AMENDMENT 0001 - 75FCMC25RJ018_QA.pdf

04/16/2025 Page 1

Attachment J.3_Question Submission Template Research Measurement Assessment Design Analysis (RMADA) 3 Submission of Questions

Category Question No. Section & Title Page Number Question CMS Response

GENERAL 1 L.8.B Posting of Questions and responses Page 164 of 187

Does CMS have a date or timeframe in which offerors can expect to receive responses to the questions submitted regarding the RMADA3 IDIQ proposal?

If CMS is unable to post responses by 03/07/25, will CMS consider an extension for the proposal due date?

See RFP section L.9 for a revised due date.

GENERAL 2 L.9 Proposal Organization and Content 164 In the event of a federal government shutdown due to no budget resolution by March 14, 2025, can CMS provide guidance on what submitters should expect if the shutdown extends to or past the proposal deadline of March 27, 2025?

Not applicable at this time.

GENERAL 3 L.9 Proposal Organization and Content 166

The instructions state that Vitae/resumes and any Past Performance Questionnaire attachment submissions shall be included as an appendix to Volume I. Can CMS please confirm what Past Performance Questionnaires should be included in the appendix? The instructions for the Past Performance Questionnaire (Attachment J.4) indicate the forms should be submitted directly to CMS.

RFP section L.9 and Attachment J.4 has been updated to reflect the following:

▪Relevant past performance information shall be included as an appendix to volume I and does not have a page limit.

▪Vitae/resumes for key personnal shall be included as an appendix to volume I and does not have a page limit.

▪Attachment J.4, Past Performance Questionnaire, is not part of volume I. The PPQ(s) shall be submitted by the performance reference directly to the Contract Specialist, Melanie Suris-Rodriguez, for any prime Offeror and/or significant subcontractors whose past performance reference information is not available in CPARS/PPIRS. There is no page limit.

GENERAL 4 L.9 Proposal Organization and Content 166

Can CMS please clarify what is included in the "past performance submissions" that should be included in the Volume I appendix (pg. 166, "(60) single-spaced pages excluding vitae/resumes and past performance submissions.") versus what past performance requirements must be included in the 60-page Technical response?

RFP section L.9 and Attachment J.4 has been updated to reflect the following:

▪Relevant past performance information shall be included as an appendix to volume I and does not have a page limit.

▪Vitae/resumes for key personnal shall be included as an appendix to volume I and does not have a page limit.

▪Attachment J.4, Past Performance Questionnaire, is not part of volume I. The PPQ(s) shall be submitted by the performance reference directly to the Contract Specialist, Melanie Suris-Rodriguez, for any prime Offeror and/or significant subcontractors whose past performance reference information is not available in CPARS/PPIRS. There is no page limit.

GENERAL 5

K - REPRESENTATIONS, CERTIFICATIONS,

AND OTHER

STATEMENTS OF OFFERORS OR QUOTERS

K.3 allows offerors to defer to their Sam.gov representations and certifications, in lieu of completing the full Section K; however, information in various sections, including K.4, K.8, K.13, K.14, and K.15 are either not covered by Sam.gov or are solicitation specific. Can CMS clarify if offerors need to complete Section K in entirety, even if K.3(b)(2)(i) is marked as Paragraph (d) applies?

RFP section K.3 has been updated to reflect the latest clause version: Annual Representations and Certifications (Jan 2025).

K.3 does not allow offerors to defer to their SAM.GOV representations and certifications in lieu of completing the full section K.

GENERAL 6

K - REPRESENTATIONS, CERTIFICATIONS,

AND OTHER

STATEMENTS OF OFFERORS OR QUOTERS

K.3 Indicates a small business size standard of $20.5M. However L.4 indicates a size standard of $28M. Please confirm the current size standard.

RFP section K.3 has been updated to reflect the latest clause version: Annual Representations and Certifications (Jan 2025). The size standard has been corrected to $28M.

GENERAL 7

I. 1 FAR 52.252-2 CLAUSES

INCORPORATED BY REFERENCE (FEB

1998)

FAR Clause 52.222-41 Service Contract Labor Standards (AUG 2018) is included within the solicitation. Will the government confirm that SCLS applicability will be determined and Wage Determinations provided at the task order level?

