Amdnment A0003-75H70125R00023 Claremore Site Prep for New Clinical Modular Building.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A0003

Andrew Hart, Contracting Officer

See next page.

Indian Health Service - DES Seattle 701 5th Avenue, Suite 1600 Seattle, WA 98104

75H70125R00023

OK2CAS01H4

1 23

02/12/2025

01/10/2025

SF30 Continuation Page

A. The purpose of this solicitation is to provide the following items.

1. Site Visit Sign-In Sheet

2. Updated Q&As as of Feb 11, 2025

3. Revised SOW dated Feb 11, 2025

4. Additional Attachments

1975 P-SERIES-P4 P5 shows topography 1979 Parking lot expansion A-1 1979 Parking lot expansion A-2 1979 Parking lot expansion A-3 A-1 Crawl Space Plan 1975 A-5 Floor Plan NW portion 1975 GPR Job Summary Report - JSR-171324_(20240724_2006) M-2 Underfloor Plan - Plumbing - NE M-3 Underfloor Plan - Plumbing - SE M-4 Underfloor Plan - Plumbing - SW M-5 Underfloor Plan - Plumbing - NW M-6 Floor Plan Plumbing - NE M-7 Floor Plan Plumbing - SE M-8 Floor Plan Plumbing - SW M-9 Floor Plan Plumbing - NW ME-1 Site Plan 1975 Claremore P1-Crawlspace floor access Electrical room 521 P2-Crawlspace floor access Safety Office room 159 P3-Crawlspace wall access Mech room 236 P4-Domestic Cold Water Supply line above ceiling in rm 821 tie-in location P5-Domestic Cold Water Supply line outside of rm 821 above ceiling in Peds hallway 27 P6-East fire hydrant at ER entrance off South Moore Avenue 2-6-2025 P7-EVS closet 821 showing south wall where water supply chase will be located P8-NE fire hydrant by Hwy 20 South Moore Will Rogers blvd-out of service 2-6-2025 P9-NE fire hydrant by Hwy 20 South Moore Will Rogers blvd-out of service closeup 2-6-2025 P10-Yard hydrant north side of building by front entrance P11-Yard hydrant north side of building by front entrance-west view P12-Location 1-4 in sewer line jog south of concrete wall in crawlspace P13-Location 1-4 in sewer line in crawlspace where line enters crawlspace wall under HW 27 P14-Location1-4 in sewer distance from bottom of floor where line enters wall P15-4 in sewer line further south P16-4 in sewer line further south 2 Q16-2022 IHS ArchitectEngineerDesignGuide Q25-Sewer line location in relation to underfloor in crawlspace print M-5 S-4 Structural-Foundation Plan NW portion 1975

B. The solicitation response date and time are extended by ten (10) days from February 25, 2025, 1:00 PM PST to March 7, 2025, 1:00 PM PST.

C. All other terms and conditions of this solicitation remain unchanged.

Amend No. Item # Date Submitted

Question Type

(Technical or Admin)

Question Response Date Response Responded

By

EXAMPLE 0 11/23/2020 Technical Please provide drawings or plans for ??? 11/23/2020 IHS Response IHS POC

A0002 1 1/24/2025 Technical Are the modular building tie downs provided by the manufacturer?

01/27/2025 Yes, tie-downs provided and installed by manufacturer.

IHS COR

A0002 2 1/24/2025 Technical

What finish is needed for the steel walkways/ ramps/bars?

01/27/2025

Alunimum metal is specified for all steps, platforms, railings, and ramps, not steel. Final determination made during submittal process after award and NTP but all metal ramps, platforms, railings, and steps require anti-corrosion finish. Color may be clear or color similar to aluminum.

IHS COR

A0002 3 1/24/2025 Technical Will IHS require any soundproofing during construction?

01/27/2025 Building will already be constructed when delivered with insulation, so no, no additional sound proofing required. IHS COR

A0002 4 1/24/2025 Technical

Please advise on the laydown area and any restrictions which will need to be taken to account.

01/27/2025

Unsure of the extent of the request, looks like the same request as #5 below. Site location in located in front (north side) of the main hospital building and administration building in the main parking area. Area is accessible via the main parking lot on the north side of the campus Parking lots are busy 24/7 Contractors are responsible for securing the work site and installing & maintaining all safety and work barriers. Contractor parking and staging to be coordinated with the Facility Manager/COR. Work location borders the main parking lot driveway which is also a fire lane. There is limited parking and staging around the worksite. Space is available in the SW section of the campus and on the City's parking lot on the west side of the hospital campus. Exact details depend on contractor's needs. Physical access to the work site at the buiding location will be managed by the contractor in coordination with the COR. Access to the hospital building requires coordination with the COR. Permits apply such as ICRA, PRCA, Above Ceiling Permits. Any work to be performed inside existing buildings are to be coordinated with the COR and shall be approved and coordinated with affected departments. This is the basic information provided in the

SOW.

IHS COR

A0002 5 1/24/2025 Technical

Please advise on site access procedures/restrictions.

