KODIAK_HANGAR_1_SPECIFICATIONS.pdf

United States Coast Guard Civil Engineering Unit Juneau, Alaska

DESIGN-BUILD SPECIFICATIONS

Repair Hangar I Fire Protection Systems, USCG Air Station Kodiak, Alaska

Project #6434146

October 17, 2017

HANGAR 1 FIRE PROTECTION

USCG AIRSTA, KODIAK

INDEX 1

INDEX

Section Title

Index INDEX

CONTRACT REQUIREMENTS FOR DESIGN BUILD

001110 CR DESIGN BUILD GENERAL PARAGRAPHS

001111 CR SPECIAL PROJECT PROCEDURES

001312 CR PROGRESS AND PAYMENT

001330 CR GENERAL SUBMITTAL PROCEDURES

001401 CR QUALITY CONTROL AND KEY PERSONEL

001505 CR PROJECT MEETINGS

DESIGN PHASE REQUIREMENTS

001800 D 1.1-1.3 DESIGN BUILD CRITERIA

001800 D 1.4 DESIGN BUILD CRITERIA –CIVIL

001800 D 1.7 DESIGN BUILD CRITERIA - ARCHITECTURAL

001800 D 1.8 DESIGN BUILD CRITERIA - STRUCTURAL

001800 D 1.9 DESIGN BUILD CRITERIA - DEMOLITION

001800 D 1.10 DESIGN BUILD CRITERIA - FIRE PROTECTION

001800 D 1.11 DESIGN BUILD CRITERIA - PLUMBING

001800 D 1.12 DESIGN BUILD CRITERIA - HVAC

001800 D 1.13 DESIGN BUILD CRITERIA - ELECTRICAL & COMM

001800 D 1.14 DESIGN BUILD CRITERIA – TELECOMMUNICATIONS

001800 D 1.15 DESIGN BUILD CRITERIA –ENVIRONMENTAL

001825 D DESIGN PHASE SUBMITTALS

001830 D RECORD DOCUMENTS AND DRAWINGS

BUILD PHASE REQUIREMENTS

010100 B STANDARD CONSTRUCTION REQUIREMENTS

010120 B CONSTRUCTION SPECIAL CONDITIONS AND SUBMITTALS

011500 B HEALTH & SAFETY REQUIREMENTS

014010 B CONSTRUCTION QUALITY CONTROL

015600 B ENVIRONMENTAL CONTROLS

017000 B CLOSEOUT

017810 B O & M DOCUMENTATION

017820 B WARRANTY

APPENDICES

APPENDIX AA BASIS OF DESIGN

APPENDIX AB CONCEPTUAL PLANS AND ELEVATIONS

APPENDIX AC SUMMARY OF DESIGN CONSIDERATIONS

APPENDIX C BASE KODIAK STANDARD CONSTRUCTION SPECS (Feb 2017)

INDEX 2

APPENDIX G DESIGN SUBMISSION FORM DS1

APPENDIX I HISTORIC INVENTORY BLDG 24

APPENDIX J DD1149 TRANSFER OF WASTE TO USCG

APPENDIX M BASIS OF DESIGN NARRATIVE

APPENDIX N STANDARDS FOR CONSTRUCTION DOCUMENTS

APPENDIX O BASE KODIAK CONTRACTOR TRAILER / LAYDOWN APPROVAL

APPENDIX P BLDG 20 HAZMAT RESULTS (SLAB JOINTS)

APPENDIX Q CTOS TECHNICAL MANUAL

APPENDIX R PRIOR /ASSOCIATED GEOTECH INFORMATION

APPENDIX S HANGAR FIRE SUPPRESSION SYSTEM MAINTENANCE TCTO

APPENDIX T HAZMAT SURVEY RESULTS

APPENDIX U AHTNA SOILS BORINGS

APPENDIX V SOILS BORING MAP

APPENDIX X LAND USE CONTROLS PLAN

APPENDIX Y GW AND SEEPAGE PLAN

APPENDIX Z AHTNA SOIL SAMPLING RECOMMENDATIONS

APPENDIX ZA SITE 10-11 GW RESULTS

-- End --

DESIGN BUILD GENERAL PARAGRAPHS 0011110 CR - 3

SECTION 001110 CR

DESIGN BUILD GENERAL PARAGRAPHS

PART 1 - GENERAL

1.1 SCOPE OF WORK

A. Design and Build repairs to the Kodiak Hangar I Fire detection and protection systems, as described, at USCG Base Kodiak Alaska. Do the work according to this specification and as described in the contract documents.

The scope of work includes both the design and the construction of modifications to existing USCG facilities. In general:

In Hangar 1, USCG Base Kodiak demolish the existing high bay sprinkler and deluge systems, and install a new wet pipe sprinkler protection and a high expansion foam (HEF) system. Replace the existing addressable fire alarm system with a Base Kodiak standard King Fisher conventional fire alarm system. Modify Building 24 to house fire pumping equipment. Install fire suppression system piping between Hangar 1 and Building 24. Perform other work; including environmental services, abatement, inspections and assessments of existing facilities, demolition and restoration of affected areas, including re-paving a parking lot affected by excavation.

Refer to Appendices for the project description.

