B01 RFP 75H70125R00023_Revised by Amd 0006.pdf

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INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING SERVICES

Solicitation Number: 75H70125R0023 Claremore Site Prep for New Clinical Modular Building

(Project #s: OK2CAS01H4) US PHS Indian Hospital

101 South Moore Avenue Claremore, Oklahoma 74017

SITE VISIT: January 28, 2025 @ 10:00 AM CST (L.7.) unless changed by Amendment PROPOSAL DUE DATE: March 26, 2025, at 1:00 PM PDT (SF 1442, Block 13a), unless changed by Amendment

PROJECT TABLE OF CONTENTS:

Section Title Section A STANDARD FORM 1442, SOLICITATION, OFFER, AND AWARD (Construction, Alteration, Or Repair) Section B SUPPLIES OR SERVICES AND PRICES/COSTS Section C DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK Section D PACKAGING AND MARKING Section E INSPECTION AND ACCEPTANCE Section F DELIVERIES OR PERFORMANCE Section G CONTRACT ADMINISTRATION DATA Section H SPECIAL CONTRACT REQUIREMENTS Section I CONTRACT CLAUSES Section J LIST OF ATTACHMENTS Section K REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS Section L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS Section M EVALUATION FACTORS FOR AWARD

Proposals must set forth full, accurate, and complete information as required by this request for proposal (including attachments). The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair) IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR

INFORMATION CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

INVITATION FOR BID

NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

3. DATE ISSUED PAGE OF PAGES

75H70125R00023

TBD

Indian Health Service - DES Seattle 701 5th Avenue, Suite 1600 Seattle, WA 98104

Project: Claremore Site Prep for New Clinical Modular Building

Location: Claremore, OK

This RFP is being solicited as 100% Indian Small Business Economic Enterprise (ISBEE) Set Aside under NAICS 236220, Commercial and Institutional Building Construction. Size standard $45M. See Section M.

Magnitude of Construction IAW FAR 36.204 is between $1,000,000 - $5,000,000.

U.S. Department of Labor Wage Determination: See Attachment J01.

Site Visit: See Section L.7. FAR 52.236-27, Site Visit Construction.

See Item 7

TBD

Jong Kim (206) 619-0638 / jong.kim@ihs.gov

OK2CAS01H4

1 7301/10/2025

3/26/2025

1:00pm PT

FAR 52.211-10

AWARD (To be completed by Government)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES

CODE AT

27. PAYMENT WILL BE MADE BY

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

B.5.

IHS - Oklahoma City Area Office 701 Market Drive Oklahoma City, OK 73114

ANDREW HART, Contracting Officer

Solicitation 75H70125R00023 Projects OK2CAS01H4, Claremore Site Prep for New Clinical Modular Building

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. PRICE SCHEDULE

CLINs Item/Task Description Lump Sum Price

Contractor shall furnish all labor, equipment, materials, supplies, supervision, tools, permits, transportation, quality control, personal protective equipment (PPE), coordination with Authorities Having Jurisdiction (AHJ), construction permits, incidental design, travel and insurance and associated expenses necessary and incidentals in order to perform the Projects OK2CAS01H4, Claremore Site Prep for New Clinical Modular Building, in accordance with the attached specifications, drawings and other attachments.

NOTES:

As a reminder, all offerors are responsible for allowing for all applicable state, local taxes and fees within their bids and to perform their own due diligence in ascertaining them. The Contractor is responsible to pay all applicable taxes, or applicable requirements that may be incurred as a result of this project.

Failure on the part of the successful Offeror not to include these fees or the appropriate impacts will not constitute a request for an equitable adjustment to the contract price.

B.2. Incidental Payment Items: The intent of the contract is to provide for the complete work of the project described in the contract. Unless otherwise provided, the contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies, taxes and fees required to complete the project in accordance with the attached drawings, specifications, and provisions of the contract.

Payment for contract work will be made for and under those pay items included in the Schedule of Items (which is one lump sum price for the contract). All other work and materials will be considered as incidental to and included in the payment for items shown.

B.3. SF1442, Block 24: Submit invoices in accordance with Section I, HHSAR 352.232‐71, Electronic Submission of Payment Requests (Feb 2022) and Section G, G.4 through G.6.

B.4. Pricing Data Submission: In accordance with FAR 15.403‐3(a)(ii), Requiring Data Other Than Certified Cost or Pricing Data, it may be requested that pricing data be submitted to show the breakdown of costs for the above CLIN. This may be requested so that the determination of a fair and reasonable price can be made by the Contracting Officer. For example, the price breakdown shall have the direct labor cost and the direct material cost broken out.

B.5. Wage Determination: Construction wages shall be paid for all applicable labor categories for each price schedule line item and shall be included in all pricing in accordance with FAR 52.222‐6, Construction Wage Rate Requirements. The applicable Wage Determination is included in Section J, Attachment J01.