01/27/2025

Site location in located in front (north side) of the main hospital building and administration building in the main parking area. Area is accessible via the main parking lot on the north side of the campus Parking lots are busy 24/7 Contractors are responsible for securing the work site and installing & maintaining all safety and work barriers. Contractor parking and staging to be coordinated with the Facility Manager/COR. Work location borders the main parking lot driveway which is also a fire lane. There is limited parking and staging around the worksite. Space is available in the SW section of the campus and on the City's parking lot on the west side of the hospital campus. Exact details depend on contractor's needs. Physical access to the work site at the buiding location will be managed by the contractor in coordination with the COR. Access to the hospital building requires coordination with the COR. Permits apply such as ICRA, PRCA, Above Ceiling Permits. Any work to be performed inside existing buildings are to be coordinated with the COR and shall be approved and coordinated with affected departments. This is the basic information provided in the SOW.

IHS COR

A0002 6 1/24/2025 Admin Please advise if TERO fees apply.

1/27/2025 TERO Fees do not apply to this project.

IHS CS

A0002 7 1/24/2025 Admin Please advise if this project is tax exempt.

1/27/2025 This project is not tax exempt.

IHS CS

A0002 8 1/24/2025 Technical

Architectural plans: Please provide flatwork structural details on the curbing, sidewalks, etc…to include rebar size and placement. 1/27/2025

Contractor is responsible for providing any architectual design to complete the project, including curbing detail, sidewalks, etc. IHS COR

A0002 9 1/24/2025 Technical

Architectural plans: Please provide an EIFS detail for the exterior wall on the Architectural plans.

1/27/2025

This is noted in the SOW to match existing admin and MRI buildings.

Typical EIFS detail provided from the MRI EIFS design at the bottom of Attachment B. Site Conditions page 21. SOW references DryVit general requriements for EIFS systems Section III.C.11.a-c.

IHS COR

A0002 10 1/24/2025 Technical

Geotechnical report recommendations provide options for engineered fill and native soils, however, recommendations include a limit on the P.I. and

LL. 1/27/2025

What is the question? Geotechnical report provided was requested for a planned concrete footings or pad for the building to be installed.

Contractor is responsible for additional geotechnical and ground penetrating radar surveys per SOW Section III.C.8.a.

IHS COR

A0002 11 1/24/2025 Technical

Geotechnical report does not include recommendations for caisson or sono tube placement. If awning design is a part of the contractor scope, please include an addendum to the Geotechnical report to include both recommendations. 1/27/2025

Contractor is responsible for additional geotechnical and ground penetrating radar surveys. Geotech report #2 is a revision of Geotech report #1 but before the addition of the extend roofs over the east entry and west covered area at the last minute by administration and did not have time to obtain additional geotechnical services per SOW Section III.C.8.a.

IHS COR

A0002 12 1/24/2025 Technical

Solicitation SOW Para III.C.13 (landscaping; b); includes language “Contractor shall design and install low-maintenance-free landscaping around the building…”

Does the design require approval from the COR, if yes, when will the design be required? At initial submittal or prior to start of landscaping?

1/27/2025

At initial submittal after award & NTP during submittal phase. Submittal shall be provided before any landscaping work is performed and before any materials are ordered.

IHS COR

A0002 13 1/24/2025 Technical

Solicitation; SOW Para II. 4. Background mentions “The modular building will be set in place on concrete footings and foundations…” The plans provided include a layout indicating CMU block for interior foundation.

Please include the “concrete footing”, within the plans, if applicable. a.

Please include a structural detail for the CMU, is rebar “size” and grout required? What is the psi for the grout placement within the CMU wall?

1/27/2025

CMU use on interior foundations are not required to have grouting per manufacturer on Attachment A. Modular Building Initial Design Set.

However, the foundation plan designed by the contractor's architect will be the deciding requirements, so defer to the architectual design for the foundation (per SOW). IHS COR

A0002 14 1/24/2025 Technical

Solicitation; SOW Para II.3. Background mentions “…construct a lower brick wall on concrete footings…” The plans provided do not indicate a detail for the “footings” mentioned within the solicitation.

1/27/2025

Contractor is responsible for providing detailed footings for support the lower brick wall/design using noted info to match existing buildings.

Contractor is responsible for all design needs to accomplish work listed in the SOW. Part of the foundation plan provided by the contractor's architect.

IHS COR

A0002 15 1/24/2025 Technical

Sheet A-4 includes details for the roof on the modular building. Solicitation; (12- Roof, Covered Entries); includes language indicating “Contractor shall provide a design for a new roof and install, and design an under roof light plan and install for a new 64’8” x 72” modular building and roof extension the front and back matching in pitch and 26 gauge metal roof panel covering to the administration building…”

Will this design process require a P.E stamp from a local OK EOR? OR will an out of state P.E. suffice or will shop drawings with no P.E. suffice? Does this design process also include the truss designs calculations from a truss manufacturer?