Performance Based Statement of Work: The Contractor is required to perform design and construction from this performance-based Statement of Work. The extent and requirements of all work is not necessarily shown or indicated (particularly true for abatement, demolition, fire suppression, and integrating new work with existing conditions). The contractor is responsible for interpreting the performance based requirements from the specifications, plans and reference documents, including the Base Kodiak Standard Specifications and other reference documents, to provide a complete and useable end product. The Statement of Work and reference documents, including the Kodiak Standard Specifications may not provide complete instructions on how to perform the work, or detail/integrate all associated components of the work. The contractor shall apply their experience and judgment in performing typical commercial construction practices to complete the work with limited additional Government guidance.

1.2 ITEMS FURNISHED TO CONTRACTOR

A. One electronic copy of all forms referred to herein.

B. Access to existing as-built of the facilities will be made available to the contractor.

Accurate and available CAD as-built are limited, and are for reference only. Verify actual conditions. Some of the documentation may be PDF/TIF or paper format. The

DESIGN BUILD GENERAL PARAGRAPHS 0011110 CR - 4

contractor may need to research plans rooms documents on their own, and reproduce drawings to obtain all needed information.

C. Publications incorporated into the technical provisions by reference will not be provided by the Government. The contractor provides those references at the project site when necessary for clarification, or if required for reference to assist with quality control.

1.3 CONTRACTOR RESPONSIBILITY

This contract contains both prescriptive and performance-based criteria. The design and subsequent construction shall incorporate all ancillary components as necessary to provide a complete and functional facility for the intended purpose. Where direction is given, it is directed to the Contractor. In each case the meaning is as though written “the Contractor shall….”.

1.4 WORK HOURS

Work is authorized on site from 0730 to 1800 Monday through Friday, 0830 to 1800 weekends and holidays. Adjustments are subject to COR approval. No work requiring government coordination or inspection work is allowed on weekends or Federal holidays.

Coordinate scheduling of work with the (On-Site Representative) OSR and AIRSTA personnel to minimize interference with the facilities’ normal operations. Due to the operational nature of the Air Station, and 24/7 use of the spaces affected by the work, the contractor may need to perform construction activities on weekends, at night or other low-use time periods.

For work requiring evacuation of the hangar of aircraft; the contractor shall assume that aircraft will not be removed from the hangar before 0830 on any given day.

See SECTION 001111 CR SPECIAL PROJECT PROCEDURES for sequencing and interim milestones.

1.5 CONTRACTOR USE OF PREMISES

All lay down or staging areas for materials, equipment and Contractor vehicle parking must be located within the approved Contractor staging area and the construction site.

Lay-down areas will be approved/coordinated at the 65% design phase.

See Appendix for trailer/lay-down area approval form.

Maintenance of the construction site, including cleanliness and appearance is the contractor’s responsibility.

Shipments of equipment, materials, and supplies shall be addressed to the contractor -not the Government. The contractor must be on hand to accept shipments; the Government will not accept shipments.

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1.6 DEFINITIONS

The following terms are defined as follows:

Day(s): calendar day(s), unless otherwise noted

CEU: USCG Civil Engineering Unit Juneau

KO: Contracting Officer

PM/CM: USCG Project Manager

COR: Contracting Officer's Representative

OSR : Government On site representative

CI: Government’s construction inspector.

EIC: Engineer-in-Charge

A/E: Architect-Engineering Firm

QCM: Contractor's Quality Control Manager

DOR: Contractor's Designer of Record and central point of contact for all design issues and questions

KR: Contractor

DCR: Design Clarification Request to the Government clarifying contract/RFP requirements

RFI: Request for Information

1.7 REFERENCES AND ORDER OF PRECEDENCE

Where specifications or standards documents are referenced in these Contract documents, they apply as if they were incorporated into the contract, except if specifically noted otherwise. If there are differences between referenced documents and any contract documents the following precedence applies. Additionally, see FAR 52.236-21 and notify the Contracting Officer of any discrepancies.

1. Contract

2. RFP Specification

3. RFP Attachments

4. References, and applicable code or standard governing the work in question

1.8 STANDARD SPECIFICATIONS AND CODES

In case of conflict between the referenced specifications or standards and this specification, this specification shall govern. Referenced specifications and standards are not available for distribution by the Coast Guard. The work shall be performed in accordance with applicable provisions of the Law(s) and the latest publication and/or amendments of the following:

DESIGN BUILD GENERAL PARAGRAPHS 0011110 CR - 6

Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596, as amended.

By agreement between the US Department of Labor, Occupational Safety and Health Administration (OSHA) and State Department of Labor, Division of Occupational Safety and Health (DOSH), applicable OSHA regulations as amended by the State of Alaska are enforced for Contractors and Contractor personnel only by DOSH. At no time will the level of protection afforded the worker be less than the strictest of either the Federal or State regulations.

Code of Federal Regulations, Title 29, Parts 1910 (Occupational Safety and Health Standards) and 1926 (Safety and Health Regulations for Construction).

Federal Standard 313B, as it pertains to the procurement, identification, marking and control of potentially toxic or hazardous materials, and to the reporting of information concerning these materials.

International Building and Mechanical Codes; Uniform Plumbing Codes

National Electric Code

NFPA 101, Life Safety Code

National Fire Protection Association Codes and Standards

Applicable portions of standards listed in the Specifications that are not in conflict with Contract Documents or with the Federal Acquisition Regulations (FAR).

