B04 Pre-Proposal Inquiries (23R00022).pdf

Amendment of Solicitation Amendment A00006 under Solicitation 75H701-23-R-00022 Project PH23WR02H8, Whiteriver Administration Office Building (WRAOB)

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00022

PROJECT:

Whiteriver Administration Office Building (WRAOB)

LOCATION: Whiteriver, AZ

PROJECT NO: PH23WR02H8

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/15/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

Amendment A00002 dated 5/25/2023

1. FF&E

In reviewing this specification we could not find the spec’s for the furniture developed by AVIAR Design. If possible would you please forward me the design furniture package or direct me as to whom I can contact to obtain the furniture specifications.

Clashin/ JSRa

See Amendment A00002 which includes Attachment J01b (REV 1) - Specification Manual WRAOB 2023.05.24, which added Specification Section 125000 – FURNITURE (REVISED 05.15.2023)

2. Price Sheet I was wondering if you guys had a Excel version of the new pricing sheet found in amendment 1? Britton

We do not have a MS Excel version of this document. The offeror may convert this document to Excel as long as it includes all the same content.

3. Utilities Are we able to use Fire Hydrant meters for water? Britton Yes, reference H.37. Availability And Use Of Utility Services

4. TERO What are your TERO requirements? Britton

This project is an Indian Health Service (IHS) project, not a tribe project. However, offerors shall contact the White Mountain Apache Tribe for business license and TERO requirements since the project will be performed on the Fort Apache Indian Reservation, as stated in Clause H.1. Tribe Requirements - White Mountain Apache Tribe.

5. TERO Are Business licenses required? Britton See Answer to Question 5 above.

6. Taxes What is your Tax rate? Britton

Please reference B.1. Notes and B.6. Taxes and FAR 52.229-3 Federal, State, And Local Taxes. Please direct any additional questions regarding taxes to the State of Arizona Department of Revenue and the White Mountain Apache Tribe

7. Waste Will landfill be available to use during the project? Britton Indian Health Service does not have a landfill. Reference H.26. Demolition and H.27.

Amendment A00003 dated 5/30/2023

8. FF&E

I have notice that in the drawings in J01c page 53 the is furniture stated as Office 01 and 02. However in the J01b spec it is omitted. Is this no longer a requirement?

Clashin/ JSRa

Office 01 and Office 02 are still required, they are in the FF&E spec package between Equipment and Storage items, pages 125000 – 47 and 125000 – 48.

Project PH23WR02H8, Whiteriver Administration Office Building (WRAOB)

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00022

PROJECT:

Whiteriver Administration Office Building (WRAOB)

LOCATION: Whiteriver, AZ

PROJECT NO: PH23WR02H8

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/15/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

Amendment A00004 dated 6/01/2023

9. FF&E

As it pretends to TYP01 and 02 of the furniture specs. The call out for panel fabric/1 Carnegie-Point 5510. As stated below the 5510 has been discontinued in 2020. Ponte has a 5510 please advise as to your approval to use this manufacturer’s fabric.

Clashin/ JSRa

Contractor shall provide furniture that matches the basis of design or an approved equal. Individual selections will not be made during the solicitation period. Color and fabric selections for discontinued items will be made after award.

Amendment A00006 dated 6/15/2023

10.

Will the government consider extending the period of performance due to the 4 to 5 months of site utility work, modular trailer dome, and modular trailer relocation? Prior RFPs for this scope of work provided 150 calendar days to complete. Would you consider extending the period of performance an additional 150 calendar days?

Clashin/ Britton

SF 1442, Block 11 and Section F, F.2 are changed from 335 to 450 calendar days, an increase of 115 calendar days.

11.

At the pre-bid conference the KO stated a start date was anticipated for late July 2023, and subsequently Amendment 1 confirms this, while the acceptance period would put the start date nearer to mid-August 2023. In either case the performance period of 335 calendar days appears to be aggressive given the amount of sitework as well as the unknown weather conditions for this location in early fall going into winter. Would there be any consideration to increase the performance period to 450 calendar days.