Please include manufacturer plans from the modular building manufacturer, to provide the specific details on the build of the modular building, as a tie in detail will need to be designed from the awning to the building.

a. Will design of foundation/footings also be the responsibility of the contractor? As no structural drawings are provided for the foundation/footing for the awnings?

1/27/2025

OK Professional Engineering license required for any design or MEP services. As stated in the SOW, the provided Attachment A. Modular Building Initial Drawing Set is a partial design. Once the site prep portion work is awarded, the building manfucturer will finished the design prints and provide to the COR to coordinate with the site prep contractor. All site prep design requirements are the responsibilty of the contractor as noted in the SOW Section III.C.8.a.

IHS COR

A0003 16 2/4/2025 Technical

SOW Para III.A. General 13. List several applicable codes but falls short of specifying what plumbing code we need to adhere to?

2/7/2025

International Plumbing Code 2018 edition, same as adopted by the State of Oklahoma, ASSE. Other codes pertaining to this project may be found at the following website for the IHS Division of Engineer Services A/E Architect/Engineering Design Guide 2022 Section 2.3.2 page 13:

https://www.ihs.gov/sites/des/themes/responsive2017/display_objects/ documents/projects/ArchitectEngineerDesignGuide.pdf Also attached pdf file referencing Q16

IHS COR

A0003 17 2/4/2025 Technical

SOW Para III.C. Installation 1. Plumbing Is there plumbing drawings available for the modular building?

2/5/2025

No, not at the moment. Building is partially designed and provided as an attachment. Final prints from the manufactuer will be provided once they start construction of the building sections, which will coincide with the start of this project. All plumbing connections under the modular building are the responsiblity of the customer/contractor, which is the entity awarded the contract.

IHS COR

A0003 18 2/4/2025 Technical

SOW Para III.C. Installation 1. Plumbing Are all water connection to be made below the modular units?

2/5/2025

No if question pertains to entire project, yes as far as I know if question pertains to only the modular building. Water supply connections must be made inside the main building above the ceiling, down thru a wall chase provided by contractor, into crawlspace, buried from main building to under modular building, then provide water-line y-trap and above ground/below modular building water supply manifolds. For the modular building areas, most if not all water supply connections will be made below the building in the crawlspace as all water supply lines should extend thru the floor. Shut off valves should be at connection point inside main building as where the water supply line pops up below the modular building.

IHS COR

A0003 19 2/4/2025 Technical

SOW Para III.C. Installation 1. Plumbing Are all waste connections to be made below modular units?

2/5/2025

No. Waste connections are to be made under the modular building and inside the crawlspace area in the main building. It is not expected to connect to waste piping above the modular building floor. All waste piping should extend thru the floor.

IHS COR

A0003 20 2/4/2025 Technical

SOW Para III.C. Installation 1. Plumbing For the following statement: “Heavy fiberglass piping insulation with solid wrap advised for temps up to -20 F”, please clarify the below questions.

insulation?

2/5/2025

The expectation is for the contractor to install insulation for domestic water lines below the modular building to protect from freezing down to - 20 F outside temperatures. The underneath section of the modular building is insulated with the crawlspace ventilated except during winter weather. Type of insulation, insulation jacket, and R-value to be provided by contractor and addressed in the submittal reviews.

Previous modular building installed on the south side of the hospital had heat tape applied along with 2" fiberglass insulation with ASJ jacket.

IHS COR

A0003 21 2/4/2025 Technical

SOW Para III.C. Installation 1. Plumbing Item “c” speaks to venting the plumbing system throughout the modular building, is the intent to provide water tight flashings at both roof level? 2/7/2025

Yes concerning the solicitation. The manufacturer's roof is still expected to be intact after the design and installation of the larger roof system by the contractor. Manufacturer's sewer vents are open above the ceiling but do not penetrate the roof when delivered.

IHS COR

A0003 22 2/4/2025 Technical

SOW Para III.C. Installation 1. Plumbing To complete the disinfection required in item “I” will the plumbing contractor be required to install a means of backflow protection?

2/7/2025

Typo on SOW section Follow code requirements (ASSE, International Plumbing Code 2018 edition per State of OK). Domestic cold water line for the modular building will be connected upstream is a 2-1/2" domestic cold water line from the main hospital building. Need ability to drain and inject disinfectant into the cold water line upstream to disinfect all water lines downstream/new plumbing lines. At minimum there should be shut of valves installed at the main building connection point and in the crawlspace (open during disinfection proces).

IHS COR

A0003 23 2/4/2025 Technical

SOW Para III.C. Installation 3. Electrical Would the electrical contractor include a couple receptacles under the modular trailer for the heat trace that will be required on the water line.

2/5/2025

This would be the responsibility of the main general contractor to provide as needed per heat tape's manufacturer's requirements. There are currently several electrical receptacles planned for installation in the crawlspace under the building. Corrected on the SOW. IHS COR

A0003 24 2/4/2025 Technical

SOW Para III.C. Installation 4. HVAC Item “a” Contractor shall have a 3rd party test and balance the HVAC system. Final report to be provided to the hospital. Are there HVAC drawings for the modular units that can be shared?