All site activities are to be conducted in accordance with applicable EPA and State regulations.

U.S. Army Corp of Engineer Safety and Health Requirements manual EM 385-1-1 03 Sep 96 shall be strictly adhered to.

Applicable Standard Specifications: Referenced Technical Sections, including Asphalt Concrete Pavement to Standard Specifications shall mean the Alaska Department of Transportation and Public Facilities "Standard Specifications for Highway Construction - 2004" and any supplements or amendments thereto. Relevant AKDOT or AASHTO standards may be substituted upon approval by COR.

Notify the COR of any observed conflicts between the Contract Documents and governing code/references. COR will issue instructions as to procedures. If the Contractor performs any work knowing it to be contrary to governing code and without notice to the COR, they assume full responsibility.

DESIGN BUILD GENERAL PARAGRAPHS 0011110 CR - 7

1.9 SECURITY

Comply with current Base regulations for Base access. Base Kodiak is a Federal facility; as such the Base Commanding Officer has authority to grant/deny access.

Base Kodiak participates in RAPIDGATE. Refer to Contract documents for specific requirements.

All vehicles entering the site must present and carry proof of insurance at all times.

Provide a written list of expected workers and company affiliation and expected on site duration to the COR/CI a minimum of 7 days prior to personnel arriving on site.

1.10 OTHER STATION WORK

The Coast Guard and other contractors will be performing work at and adjacent to the project site during the time of this Contract. Cooperate and coordinate deliveries, access, and work with the Coast Guard and other contractors in accordance with Contract Clause FAR 52.236-8.

1.11 CONTRACTOR USE OF PREMISES

Personnel shall not stray from the immediate area of work.

All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual's RAPIDGATE credential, driver's license, or state/federal picture ID or Passport. The identification must be laminated, and show a facial picture of the individual.

1.12 CONTRACTING OFFICER'S AUTHORITY

In no event shall any understanding or agreement between the contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer.

1.13 WEATHER

Delays caused by unusually severe weather (FAR Clause 52.249-10). Unusually severe weather will be considered unforeseeable and unusually severe if it is more severe than the statistical 3-year average for the appropriate weather parameters established by the National Weather Service.

Should warnings of severe weather be issued, the Contractor shall take every practical precaution to minimize danger to persons, the work, and to adjacent property.

Precautions shall include, but not limited to, closing all openings, removing all loose

DESIGN BUILD GENERAL PARAGRAPHS 0011110 CR - 8

material, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

If any part of this project is performed during periods of cold or inclement weather, the Contractor shall take all appropriate precautions to protect facilities and work involved in the project scope from damage by cold/or inclement weather. The Contractor shall be responsible for snow removal around project site, parking areas, and thoroughfares.

Working conditions for this work are based on typical weather information in Kodiak (PROVIDED FOR INFORMATIONAL PURPOSES ONLY) as follows; the contractor shall verify actual conditions based on established databases (National Weather Service). These weather conditions are NOT used for design or materials/installation requirements; refer to Design specifications for design and materials/installation requirements.

a. Prevailing wind: northwest at 8 knots. Maximum wind: 101 knots.

b. Maximum temperature: 86 degrees F.

c. Minimum temperature: -12 degrees F.

d. January average mean temperature: 30.8 degrees F.

e. July average mean temperature: 54.2 degrees F.

f. Average annual precipitation: 54.42 inches.

g. Maximum annual precipitation: 91.1 inches.

h. 60 minute duration rainfall rate: 0.7 inch/hr.

i. Design roof snow load: 40 psf.

j. Freeze Data: Frost protection burial depth, 4 ft.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

END OF SECTION

SPECIAL PROJECT PROCEDURES 0011111 CR - 9

SECTION 001111 CR

SPECIAL PROJECT PROCEDURES

PART 1 - GENERAL

1.1 CONSTRUCTION PHASING & CONSTRAINTS

This section lists the constraints and phasing requirements that must be incorporated into the schedule and work activities.

A. Do not mobilize to the project site until design documents complying with the requirements of other sections of this RFP are complete.

B. No COR office is required.

C. Refer to the contract documents for performance period.

D. Work shall be performed such that there is no lapse in fire detection of protection coverage. This is an integral part of the Design process, to “design” the construction sequencing for continuity of protection. Limited duration of total outages may be approved by the COR.

E. The contractor shall complete all work outside of the Hangar (buried piping, and Bldg 24 work) prior to disrupting the Hangar High Bays. The contractor may work in the high bays on a not-to-interfere basis, prior to completing Bldg 24.

F. The contractor will normally be able to work in only one hangar bay at a time. The USCG will move aircraft from the designated bay on a daily basis, to facilitate the contractor’s work. The contractor shall relocate/move non-mission critical/sensitive other items (check stands, portable equipment, etc) on the Hangar deck to facilitate their work.

Work in the hangars may require removal of C130 aircraft from the Hangar.

General Work permissible work hours are 07:30 – 18:00, seven days per week, however the contractor shall expect that planes will not be removed before 0830, and will return at 1800. Because the active working hangar bay will likely be utilized by the AIRSTATION outside of these work hours, the Contractor shall complete all clean-up, and clear the active bay by the end of each day’s work window.