IMPORTANT INFORMATION:

Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed within the change and shall immediately notify the Contracting Officer.

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SCOPE OF WORK

Site Prep for Clinical Modular Building Installation

Project # OK2CAS01H4

March 12, 2025

I. Objective:

The objective of this project is to prepare the site location for installation of a new five‐section 64’8” x 72’ modular building for clinical use remotely located from other buildings at the US PHS Indian Hospital located in Claremore, Oklahoma. The hospital is a 110,000+ ft2 hospital building that consists of outpatient services such as OB/GYN, Behavioral Health, Pediatrics, Medical/Urgent Clinics, Contract Health, Dental, WIC, Pharmacy, Diabetes Education, and Public Health, as well as in‐patient services that includes ER, OB, in‐patient, OR, and ICU.

II. Background:

A. A 64’8” x 72’ modular building was purchased for COVID use (but has not been constructed) and is awaiting site preparations to be performed for delivery of the unit. The modular building consists of five modular sections that will be connected on site along with utilities between the five units. The interior of the building consists of four main hallways and thirty rooms described as follows: three ADA‐compliant restrooms, one waiting room, one registration office, one janitor’s closet, one breakroom, one soiled holding room, three storage rooms (one general, one clean/sterile, one medical supplies), one procedure room, two staff work rooms, eight screening rooms, and eight exam rooms. Refer to Attachment J02‐A. Modular Building Plans for details and Attachment J02‐B. Site Conditions for existing site view with utilities.

1. The building water and sewer utility connections are available from the main building crawlspace on the south side of the install site under Pediatrics Department. Electric service is located to the southwest of the proposed building location at the administration building’s 240V, 1‐phase electrical transformer on the west end of the building. Electrical service from this location will be trenched to the proposal location for the new modular building’s 240V 1‐phase electrical service. The transformer will be replaced and upsized to accommodate both the existing administration building and the new clinical modular building. Other utilities and systems shall come from the main or administration building (fire alarm system, IT network, etc.).

2. The five modular sections will be brought in from the north and east via main parking lot asphaltic driveway and craned into position. Contractor to provide crane services. Hitches on all sections will be on the north side, removed by building delivery personnel during install.

3. The modular building will be delivered with no final exterior surface installed with contractors to construct a lower brick wall on concrete footings and EIFS applied to all exterior walls. A new metal‐covered roof with roof extensions to the east and west will be added to cover the new building, front entrance area, and rear entrance area. Exterior will match existing administration building exterior in color, brick, EIFS, and roof pitch.

4. The modular building will be set in place on concrete footings and foundations with floor level 3’ above grade with planned landings, stairs, ramps, and covered roofs over the front and rear entrance area with access to the front via sidewalk and parking lot facing east.

Sidewalk re‐configuration is required to address access to the building and relocation of existing sidewalks.

5. Temporary steps will be installed by contractor during installation until final steps, landing, and ramps are installed.

6. The site location for the modular building is located on the north section of the hospital campus in front of the Pediatrics location in the main building with the administration building adjacent to the west. This area is currently campus grounds where no previous buildings existed.

III. Scope of Work: Reference Attachments J02‐A through H for All Work

A. General:

1. The contractor shall be responsible for all aspects of verifying the layout and site conditions of the proposed modular building installation site. Any photos and/or sketches are for reference use only. If any clarification or additional information is required, the IHS contracting officer shall be notified with a written Request for Information (RFI).

2. Contractor shall provide all labor, design, materials, supplies, tools and equipment, transportation, supervision and all other necessary items for preparing the site for the modular building installation.

3. Contractor’s architectural & MEP services shall have a P.E licensed in the State of Oklahoma for any services and all drawings stamped by said licensed OK P.E. For any issues preventing using a licensed Oklahoma P.E., contractor shall contact COR and Contracting Specialist before proceeding.

4. The Claremore Indian Hospital is a tobacco free campus. No smoking is permitted on the campus grounds.

5. The Contractor shall provide their own Personal Protective Equipment (PPE), LOTO equipment, infection control barriers, vehicles barriers, and any other safety related supplies, materials, and equipment.

6. The Contractor shall be responsible for furnishing to the Government an access roster with the names of all employees performing work on the project and shall be responsible for ensuring the access roster is current throughout the contract performance period.

7. As‐built prints for plumbing, sewer, medical gas lines, building construction, etc. are available for review for the existing site.

8. Signing in/out and scheduling of contractors and sub‐contractors shall be coordinated with the Project Manager or his designee in his absence in order to maintain efficient use of traffic‐flow, parking, access to building and locked areas.

9. The Contractor shall, at all times on the hospital campus including storage areas and work sites, keep the work area and public access areas free from accumulations of waste materials. The Contractor shall remove from the work and premises any rubbish, tools, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory according to IHS Facilities Management.