2/5/2025

Not at the moment. Final drawings will be provided from the manufacturer once completed. The modular building prints will be finished once this contract is awarded, then constructed immediatley afterward.

IHS COR

A0003 25 2/4/2025 Technical Can we get pictures of the crawl space access?

2/5/2025 Assuming for the existing main building. Yes.

IHS COR

A0003 26 2/4/2025 Technical

Please share the sewer drawings for the building?

2/5/2025

Added to the response. Sewer prints provided from 1975 as-builts

IHS COR

A0003 27 2/4/2025 Technical

Please share above ceiling photos of the plumbing chase we are to use to route the 2” water line to the crawl space.

2/5/2025

Contractor is required to install the chase as well to install piping from the connection point above the ceiling to the crawlspace below before exiting the concrete foundation to the exterior. IHS COR

A0003 28 2/4/2025 Technical

Please share above ceiling photos of the point of water connection. Domestic cold water connection location is proposed and may change after award and inspection by contractor. Picture provided as Attachment Question 28 pictures. IHS COR

A0003 29 2/4/2025 Technical

Will disruption to the use of exam room 823 & 829 for an extended duration for the below grade work in that area be allowable?

2/5/2025

Pediatrics and other rooms in the areas that will be impacted will be reviewed before work commences and if necessary to be vacacted, will do so in order to get the work accomplished, so yes. IHS COR

A0003 30 2/4/2025 Technical

Please share the original building site plans.

2/10/2025

There are too many prints that are large files to share for this solicitation and many are not pertinent to the project. Related prints to this site work are included in the response identified by the Question #. IHS COR

A0003 31 2/4/2025 Technical Please share the GPR report referenced during the site visit.

2/10/2025 Added to the response.

IHS COR

A0003 32 2/4/2025 Technical

Please share the as-builts as stated in the pre-bid site visit.

2/10/2025

There are too many prints that are large files to share for this solicitation and many are not pertinent to the project. Related prints to this site work are included in the response identified by the Question #. IHS COR

A0003 33 2/4/2025 Technical

Will the water on site be available for use by the contractor?

2/5/2025

Yes but may be far away. Yard hydrant on east side of front entrance to main hospital building is the closest water source in relation to the work site.

IHS COR

A0003 34 2/4/2025 Technical

Please advise on the closest fire hydrant and its proximity to the construction site.

2/6/2025

The closest working fire hydrant is located at the ER entrance at the SE campus location along South Moore Avenue. The only other hydrant is out of service and is lcoated at the north end of South Moore where South Moore meets Will Rogers Blvd.

IHS COR

A0003 35 2/4/2025 Technical

Please confirm that chain link fencing is expected around the construction site. 2/5/2025

That is the expectation but it is up to the contractor to secure the work site with methods and materials that satisfy safety and security concerns per the COR and on-site safety officers..

IHS COR

A0003 36 2/4/2025 Technical

The SOW states that other contracts will be performed simultaneously to the. Please advise how many contractors are expected to be onsite.

2/10/2025

1. The manufacturer's delivery and building setup crew. 2. IT installation contractors. 3. City of Claremore Electrical Department. 4.

Signage contractor for interior signage. IHS COR

A0003 37 2/4/2025 Technical

Please advise on the FA system type as well as the contractor for its initial installation to the current hospital buildings.

2/10/2025

Honeywell Notifyer NSF2-640/E fire alarm control panel, UDACT-2 transmitter, installed by Endex of Tulsa, a Honeywell fire alarm system installer.

IHS COR

A0003 38 2/4/2025 Admin

We would like to request clarification regarding the recent amendment adding design/engineering requirements for the foundation, roof truss system, landscaping, and signage.

Given that this contract was originally structured as an LPTA (Lowest Price Technically Acceptable) procurement, we are concerned that the additional design component may introduce varying levels of scope interpretation, potentially shifting the nature of evaluation towards a Best Value trade-off approach.

2/4/2025

All terms and conditions of the solicitation remain unchanged unless amendment issued.

IHS CS

A0003 39 2/4/2025 Admin

Evaluation Criteria:

- Will technical submissions now be evaluated on design merit, or is the requirement strictly to meet minimum compliance with no qualitative evaluation of design?

- If qualitative factors will be assessed, should bidders assume that this is now a Best Value procurement?

2/4/2025

See Section M. for Evaluation Factors for Award.

IHS CS

A0003 40 2/4/2025 Technical

Design Submission Expectations:

- Should bidders provide preliminary drawings or narrative-based compliance statements regarding how the design intent will be met?

- Are there specific disciplines or drawing types required in the submission (e.g., civil/site plan, structural foundation plan, roof truss layout, landscape concept, signage details)?

2/4/2025

See Section L. Para L.11. general instructions for submittal requirements.

IHS CS

A0003 41 2/4/2025 Admin

Proposal Compliance:

- Will an amendment be issued to update the Proposal Submission Requirements to address the new design elements and ensure uniformity across bidders?

