Amendment 0004 - Attachment J.10_Oral Presentation Instructions-Format-Rules - TRACKED CHANGES 06.17.2025.pdf

Attachment J.10: Oral Presentation Instructions, Format and Rules Amendment 0004 – 06/17/2025

Instructions:

Location: Oral presentations will be held via ZOOM or similar technology. The order in which Offerors are scheduled for oral presentations will be randomly selected by the Government. The presentation may be recorded by the Government. If recorded, the recording is source selection sensitive and will be handled accordingly.

Offeror Participants: The Offeror’s participants in the oral presentations shall be limited to the Program Director proposed by the Offeror as well as four six (46) additional participants who are technical experts and have capabilities relevant to the RAMDA 3. The Offeror may include one additional non-presenting participant for technical assistance purposes only.

Format for Oral Presentation:

The Government intends for the oral presentation to proceed as follows:

Oral Presentation Component Total Time Allotment (up to 2.753 hours)

Offeror – “Room” preparation – allowed access to set up the virtual space and any technology necessary for their presentation and ensure microphone and video connectivity

5 minutes

CMS and Offeror introductions and Contracting Officer Presentation of Rules of Engagement 5 minutes

Offerors responses to technical questions, IDIQ Program Management Plan and Key Personnel (excluding vitae/resume) shall be presented based on the Offerors understanding (see RFP Ssection L.12.i.1.A, L.12.i.2, and L.12.i.3)

45 60 minutes

The Government will present the scenario-based questions to the Offeror (see RFP Section L.12.i.1.B) 5 minutes

The Offeror shall caucus among themselves to prepare responses to the on-the spot scenario-based questions provided by the Government (see RFP Section L.12.i.1.B)

30 minutes

The Offeror will present its responses to the on-the spot scenario based questions to the Government 30 minutes

The Government will caucus prior to dialogue between the parties 15 minutes The Government and Offeror will participate in interactive dialogue related to the information presented by the Offeror during the presentation

30 minutes

The Offeror departs Not specified

Rules of Engagement for Oral Presentations:

1. The oral presentation itself will be evaluated whereas the slide deck is only provided as a supplement for the oral presentation. The slide deck is not limited; however, the Offeror is reminded that the oral presentation is time-boxed and is encouraged to consider how many slides can be adequately covered during the oral presentation. Materials referenced in the oral presentation, but not an actual part of the presentation, will not be accepted, or used in, evaluations (except the Key Personnel resume).

2. The Government does not intend to ask questions about information contained in an Offeror’s Phase I submission or the Offeror’s written submission for Phase II during the oral presentation.

3. The Government intends for the oral presentation to be an interactive dialogue between the Offeror and the Government. This dialogue is viewed as a component of the oral presentation itself and does not constitute discussions. The Government will not ask questions that will invite or allow the Offeror to change its offer. The Offeror shall not volunteer any information that might be construed as changing its offer. Oral presentations are distinct from the Government’s reserved right to conduct discussions.

4. The Offeror is in control of its presentation and may choose not to present or respond to any question provided by the Government.

5. Individuals presenting should be a part of the Offerors company or anticipated significant subcontractor(s). Presenters should not be professional presenters hired for the sole purpose of presenting to the Government. Offerors are requested, to the extent possible, to have the individuals anticipated to lead the effort and applicable technical experts as part of the Offerors oral presentation team.

6. A firm (and individuals presenting) may attend only one (1) oral presentation, whether for itself, as a prime offer, or as a subcontractor for another firm.

7. Offerors are advised to take advantage of the five minutes’ preparation time. This time is to enable the Offeror to ensure all participants are able to join the online presentation.

Offerors who are late, do not have full teams to present, etc., will not be provided an opportunity to re-present or afforded any additional time. It is the Offeror’s responsibility to ensure their team is present and prepared to present at the designated times. This preparation time will not be added to the time allotted for the presentation.

8. The period of time allotted for interactive dialogue/questions is a time block set aside to address any clarifications. If the Government does not have any questions, then this time will not be used. Additionally, if all clarification questions cannot be addressed in the time block, no additional time will be afforded. It is incumbent on the Offeror to provide a clear presentation and to provide concise responses to clarification questions.

9. Presentations are estimated to be held the week of August 2618- – August September 2322, 2025. Offerors will be assigned a presentation time during those days, determined at random. The time and date of the presentation is not negotiable.

10. The Contracting Officer reserves the right to determine a delay not the fault of the Offeror and afford the Offeror additional time. No further clarification on what could be considered a delay outside the control of the Offeror will be provided. It is the sole discretion of the Contracting Officer to determine if additional time should be afforded to an Offeror to ensure fairness in the source selection process.