RFP Section I.1 has been updated to remove the clause for the IDIQ. At this time and based upon historical analysis, the government does not anticipate RMADA3 work under the SCA and does not anticipate the use of wage determinations; if it is determined necessary for a specific task order, the clause will be incorporated into that individual solicitation.

GENERAL 8

K, Representations, Certifications, and

Other Statements of Offerors or Quoters 140 and 152

Section K has a $20.5M small business size standard for NAICS code 541720 on pages 140 and 152.

However, the correct size standard for NAICS code 541720 is $28M, as shown in Section L.4, page

161. QUESTION: Will the government amend Section K, pages 140 and 152, to reflect $28M as the small business size standard?

RFP section K.3 has been updated to reflect the latest clause version: Annual Representations and Certifications (Jan 2025). The size standard has been corrected to $28M.

GENERAL 9

K.3 ANNUAL REPRESENTATIONS AND

CERTIFICATIONS FAR 52.204-8 (JAN 2018)

The small business size standard is shown as $20.5M. The current Small Business Size Standard for NAICS 541720 should be $28M, as shown in Section L.4 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND SMALL BUSINESS STANDARD and the SBA Table of size standards. Could the government please confirm the Small Business Size Standard?

RFP section K.3 has been updated to reflect the latest clause version: Annual Representations and Certifications (Jan 2025). The size standard has been corrected to $28M.

04/16/2025 Page 2

GENERAL 10

K.9 SMALL BUSINESS PROGRAM

REPRESENTATIONS FAR 52.219-1 (OCT

2014)

The small business size standard is shown as $20.5M. The current Small Business Size Standard for NAICS 541720 should be $28M, as shown in Section L.4 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND SMALL BUSINESS STANDARD and the SBA Table of size standards. Could the government please confirm the Small Business Size Standard?

RFP section K.3 has been updated to reflect the latest clause version: Annual Representations and Certifications (Jan 2025). The size standard has been corrected to $28M.

RFP/ PROPOSAL

INSTRUCTIONS

11 L.9 Proposal Organization and Content Page 164 Please provide the maximum per file/volume size for Offerors' responses (e.g., 10MB, 15 MB, 20MB, etc.).

Email limit is 100MB. CMS recognizes large volumes are often uploaded by the government's system after standard work hours, offerors are advised to allow ample time for the full receipt of all portions of the proposal to be received IAW the time and date provided in Section L of this solicitation.

RFP/ PROPOSAL

INSTRUCTIONS

12 L.9 Proposal Organization and Content Page 164 Please provide the maximum per email size for Offerors' responses (e.g., 10MB, 20MB, etc.).

The estimated email size limit is 100MB. CMS recognizes large volumes are often uploaded by the government's system after standard work hours, offerors are advised to allow ample time for the full receipt of all portions of the proposal to be received IAW the time and date provided in Section L of this solicitation.

RFP/ PROPOSAL

INSTRUCTIONS

13 L.9 Proposal Organization and Content Page 164 Can Offerors submit responses via zip files, if needed? Yes

RFP/ PROPOSAL

INSTRUCTIONS

14 L.9 165 Should each volume be submitted as a separate email labeled as described in the table starting on page 165?

No, see revised section L.9.

RFP/ PROPOSAL

INSTRUCTIONS

15 L.9/ Attachment J.4 166

The table of requirements states the Volume I should include any Past Performance Questionnaires as an appendix to the Volume. Attachment J.4 (the questionnaire) states that it should submitted directly to Chris Critzman. Please confirm questionnaires should be submitted directly to Chris Critzman at

CMS.

RFP section L.9 and Attachment J.4 has been updated to reflect the following:

▪Relevant past performance information shall be included as an appendix to volume I and does not have a page limit.

▪Vitae/resumes for key personnal shall be included as an appendix to volume I and does not have a page limit.

▪Attachment J.4, Past Performance Questionnaire, is not part of volume I. The PPQ(s) shall be submitted by the performance reference directly to the Contract Specialist, Melanie Suris-Rodriguez, for any prime Offeror and/or significant subcontractors whose past performance reference information is not available in CPARS/PPIRS. There is no page limit.

