prints and provide to the COR to coordinate with the site prep contractor. All site prep design requirements are the responsibilty of the contractor as noted in the SOW Section III.C.8.a.

IHS COR

A0003 16 2/4/2025 Technical

SOW Para III.A. General 13. List several applicable codes but falls short of specifying what plumbing code we need to adhere to?

2/7/2025

International Plumbing Code 2018 edition, same as adopted by the State of Oklahoma, ASSE. Other codes pertaining to this project may be found at the following website for the IHS Division of Engineer Services A/E Architect/Engineering Design Guide 2022 Section 2.3.2 page 13:

https://www.ihs.gov/sites/des/themes/responsive2017/display_objects/ documents/projects/ArchitectEngineerDesignGuide.pdf Also attached pdf file referencing Q16

IHS COR

A0003 17 2/4/2025 Technical

SOW Para III.C. Installation 1. Plumbing Is there plumbing drawings available for the modular building?

2/5/2025

No, not at the moment. Building is partially designed and provided as an attachment. Final prints from the manufactuer will be provided once they start construction of the building sections, which will coincide with the start of this project. All plumbing connections under the modular building are the responsiblity of the customer/contractor, which is the entity awarded the contract.

IHS COR

A0003 18 2/4/2025 Technical

SOW Para III.C. Installation 1. Plumbing Are all water connection to be made below the modular units?

2/5/2025

No if question pertains to entire project, yes as far as I know if question pertains to only the modular building. Water supply connections must be made inside the main building above the ceiling, down thru a wall chase provided by contractor, into crawlspace, buried from main building to under modular building, then provide water-line y-trap and above ground/below modular building water supply manifolds. For the modular building areas, most if not all water supply connections will be made below the building in the crawlspace as all water supply lines should extend thru the floor. Shut off valves should be at connection point inside main building as where the water supply line pops up below the modular building.

IHS COR

A0003 19 2/4/2025 Technical

SOW Para III.C. Installation 1. Plumbing Are all waste connections to be made below modular units?

2/5/2025

No. Waste connections are to be made under the modular building and inside the crawlspace area in the main building. It is not expected to connect to waste piping above the modular building floor. All waste piping should extend thru the floor.

IHS COR

A0003 20 2/4/2025 Technical

SOW Para III.C. Installation 1. Plumbing For the following statement: “Heavy fiberglass piping insulation with solid wrap advised for temps up to -20 F”, please clarify the below questions.

insulation?

2/5/2025

The expectation is for the contractor to install insulation for domestic water lines below the modular building to protect from freezing down to - 20 F outside temperatures. The underneath section of the modular building is insulated with the crawlspace ventilated except during winter weather. Type of insulation, insulation jacket, and R-value to be provided by contractor and addressed in the submittal reviews.

Previous modular building installed on the south side of the hospital had heat tape applied along with 2" fiberglass insulation with ASJ jacket.

IHS COR

A0003 21 2/4/2025 Technical

SOW Para III.C. Installation 1. Plumbing Item “c” speaks to venting the plumbing system throughout the modular building, is the intent to provide water tight flashings at both roof level? 2/7/2025

Yes concerning the solicitation. The manufacturer's roof is still expected to be intact after the design and installation of the larger roof system by the contractor. Manufacturer's sewer vents are open above the ceiling but do not penetrate the roof when delivered.

IHS COR

A0003 22 2/4/2025 Technical

SOW Para III.C. Installation 1. Plumbing To complete the disinfection required in item “I” will the plumbing contractor be required to install a means of backflow protection?

2/7/2025

Typo on SOW section Follow code requirements (ASSE, International Plumbing Code 2018 edition per State of OK). Domestic cold water line for the modular building will be connected upstream is a 2-1/2" domestic cold water line from the main hospital building. Need ability to drain and inject disinfectant into the cold water line upstream to disinfect all water lines downstream/new plumbing lines. At minimum there should be shut of valves installed at the main building connection point and in the crawlspace (open during disinfection proces).

IHS COR

A0003 23 2/4/2025 Technical

SOW Para III.C. Installation 3. Electrical Would the electrical contractor include a couple receptacles under the modular trailer for the heat trace that will be required on the water line.