10. Contractor shall provide and install all necessary environmental and soil erosion controls required for this project. Contractor shall take measures to keep dust from the work area at a minimum at all times.

11. Contractor shall provide temporary stairs as necessary to access the modular building once installed onsite.

12. Contractor will be sharing the worksite with other contractors under separate contracts.

Contractor is expected to effectively coordinate (as needed) and communicate overlapping and supporting work with other contractors such as City of Claremore Utilities Department personnel, IT contractors, modular building company installation team, etc.

13. Work performed shall minimize interruptions to the hospital. While most work shall be performed during normal business hours, work that impacts hospital services shall be coordinated with the COR and may include performing work after normal business hours or weekends, and/or other times as approved.

14. Contractor shall abide by all following codes concerning work performed on‐site:

a. International Building Code‐ latest edition/edition observed by State of OK

b. NFPA 70 National Electrical Code‐ latest edition/edition observed by State of OK

c. NFPA 99 Healthcare Facilities 2012 edition

d. NFPA 101 Life Safety Code 2012 edition‐used exclusively for determining life safety

e. OSHA and EPA regulations

f. ASSE

g. ASHRAE

h. International Mechanical Code‐latest edition/edition observed by State of OK

i. Americans Disability Act (ADA) & Architectural Barriers Act for Federal facilities

j. The full list of codes and regulations can be found on the IHS’s Division of Engineering Services’ 2022 A/E Design Guide (latest publication) Section 2.3.2 page 13, located at the following website:

https://www.ihs.gov/sites/des/themes/responsive2017/display_objects/documents /projects/ArchitectEngineerDesignGuide.pdf

15. Contractor shall abide by all modular building manufacturer’s installation requirements listed on Attachment J02‐A.

16. Contractor shall provide a port‐a‐potty on‐site for the duration of the project.

17. Contractor shall provide a dumpster for the removal of debris, material, and waste for the duration of the project and dispose of according to State, Federal, and EPA regulations. At least 50% of recyclable materials shall be recycled. Location of the dumpster(s) shall be coordinated with the Project Officer/COR/Facility Manager.

B. Demolition

1. Concrete Work, Asphalt, Earthwork:

a. Contractor shall remove existing asphalt driveway as needed and concrete sidewalks on the south and east perimeters for new concrete sidewalks and curbs. Contractor shall only remove asphalt as needed to install curbs and new concrete.

b. Contractor shall remove existing concrete sidewalks and pads estimated to be 3,260 ft2 as indicated in Attachment J02‐B. Site Conditions to prep the site for installation of new curbing, sidewalks, and landings.

c. Contractor shall scarify and remove the top layer of soil in the project area surrounded by concrete sidewalks to an even level with sidewalks in preparation for ground prep for building installation.

https://www.ihs.gov/sites/des/themes/responsive2017/display_objects/documents/projects/ArchitectEngineerDesignGuide.pdf https://www.ihs.gov/sites/des/themes/responsive2017/display_objects/documents/projects/ArchitectEngineerDesignGuide.pdf

d. Contractor shall remove four trees including stumps in the project area as noted in Attachment J02‐B. Sidewalks damaged during the removal of trees shall be replaced

2. Electrical:

a. Contractor shall remove two original 1970’s backlit “Administration” exterior signage and the electrical service connecting the two signs, and relocate the electrical junction box further south of the new concrete pads for the new building for later reuse. The outdoor junction box shall be 1” higher than the surrounding ground and be sealed from water penetration.

C. Installation

1. Plumbing:

a. Contractor shall install sewer drain pipe manifolds, drain lines, piping supports, and water supply line manifolds for all sinks (22), water fountains (2), electric hot water heater (1), mop basin (1), and toilets (3) in the subfloor space under the modular building (connect to SCH 40 PVC DWV vertical drops below structural floor). Contractor shall heavily insulate all sewer and supply water piping and install heat strips where necessary to avoid freezing. Heavy fiberglass piping insulation with solid wrap advised for temps up to ‐20 F. All insulation joints to be taped with no gaps.

b. Contractor shall install new cast iron sewer line and connections to the existing sewer lines in the main building crawlspace at the nearest 4” sewer line under Pediatrics.