RFP/ PROPOSAL

INSTRUCTIONS

16 L.9 Proposal Organization and Content 166 The page limitations for Volume I states "(60) single-spaced pages excluding vitae/resumes and past performance submissions." Are the past performance submissions excluded from the page count referring to the past performance table required in section L.10.4? Or only PPQ submissions?

RFP section L.9 and Attachment J.4 has been updated to reflect the following:

▪Relevant past performance information shall be included as an appendix to volume I and does not have a page limit.

▪Vitae/resumes for key personnal shall be included as an appendix to volume I and does not have a page limit.

▪Attachment J.4, Past Performance Questionnaire, is not part of volume I. The PPQ(s) shall be submitted by the performance reference directly to the Contract Specialist, Melanie Suris-Rodriguez, for any prime Offeror and/or significant subcontractors whose past performance reference information is not available in CPARS/PPIRS. There is no page limit.

RFP/ PROPOSAL

INSTRUCTIONS

I TECHNICAL PROPOSAL INSTRUCTIONS

FOR IDIQ (VOLUME I)

The instructions provided in the Proposal Organization and Content section specify that the past performance questionnaires are to be included in the technical volume as an appendix. However, the instructions provided in Attachment J4 specify that the questionnaire should be emailed directly to Christopher.Critzman@cms.hhs.gov or mailed to CMS. Does the Government expect the questionnaires to be provided in the technical volume and sent directly to Christopher Critzman? Or should the questionnaires only be emailed/mailed directly to CMS?

RFP section L.9 and Attachment J.4 has been updated to reflect the following:

▪Relevant past performance information shall be included as an appendix to volume I and does not have a page limit.

▪Vitae/resumes for key personnal shall be included as an appendix to volume I and does not have a page limit.

▪Attachment J.4, Past Performance Questionnaire, is not part of volume I. The PPQ(s) shall be submitted by the performance reference directly to the Contract Specialist, Melanie Suris-Rodriguez, for any prime Offeror and/or significant subcontractors whose past performance reference information is not available in CPARS/PPIRS. There is no page limit.

RFP/ PROPOSAL

INSTRUCTIONS

H.2 L.10

Page 65 and page 184 note that the key personnel is the "Project Director". Page 174 notes that key personnel for the IDIQ shall include a "Program Director". Is this the same position?

Yes, RFP section L.10.2 has been updated to change the position title from Program Director to Project Director.

04/16/2025 Page 3

RFP/ PROPOSAL

INSTRUCTIONS

19 L.9 Proposal Organization and Content Pg. 166

The table indicates that past performance questionnaire attachment submissions should be included in an appendix to Volume I; however, the questionnaire template (attachment 4) indicates that questionnaires should be sent directly to CMS. Please clarify how questionnaires should be handled and what if anything should be included in the appendix.

RFP section L.9 and Attachment J.4 has been updated to reflect the following:

▪Relevant past performance information shall be included as an appendix to volume I and does not have a page limit.

▪Vitae/resumes for key personnal shall be included as an appendix to volume I and does not have a page limit.

▪Attachment J.4, Past Performance Questionnaire, is not part of volume I. The PPQ(s) shall be submitted by the performance reference directly to the Contract Specialist, Melanie Suris-Rodriguez, for any prime Offeror and/or significant subcontractors whose past performance reference information is not available in CPARS/PPIRS. There is no page limit.

RFP/ PROPOSAL

INSTRUCTIONS

20 L9 Proposal Organization and Content 165 What is the requested font size and style for the main proposal narrative? Are there different parameters for font size/style within tables? Within graphics?

CMS has updated L.9 to provide additional instructions on font size.

RFP/ PROPOSAL

INSTRUCTIONS

21 L.9 Proposal Organization and Content 166 The instructions on p.166 state, "Past Performance Questionnaire attachment submissions shall be inclued as an appendix to Volume 1." However, the Questionnaire directs respondents to send them directly to CMS. Please confirm Questionnaires should not be included in Volume 1.

RFP section L.9 and Attachment J.4 has been updated to reflect the following:

▪Relevant past performance information shall be included as an appendix to volume I and does not have a page limit.