- If no amendment is issued, can bidders assume that a narrative approach (rather than full preliminary drawings) will suffice in addressing the design components?

2/4/2025

At this time, there are no changes in proposal submittal requirements.

See Section L. Para L.11. for general instructions.

IHS CS

A0003 42 2/4/2025 Technical

Post Award Submittals:

- To what extent should the contractor develop the design for submittals?

Are there specific percent design thresholds e.g., 15% conceptual, 30% schematic, 60% design development?

2/10/2025

The normal submittal % to completion will not be followed due to time restraints.The following design progress will be loosely followed:

Concept, Schematic, 1st draft, final draft. This will be a short turn-around between reviews with coordination with the modular building manufacturer.

A0003 43 2/5/2025 Admin

RFP Instructions (Volume I) May we submit a previously completed Past Performance Questionnaire as long as it contains the same information as the provided form: B01 Attachment J05 Past Performance Questionnaire? We are finding that points of contact on previous projects are increasingly less responsive when being asked to complete the same form multiple times for the same project.

2/5/2025

No. RFP Section L. Para L.11.(1)(c) Factor 2 stated "Offerors shall not include nor incorporate by reference into their proposal PPQs previously submitted for other RFPs".

IHS CS

A0003 44 2/10/2025 Technical

Scope of Work, II. Background It is noted the existing transformer is to be replaced and intended to feed the existing Administration building AND the new clinical modular building. Please confirm the voltage/phase of this transformer. If this transformer will be used for both buildings, the voltage/phase of the modular building will need to match the voltage/phase of the Administration building.

2/10/2025

Known but clarified and addressed in the SOW attached to the solicitation. All buiidings and electrical service involved are 240V 1-phase.

IHS-COR

A0003 45 2/10/2025 Technical

Scope of Work, II. Background, 1 This paragraph touches on IT network (fiber/copper) to the modular building and it shall come from the Administration building. Please provide requirements for this OSP service to the modular building.

IT network cabling is provided by others as noted on the SOW and will either be connected to the main building or administration buildiing's IT network. NO specs to be provided or needed. In regards to this project, IT cabling may be installed in shared trenches with simliar cabling with awarded vendor, and if not desired, will not be installed in awarded vendor's open trench.Your job is to coordinate with IT and other contractors not part of this solicitation as-needed in order to get the building fully functional on time.

IHS-COR

A0003 46 2/10/2025 Technical

General SOW Please confirm the modular building will include electrical panels and electrical room.

2/11/2025

Electrical panels will be provided and located in other interior rooms along the north wall (left wall with HVAC on Attachgment A print for modular buildign) as no dedicated electrical room exists due to lack of space. The full set of prints will be provided asap when the manufacturer completes them, which is sometime after design phase of this project. If electrical is needed before them, we'll cooridnate with the building manufacturer.

IHS-COR

A0003 47 2/10/2025 Technical General SOW Please confirm the modular building will include electrical panels and electrical room. 2/11/2025

Repeat question of #46 above.

IHS-COR

A0003 48 2/10/2025 Technical

General SOW Can the over-build roof bear on the modular building structure or does it need to be structurally independent?

2/11/2025

Manufacturer expects to be able to redesign their exterior walls to accommodate the new roof. Modular sections will be delivered with no installed roof (flat top) in expectation of a designed truss roof. IHS-COR

A0003 49 2/10/2025 Technical

General SOW Can the loads from the over-build roof be provided to the modular building designers to be accounted for in their design?

2/11/2025

Yes, building manufacturer to coordinate with awarded bidder and bidder's A/E firm on this issue.

IHS-COR

A0003 50 2/10/2025 Technical

General SOW Is the modular design responsible for the design of foundation supporting the modular building or is the contractor’s engineer’s responsibility to design the modular building foundations?

2/11/2025

Assuming the question is towards the modular building manufacturer or awarded bidder. It is the responsibility of the awarded bidder to provide a concrete foundation design to support the building. The Attachment A from Palomar for partial prints to show their foundation plan to suport the building is provided for a typical installation when a concrete foundation is not use. Since this is a long term temporary building we are requiring the awarded bidder of this solicitation to provide and install a concrete foundation plan to remediate settling potential over time and to provide an aesthetically pleasing exterior with bricked wall and EIFS.

IHS-COR

A0003 51 2/10/2025 Technical

General SOW What is the pipe invert elevation of the existing sanitary sewer line in the crawl space designated as the tie-in location for the new sewer service? Has it been confirmed the existing pipe is deep enough to allow for adequate slope for gravity sewer service?

2/11/2025

Prints have been provided for review of the sewer line installation and connection point. It is the responsibility of the contractor to determine and provide a sewer line installation per code and to address installation issues if elevation is not adequate. Elevations are shown on print but no elevation is available for the modular buiding site. Sewer line connection point under modular building is abstract and is not a specific location.

