B02 Attach 11 Questions and Answers Response 6-25-24.xls
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- Attached to
- Request for Proposal (RFP) for Disaster Recovery, Mitigation, Policy, and Data Analytics Support Services
- Solicitation number
- 73351024R0006
- Issued by
-
Small Business Administration
About this file
This document is a set of Questions and Answers (Q&A) related to Solicitation RFQ-73351024R0006 for Disaster Recovery, Mitigation, Policy, and Data Analytics Support Services. The solicitation establishes two Indefinite Delivery Indefinite Quantity (IDIQ) contracts with a total maximum value of $50 million each. The services to be provided include management and financial consulting, acquisition and grants management support, and business program and project management. Key details include:
- Clarification that the total maximum contract value is $50 million for each IDIQ, not $20 million as stated in the Performance Work Statement.
- Confirmation that subcontractors' past performance can be considered if they are part of the IDIQ team at award.
- Confirmation of page count and font size requirements for the technical proposal, with a total of 25 pages allowed.
- Guidance on how the Experience Review Form will be evaluated as a Go/No Go factor in Phase 1 of the proposal evaluation.
- Allowance for open market items and confirmation that the NAICS code is 541611.
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Q&A-Gvt Response Solicitation RFQ-73351024R0006 Disaster Recovery, Mitigation, Policy, and Data Analytics Support Services Attachment 10 Questions and Answers
| Question No. | RFP Attachment No. | REFERENCE | QUESTION | Government Response | ||
| Page | Section | Para. | ||||
| 1 | B02 Attachment 2 | 3 and 29 | B and C | B.6.0.1.B.6.0.2, C.3.2 | Referenced paragraphs for Secion B, page 3 advise total orders under the 2 IDIQ/s will be $50M but Section C.3.2, page 29 says $20M. Can the government clarify which is correct? | Corrected, each IDIQ will be $50M |
| 2 | PWS | 29 | C.3.2. | 3 | This section of the PWS states, "THE TOTAL MAXIMUM CONTRACT VALUE, defined as the sum of vendor payment streams associated with all task orders against all master IDIQ contracts, shall not exceed $20,000,000.00." Can SBA confirm that this should say $50,000.000.00? | Reference Line Item 1, Question 1 |
| 3 | B02 Attachment 2 | 4 | B | 6.0.6 | The sentence is misworded. Can the government revise for clarity? | corrected |
| 4 | B02 Attachment 2 | 16-17 | C | 4 | This section on labor categories does not include the Senior and Junior GIS consultants that are shown on B02 Attachment 4 pricing sheet. Will the government confirm these LCATs are required and provide the required qualifications for those positions? | This has been corrected as GIS is not part of this requirement. |
| 5 | B02 Attachment 5 | N/A | N/A | Government LCATs shown for TO1 | Several of the LCATs shown do not match those listed in either Attachment 2, pages 16 and 17, or Attachment 4, Pricing Sheet for IDIQ. Can the government clarify the requirement? | Corrected |
| 6 | 2 | 89 & 90 | M | 3, 4, & 1 | Can the government confirm that key personnel resumes for the IDIQ and Task Order are excluded from page count? | Yes for both |
| 7 | 2 | 18 | C | 4 | SMEs are considered Key Personnel. Can SBA clarify what is meant by "Awardee shall have all SMEs available"? | Awardee shall have all SMEs available at the time of award |
| 8 | B02 Attachment 2 | 25 | C | 18 | This section introduces references to the GSA Multiple Award Schedule. Is SBA planning to award the 2 IDIQ's under the GSA Schedule? Can the Government clarify that the discussion regarding CTA's in this secion would apply only if the contractor intends to use a CTA for its offer on Task Order 1 (or subsequent TOs)? | corrected |
| 9 | B02 Attachment 2 | 26 | C | 19 | C.19 says "The Teams must submit a proposal for the IDIQ", but C-18 says teams may only be used at the TO level. Can the government clarify Sections 18 and 19? | The contractor will not be permitted to propose a teaming arraingment at the task order level. |
| 10 | B02 Attachment 2 | 31 | C | 3.9.1 | Can the government clarify the purpose of this requirement since the rates and prices to users of IDIQ's will be based on those awarded on the IDIQ. | The pricing that is provided at the IDIQ level will flow to the task order level and additional discounts will be provided at the task order level. |
| 11 | B02 Attachment 2 | 90 | M | 1.2 Step 2 Factor 5 | This section states that major subcontractors experience may be offered and considered. Can the government clarify if a major subcontractor's experience can be considered for past performance, if the major subcontractor can be part of the IDIQ team at award. | Yes, please note that this is an 8(a) contract and the prime contractor is responsible to ensure compliance with the limitations on subcontracting and the ostensible subcontractor rule. Please see the solicitation terms for more information on how SBA intends to monitor compliance. |
| 12 | PWS | Are subcontractors permitted to be part of multiple teams in responding to this solicitation? | That is a business decision of the company | |||