▪Vitae/resumes for key personnal shall be included as an appendix to volume I and does not have a page limit.

▪Attachment J.4, Past Performance Questionnaire, is not part of volume I. The PPQ(s) shall be submitted by the performance reference directly to the Contract Specialist, Melanie Suris-Rodriguez, for any prime Offeror and/or significant subcontractors whose past performance reference information is not available in CPARS/PPIRS. There is no page limit.

RFP/ PROPOSAL

INSTRUCTIONS

22 L.10.4.B Past Performance Instructions 177 What is the due date to CMS for Past Performance Questionnaires (Attachment J.4)?

All portions of the proposal, including past performance questionnaires , are due no later than proposal submission deadline in accordance with Section L.

VOLUME I: IDIQ

TECHNICAL

PROPOSAL

23 L.10.4.B Page 177 of 187 The RFP states, "The below table should be used when providing a list of the past performance information." Is the Table with narrative excluded from the 60 page volume limit?

RFP section L.9 and Attachment J.4 has been updated. The table shall be submitted in Microsoft Excel.

There is no page limit.

VOLUME I: IDIQ

TECHNICAL

PROPOSAL

24 L.10.4.B 177 By what date should PPQs be submitted to CMS?

RFP section L.10.4 has been updated for clarity. References shall be asked to submit their PPQs directly to the Contracting Office by the date and time that proposals are due.

VOLUME I: IDIQ

TECHNICAL

PROPOSAL

25 L.10.2.A 174 REQUEST: Please confirm the Program Director as noted in L.10.2.A is the correct position title and not "Project Director" as listed in H.3 (Page 65 of 187)

Yes, RFP section L.10.2 has been updated to change the position title from Program Director to Project Director.

VOLUME I: IDIQ

TECHNICAL

PROPOSAL

L.9 PROPOSAL ORGANIZATION AND

CONTENT and L.10 TECHNICAL

PROPOSAL INSTRUCTIONS FOR IDIQ

(VOLUME I), 4. Past Performance, Attachment J.4, Past Performance

Questionnaire

166 and 177

Reference Section L instructions, please clarify: "...any Past Performance Questionnaire attachment submissions shall be included as an appendix to Volume I." For Past Performance projects that require a PPQ, should clients submit completed PPQs directly to the Government only as per the directions in Attachment J.4 Past Performance Questionnaire, or submit them to the Government and to contractors and placed in our submitted proposal in an appendix as stated in Section L?

RFP section L.9 and Attachment J.4 has been updated to reflect the following:

▪Relevant past performance information shall be included as an appendix to volume I and does not have a page limit.

▪Vitae/resumes for key personnal shall be included as an appendix to volume I and does not have a page limit.

▪Attachment J.4, Past Performance Questionnaire, is not part of volume I. The PPQ(s) shall be submitted by the performance reference directly to the Contract Specialist, Melanie Suris-Rodriguez, for any prime Offeror and/or significant subcontractors whose past performance reference information is not available in CPARS/PPIRS. There is no page limit.

VOLUME I: IDIQ

TECHNICAL

PROPOSAL

27 Section L; 2. Personnel/Skill Mix 174 The key position listed here is Program Director. However, in Section M on Page 184, Project Director is listed as the KP. Will CMS please confirm the correct position?

Yes, RFP section L.10.2 has been updated to change the position title from Program Director to Project Director.

VOLUME I: IDIQ

TECHNICAL

PROPOSAL

M.3 Technical Evaluation Process B.

Personnel/ Skill Mix (Volume I)

This section states: "The Offeror must identify the IDIQ Project Director and Key Personnel with related experience in which it is proposing to accomplish the potential range of tasks."

Is CMS expecting for the offerors to propose other key personnel in addition to the Project Director?

The idenification of key personnel beyond Project Director is at the discretion of each offeror.

04/16/2025 Page 4

VOLUME III: OTHER

ADMINISTRATIVE

DATA

Section L.12.1., Business Ethics, Conflicts of Interest and Compliance Proposal

Submission Instructions 179-180

Page 180 states the Prime Contractor shall not submit the underlying j.6 for subcontractor disclosures to CMS. Can CMS please confirm that this also applies to attachment J.7 and should be reserved for availability upon request?