IHS-COR

A0003 52 2/10/2025 Technical

General SOW The RFP identifies locations for new ADA compliant ramps and sidewalks. Is it anticipated that there will be any locations where existing sidewalk and/or existing parking lot pavement will also need to be removed and reconstructed to meet ADA compliance? 2/10/2025

Existing sidewalks and curbing to be replaced are noted in the SOW already. It is not anticipated to remove any of the existing parking lot to address ADA compliance.

IHS-COR

A0003 53 2/10/2025 Technical

General SOW Please provide more information regarding the new "below-grade drainage channel" on the north and south sides of the building. Is the intent to construct a concrete gutter/flume with vertical sides and a metal plate cover? Also, please confirm if the new downspouts are intended to discharge at-grade onto splash blocks.

2/10/2025

1. Yes for all guttering per SOW. 2. For the south side of the roof, splash blocks or concrete flume needed at DISCHARGE points to reduce/eliminate erosion. Clarified on SOW revision.

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SCOPE OF WORK

Site Prep for Clinical Modular Building Installation

Project # OK2CAS01H4 February 11, 2025

I. Objective:

The objective of this project is to prepare the site location for installation of a new five-section 64’8” x 72’ modular building for clinical use remotely located from other buildings at the US PHS Indian Hospital located in Claremore, Oklahoma. The hospital is a 110,000+ ft2 hospital building that consists of outpatient services such as OB/GYN, Behavioral Health, Pediatrics, Medical/Urgent Clinics, Contract Health, Dental, WIC, Pharmacy, Diabetes Education, and Public Health, as well as in-patient services that includes ER, OB, in-patient, OR, and ICU.

II. Background:

A 64’8” x 72’ modular building was purchased for COVID use (but has not been constructed) and is awaiting site preparations to be performed for delivery of the unit. The modular building consists of five modular sections that will be connected on site along with utilities between the five units. The interior of the building consists of three ADA-compliant restrooms and the rest of the building open for use as a conference room.

Refer to Attachment J02-A. Modular Building Plans for details and Attachment J02-B. Site Conditions for existing site view with utilities.

1. The building water and sewer utility connections are available from the main building crawlspace on the south side of the install site under Pediatrics Department. Electric service is located to the southwest of the proposed building location at the administration building’s 240V, 1-phase electrical transformer on the west end of the building. Electrical service from this location will be trenched to the proposal location for the new modular building’s 240V 1-phase electrical service. The transformer will be replaced and upsized to accommodate both the existing administration building and the new clinical modular building.

Other utilities and systems shall come from the main or administration building (fire alarm system, IT network, etc.).

2. The five modular sections will be brought in from the north and east via main parking lot asphaltic driveway and craned into position. Contractor to provide crane services. Hitches on all sections will be on the north side, removed by building delivery personnel during install.

3. The modular building will be delivered with no final exterior surface installed with contractors to construct a lower brick wall on concrete footings and EIFS applied to all exterior walls. A new metal-covered roof with roof extensions to the east and west will be added to cover the new building, front entrance area, and rear entrance area. Exterior will match existing administration building exterior in color, brick, EIFS, and roof pitch.

4. The modular building will be set in place on concrete footings and foundations with floor level 3’ above grade with planned landings, stairs, ramps, and covered roofs over the front and rear entrance area with access to the front via sidewalk and parking lot facing east. Sidewalk re-configuration is required to address access to the building and relocation of existing sidewalks.

5. Temporary steps will be installed by contractor during installation until final steps, landing, and ramps are installed.

The site location for the modular building is located on the north section of the hospital campus in front of the Pediatrics location in the main building with the administration building adjacent to the west. This area is currently campus grounds where no previous buildings existed.

III. Scope of Work: Reference Attachments J02-A through H for All Work

A. General:

1. The contractor shall be responsible for all aspects of verifying the layout and site conditions of the proposed modular building installation site. Any photos and/or sketches are for reference use only.

If any clarification or additional information is required, the IHS contracting officer shall be notified with a written Request for Information (RFI).

2. Contractor shall provide all labor, design, materials, supplies, tools and equipment, transportation, supervision and all other necessary items for preparing the site for the modular building installation.

3. Contractor’s architectural & MEP services shall have a P.E licensed in the State of Oklahoma for any services and all drawings stamped by said licensed OK P.E. For any issues preventing using a licensed Oklahoma P.E., contractor shall contact COR and Contracting Specialist before proceeding.

4. The Claremore Indian Hospital is a tobacco free campus. No smoking is permitted on the campus grounds.

5. The Contractor shall provide their own Personal Protective Equipment (PPE), LOTO equipment, infection control barriers, vehicles barriers, and any other safety related supplies, materials, and equipment.

6. The Contractor shall be responsible for furnishing to the Government an access roster with the names of all employees performing work on the project and shall be responsible for ensuring the access roster is current throughout the contract performance period.

7. As-built prints for plumbing, sewer, medical gas lines, building construction, etc. are available for review for the existing site.

8. Signing in/out and scheduling of contractors and sub-contractors shall be coordinated with the Project Manager or his designee in his absence in order to maintain efficient use of traffic-flow, parking, access to building and locked areas.