Hot work in the Hangars typically requires all planes to be removed from the hangar, or tugged up and ready to move.

Each of the 4 bays will be made available to the contractor on a daily basis, for a period of 30 calendar days each. Note: the NW bay (wash bay) is required to be used every evening for washing planes.

The available hangar bay’s location will be determined through coordination with the OSR and AIRSTATION personnel, once the contractor provides a schedule of activities. Once a bay is selected, the Contractor shall complete all work in the designated high bay within 30 consecutive calendar days. The High Bay work requiring USCG vacating a bay shall occur during the months of May thru September.

SPECIAL PROJECT PROCEDURES 0011111 CR - 10

This is the optimal time for temporarily relocating aircraft out of the contractor’s work area.

Some parallel activities may be conducted in other Bays /other locations than the currently designated work Bay. This work is on a space available basis, will be specifically approved by the COR.

The COR may authorize adjustments to sequencing and performance period, depending on operational/aircraft requirements.

G. After hours or weekend work will be required to allow coordination with ongoing A/S operations. Work prohibition in excess of 2 days within each 30 day period shall be treated as a contract change.

During each 30 calendar day work window for each high bay, the USCG may delay, or prohibit work entirely for 2 days out of the 30. Any delays beyond 2 days per 30 day period will be subject to the changes clause.

H. The contractor shall maintain clear and safe pedestrian access to/from the Hangar and across the high bays.

I. The work is expected to disrupt the Passenger Terminal space. The Passenger terminal (PAX) may be disrupted for a total of 30 consecutive calendar days. The PAX terminal shall be restored to as-found conditions, at the end of the work.

J. For Fire detection system work, the contractor shall limit the work to 6 months disturbance of the Hangar. Fire detection system work may need to be performed in “Secure” spaces. Coordinate with COR.

K. Commissioning and acceptance testing requires the contractor to schedule activities, such that at the end of each work day, the system is restored so aircraft can be placed back into the Hangar.

L. The contractor shall assume they will be required to relocate/move non-mission critical/sensitive other items (check stands, portable equipment, etc ) on the Hangar deck, and office furniture and other items to facilitate the fire detection system replacement. The contractor shall provide labor and materials handling equipment.

M. No dedicated lay-down area will be provided on the high bay hangar deck. The parking lot immediately adjacent to the North side of Hangar will be made available to the contractor, to perform the work and provide a lay-down area in support of the project.

1.2 UTILITY SERVICES

Make all arrangements with the local utility providers and pay all fees, charges, and costs of any nature associated with establishing and installing new temporary (during construction), and the permanent services (if required). The contractor is responsible for coordinating the work with the utility provider to insure the utility connection to the site and facilities is completed and that there is no delay in the prosecution of the work or completion of the project.

Water and sewer utility distribution on the base is owned by the Government.

SPECIAL PROJECT PROCEDURES 0011111 CR - 11

Installation of new and temporary utility services within the Base shall at a minimum follow the local, state and federal codes governing the installation of the utility service being installed.

A. Water

There will be no charge to connect to the Government water lines. Usage is limited to the amount required to construct this project and manage the temporary facilities supporting this project.

Potable Water: Connections to potable water shall have an isolation valve and reduced pressure principal backflow preventer. Fire hydrants shall not be used as a source without the permission of the COR. The existence of Fire Hydrants in the area does not relieve the contractor of the responsibility of meeting the provisions of OSHA 29 CFR Part 1926 Subpart F.

B. Sewer

There will be no charge to connect to the Government sewer lines.

The contractor shall provide temporary toilet facilities for their workforce.

C. Telephone Service

Coordinate with the local telephone company for any required contractor phone service.

Pay all installation fees and telephone usage charges directly to the telephone company to provide the service.

D. Electrical:

Coordinate with the local Electrical Company for point of connection (POC) location for temporary electrical service and as needed to construct the project. Pay all installation fees and electrical usage charges directly to the electrical company to provide the service.

E. Cable / Internet; NIC

Coordinate with the local providers for any contractor required temporary service. Pay all fees directly to the provider.

1.3 PERMITS

Contractor’s responsibility for permits is discussed in Section I contract clause 52.236- 7 “Permits and Responsibilities”.

1.4 MANUFACTURER'S INSTRUCTIONS

Particular items and products are to be provided and/or installed according to the manufacturer's printed instructions. For bidding and contract performance purposes, the contractor is required to be aware of the requirements of these instructions.

SPECIAL PROJECT PROCEDURES 0011111 CR - 12

1.5 RECEIPT OF MATERIALS

Shipments of equipment, materials, and supplies shall be addressed to the contractor -not the Government. The contractor must be on hand to accept shipments; the Government will not accept shipments.

1.6 DELIVERY, STORAGE, AND HANDLING OF MATERIALS

No on-Base storage facilities are available to the contractor. Deliver, store, and handle products and materials according to the manufacturer's printed instructions and as follows:

A. Deliver products and materials in manufacturer's original unopened packages or containers bearing manufacturer's labels.

B. Store products subject to damage from the elements in weather tight enclosures;

maintain temperature and humidity within the ranges stated in the manufacturer's printed instructions.