Contractor to bury new line and drill thru the main hospital building’s foundation to bore an access to the crawlspace. Estimated length from the center of the new modular building to the nearest 4” sewer line under Pediatrics is 150 L. F. This is not necessarily the connection point. Contractor is responsible for any fill or encasement of the sewer line located outside the building from the new modular building to the connection point in the main building.

c. Contractor shall install piped vents for all toilets, sink, mop basin, etc. in the attic thru both original roof and new 4/12 pitched roofs with weather‐tight vent boots. Vents may be combined before penetrating the roof. Seal as needed.

d. Contractor shall install two cleanout locations; one outside of the new modular building exterior walls and the second within 2’ of the main hospital building exterior wall (as required by code). Covered top caps shall be 1” above grade.

e. Contractor shall install a new domestic cold water line to feed the new modular building by connecting to the 2‐1/2” cold water supply line in Pediatrics hallway 27, extend to the Screening Room old Bathroom chase wall at the shower location

f. Contractor shall install a y‐strainer at the main supply water inlet before it branches out under the modular building.

g. Contractor shall install a supply water shut off valve upstream of the y‐strainer under the new modular building and a supply water shut off valve where the new line branches off the main cold domestic water supply line in Pediatrics above the ceiling in the NE hallway 27.

h. Contractor shall install a water yard hydrant with shut off below grade accessible at grade 1’ away from the south exterior wall of the new modular building.

i. Contractor shall disinfect the incoming supply water line from the main building domestic cold‐water line connection to the discharge locations inside the modular building per ASHRAE 12‐2020 and ANSI/ASHRAE 188 Legionellosis Risk Management for Building Water Systems. Contractor shall install necessary ports and shutoff valves as needed to inject disinfectant into the lines. Contractor to provide testing report indicating water line is within acceptable limits for water borne pathogens and other contaminants.

3. Electrical:

a. Contractor shall coordinate with the City of Claremore for their electrical department to install an upsized new transformer to support the administration building and the new clinical modular building, and install by trenching or boring approximately 165’ to the exterior wall at the north side/NW corner of the new building, then come out of the ground along the exterior wall and enter the building near the electrical panel/HVAC chase wall. Contractor shall install a fusible service disconnect on the exterior wall before it enters the building (as allowed by code). Contractor shall install electrical service with appropriately‐sized wiring from the meter/transformer site to the interior electrical panel, and test and verify proper electrical service configuration on interior receptacles and equipment. The manufacturer shall provide updated prints for the electrical load for appropriate wire sizing. Estimated load is 600A – 800A (five 150A electrical panels). All new and existing electrical connections are 240V, 1‐phase from the transformer.

b. Contractor shall install a new 240 VAC 1‐PH electrical service breaker panel 200 amps outdoor‐rated with main lugs and disconnect on the new west exterior wall under the west covered area. New electrical panel shall be incorporated properly onto the EIFS and brick exterior wall. Contractor shall install wiring (bored or trench alongside the new modular building electrical service run) to connect the new electrical panel to the new transformer. Electrical panel shall feed new electrical receptacles and lighting circuits on the covered area on west side of the new clinical modular building, including outdoor exterior wall receptacles on the new building.

i. Contractor shall install lighting and light switches under the west covered outdoor area. Walkway lighting shall be separated from open area lighting. All light switches shall be located near the center of the building on the nearest column.

1. Exterior brick wall locations –

a. West wall ‐ A quadplex receptacle 6’6” from the NW corner.

b. West wall ‐ A quadplex receptacle 30’6” from the NW corner.

c. West Wall ‐ A quadplex 30’6” from the SW corner.

d. West Wall – A quadplex 16’‐4” from the SW corner.

e. West Wall – A quadplex 3’ form the SW corner.

2. Contractor shall install two electrical 20‐amp GFCI duplex receptacles under the building and ten electrical 20‐amp GFCI duplex receptacles (five quads) with weather‐resistant covers on the exterior columns.

c. Contractor shall take note of the existing water line, presumably abandoned, that goes north from the GMS north exterior wall, under Administration Building, and out to the existing yard hydrant. The new electrical service lines will cross this water line.

d. Contractor shall install proper grounding for the building and main electrical panels.

e. Contractor shall install exterior LED 5000K lighting at 6 building locations per Attachment J02‐B. Three on the east side, three on the west side; two on the north side, and one on the south side of the building 11” down from the roof line. These lights shall be controlled by photo cell installed by contractor to energize during low/non‐light conditions.

f. In new building crawlspace – Contractor shall install one 20A GFCI duplex receptacle by the west access door on the inside and second by the east access door on the inside.

Electrical circuits shall originate from the new building’s electrical panels. Additional electrical receptacles to be provided as needed for heat‐trace tape to protect plumbing in crawlspace.

g. East side of exterior‐ Contractor shall install two duplex receptacles on the east side of the building exterior, one each 3’ from the corners.

4. HVAC:

a. Contractor shall have a 3rd party test and balance the HVAC system. Final report to be provided to the hospital.