| 13 | PWS | 87-92 | Various | Page Limit/Font | There is differing information about page limit for the technical proposal (20 and 25) and font size (11 and 12 TNR). Can SBA clarify? | Corrected to indicate a total of 20 pages and font size is corrected to read Times New Roman 11 |
| 14 | RFP | 2 | 6 | 1 | Does the government know which tasks and/or deliverables will correspond to FFP, T&M, or LH task orders? | No, It will be defined at the Task Order level |
| 15 | 1 | 1 | Instructions | All | Please confirm no response is required to the Cybersecurity and Supply Chain Risk requirements since this is not an IT acquisition. | No it does not apply |
| 16 | 2 | 1 | Cover | N/A | Can the SBA confirm the award date of August 1st and the commencement of performance? | This is an estimated date, the period of performance will be at time of award |
| 17 | Attachment 2 | 4 | B.6.0.6 | Can the Government please confirm if open market items are allowable? | Yes | |
| 18 | Attachment 2 | 87, 89 | M.1.0 | Would the government consider clarifying the page count restrictions? Is the page limit for Factor 1, technical approach to the IDIQ, set at 25 pages? Is Factor 2 set at 5 pages? Is there a page limit for factors 3 and 4? Does past performance included in Factor 5 have a separate page limit? And finally, does the 30 page limit apply to Factors 1 and 2 combined, but no other sections? | Corrected, total of 25 pages, Step 2/Factor 5-Past Performance is an attachment which the Government recommends at least 3 past performances are submitted. | |
| 19 | 2 | 95 | M | 2 | Can SBA confirm the page count for each Factor within VOL I, Technical Proposal? The RFP mentions 20, 25, and 30 pages in different sections, and there is no prescribed page limit for past performance | Reference line item 21 Question 18 |
| 20 | 2 | 87, 89 | M.1.0, M.1.2 | Please clarify page limit for Volume 1 - Page 87 mentions 30 pages whereas page 89 mentions 20 pages | Reference line item 21 Question 18 | |
| 21 | 2 | 87 | M.1.0 | Please clarify what "I. Quote Number" is | This is the contractors reference number | |
| 22 | 12 | 2 | Experience Review Form | All | Is there a page count limitations to the experience writeup of our best project? | 1 Project, Page Limit: 2 pages |
| 23 | 12 | 2 | Experience Review Form | All | Is there a page count limitations to the experience writeup of our best project? | Reference Line Item 25, Question 22 |
| 24 | Attachment 12 | 2 | Step 1 section 2 | What is the page limit and font size requirement for Phase 1 submissions (attachment 12)? What specific project information is required for the experience review elements? Should the contractor submit one project that meets all six elements, or one project per element (i.e., a total of six separate projects)? | 2 Pages, The project has to be relevant experience that meet the six elements identified, the font will be Times New Roman 11 for text, and 8 font for tables, graphs, and illustrations, the Government does not anticipate 6 separate projects for each element. | |
| 25 | 12 | 2 | Experience Review Form | All | Can the government provide details on how the Experience Review Form will be evaluated as part of the Phase 1 submission. | Reference Line Item 27, Question 24 |
| 26 | 12 | 2 | Experience Review Form | All | Can the government provide details on how the Experience Review Form will be evaluated as part of the Phase 1 submission. | Reference page 89, paragraph entitled "Down Select Phase One (1) Evaluation" and it provides the evaluation. |
It will be a Go/No Go evaluation factor
| 27 | 12 | 1 | Is the government requesting only one Project experience in Phase 1 Attachment 12? Does this have to be one of the Past performance we will be providing in Phase II? | Yes, Phase I is to provide experience, Past performance is in Volume I which is in down select Two (2) | ||
| 28 | 2 | 87 & 91 | M | 3 & 1 | Page 87 indicates that Factor 5, Past Performance is a part of VOL 1, Technical Proposal, however on page 90 Past Performance is referenced as VOL 2. Please clarify which volume Past Performance should be included within. | Corrected to read Volume 1 |
| 29 | 2 | 87 & 91 | M | 3 & 1 | If Factor 5, Past Performance should be VOL 2, then please confirm no redactions are required for VOL1. | Reference Line 31, Question 28 |
| 30 | 2 | 87, 91 | M.1.0, M.1.2 | In Section M.1.0 Pg 87, Factor 5, Past Performance is listed as a part of Volume 1 whereas in Section M.1.2 Pg 91, Factor 5 - Past Performance is menrioned as Volume II. Please clarify. | Reference Line 31, Question 28 | |
| 31 | 9 | 1 | N/A | N/A | Can the past performance questionnaire represent comparable contract from 8(a) teaming partners or must they all be from the prime IDIQ holder? Since the teaming of 8(a) firms is allowed, shouldn't other teaming partners be included as being able to provide a comparable project? | SBA will comply with 13 CFR 125.2(g) and 13 CFR 125.8(e) regarding consideration of past performance of first tier small business subcontractors and joint venture partners |
| 32 | 10 | 1 | N/A | N/A | The Past Performance Questionnaire mentions a minimum of 3 contracts. Is there a maximum number of contracts that should be included? | Maximum of 5 |