C. Store fabricated products off the ground on platforms, blocking, or skids.

D. Cover or protect products that may discolor or deteriorate due to exposure to the elements. Provide ventilation to avoid condensation.

E. Store loose granulated material on solid surfaces such as paving, plywood, or sheet material to prevent mixing with foreign matter. Provide drainage to prevent ponding of rainwater. Prevent mixing of materials.

F. Metal products stored outside shall be tarped or covered to prevent metals run off to storm water.

1.7 PUBLIC CONVEYANCES

The CONTRACTOR shall make his own investigation of the condition of available public and private roads and of clearances, restrictions, bridge load limits, and other limitations affecting transportation and ingress and egress to the site of the WORK.

1.8 CLEANING

The CONTRACTOR shall provide complete cleaning services of each affected area prior to pre-final inspection; including: cleaning all windows (inside and outside), window screens, and all interior spaces. Remove packing labels, paint overspray, and other remnants of construction.

The contractor shall provide cleaning services after final inspection, immediately prior to government acceptance.

1.9 COMMERCIAL AND LOCALLY AVAILABLE PRODUCTS

To facilitate economic life-cycle maintenance by the government, products supplied for the contract shall be commercially available products; available through normal Alaska based suppliers or distributers.

SPECIAL PROJECT PROCEDURES 0011111 CR - 13

1.10 INTERRUPTION OF VEHICULAR TRAFFIC

If during the performance of work it becomes necessary to modify vehicular traffic patterns, notify the COR at least 10 days prior to the proposed interruption date.

Provide a Traffic Control Plan detailing the proposed controls to traffic movement for approval. Provide appropriate signs or warning devices to control traffic.

The plan shall be approved prior to the start of activities affecting traffic.

For intermittent closures, or construction activities which affect an open road, provide flagmen to direct traffic around obstructions or equipment.

1.11 WARNING SIGNS

Provide warning signs at the limits of construction stating that access is restricted to authorized personnel and hard hats are required. Also provide warning signs to warn pedestrians and drivers to potentially dangerous areas.

1.12 BARRIERS AND TRENCH PLATES

Provide temporary barriers with warning lights where construction work intersects existing roads, walkways, at open excavations, and where pedestrian and driver safety may be endangered in the area of work. Provide barriers and warning signs to re-route pedestrians and drivers around potentially dangerous areas. Barriers shall be manufacturer's standard A-frame, barrel, or Jersey style with flashing amber lights and reflective orange/white striping on both sides of the barrier. Minimum barrier height shall be 42". Monitor barricades for wind/weather conditions, and restore promptly.

Provide trench plates for excavations in roads left open overnight on Coast Guard property.

1.13 QUARTERS

No Government quarters are available for use under this contract.

-END OF SECTION-

PROGRESS & PAYMENTS 001312 CR - 15

SECTION 001312 CR

PROGRESS & PAYMENT

1.1 SUMMARY

A. This section describes the preparation, submission, and revision requirements for a Schedule consisting of a bar chart which depicts contract progress. Requirements for submission of monthly Progress Payment Requests are identified. Refer also to appropriate Section(s) of the contract, FAR 52.236-15 and FAR 52.232-5.

1.2 PROGRESS SCHEDULE

A. A single schedule shall describe both the Design and the Build phases. Details of Build phase activities will be developed/refined during the Design phase. At time of final design approval the Build phase schedule shall be fully developed as a contract management tool.

B. Prepare and submit a schedule depicting each distinct, salient activity involved in performance of this contact. The Contractor shall note the completion time, calculated from date of notice of award, for this contract. Factors such as design, weather, site conditions, work force requirements, material and equipment submittals, approvals and deliveries should be incorporated into this project duration.

C. Use the following guidelines to determine the extent to which the work shall be broken down into separate activities. Activities shall be listed in a vertical column down the left side of the page. At a minimum, design intervals, mobilization, demobilization, the work of each subcontractor, and each major section of work described in the specifications shall be included. Include acceptance of portions of work, and warranty period as activities. The work shall also be sufficiently broken down to provide all interested parties with a useful tool for determining when coordinated action on their part will be required. For each numbered activity; list manpower and duration in days.

D. Progress Schedules shall be formatted such that they can be plotted on sheets no larger than 11x17 inches. Place a time scale at the top of the chart, extending horizontally across the page. Place a separate column to the left of the Activities column and label:

FOR CG USE ONLY.

E. Fast Tracking

The Contractor has the option to either fast track construction, or start construction after the design is completed. In either case, the Contractor is proceeding at their own risk

PROGRESS & PAYMENTS 001312 CR - 16

until the Government has completed their review and accepted the particular submitted design documents as meeting the overall project requirements. The Contractor shall:

Provide complete, approved design drawings, stamped by the Designers of Record, for the portion of the project being fast tracked.

Provide 65% submittals for all subsequent project elements affected by the proposed fast tracking.

Acceptance by the Government of fast tracking submittals does not relieve the Contractor of the responsibility of providing a project that is consistent with the overall project requirements.

Any non-conforming work completed will not be approved for payment, and will be removed and replaced at no cost to the Government. Rework of non-conforming work will not serve as the basis for a time extension.

All fast tracking shall be reflected in the overall contract Schedule.