In the event of extreme winter conditions additional time would allow for activities contingent upon fair weather, such as concrete and masonry and for that matter wood framing to happen outside of the extremes of winter ensuring a better product free from excessive moisture or freezing.

Clashin/ Britton See Response to Question #10

Project PH23WR02H8, Whiteriver Administration Office Building (WRAOB)

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00022

PROJECT:

Whiteriver Administration Office Building (WRAOB)

LOCATION: Whiteriver, AZ

PROJECT NO: PH23WR02H8

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/15/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

12.

Given the fallout of Covid and / or the continuing excuses being conveyed by most suppliers of all types of equipment it appears that the performance period should be increased. One mechanical equipment manufacturer is suggesting that several of the roof top units specified could be out as far as 6 months after approved submittals and ordering. Will increasing performance period be a consideration for not only windows of fair weather but also procurement of equipment?

Clashin/ Britton See Response to Question #10

13. What are the computer requirements for the 3 workstations? Clashin/ JSRa

This project does not include contractor provided computers or monitors.

Reference Amendment A00006 which includes Attachment J01b (REV 2) - Specification Manual WRAOB 2023.06.08, including revised Specification Section 230900 – 16

INSTRUMENTATION AND CONTROL FOR HVAC (REVISED

06.08.2023).

14. How many Monitors and sizes are to be provided on the project other than 17 inch flat-screen LCD monitor required for the central processor?

Clashin/ JSRa

This project does not include contractor provided computers or monitors.

Reference Amendment A00006 which includes Attachment J01b (REV 2) - Specification Manual WRAOB 2023.06.08, including revised Specification Section 230900 – 16

INSTRUMENTATION AND CONTROL FOR HVAC (REVISED

06.08.2023).

Project PH23WR02H8, Whiteriver Administration Office Building (WRAOB)

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00022

PROJECT:

Whiteriver Administration Office Building (WRAOB)

LOCATION: Whiteriver, AZ

PROJECT NO: PH23WR02H8

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/15/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

15. Spec Section 281300 - Is there any particular fob the customer is seeking? What are the part #s for the fobs?

Clashin/ JSRa

Fobs are not required. Spec Section 281300 – ACCESS CONTROL has been updated.

Reference Amendment A00006 which includes Attachment J01b (REV 2) - Specification Manual WRAOB 2023.06.08, including revised Specification Section 281300 – ACCESS

CONTROL (REVISED 06.08.2023).

16. Confirm at least 50 card reader installations? Clashin/ JSRa

Please reference J01c - Drawings – WRAOB. The quantities are identified on sheets A602 – Door and Window Schedule, and E161 – Systems Plan for Card Reader (CR) locations and quantities. The total is 12.

17.

There is conflicting information for the standby power in spec section 281300. Item 2.3 Central Process states: Provide UPS standby power for processing equipment for a minimum of 2 hours; item 2.8 Power Supplies states: provide battery for standby power for a minimum of 24 hours.

Would you be able to provide what the minimum time frame is for the standby power?

Clashin/ JSRa

Provide UPS standby power for a 2 hour minimum for server rack components, and 24-hours is for all individual door controllers. Spec Section 281300 – ACCESS CONTROL has been updated.

Reference Amendment A00006 which includes Attachment J01b (REV 2) - Specification Manual WRAOB 2023.06.08, including revised Specification Section 281300 – ACCESS

CONTROL (REVISED 06.08.2023).

18. Validate locations for keypads, card readers and biometric card reader locations?

Clashin/ JSRa

This project does not include contractor provided keypads or biometric readers. Reference Amendment A00006 which includes Attachment J01b (REV 2) - Specification Manual WRAOB 2023.06.08, including revised Specification Section

281300 – ACCESS CONTROL (REVISED 06.08.2023).

Project PH23WR02H8, Whiteriver Administration Office Building (WRAOB)

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00022

PROJECT:

Whiteriver Administration Office Building (WRAOB)

LOCATION: Whiteriver, AZ

PROJECT NO: PH23WR02H8

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/15/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

19. What are the requirements for the elevator access control reader? Clashin/ JSRa

This project does not include an elevator.