2/5/2025

This would be the responsibility of the main general contractor to provide as needed per heat tape's manufacturer's requirements. There are currently several electrical receptacles planned for installation in the crawlspace under the building. Corrected on the SOW. IHS COR

A0003 24 2/4/2025 Technical

SOW Para III.C. Installation 4. HVAC Item “a” Contractor shall have a 3rd party test and balance the HVAC system. Final report to be provided to the hospital. Are there HVAC drawings for the modular units that can be shared?

2/5/2025

Not at the moment. Final drawings will be provided from the manufacturer once completed. The modular building prints will be finished once this contract is awarded, then constructed immediatley afterward.

IHS COR

A0003 25 2/4/2025 Technical Can we get pictures of the crawl space access?

2/5/2025 Assuming for the existing main building. Yes.

IHS COR

A0003 26 2/4/2025 Technical

Please share the sewer drawings for the building?

2/5/2025

Added to the response. Sewer prints provided from 1975 as-builts

IHS COR

A0003 27 2/4/2025 Technical

Please share above ceiling photos of the plumbing chase we are to use to route the 2” water line to the crawl space.

2/5/2025

Contractor is required to install the chase as well to install piping from the connection point above the ceiling to the crawlspace below before exiting the concrete foundation to the exterior. IHS COR

A0003 28 2/4/2025 Technical

Please share above ceiling photos of the point of water connection. Domestic cold water connection location is proposed and may change after award and inspection by contractor. Picture provided as Attachment Question 28 pictures. IHS COR

A0003 29 2/4/2025 Technical

Will disruption to the use of exam room 823 & 829 for an extended duration for the below grade work in that area be allowable?

2/5/2025

Pediatrics and other rooms in the areas that will be impacted will be reviewed before work commences and if necessary to be vacacted, will do so in order to get the work accomplished, so yes. IHS COR

A0003 30 2/4/2025 Technical

Please share the original building site plans.

2/10/2025

There are too many prints that are large files to share for this solicitation and many are not pertinent to the project. Related prints to this site work are included in the response identified by the Question #. IHS COR

A0003 31 2/4/2025 Technical Please share the GPR report referenced during the site visit.

2/10/2025 Added to the response.

IHS COR

A0003 32 2/4/2025 Technical

Please share the as-builts as stated in the pre-bid site visit.

2/10/2025

There are too many prints that are large files to share for this solicitation and many are not pertinent to the project. Related prints to this site work are included in the response identified by the Question #. IHS COR

A0003 33 2/4/2025 Technical

Will the water on site be available for use by the contractor?

2/5/2025

Yes but may be far away. Yard hydrant on east side of front entrance to main hospital building is the closest water source in relation to the work site.

IHS COR

A0003 34 2/4/2025 Technical

Please advise on the closest fire hydrant and its proximity to the construction site.

2/6/2025

The closest working fire hydrant is located at the ER entrance at the SE campus location along South Moore Avenue. The only other hydrant is out of service and is lcoated at the north end of South Moore where South Moore meets Will Rogers Blvd.

IHS COR

A0003 35 2/4/2025 Technical

Please confirm that chain link fencing is expected around the construction site. 2/5/2025

That is the expectation but it is up to the contractor to secure the work site with methods and materials that satisfy safety and security concerns per the COR and on-site safety officers..

IHS COR

A0003 36 2/4/2025 Technical

The SOW states that other contracts will be performed simultaneously to the. Please advise how many contractors are expected to be onsite.

2/10/2025

1. The manufacturer's delivery and building setup crew. 2. IT installation contractors. 3. City of Claremore Electrical Department. 4.

Signage contractor for interior signage. IHS COR

A0003 37 2/4/2025 Technical

Please advise on the FA system type as well as the contractor for its initial installation to the current hospital buildings.

2/10/2025

Honeywell Notifyer NSF2-640/E fire alarm control panel, UDACT-2 transmitter, installed by Endex of Tulsa, a Honeywell fire alarm system installer.

IHS COR

A0003 38 2/4/2025 Admin

We would like to request clarification regarding the recent amendment adding design/engineering requirements for the foundation, roof truss system, landscaping, and signage.