1.3 DESIGN SUBMITTALS AND DESIGN PAYMENT

A. The following design packages are described in Section D018025.

Post award/Pre design (on site)

Project Confirmation Submittal

65% Design Submittal and Customer Design Review

First Final Design Submittal

Corrected Final Design Submittal

B. Design Payment Requests

Payment requests during design may be made upon submission of each design submittal, and will be based on the portion of the cost for Design Services indicated below.

Payment requests for services provided for design (construction submittal review, site visits) during construction, and final inspections may be made monthly based on the portion of the cost for Design Services indicated.

Payment requests for As-Built Design Drawings may be made upon submission of the as-built drawings, and will be based on the portion of the cost for Design Services indicated.

PROGRESS & PAYMENTS 001312 CR - 17

C. Design Payments

The following list of design items is the minimum schedule of value activities required for the design phase. The percentages shown are the maximum billable amount for each of these items additional subordinate activities/tasks maybe included, but cannot exceed the main activity/tasks shown below.

Post Award, Pre-Design & Project Confirmation Submittal Actual Cost

65% Design Submittal and Customer Design Review 40% of Design Cost

Statement of 65% submittal Conformance with Contract 5% of Design Cost

First Final Design Submittal 25% of Design Cost

Statement of Final submittal Conformance with Contract 5% of Design Cost

Corrected Final Design Submittal 5% of Design Cost

Statement of Corrected Final submittal Conformance 5% of Design Cost with Contract

Construction Submittal Reviews & Site Visit Reports 5% of Design Cost during Construction

As-Built Design Drawings/Closeout Documentation 10% of Design Cost

1.4 SCHEDULE OF VALUES

A. The contractor shall submit a separate Schedule of Values which provides a lump sum price (labor, material, equipment, overhead, profit, and other costs) for each activity listed on the Progress Schedule. Freight and transportation costs shall be incorporated into the applicable material or equipment cost portion of the figure. Included shall be columns depicting the monetary percentage of work complete to date, monetary percentage of work completed for new pay period, and balance remaining.

B. Supplemental Agreements shall be included separately on the bottom of the schedule once they've been signed by the KO. The sum of all prices listed on the schedule shall not exceed the total contract price.

1.5 MONTHLY PROGRESS PAYMENT REQUESTS

A. Monthly progress payment requests shall be submitted using the Request for Progress Payments form and Schedule of Values format. Refer to the contract for invoicing and payment requirements. Submit to COR for review and approval prior to submission to the KO.

PROGRESS & PAYMENTS 001312 CR - 18

1.6 SUBMISSION, REVISION, AND USE OF SCHEDULE OF PROGRESS AND

SCHEDULE OF VALUES

A. In addition to providing informal weekly Progress Schedule updates, a copy of a revised Progress Schedule shall be submitted to accompany the Request for Progress Payment(s). Revisions shall reflect both the actual progress from receipt of notice of award to the date of schedule revision, and any changes to the planned schedule from the date of schedule revision to contract completion.

B. Contract drawing As-Builts will be reviewed monthly, and certification of current status submitted with each pay request.

C. Value Schedules shall be revised and submitted with revised Progress Schedules.

Revisions shall reflect additions required by supplemental agreements.

D. Payment for On-Site Stored Materials

Materials may be considered a sub-activity of a complete activity. Activities may be divided into installation activities and materials activities. In order for material requests for payment to be considered, the material shall be per the approved submittal, on site, and properly stored or protected and proof of paid invoices provided. The amount requested cannot exceed the material amount identified on the approved schedule of values. If the paid invoice is less than the amount on the approved schedule of values, the remainder shall be applied to the installation phase and be billable once the activity is complete and tested.

Paid material invoices shall be legible, and clearly document the type, quantity and cost of the materials covered by the invoice. The contractor shall clearly mark on each invoice the activity number for which payment is being requested. For invoices covering more than one activity, the contractor shall indicate both the activity number and the percentage of the total invoice to be applied. Incomplete or unreadable invoices will not be considered when processing payment requests.

GENERAL SUBMITTAL PROCEDURES 001330 CR - 19

SECTION 001330 CR

GENERAL SUBMITTAL PROCEDURES

PART 1 – GENERAL

1.1 SUMMARY

This section covers the general format, timing, minimum content and the Government's review of submittals.

Specific procedures for the Design and Build phase submittals are provided in other Sections.

Government review of “information only” submittals is cursory for general compliance with the contract intent. Full compliance with the contract is the responsibility of the contractor.

All submittals should be sent to the government with the appropriate form DS-1 or CM- 04 Submittal Transmittal attached, and must be signed by both the designer of record (DOR) and the contractor's Design Quality Manager. These two signatures shall indicate the submittal is both in accordance with the DOR’s design intent and in compliance with the contract requirements. The CM-04 shall be used for both design and construction material submittals.

It should be clear on the form if elements contained within a submittal are non-compliant with the contract intent.

The Government will only approve submittals specifically identified as requiring Government approval. These should be signed by the DOR and the Quality Manager prior to submission to the Government. These submittals are not approved until the contractor receives a copy of the form with the Government signature.

The government will return only the form, unless additional information is needed to communicate requirements. Informational Submittals will not be returned.