RFP sections J, L.12. and M.5 have been updated. Note that Attachment J.7 has been removed and replaced as "reserved" as it is not longer required.

VOLUME III: OTHER

ADMINISTRATIVE

DATA

L.12.1 Other Administrative Data (Volume

III)

179 Could the government confirm that submittal of Attachment J.7 is not required?

RFP sections J, L.12. and M.5 have been updated. Note that Attachment J.7 has been removed and replaced as "reserved" as it is not longer required.

CONFLICT OF

INTEREST

QUESTIONS (ON AN

AS NEEDED BASIS)

Section L.12.1 Business Ethics, Conflicts of Interest and Compliance Proposal Submission Instructions

Section L.12 indicates that the "offeror shall complete and submit Attachment J.6 and J.7" in Volume III of their proposal. However, Attachment J.6 and Attachment J.7 indicate that the personal COI information in J.7 should not be submitted to CMS. Could CMS please confirm that the personal COI information should just be incorporated within Attachment J.6 and offerors should not directly submit Attachment J.7?

RFP sections J, L.12. and M.5 have been updated. Note that Attachment J.7 has been removed and replaced as "reserved" as it is not longer required.

CONFLICT OF

INTEREST

QUESTIONS (ON AN

AS NEEDED BASIS)

Att J.7_Personal Conflicts of Interest

Financial Disclosure

If the Offeror has established that Personal COIs do not exist for its "Governing Body members (e.g., Board of Directors, Trustees, etc.), and principals of the organization as defined by FAR 52.203-13,...

and for each manager and key personnel who would be, or are involved with, the performance of the contract," is the Attachment J.7 submission required?

RFP sections J, L.12. and M.5 have been updated. Note that Attachment J.7 has been removed and replaced as "reserved" as it is not longer required.

CONFLICT OF

INTEREST

QUESTIONS (ON AN

AS NEEDED BASIS)

L.12 Other Administrative Data (VOLUME III), 1. Business Ethics, Conflicts of Interest and Compliance Proposal

Submission Instructions

The COI instructions seem to conflict. One line implies that COI disclosure is at the discretion of the offeror "if the Offeror believes that a COI must be disclosed;" and the next line states, "the offeror shall complete and submit Attachment J.6 and J.7 Contractor/Offeror Conflict of Interest as Volume III, with its proposal…A response must be provided for all sections of the form even if no conflict exists."

Would the government please clarify what is required for the COI submission?

RFP sections J, L.12. and M.5 have been updated. Note that Attachment J.7 has been removed and replaced as "reserved" as it is not longer required.

RFP/ PROPOSAL

INSTRUCTIONS

34 L.10 Technical Proposal Instructions 167 For significant subcontractors, 3 past performances are required. If there are 10 subcontractors, does this mean 30 past performances are needed? Is there a total number of past performances that must come from subcontractors?

RFP section L.10.4 has been updated for clarity. Offerors and proposed significant subcontractors shall obtain references from at least three (3) of the relevant contracts listed above (3 each for the prime and each significant subcontractor).

COVER PAGE:

OFFEROR

INFORMATION &

EXECUTIVE

SUMMARY

35 L.9 Proposal Organization and Content 165 Is the Cover Page required to be included in every volume (Volume I, II, and III), or only in the initial submission?

No. See RFP section L.9 for proposal organization and content.

COVER PAGE:

OFFEROR

INFORMATION &

EXECUTIVE

SUMMARY

36 L.9 Proposal Organization and Content 165 Should the Cover Page and Executive Summary be submitted in PDF format for each volume, or only for the overall proposal submission?

No. See RFP section L.9 for proposal organization and content.

RFP/ PROPOSAL

INSTRUCTIONS

L.10 TECHNICAL PROPOSAL

INSTRUCTIONS FOR IDIQ (VOLUME I)

The Instructions for Past Performance contains guidance for providing CPARS information and for providing "non-CMS and/or non-CPARS information." If an Offeror submits a Past Performance that is non-CMS but does have CPARS, which set of guidance should the Offeror follow for that Past Performance?

Please refer to RFP section L.10.4 which has been updated for clarity.