Given that this contract was originally structured as an LPTA (Lowest Price Technically Acceptable) procurement, we are concerned that the additional design component may introduce varying levels of scope interpretation, potentially shifting the nature of evaluation towards a Best Value trade-off approach.

2/4/2025

All terms and conditions of the solicitation remain unchanged unless amendment issued.

IHS CS

A0003 39 2/4/2025 Admin

Evaluation Criteria:

- Will technical submissions now be evaluated on design merit, or is the requirement strictly to meet minimum compliance with no qualitative evaluation of design?

- If qualitative factors will be assessed, should bidders assume that this is now a Best Value procurement?

2/4/2025

See Section M. for Evaluation Factors for Award.

IHS CS

A0003 40 2/4/2025 Technical

Design Submission Expectations:

- Should bidders provide preliminary drawings or narrative-based compliance statements regarding how the design intent will be met?

- Are there specific disciplines or drawing types required in the submission (e.g., civil/site plan, structural foundation plan, roof truss layout, landscape concept, signage details)?

2/4/2025

See Section L. Para L.11. general instructions for submittal requirements.

IHS CS

A0003 41 2/4/2025 Admin

Proposal Compliance:

- Will an amendment be issued to update the Proposal Submission Requirements to address the new design elements and ensure uniformity across bidders?

- If no amendment is issued, can bidders assume that a narrative approach (rather than full preliminary drawings) will suffice in addressing the design components?

2/4/2025

At this time, there are no changes in proposal submittal requirements.

See Section L. Para L.11. for general instructions.

IHS CS

A0003 42 2/4/2025 Technical

Post Award Submittals:

- To what extent should the contractor develop the design for submittals?

Are there specific percent design thresholds e.g., 15% conceptual, 30% schematic, 60% design development?

2/10/2025

The normal submittal % to completion will not be followed due to time restraints.The following design progress will be loosely followed:

Concept, Schematic, 1st draft, final draft. This will be a short turn-around between reviews with coordination with the modular building manufacturer.

A0003 43 2/5/2025 Admin

RFP Instructions (Volume I) May we submit a previously completed Past Performance Questionnaire as long as it contains the same information as the provided form: B01 Attachment J05 Past Performance Questionnaire? We are finding that points of contact on previous projects are increasingly less responsive when being asked to complete the same form multiple times for the same project.

2/5/2025

No. RFP Section L. Para L.11.(1)(c) Factor 2 stated "Offerors shall not include nor incorporate by reference into their proposal PPQs previously submitted for other RFPs".

IHS CS

A0003 44 2/10/2025 Technical

Scope of Work, II. Background It is noted the existing transformer is to be replaced and intended to feed the existing Administration building AND the new clinical modular building. Please confirm the voltage/phase of this transformer. If this transformer will be used for both buildings, the voltage/phase of the modular building will need to match the voltage/phase of the Administration building.

2/10/2025

Known but clarified and addressed in the SOW attached to the solicitation. All buiidings and electrical service involved are 240V 1-phase.

IHS-COR

A0003 45 2/10/2025 Technical

Scope of Work, II. Background, 1 This paragraph touches on IT network (fiber/copper) to the modular building and it shall come from the Administration building. Please provide requirements for this OSP service to the modular building.

IT network cabling is provided by others as noted on the SOW and will either be connected to the main building or administration buildiing's IT network. NO specs to be provided or needed. In regards to this project, IT cabling may be installed in shared trenches with simliar cabling with awarded vendor, and if not desired, will not be installed in awarded vendor's open trench.Your job is to coordinate with IT and other contractors not part of this solicitation as-needed in order to get the building fully functional on time.

IHS-COR

A0003 46 2/10/2025 Technical

General SOW Please confirm the modular building will include electrical panels and electrical room.

2/11/2025

Electrical panels will be provided and located in other interior rooms along the north wall (left wall with HVAC on Attachgment A print for modular buildign) as no dedicated electrical room exists due to lack of space. The full set of prints will be provided asap when the manufacturer completes them, which is sometime after design phase of this project. If electrical is needed before them, we'll cooridnate with the building manufacturer.