5. Guttering:

a. Contractor shall install 300 L.F. of commercial‐grade aluminum guttering matching the building color along the two 148’8” sides of the modular building and roof lines, including gutter guards, downspouts adequately spaced, and concrete splash blocks or concrete flume at each discharge point on the south side of the roof.

i. Gutter downspouts installed on the north side of the building shall be extended below grade and connect to a below‐grade drainage channel set in concrete approximately 117 L.F. with removable covers that discharges to the east into the parking lot. The channel shall be incorporated into the sidewalk.

ii. Gutter downspouts installed on the south side of the building shall be extended below‐grade set in concrete and connect to a below‐grade drainage channel with removable covers that discharges to the south into the open drainage area away from the sidewalks.

iii. Below‐grade drainage channels shall be appropriately sized and commercial‐ grade to handle the amount of rainwater runoff from the roof. Fasteners shall be exterior‐grade and installed at the appropriate distances.

6. Aluminum Entry Platforms, Stairs, and Ramps:

a. Front (East) entrance: Contractor shall provide and install one set of aluminum metal ADA‐compliant ramps, one 5’4” W x 12’9” L aluminum switchback platform, and one 12’ W x 10’ D aluminum platform centered to the 6” W front entry doors to provide ADA access from the bottom concrete landing pad to the finished floor height exterior entry platform of approximately 36” (+/‐ 2”). Ramps and platforms are to include the required ADA handrails on both sides. Contractor shall provide ADA compliant 8’ W aluminum stairs with guardrails and handrails at the front of the 12’ W x 10’ D platform offset to the right at 1’6” from the right corner.

b. Rear (West) entrance: Contractor shall provide and install one 5’4” W x 5’4” D aluminum platform offset left 4” from the left side of the rear entry door and one set of 5’ W stairs exiting to the right of the door, installed 2” from the building exterior wall.

The finished floor height and exterior entry platform is approximately 36” (+/‐ 1”) to ground discharge. Stairs and platforms are to include 42” H guardrails and the required ADA handrails on both sides.

c. All Stairs, ramps, and platforms shall be anchored to the new concrete pads installed at their respective locations.

7. Concrete Curbing, Sidewalks, Driveway & Drainage, Ramps, Pads:

a. All concrete sidewalks, ramps, curbs, and pads shall have welded‐wire mesh or rebar installed and have a gravel/sand base. All concrete installed shall be 3,500 psi minimum and at 4” D except for curbing and drainage. Curbing shall match existing dimensions.

b. Curbing – Contractor shall remove concrete curbing at the noted location of the sidewalk ramp to the east entrance of the new modular building 40’ W 132’ of 2’ wide, 6”H edge concrete curbing in areas identified in Attachment J02‐B. Contractor shall also remove curbing and modify the curb at the entrance to the north sidewalk by the NE corner of the administration grounds area to provide an ADA compliant ramp from the pavement driveway. See ramp section for details. Curbing shall have the appropriate‐sized rebar installed and control joints filled with concrete sealant. See Attachment J02‐B for details.

c. Concrete Sidewalks and Ramps – (approximate New 6’W (954 ft2) and 10’W (1,406 ft2) sidewalk total = 2,460 ft2)

i. Front Entrance Access to Modular Building ‐ Contractor shall install two ADA‐ compliant concrete curb ramps for two access points for stairs and ADA metal ramps. Curb ramps shall have returned sides. Curb ramps shall start at the new curb and end at the beginning of the new concrete pads used for mounting the ADA metal ramps and stairs. ADA compliant detectable warning surface tactiles shall be installed by the Contractor.

1. East Entrance Area Stairs and Ramp Entrances ‐ Within the east concrete pad there are two sidewalk ramps to the landings for the stairs and to the aluminum ramps.

a. Sidewalk ramp to landing for aluminum ramps is 7’2” L x 7’ W going up towards the entrance to the ramp.

b. Sidewalk ramp going up to the stairs landing is 4’2” L x 8’4” W.

ii. Sidewalks and Sidewalk ramp –

1. Contractor shall replace the 10’W concrete sidewalks starting at the north end of the sidewalk where the ramp is to be replaced south 140’ past the drainage to the parking lot as noted on Attachment J02‐B.

Estimate 1,460 sq. ft.

2. Contractor shall replace drainage piping in the east sidewalk to the parking lot along the paved driveway.

3. Contractor shall remove the sidewalk ramp at the north end of the sidewalk NE of the new building and install an ADA compliant ramp from the pavement to the sidewalk. Entry to the ramp shall have returned sides per ADA and ADA compliant detectable warning surface tactile.

4. Contractor shall install new 6’W concrete sidewalks on the south and north (7’6” L) ends of the project and building, connecting to existing sidewalks as noted on Attachment J02‐B. Estimate 1,000 sq. ft.

5. Contractor shall replace any existing sidewalk necessary to install utilities and damaged by tree removal or damaged during the course of the project.