Reference Amendment A00006 which includes Attachment J01b (REV 2) - Specification Manual WRAOB 2023.06.08, removing reference to elevators.

20.

Specification Section 28 1300 – Access Control Part 1 – General, 1.1 DESCRIPTION, C. notes Access Control to be Honeywell PRO-WATCH FIPS- 201 Proprietary System. The CCTV Upgrade – Whiteriver Service Unit and Ft. Yuma project calls for WIN-PAK. Are the access control systems at the Whiteriver Service Unit to be the same for all facilities on the hospital campus?

Clashin/ JSRa

Provide the WIN-PAK access control system

Reference Amendment A00006 which includes Attachment J01b (REV 2) - Specification Manual WRAOB 2023.06.08, including revised Specification Section 281300 – ACCESS

CONTROL (REVISED 06.08.2023).

21. Is the contractor responsible for the office furniture? If yes, please provide furniture specifications Britton

Yes, Reference Amendment A00002 which includes Attachment J01b (REV 1) - Specification Manual WRAOB 2023.05.24, which added Specification Section 125000 –

FURNITURE (REVISED 05.15.2023).

22. Are the high-impact corner guards required only where indicated by Keynote 10 71 (Keynote 10 71 show on plan page A121)?

Clashin/ JSRa

The high-impact corner guards locations have been identified and clarified.

Reference A/E Addendum 2, Sheet A121 – Floor Plan, dated 06.08.2023.

Project PH23WR02H8, Whiteriver Administration Office Building (WRAOB)

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00022

PROJECT:

Whiteriver Administration Office Building (WRAOB)

LOCATION: Whiteriver, AZ

PROJECT NO: PH23WR02H8

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/15/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

23. Sheet E102 Notes 8, calls for the contractor to provide 25-pair Cat 6A OSP-rated cable. This cable does not exist, please advise.

Clashin/ JSRa

Provide a “25-pair Cat 5E” in lieu of the “25-pair Cat 6A”, new MM Fiber to terminate on both ends to a new patch panel with LC connectors, new copper cable to terminate to new 24 port RJ45 Patch panel.

Reference A/E Addendum 2, Sheet E102 – Site Plan, dated 06.08.2023.

24.

Are Roller Window Shades being used on this project? If so, where are they to be installed? Specification Sections 122413 - Roller Window Shades; indicates manually operated shades with single rollers and none are noted on the plans.

Clashin/ JSRa

Refer to RCP Legend for clarification and locations, Roller Window Shades shall be installed at exterior windows.

Reference A/E Addendum 2, Sheet A141 – Reflected Ceiling Plan, dated 06.08.2023.

25. Where does detail A1 – Foundation (TYP) @ Apron on Sheet A501 apply?

There is no call out for this detail on any of the plan drawings.

Clashin/ JSRa

Reference A/E Addendum 2, new detail D1/A301 and B1/A301 on Sheet A301 – Building Sections, dated 06.08.2023.

26.

Sheet S403 detail 222 Jib Crane at Wood Roof, note #5 calls out a curb for waterproofing and referenced the architectural. How does the government want the contractor to build the curb? No information is shown in the architectural.

Clashin/ JSRa

Reference A/E Addendum 2, new detail B5/A151, Sheet A151 – Roof Plan, dated 06.08.2023.

27.

Please clarify what is expected of section L.13 General Instructions, paragraph (i) “the type and quantity of labor and materials is to be included in the technical proposal”

Clashin/ JSRa

The paragraph “However, the type and quantity of labor and materials is to be included in the Technical Proposal, without any associated cost information.” Is hereby removed from Clause L.13 General Instructions, paragraph (i).

28. Please clarify what is expected of section L.13 General Instructions, paragraph (ii), item b) List of Tables and Figueres? Britton If the technical proposal includes tables and figures, a list shall be provided.

Project PH23WR02H8, Whiteriver Administration Office Building (WRAOB)

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00022

PROJECT:

Whiteriver Administration Office Building (WRAOB)

LOCATION: Whiteriver, AZ

PROJECT NO: PH23WR02H8

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/15/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

29.