9. The Contractor shall, at all times on the hospital campus including storage areas and work sites, keep the work area and public access areas free from accumulations of waste materials. The Contractor shall remove from the work and premises any rubbish, tools, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory according to IHS Facilities Management.

10. Contractor shall provide and install all necessary environmental and soil erosion controls required for this project. Contractor shall take measures to keep dust from the work area at a minimum at all times.

11. Contractor shall provide temporary stairs as necessary to access the modular building once installed onsite.

12. Contractor will be sharing the worksite with other contractors under separate contracts. Contractor is expected to effectively coordinate (as needed) and communicate overlapping and supporting work with other contractors such as City of Claremore Utilities Department personnel, IT contractors, modular building company installation team, etc.

13. Work performed shall minimize interruptions to the hospital. While most work shall be performed during normal business hours, work that impacts hospital services shall be coordinated with the COR and may include performing work after normal business hours or weekends, and/or other times as approved.

14. Contractor shall abide by all following codes concerning work performed on-site:

a. International Building Code- latest edition/edition observed by State of OK

b. NFPA 70 National Electrical Code- latest edition/edition observed by State of OK

c. NFPA 99 Healthcare Facilities 2012 edition

d. NFPA 101 Life Safety Code 2012 edition-used exclusively for determining life safety

e. OSHA and EPA regulations

f. ASSE

g. ASHRAE

h. International Mechanical Code-latest edition/edition observed by State of OK

i. Americans Disability Act (ADA) & Architectural Barriers Act for Federal facilities

j. The full list of codes and regulations can be found on the IHS’s Division of Engineering Services’ 2022 A/E Design Guide (latest publication) Section 2.3.2 page 13, located at the following website:

https://www.ihs.gov/sites/des/themes/responsive2017/display_objects/documents/project s/ArchitectEngineerDesignGuide.pdf

15. Contractor shall abide by all modular building manufacturer’s installation requirements listed on Attachment J02-A.

16. Contractor shall provide a port-a-potty on-site for the duration of the project.

https://www.ihs.gov/sites/des/themes/responsive2017/display_objects/documents/projects/ArchitectEngineerDesignGuide.pdf https://www.ihs.gov/sites/des/themes/responsive2017/display_objects/documents/projects/ArchitectEngineerDesignGuide.pdf

17. Contractor shall provide a dumpster for the removal of debris, material, and waste for the duration of the project and dispose of according to State, Federal, and EPA regulations. At least 50% of recyclable materials shall be recycled. Location of the dumpster(s) shall be coordinated with the Project Officer/COR/Facility Manager.

B. Demolition

1. Concrete Work, Asphalt, Earthwork:

a. Contractor shall remove existing asphalt driveway as needed and concrete sidewalks on the south and east perimeters for new concrete sidewalks and curbs. Contractor shall only remove asphalt as needed to install curbs and new concrete.

b. Contractor shall remove existing concrete sidewalks and pads estimated to be 3,260 ft2 as indicated in Attachment J02-B. Site Conditions to prep the site for installation of new curbing, sidewalks, and landings.

c. Contractor shall scarify and remove the top layer of soil in the project area surrounded by concrete sidewalks to an even level with sidewalks in preparation for ground prep for building installation.

d. Contractor shall remove four trees including stumps in the project area as noted in Attachment J02-B. Sidewalks damaged during the removal of trees shall be replaced

2. Electrical:

a. Contractor shall remove two original 1970’s backlit “Administration” exterior signage and the electrical service connecting the two signs, and relocate the electrical junction box further south of the new concrete pads for the new building for later reuse. The outdoor junction box shall be 1” higher than the surrounding ground and be sealed from water penetration.

C. Installation

1. Plumbing:

a. Contractor shall install sewer drain pipe manifolds, drain lines, piping supports, and water supply line manifolds for all sinks (22), water fountains (2), electric hot water heater (1), mop basin (1), and toilets (3) in the subfloor space under the modular building (connect to SCH 40 PVC DWV vertical drops below structural floor). Contractor shall heavily insulate all sewer and supply water piping and install heat strips where necessary to avoid freezing. Heavy fiberglass piping insulation with solid wrap advised for temps up to -20 F. All insulation joints to be taped with no gaps.

b. Contractor shall install new cast iron sewer line and connections to the existing sewer lines in the main building crawlspace at the nearest 4” sewer line under Pediatrics. Contractor to bury new line and drill thru the main hospital building’s foundation to bore an access to the crawlspace. Estimated length from the center of the new modular building to the nearest 4” sewer line under Pediatrics is 150 L. F. This is not necessarily the connection point. Contractor is responsible for any fill or encasement of the sewer line located outside the building from the new modular building to the connection point in the main building.

c. Contractor shall install piped vents for all toilets, sink, mop basin, etc. in the attic thru both original roof and new 4/12 pitched roofs with weather-tight vent boots. Vents may be combined before penetrating the roof. Seal as needed.

d. Contractor shall install two cleanout locations; one outside of the new modular building exterior walls and the second within 2’ of the main hospital building exterior wall (as required by code). Covered top caps shall be 1” above grade.

