721511 Intent to Award Letter.pdf

This Intent to Award Letter from the City of Salem, Oregon, notifies the selected contractor for a federally-assisted transportation infrastructure project on Orchard Heights Road NW spanning approximately 0.2 miles between Snowbird and Westhaven. The project encompasses comprehensive roadway improvements including new sidewalk construction, curb and gutter installation, ADA-compliant ramps with truncated domes, water quality swales, landscaping, street lighting, and a rapid rectangular flashing beacon system. The bid opening occurred on November 18, 2025, with initial project completion scheduled for August 28, 2026, and final completion by November 9, 2026. The City of Salem intends to award the contract to Emery & Sons Construction Group LLC, the lowest responsive and responsible bidder, on December 17, 2025.

The contract award amount is $732,029.00, which falls within the engineer's estimate range of $1,330,000 to $1,475,000. The project is funded through the Federal Highway Administration's Surface Transportation Block Grant Program supplemented by city match funding. The contract requires compliance with federal Davis-Bacon prevailing wage regulations and Oregon state prevailing wage standards, along with a Disadvantaged Business Enterprise participation goal of 11%. Successful bidders must provide 10% bid security, performance and payment bonds, and maintain specific insurance coverages. Additional requirements include evidence of prequalification by the Oregon Department of Transportation in relevant work classifications, DBE Commitment Certification, First-Tier Subcontractor Disclosure, and documentation of good faith efforts to meet project requirements.