1.2 SUBMITTALS REQUIRED

A. General Submittals: Consist of submittals for the overall contract management activities; including administrative submittals, schedule, pay requests, pre-construction submittals etc. General submittals are listed in the draft submittal log provided at the end of Section 018025, Design Documents. See Section, Project Meetings, for required preconstruction submittals.

B. Design Documents. See requirements in Section 018025 for required design submittals, quantities of design submittals and other pertinent requirements.

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C. Build Phase Submittals: After the design is submitted and approved by the Government; submit any technical data, catalog cuts, manufacturers test reports, field test reports, etc, as required and approved by the DOR and QCM. Some specific Build Phase submittals may require government approval.

D. Environmental Submittals: See requirements in Section 015600, for required submittals.

1.3 PROCEDURES

A. Provide submittals in sufficient time and in such sequence to avoid delays in the work.

Submittals, test reports and certifications shall be submitted and approved prior to payment for the applicable item. . No on-site work or material delivery can commence without an approved submittal on site and a copy to both the CI and COR.

B. Sequentially number submittals. When re-submitting a submittal due to rejection, keep the same submittal number with the suffix “rev (#)”, where the # is the appropriate revision number. Keep track of all submittals sent and received on the submittal log.

C. If material substitutions or deviations are involved, submittals describing these changes may require additional approvals. Allow 15 working days for review of these submittals by the Contracting Officer Representative (COR). Submit a cost/credit proposal with any substitution or deviation, indicating whether the requested change will be at no cost, or will result in an addition/credit to the contract. Use the standard Coast Guard submittal forms as cover sheets on all submittals required and approved by the DOR.

1.4 IN-PROGRESS CONSTRUCTION SUBMITTALS

Submit any technical data, catalog cuts, manufacturers test reports, concrete trip tickets, etc., required. These shall be approved by the designer of record and the QCM.

1.5 DEFINITIONS

Types of Submittals

Submittals are grouped as follows.

A. Shop Drawings. As used in this section, drawings, schedules, diagrams, and other data prepared specifically for this contract, by contractor or through contractor by way of subcontractor, manufacturer, supplier, distributor, or other lower tier contractor, to illustrate a portion of work.

B. Product Data. Preprinted material such as illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature, catalog data, and other data to illustrate a portion of work, but not prepared exclusively for this contract. Provide sample of warranty language when the contract requires extended product warranties.

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C. Samples. Physical examples of products, materials, equipment, assemblies, or workmanship that are physically identical to a portion of work, illustrating portion of work or establishing standards for evaluating appearance of finished work, or both.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

D. Administrative Submittals. Data presented for reviews and approval to ensure that administrative requirements of project are adequately met, but not to ensure directly that work is in accordance with design concept and in compliance with contract documents.

E. Design Data. Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports. Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accordance with specified requirements. (Testing must have been within three years of date of contract award for the project.) Reports may include:

Report which includes findings of a test required to be performed by the contractor on an actual portion of the work, or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports, daily checklists, and/or final acceptance test and operational test procedures.

Factory test reports.

Manufacturer's Field Reports. Documentation of the testing and verification actions taken by manufacturer's representative to confirm compliance with manufacturer's standards or instructions.

G. Certificates. A statement signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

H. Manufacturer's Instructions. Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data Sheets concerning impedances, hazards and safety precautions.

I. Closeout Submittals. Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

J. As-built drawings as required by the contract.

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1.6 ADMINISTRATIVE SUBMITTALS: RFI & DCR

An RFI (Request for Information) is a request from the contractor or a subcontractor to the Contractors design team, seeking an interpretation or clarification of some requirement of the design deliverable.

A DCR (Design Clarification Request) is a request from the contractor to the Government seeking an interpretation or clarification of some requirement of the contract documents. RFIs and DCRs shall be submitted using form CM-06.

A. Log all RFI's and DCRS on separate Form CM-07s and e-mail status weekly to the COR/CI. (Review of the status shall be a bi-weekly look ahead meeting topic)

B. The contractor shall clearly and concisely (e.g. citing specifications and/or drawing references) set forth the issue for which clarification or interpretation is sought and why a response is needed from the Government for all DCRs. The contractor shall, in the written request, set forth their interpretation or understanding of the contract requirements, along with reasons why such an understanding has been reached.

Responses from the Government will not change any requirements of the contract documents, unless so noted in the DCR response by the Government.

C. RFIs once answered by the Designer of record and QCM shall indicate whether the direction given is a Variance from the Design documents. Variances may be indicated on RFI’s. A formal request for Deviation shall be submitted to the Contracting Officer for any deviation from the contract.

D. In the event the contractor, subcontractor, or supplier, at any tier, determines that some portion of the Government supplied; drawings, specifications, or other contract documents that require clarification or interpretation by the Government. The contractor shall submit a DCR on form CM-06 in writing to the Contracting Officer's Representative, with a copy to the CI. DCRs may only be submitted by the prime contractor. In the DCR, the contractor shall set forth their interpretation or understanding of the requirement, along with reasons why such an understanding has been reached.

E. The Government will review all DCRs to determine whether they are DCRs within the meaning of this term. If the Government determines that the document is not a DCR, or missing required information from the contractor, it will be returned to the contractor without review as to content, for re-submittal in the proper manner (e.g., submittal, request for deviation, etc.).