IHS-COR

A0003 47 2/10/2025 Technical General SOW Please confirm the modular building will include electrical panels and electrical room. 2/11/2025

Repeat question of #46 above.

IHS-COR

A0003 48 2/10/2025 Technical

General SOW Can the over-build roof bear on the modular building structure or does it need to be structurally independent?

2/11/2025

Manufacturer expects to be able to redesign their exterior walls to accommodate the new roof. Modular sections will be delivered with no installed roof (flat top) in expectation of a designed truss roof. IHS-COR

A0003 49 2/10/2025 Technical

General SOW Can the loads from the over-build roof be provided to the modular building designers to be accounted for in their design?

2/11/2025

Yes, building manufacturer to coordinate with awarded bidder and bidder's A/E firm on this issue.

IHS-COR

A0003 50 2/10/2025 Technical

General SOW Is the modular design responsible for the design of foundation supporting the modular building or is the contractor’s engineer’s responsibility to design the modular building foundations?

2/11/2025

Assuming the question is towards the modular building manufacturer or awarded bidder. It is the responsibility of the awarded bidder to provide a concrete foundation design to support the building. The Attachment A from Palomar for partial prints to show their foundation plan to suport the building is provided for a typical installation when a concrete foundation is not use. Since this is a long term temporary building we are requiring the awarded bidder of this solicitation to provide and install a concrete foundation plan to remediate settling potential over time and to provide an aesthetically pleasing exterior with bricked wall and EIFS.

IHS-COR

A0003 51 2/10/2025 Technical

General SOW What is the pipe invert elevation of the existing sanitary sewer line in the crawl space designated as the tie-in location for the new sewer service? Has it been confirmed the existing pipe is deep enough to allow for adequate slope for gravity sewer service?

2/11/2025

Prints have been provided for review of the sewer line installation and connection point. It is the responsibility of the contractor to determine and provide a sewer line installation per code and to address installation issues if elevation is not adequate. Elevations are shown on print but no elevation is available for the modular buiding site. Sewer line connection point under modular building is abstract and is not a specific location.

IHS-COR

A0003 52 2/10/2025 Technical

General SOW The RFP identifies locations for new ADA compliant ramps and sidewalks. Is it anticipated that there will be any locations where existing sidewalk and/or existing parking lot pavement will also need to be removed and reconstructed to meet ADA compliance? 2/10/2025

Existing sidewalks and curbing to be replaced are noted in the SOW already. It is not anticipated to remove any of the existing parking lot to address ADA compliance.

IHS-COR

A0003 53 2/10/2025 Technical

General SOW Please provide more information regarding the new "below-grade drainage channel" on the north and south sides of the building. Is the intent to construct a concrete gutter/flume with vertical sides and a metal plate cover? Also, please confirm if the new downspouts are intended to discharge at-grade onto splash blocks.

2/10/2025

1. Yes for all guttering per SOW. 2. For the south side of the roof, splash blocks or concrete flume needed at DISCHARGE points to reduce/eliminate erosion. Clarified on SOW revision.

IHS COR

A0004 54 2/13/2025 Technical

The scope of work states the interior of the building consists of 3 ADA restrooms and the rest of the building open use as a conference room, but the floorplan A-2 shows interior walls/casework/etc, can you confirm the interior walls/casework will be part of the modular building and not a responsibility of the contractor?

2/13/2025

Typo from previous project. Corrected on SOW Section II.A.

Background. Reference to Attachment A. Modular Building Plans is correct with 30 rooms and 4 main hallways. Rooms: three ADA-compliant restrooms, one waiting room, one registration office, one janitor’s closet, one breakroom, one soiled holding room, three storage rooms (one general, one clean/sterile, one medical supplies), one procedure room, two staff work rooms, eight screening rooms, and eight exam rooms.

A0004 55 2/13/2025 Technical

Please advise if building commissioning is the responsibility of the contractor.

2/13/2025

Building commissioning is not the responsibility of the contractor for any items not stated in the SOW. Most if not all building commissioning is the responsibility of the manufacturer of the building with the exception of the fire alarm system, local call assistance station,…