6. Contractor shall build up grade as needed for installation of new sidewalks (south side of project area).

7. Entrance to Administration North Door – Contractor remove and replace the existing sidewalk and old steel railings to the north entrance and install new aluminum tubular rails at approximately 42” H x 17’9” L on both sides of the sidewalk or as required by code where sidewalks are higher than the surrounding grounds, and the concrete sidewalk (22’8” L x 6’ W) up to the north entrance covered landing.

d. Drainage –

i. Contractor shall remove top soil to re‐grade the North Administration Building drainage ditch low points to drain from the NW corner of the drainage area to drain south and to drain east from this point.

e. Concrete Pads for Covered Front and Rear Entries, ADA Ramps and Stairs – Contractor shall install two sections of 4” D concrete pads for the aluminum metal ramps, platforms, and stairs to be anchored on the east side of the building. Concrete pads shall be ADA complaint for landings requiring 1:48 slopes. Pads shall slope down and away from the new building.

i. West concrete pad shall be 50’ W x 73’ L (3,650 ft2). Pad shall slope down to the west, north, and south away from the building over the course of the run.

1. Two 34’8” W x 28’ L areas (1,942 sq. ft.) noted as “Brick Patio” on Attachment J02‐B. shall have a concrete paver design stamped into the surface during concrete installation and color selected by the COR in order to provide a natural brick paver appearance.

2. West concrete pad shall incorporate the existing yard hydrant in it’s existing location. Add extension ring and cover to be flush with the surrounding new concrete pad.

ii. East concrete pad shall be 23’ W x 72’ L (1,656 ft2).

8. Ground Prep and Fill:

a. Contractor shall reference the Attachment J02‐A. Modular Building Initial Design Set, Attachment J02‐D. Geotech report I, and Attachment J02‐C. Geotech report II for soil prep requirements for the building location. Any additional Geotech services, Ground Penetrating Radar services, or other soil testing services shall be performed by the contractor. The contractor shall provide a concrete foundation design for the modular building utilizing concrete footings and concrete pads as necessary to provide support for the brick exterior wall 3”H and modular building, and install a vapor barrier/protection crawlspace floor. All concrete used shall be 3,500 psi minimum.

b. Contractor shall prepare the ground where soil does not meet the minimum soil bearing requirements per Geotech recommendations. Existing fill that does not meet minimum requirements for concrete footings, pads, and supports shall be treated or removed (may be used for fill in other areas). Finished height shall be 2” higher at the center in relation to the exterior wall perimeter.

c. Contractor shall mark the site with stakes for the building outline and squared up with the main building to the south and administration building to the southwest.

9. Signage:

a. Contractor shall install three aesthetic‐designed exterior signs, non‐electrical, at ground level at the following locations:

i. Administration ‐ North side of fenced in electrical area near the first parking lot row at the area northwest of the NW corner of the project area.

ii. Administration ‐ South side by the driveway sidewalk 36’ south of the original location where the two sidewalks join.

iii. Administration ‐ On the right side of the replacement sidewalk leading up to the north administration building.

10. Installation of Modular Building onto foundation:

a. Contractor shall coordinate the building delivery with the manufacturer including setting the five modular units in place with a crane or backing in over foundation with delivery vehicles. The delivery team from the manufacturer will connect the building sections together and finish flooring while they are on‐site.

11. EIFS and Brick exterior wall:

a. Contractor shall install EIFS according to DryVit installation requirements. Contractor shall inspect the existing building for proper substrate application and install EIFS from the floor level of the building to the bottom of the new roof line around the perimeter including the gable ends. The bottom area where the EIFS meets the brick bottom wall shall have a 3”H cap that extends out to cover and protect the top layer of the brick.

Color shall match the existing Administration and MRI buildings’ EIFS. Approximately 6,500 sq. ft. Reference Attachment J02‐B. at bottom for EIFS details.

b. Contractor shall install brick and mortar matching the administration building, and install CMU backing for the brick tied in to the concrete footings for the brick up to the bottom of the EIFS level with the floor of the building, approximately 975 sq. ft.

i. Contractor shall install two insulated access doors at floor level of the exterior brick walls; one on the west side and one on the east side.

ii. Contractor shall install appropriately‐sized manual open/close venting dampers in in brick walls to vent the crawlspace.

c. Contractor shall apply caulking/sealant between EIFS and brick, roofline, elsewhere as applicable to ensure water protection of the building.