e. Contractor shall install a new domestic cold water line to feed the new modular building by connecting to the 2-1/2” cold water supply line in Pediatrics hallway 27, extend to the Screening Room old Bathroom chase wall at the shower location

f. Contractor shall install a y-strainer at the main supply water inlet before it branches out under the modular building.

g. Contractor shall install a supply water shut off valve upstream of the y-strainer under the new modular building and a supply water shut off valve where the new line branches off the main cold domestic water supply line in Pediatrics above the ceiling in the NE hallway 27.

h. Contractor shall install a water yard hydrant with shut off below grade accessible at grade 1’ away from the south exterior wall of the new modular building.

i. Contractor shall disinfect the incoming supply water line from the main building domestic cold-water line connection to the discharge locations inside the modular building per ASHRAE 12- 2020 and ANSI/ASHRAE 188 Legionellosis Risk Management for Building Water Systems.

Contractor shall install necessary ports and shutoff valves as needed to inject disinfectant into the lines. Contractor to provide testing report indicating water line is within acceptable limits for water borne pathogens and other contaminants.

3. Electrical:

a. Contractor shall coordinate with the City of Claremore for their electrical department to install an upsized new transformer to support the administration building and the new clinical modular building, and install by trenching or boring approximately 165’ to the exterior wall at the north side/NW corner of the new building, then come out of the ground along the exterior wall and enter the building near the electrical panel/HVAC chase wall. Contractor shall install a fusible service disconnect on the exterior wall before it enters the building (as allowed by code).

Contractor shall install electrical service with appropriately-sized wiring from the meter/transformer site to the interior electrical panel, and test and verify proper electrical service configuration on interior receptacles and equipment. The manufacturer shall provide updated prints for the electrical load for appropriate wire sizing. Estimated load is 600A – 800A (five 150A electrical panels). All new and existing electrical connections are 240V, 1-phase from the transformer.

b. Contractor shall install a new 240 VAC 1-PH electrical service breaker panel 200 amps outdoor-rated with main lugs and disconnect on the new west exterior wall under the west covered area.

New electrical panel shall be incorporated properly onto the EIFS and brick exterior wall.

Contractor shall install wiring (bored or trench alongside the new modular building electrical service run) to connect the new electrical panel to the new transformer. Electrical panel shall feed new electrical receptacles and lighting circuits on the covered area on west side of the new clinical modular building, including outdoor exterior wall receptacles on the new building.

i. Contractor shall install lighting and light switches under the west covered outdoor area.

Walkway lighting shall be separated from open area lighting. All light switches shall be located near the center of the building on the nearest column.

1. Exterior brick wall locations –

a. West wall - A quadplex receptacle 6’6” from the NW corner.

b. West wall - A quadplex receptacle 30’6” from the NW corner.

c. West Wall - A quadplex 30’6” from the SW corner.

d. West Wall – A quadplex 16’-4” from the SW corner.

e. West Wall – A quadplex 3’ form the SW corner.

2. Contractor shall install two electrical 20-amp GFCI duplex receptacles under the building and ten electrical 20-amp GFCI duplex receptacles (five quads) with weather-resistant covers on the exterior columns.

c. Contractor shall take note of the existing water line, presumably abandoned, that goes north from the GMS north exterior wall, under Administration Building, and out to the existing yard hydrant. The new electrical service lines will cross this water line.

d. Contractor shall install proper grounding for the building and main electrical panels.

e. Contractor shall install exterior LED 5000K lighting at 6 building locations per Attachment J02-B.

Three on the east side, three on the west side; two on the north side, and one on the south side of the building 11” down from the roof line. These lights shall be controlled by photo cell installed by contractor to energize during low/non-light conditions.

f. In new building crawlspace – Contractor shall install one 20A GFCI duplex receptacle by the west access door on the inside and second by the east access door on the inside. Electrical circuits shall originate from the new building’s electrical panels. Additional electrical receptacles to be provided as needed for heat-trace tape to protect plumbing in crawlspace.

g. East side of exterior- Contractor shall install two duplex receptacles on the east side of the building exterior, one each 3’ from the corners.

4. HVAC:

a. Contractor shall have a 3rd party test and balance the HVAC system. Final report to be provided to the hospital.

5. Guttering:

a. Contractor shall install 300 L.F. of commercial-grade aluminum guttering matching the building color along the two 148’8” sides of the modular building and roof lines, including gutter guards, downspouts adequately spaced, and concrete splash blocks or concrete flume at each discharge point on the south side of the roof.

i. Gutter downspouts installed on the north side of the building shall be extended below grade and connect to a below-grade drainage channel set in concrete approximately 117 L.F. with removable covers that discharges to the east into the parking lot. The channel shall be incorporated into the sidewalk.

ii. Gutter downspouts installed on the south side of the building shall be extended below-grade set in concrete and connect to a below-grade drainage channel with removable covers that discharges to the south into the open drainage area away from the sidewalks.

iii. Below-grade drainage channels shall be appropriately sized…