| 33 | 2 | 91 | M.1.2 | Factor 5 - Past Performance: Please confirm how many exampleas are required to be provided? | Reference Line Item 35, Question 32 | |
| 34 | 2 | 89 & 90 | M | 3 & 1 | Factor 1 and Factor 3 both include a requirement for key personnel resumes and letters of commitment for the IDIQ. Is the intent to include resumes and letters of commitment twice within the Techncal Proposal within both Factor 1 and 3? | Yes |
| 35 | 2 | 84 | I | 2 | The solicitation mentions NAICS 541611, but a subsequent clause mentions NAICS Code 541519 in this section. Can the Government confirm the work is intended to fall under NAICS 541611? | The NAICS is 541611 |
| 36 | 2 | 22 | C.12.0 | N/A | Is the 6AM and 6PM local time availability by the contractor for Monday through Friday for the Eastern Time Zone or must it cater to the continental U.S. which has various time zones? | It does not state ET, it states: Contractor personnel must be available and perform the services detailed in this PWS between the hours of 6:00am and 6:00pm local time Monday through Friday which ecompasses all time zones |
| 37 | 2 | 89 | M.1.2 | Under 'Down Select Phase Two (2) Evaluation'. Can the government explain what is required to be submitted in Volume 1a, as '1a' has not been mentioned anywhere else in the instructions. Please also confirm if the reference to 'Volume 2, Technical Proposal will be an unredacted version' is in error and Volume 2 is infact Pricing. | Reference Page 89-Down Select Two (2) |
Volume 1, Technical Proposal will be a redacted version.
Volume 2, Technical Proposal will be an unredacted version.
The contractor will provide 1 complete Technical Proposal "redacted" no names will be mentioned and the second submittal will be "unredacted" all names will be in the proposal. This referes only to the technical proposal since there are two proposal submittals. Volume III will be pricing
| 38 | Attachment 12 | Step 1 Section 2 | Can the government allow for teaming partner experience to be used regardless of the 25% level requirement? | SBA will comply with 13 CFR 125.2(g) and 13 CFR 125.8(e) regarding consideration of past performance of first tier small business subcontractors and joint venture partners | ||
| 39 | 2 | 84 | L | 5 | In consideration of the 4th of July holiday that fall betweens RFP release to submission, would the government consider providing Offerors a 1 week extension on the Phase 2/3 response to Monday, July 22? | No |
| 40 | 2 | 23 | C.15.0 | N/A | Who is the current incumbent that will handle the transition in with the incoming contractor if a new contractor is awarded the contract? | This was identified under Attachment 13 Commnets on RFQ Draft Line Items 86 and 87, Questions 83 and 84 |
| 41 | 2 | 23 | C.15.0 | N/A | Who is the current incumbent that will handle the transition in with the incoming contractor if a new contractor is awarded the contract? | Reference Line Item 43, Question 40 |
| 42 | Attachment 2 | Will the SBA accept proof of 8a certification from the Protégé since the dynamic small business search tool does not include all current joint ventures? | No | |||
| 43 | Attachment 3 | 9 | 7 | Would the Government consider changing the contract type of TO1 from Labor Hour to Firm Fixed Price? The TO PWS provides sufficient detail for Bidders to price the activities on an FFP basis using the hourly rates provided at the IDIQ level. FFP is also more favorable for the Government as it shifts the responsibility of performance and cost management onto the Contractor and reduces the Government’s risk profile. | It is changed from Labor hour with fixed labor rates to Firm Fixed Price | |
| 44 | 2 | 19 | C | 9 | What percentage of time does the SBA anticipate work to be performed at an SBA location (Washington, DC or field office) versus at the Contractor's facility? | The contractor will perform services at the contrators location unless informed by the COR that they will need to go into the DC office which is based on the disaster, therefore a percentage cannot be provided. |
| 45 | 2 | 8 | C.3.0.2 | N/A | There are currently 2 disaster field offices, one in Atlanta, GA and another in Citrus Heights, CA, does the SBA plan on opening other locations during the term of this contract? | SBA does not paln on opening other locations at this time |
| 46 | RFP | 46 | I.1.0.4 | 1 | "All contractor (and subcontractor) contract employees must undergo security processing before being eligible to work on the premises of any SBA owned, leased, or controlled facility; to access Government or other contractor data, reports, or other information; or to obtain access to an SBA IT system." a. What type of security processing is required and b. can the government share any information on timing associated with the SBA clearance process? c. Additionally, will the government accept clearances from other agencies? | a. A suitability will be accomplished for the security check, b. Initial clearance is accomplished and then full clearance, c. No the Government will not accept clearances from other agencies |
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