12. Roofing, Covered Entries:

a. Contractor shall provide a design for a new roof and install, and design an under roof lighting plan and install for the new 64’8” x 72” modular building and roof extensions on the front and back matching in pitch and 26 gauge metal roof panel covering to the administration building roof (4/12 pitch). The new 66’ W x 74’ L roof with 1’ overhang soffits shall extend over the entry area 32’ to the east sidewalk bordering the asphaltic pavement driveway and to the west 50’ over to the next existing sidewalk over the rear entrance to the new building. The covered front and rear areas shall have open gabled ends with aesthetic open frame design and natural stone enveloped column wraps 4’ from ground level. Framing may consist of steel metal truss, heavy timber, square steel tubing, wood truss, etc. that are allowable per code and approved by the COR. The east entry roof line columns shall stop at the end of the sidewalk where it meets the driveway and cantilever over the sidewalk to the driveway.

i. The gabled ends of the modular building roof extension shall be EIFS continued up to the top from the top of the brick. The new roof shall be designed to install over the low‐sloped roof provided by the manufacturer.

ii. Contractor shall install wall vents with screen backing to ventilate the attic on both ends (west and east) or provide mechanical or electrical ventilation via top of the roof of the new modular building. Soffit air intake vents on the leading edge of the north and south roof line shall be designed and installed.

iii. The covered areas of the west roof for the open area shall have lighting designed to cover open areas and walkways controlled by light switches located near the building on the nearest central column. The planned use of the area is for sitting areas with tables and benches and for events. The electrical panel for this area shall be new and located with the service disconnects for the temporary buildings north of the project location behind a new fence to the NW of the rear covered area.

iv. New roof over the building area shall accommodate sewer vents as required by code.

13. Landscaping:

a. Contractor shall install top soil and sod for an estimated 1,300 ft2 of sod along bare earth areas along sidewalks, north side of the new modular building, and in drainage areas disturbed.

b. Contractor shall design and install low‐maintenance/maintenance‐free landscaping around the building and covered areas perimeter on the north & south sides, and shall include shrubs, decorative gravel, pavers, etc.

14. Fire Alarm System:

a. Contractor shall design and install fire alarm components for the clinical modular building and connect to the main hospital’s Honeywell Notifier fire alarm system. This building shall be zoned to only alarm in this building and not the main hospital building but report to the fire alarm panel and to the remote annunciators in the main building and modular building (new). The Fire alarm pull stations, smoke detectors, heat detectors, remote annunciator at the receptionist area/waiting room, etc. shall be installed according to NFPA 72 latest edition.

b. Contractor shall install fire alarm wiring from the main building to the modular building with another bored or trenched pipe next to or near the utility the sewer and water supply line trench or bored method. Contractor may offer other alternative routing methods, however, overhead routes are not allowed.

15. Call Assistant System for Patient Restroom:

a. Contractor shall provide and install one local call assistance audio/visual system for one patient restroom with a pull station by the toilet on the adjacent wall and one audio/visual dome light installed in the ceiling in the hallway directly outside the restroom. Patient Restroom is located on west side of the back‐to‐back restrooms near the main lobby per Attachment J02‐A. Clinical Modular Building Initial Set of Prints.

16. PACS Card Reader Installation on Exterior Doors:

a. Contractor shall install pin‐pad card readers on the two exterior doors mounted to the right of each door entrance. Card readers and related components shall be installed on the existing RS2 PACS system with the nearest equipment room in Pediatrics IT room 807 or Equipment room 580. This includes all control boards, electrical enclosures, communication cards, cabling, and power supplies for the card readers (12VDC) and powered locks (24VDC).

b. Components installed shall match existing PACS system and be FIPS 201‐2 or latest HSPD‐12 compliance (colors, model, manufacturer, etc.).

c. Contractor shall install fire alarm wiring from the main building to the modular building with another bored or trenched pipe next to or near the utility the sewer and water supply line trench or bored method. Contractor may offer other alternative routing methods; however, overhead routes are not allowed.

IV. General Requirements

A. Contractor Work Hours:

Monday through Friday, normal business hours of 7:45 am to 4:30 pm, after normal business hours of 4:30 p.m. to 10 pm, and weekends from 7:00 am to 7:00 pm. Work identified in this scope of work shall be accomplished while the hospital is occupied and operational.

Coordination and scheduling of work is shall be coordinated with the IHS COR. Work performed shall be planned to minimize the impact to services to the hospital by working after‐hours and weekends when needed.

B. Safety Requirements:

1. Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the Claremore Indian Hospital.

2. Before any construction or services are to be performed within an IHS healthcare facility, The Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control Measures during performance of their contract. Initial and periodic inspection will be conducted by the IHS COR, Safety Officer, and Infection Control Officer and any deficiencies will have to be immediately corrected by Contractor. The implementing of all Safety and Infection Control Measures is the sole responsibility of the Contractor to ensure these measures meet OSHA & NFPA Codes and ASHRE & The Joint Commission Standards.

1. All trades shall comply with all typical laws and standards. The contractor shall review procedures with respect to Life/Fire Safety, Infection Control, and Safety measures prior to beginning work. An infection control video will be made available to the contractor to view prior to starting work to comply with infection control procedures during hospital construction.

a. Video on “Infection Control during Construction”.

b. OSHA standard 1926.28 Personal Protective Equipment (PPE).

c. ILSM (Interim Life Safety Hospital Measure) Policy.

d. ICRA 2.0 Infection Control Risk Assessment

e. PCRA – Pre‐Construction Risk Assessment

2. Contractor shall read and agree to all of the health safety regulations needed for this job.

a. Control risk assessment per type of project of activity per matrix of precaution for construction/renovation, and infection control procedures. See attached “Environmental Infection Control” and “Pre‐Construction Risk Assessment (PCRA)” policies, as well as the ICRA 2.0 and PCRA Risk Assessments.