Attachment JO4 – The exemption letter for Qualifying Hospital lists several classifications, none of which are prime contracting. Pre-proposal inquiries, specifically #4 and #6 listed on page 3 of Amendment 2 state “The project is an Indian Health Service (IHS) project, not a tribe project”, and “direct any additional questions regarding taxes to State of Az Department of Revenue and the White Mountain Apache Tribe. “Respectively. Given the exemption certificates does not list prime contracting, and the project is an IHS project and not Tribal, Arizona State Transaction Privilege Tax is applicable per Arizona Transaction Privilege Tax Ruling TPR 22-1.

Inquiries to Tribal Treasurers Office to ascertain if there is a separate Tribal Sales Tax have gone unanswered. Is there a Tribal Sales Tax, and if so, what is the percentage or amount?

Britton

The information provided by the White Mountain Apache Tribe in the past is as follows:

Project greater than $22K

1. Permit Application: $2,000.00

2. Routing Slip: $125.00 (Prime and Each Subcontractor)

3. Core/Crew/Individual: $15.00 per person

4. If additional crew are added after initial there will be an Addendum charge of $20 plus added crew are $20 per person (instead of the $15)

5. % of Total Award Amount: 5%

30.

Sheet C002, Engineer’s General Notes #8 “Contractor is responsible for obtaining a dust control permit….” Where / Who is permit obtained from and how much is it?

Clashin/ Reference sheet C600 Stormwater Management Plan Cover for EPA – Region 9 permitting and notification requirements.

31.

Sheet C002, Engineer’s General Note #10 “Contractor shall be responsible to obtain all required demolition permits and bonds prior to demolition work…” Where / Who is permit obtained from and how much?

Clashin/ JSRa

Demolition permits and bonds are not required for the demolition work as there are no hazardous materials present in the trailers.

32.

Sheet C002, Engineer’s Grading and Drainage Notes #7 “A project specific Geotechnical Report was not performed.” Is this correct or is the geotechnical report prepared or performed by Atek which is included in the specifications applicable?

Clashin/ JSRa

The Geotechnical Report was performed and completed, refer to Specification Section 013132 – Geotechnical Data.

33.

Sheet C200, Site Plan Keynote #1; Please confirm width of sidewalks at east, south, and west elevations of new building are 5’-0” as there is no dimension given.

Clashin/ JSRa

Sidewalk dimensions are provided by Keynote

Reference A/E Addendum 2, Sheet A102 – Floor Plan, dated 06.08.2023.

Project PH23WR02H8, Whiteriver Administration Office Building (WRAOB)

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00022

PROJECT:

Whiteriver Administration Office Building (WRAOB)

LOCATION: Whiteriver, AZ

PROJECT NO: PH23WR02H8

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/15/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

34.

Attached is product data for a proposed substitute lighting package. Please advise if this lighting package is acceptable. This being submitted as some electrical subcontractors are limited to which supplier they can use.

Britton

Product substitutions will be considered after award as part of the submittal process. The Government will review Substitution Requests in accordance with Specifications Section 026000 – Product Requirements, Part 1.3.B., and Part 2.2.

35.

Do the modular buildings to be demolished have AZ Certificates of Titles? If so, titles will need to be transferred to the successful bidder to show ownership to acquire moving permits or to dispose of buildings at landfill.

Is the Nation aware of this and are said titles readily available to transfer ownership?

Clashin/ Breshea rs

These trailers are owned by IHS, not the Tribe. IHS does not possess AZ Certificates of Title for federally owned real property, nor does IHS transfer ownership of federally owned real property in the process of disposal/demolition.

Contractor shall demolish the trailers on site and then transport the demolished materials to an approved landfill in accordance with local, State, Tribal and Federal Laws.

Reference Amendment A00006 which includes Attachment J01b (REV 2) - Specification Manual WRAOB 2023.06.08, including revised Specification Section 024116 - STRUCTURE

DEMOLITION (REVISED 06.08.2023).