F. Responses to DCRs shall be issued within 14 work days of receipt of the request from the contractor, unless the Government determines that a longer period of time is necessary to provide an adequate response. If a longer period of time is determined necessary by the Government, the Government will, within 14 days of receipt of the request, notify the contractor of the anticipated response time. The 14 days referred to herein will start on the date stamped received "in from the contractor" by the

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Government. If the contractor submits a DCR on an activity with 14 days or more of float on the current project schedule, the contractor shall not be entitled to any time extension due to the time it takes the Government to respond to the request, provided that the Government responds in the days set forth above.

G. Responses from the Government will not change any requirement of the contract documents unless so noted in the response to the DCR. If noted as a change, the Government will issue either a no-cost Field Adjustment or formal modification under the Changes clause of the contract. If the contractor believes that a response to a DCR will cause a change to the requirements of the contract documents, the contractor shall immediately give written notice to the Contracting Officer stating that the contractor considers the response to be a change. Failure to give such written notice immediately shall waive the contractor's right to seek additional time or cost under the Changes clause of the contract.

1.7 SUBMITTAL LOG

A. Provide and maintain separate submittal logs for the Design and Build phases.

B. Design Phase: Include all submittal requirements specified in the contract. A draft Log is attached to specification Section 001825. The contractor shall add to/modify this draft to comply with all required submittals in the RFP.

C. Build Phase: Provide a Contractor generated Submittal Log on or before the pre-construction conference using form CM-05. A draft Log is attached to specification Section 010120B. The contractor shall add to/modify this draft to comply with all required submittals in the RFP.

D. The contractor shall indicate critical submittals with dates to be submitted and critical dates for approval, when applicable.

E. Maintain at the site an up-to-date Submittal log showing the status of all submittals.

1.8 MAILING REQUIREMENTS

All submittals may be submitted electronically via e-mail, attached files shall not exceed 8 Megs per e-mail. When required to provide hard copies, send submittals to the following addresses by traceable overnight mail:

One Copy, plus one CD of entire submittal:

ATTN: CEU Juneau Construction Manager To: CEU Juneau c/o Facilities Design and Construction Center Detachment 915 Second Ave, Room 2664 Seattle, WA 98174-1011

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Two Copies, plus one CD:

ATTN: PM

To: USCG CEU Juneau 709 W 9th St. Rm 817 PO Box 22517 Juneau AK 99801

Two Copies, plus one CD:

ATTN: CEU Juneau OSR To: USCG Base Kodiak Bldg N38, Second Floor Kodiak AK 99619

Note: Design Submittals’ procedures are specified in Section 018025.

1.9 IDENTIFYING SUBMITTALS

A. Identify submittals with the following information permanently adhered to or noted on each separate component of each submittal and noted on the transmittal form. Mark each copy of each submittal identically, with the following.

1. Project title and location.

2. Construction contract number.

3. The section number of the specification from which the submittal is required.

4. The submittal description.

5. When a resubmission, an alphabetic suffix on the submittal description to indicate the resubmission.

6. The name, address, and telephone number of the subcontractor, supplier, manufacturer and any other second tier contractor associated with the submittal.

B. Format for Product Data

1. Present product data submittals for each section as a complete, bound volume.

Include a table of contents listing page and catalog item numbers for product data.

2. Indicate, by prominent notation, each product which is being submitted; indicate the specification section number and paragraph number to which it pertains.

3. Supplement product data with material prepared for the project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for the project.

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C. Format for Shop Drawings

1. Shop drawings shall not be less than 8-1/2 by 11 inches nor more than 24 x 36 inches and shall be drawn to a minimum scale of 1/8-inch equals 1 foot.

2. Present 8-1/2 x 11 inch shop drawings as part of the bound volume for the submittals required. Present larger drawings in sets.

3. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required.

4. Dimensional drawings, except diagrams and schematic drawings: prepare drawings demonstrating interface with other trades to scale. Identify materials and products for work shown.

5. Shop drawings for the following shall be provided in USCG CAD format for eventual inclusion in the CAD record drawing set:

Fire detection and protection systems

HVAC control drawings

D. Format of Administrative Submittals: When the submittal includes a document that is to be used in the project or becomes a part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document, but to a separate sheet accompanying the document.

1.10 QUANTITY OF SUBMITTALS

A. Product Data: Submit 3 copies.

B. Shop Drawings: Submit 3 copies.

C. Administrative Submittals: Submit 3 copies.

D. Provide copies of all technical submittals in the O&M Manual as specified in Section B 017810.

PART 2 – PRODUCTS; NOT USED

PART 3 - EXECUTION

3.1 GENERAL REQUIREMENTS FOR SUBMITTALS BUILD PHASE

A. Contractor Review and Certification

Review and certify all submittals before submitting. Word the certification as follows.

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I certify that the Design, material or equipment shown and marked in this submittal is the same as that proposed to be incorporated into Contract Number [______________], complies with the contract documents, can be installed in the allocated space, and is submitted for Government approval.

Certified by ____________________________________ Date_______________

The certification shall be signed by the person designated in writing by the contractor as having that authority. Stamp each sheet of submittals except that data submitted in a bound volume or on one sheet printed on two sides may be stamped on the front of the…