3. Contractor shall not impede or block any means of egress without notifying the Facility

Manager/IHS COR. An Interim Life Safety Measure (ILSM) may be implemented during this project if exits and corridors are required to be blocked or partially blocked, or other Life Safety deficiencies are created.

4. Any work performed above the ceiling shall require an “Above‐the‐Ceiling Permit” from Facilities Management/IHS COR with a map provided to show all smoke and fire and smoke barrier penetrations to be made by the Contractor.

C. Quality of Workmanship:

Contractor shall perform high quality trade & craft workmanship. All work shall conform to, and comply with, the latest edition & version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities 2022 edition, and The Joint Commission Codes, Standards and Guidelines for Hospitals (CAMH) latest update.

D. Project Review, Coordination, Meetings and Submittals:

1. After Contractor receives the Notice to Proceed (NTP) from IHS Contracting Officer, Contractor shall coordinate with the IHS Contracting Officer to schedule a date and time to have a Pre‐Construction Conference project review meeting. The Contractor is responsible to provide meeting minutes to the IHS CO and IHS COR within five business days after this meeting.

2. The Pre‐Construction project review meeting shall be conducted prior to start of any construction work to ensure that all communication and documentation is in order and approved. At this meeting the Contractor shall also provide the following additional information:

• Gantt Chart Progress Schedule;

• List of Contractor’s on‐site staff and, if any, sub‐contractor listing;

• Submittal Register for items that will be submitted for this project;

3. Prior to the start of any work, Contractor shall have items above reviewed and approved by the IHS COR and IHS Contracting Officer.

4. Contractor shall provide submittals for IHS COR review and approval. IHS COR shall respond within five business days with either an approval, return for correction, or disapproval.

5. Contractor shall provide all warranties for installation, craftsmanship, and material to the IHS COR and IHS CO at the completion of the project. Labor is warrantied for a one‐ year period after acceptance or beneficial occupancy; parts, and materials are covered under warranty of period of one year minimum or manufacturer’s warranty period.

E. Materials:

1. All supplies, materials, and ground fill shall be new and of a type of quality that conforms to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the IHS COR.

2. Concrete installed shall be 3,500 psi minimum, and sidewalks, pads, and driveway shall have welded wire mesh (W.W.M.) installed and broomed finish. Curbing shall have the appropriately sized rebar installed.

3. All saw‐cut control joints shall have concrete sealant applied to fill the gaps, and appropriate material used for expansion joints, including the use of backer rod and concrete sealant where needed.

F. Submittals / Request for Information (RFI):

1. Submittals shall be provided for all materials installed on‐site. Submittals may be drawings, sketches, manufacturer’s literature, catalog descriptions, or other descriptions in sufficient detail to allow a decision. Submittals shall be required as follows:

a. The contractor shall submit a layout (sketch, print, AutoCAD drawing, etc.) of the proposed layouts at IHS according to the SOW.

b. Submittals shall be provided where called for in the specifications or on the drawings.

c. For any item the contractor proposes to substitute for a specified item as same “or equal”.

d. For any proposed design change or deviation from the specifications or the drawings.

e. For anything in the plans or specifications found to conflict with applicable codes and standards.

f. Contractor shall provide electronic submittals and any MFG signed & dated warranties

2. Substitutions or deviations not approved by the COR shall risk rejection. Work shall not commence until all submittals are approved.

3. A Request for Information (RFI) document shall be required on this project for anything not understood by the contractor.

4. All chemicals and materials used with SDS information shall be turned in BEFORE use to the Facility Manager/COR for approval.

G. Period of Performance:

180 calendar days from NTP and must be completed on or before December 31, 2025. See Section F. Para F.2.

H. Deliverables (Yes/No):

1. Site location for new modular building is level, at minimum 1” higher than the referenced high point/surrounding perimeter, and meets installation requirements for soil conditions.

2. No settling issues noted after building has been set in place.

3. Platforms, stairs, ramps, and curb ramps are ADA/ABA compliant.

4. Utilities are correctly installed.

5. Supply water lines are properly installed and disinfected.

6. All materials used have approved submittals and complete master submittal register.

7. Licensed contractors provided copies of all applicable licenses and certifications.

8. Site Superintendent on‐site during the project and properly communicates to workers and IHS COR/Facility Manager, etc.

9. Fence installed correctly.

10. Sod, landscaping, concrete work properly installed.

11. Work site…