70US0926R70093555-RFP-Video Wall .pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.202-1 (FAR Class Deviation 25-21), utilizing FAR Part 15- Contracting by Negotiation as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: proposals are being requested. The solicitation number is 70US0926R70093555 and is issued as a Request for Proposal (RFP) for Video Wall Equipment and Support Services. This solicitation is a total small business set-aside, and the associated North American Industry Classification System (NAICS) code is 334310. The anticipated Period of Performance is February 26, 2026 – February 25, 2031. The Government intends to award multiple five-year, indefinite-delivery, indefinite-quantity (IDIQ) contracts from this solicitation. Task orders will be issued under the IDIQ contracts as needed, based on the requirements of the USSS.

The Government will award contract(s) resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services. (AUG 2025) (DEVIATION 25- 21)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

Proposal Submission Instructions

Offerors shall prepare and submit proposals in accordance with the instructions outlined below. Failure to comply with these instructions may result in the proposal being deemed non-responsive and eliminated from further consideration.

Proposals must be clear, concise, and complete, and must address all requirements of the solicitation. The Government reserves the right to award without discussions; therefore, offerors are encouraged to submit their best terms in their initial proposal.

Submission Deadline: Proposals shall be received no later than 1:00 PM Eastern Standard Time (EST), January 17, 2026.

Late submissions will not be considered.

Question Submission: All questions regarding this solicitation shall be submitted in writing via email to the Keisha Pender, Contracting Specialist at keisha.pender@usss.dhs.gov and the Contracting Officer Katheryn Dennis at katheryn.dennis@usss.dhs.gov no later than 1:00 PM Eastern Standard Time (EST), January 02, 2026. Responses to questions will be provided via an amendment to the solicitation.

The Government shall not provide information in response to telephone calls. Contacting other USSS personnel regarding this solicitation in an attempt to gain procurement-sensitive information may result in disqualification from the evaluation process. Written responses to all Offerors questions/clarifications shall be published on sam.gov no later than January 6, 2026 at 1:00 PM. EDT.

Proposal Format:

1. Submission Method: Proposals shall be submitted electronically via email to the Contracting Specialist Keisha Pender at keisha.pender@usss.dhs.gov and the Contracting Officer Katheryn Dennis at katheryn.dennis@usss.dhs.gov. The subject line of the email must include the solicitation number (70US0926R70093555) and the requirements and the offeror’s name.

2. File Format:

o Phase I: Volumes I, II, and III shall be submitted in Microsoft Word format (.docx).

o Phase II: Volumes IV (Technical/ Oral Presentation) shall be submitted in Microsoft PowerPoint format;

Volume V (Price Proposal) shall be submitted in Microsoft Excel format using the provided Ceiling Price Worksheet(.xlsx) and a separate Microsoft Excel worksheet for the sample large event task order proposal.

3. File Naming Convention: Each file shall be named using the following format:

o [Offeror Name] [Volume Number] [Volume Title]. For example:

ABCCompany_Volume I_ManagementApproach.docx ABCCompany Volume IV_Presentation.pptx ABCCompany_Volume V_PriceProposal.xlsx

4. Page Limits:

o Phase I: Volume I: 12 single-sided pages (excluding cover page and table of contents).

mailto:keisha.pender@usss.dhs.gov mailto:keisha.pender@usss.dhs.gov o Phase I: Volume II: 6 single-sided pages (excluding cover page and table of contents).

o Phase I: Volume III: No page limit.

o Phase II: Volume IV: PowerPoint Slides – (20 Slides Limit) To be provided 1 week before presentation.

o Phase II: Volume V: Pricing Matrix. For evaluation purposes, offerors shall propose ceiling asset and labor category unit prices and price the sample large task order requirement (no page limit).

5. Formatting Requirements:

o Font: Times New Roman, 10-point font or larger.

o Margins: 1-inch margins on all sides.

o Paper Size: 8.5 x 11 inches (standard letter size).

o Headers/Footers: May be included within the 1-inch margin and must include the offeror’s name, solicitation number, and page number.

A two-phase multi-step, advisory down-select strategy shall be used for this procurement.

Failure to participate in Phase I of the solicitation precludes further consideration of an Offeror. After evaluation, Offerors who are rated most highly shall be advised to proceed to Phase II of the proposal submission process. Offerors who were not among the most highly rated shall be advised that they are unlikely to be viable competitors, along with the general basis for the Government’s advisory recommendation. The intent of this advisory notice is to minimize RFP development and other costs for those Offerors with little to no chance of receiving an award. Offerors should note that factors evaluated in Phase I are more important than factors evaluated in Phase II. The Government’s advice shall be a recommendation only, and those Offerors who are advised not to proceed may elect to continue their participation in the procurement.

Any proposal that is non-compliant with any requested submission requirements of this RFP may immediately be removed from further consideration.

Proposal Organization:

Volume I: Corporate Experience (Factor 1) The offeror shall identify no more than five previous or current contracts that are similar in size, scope, and complexity to the work of Protective Events (PEs) to demonstrate its experience to perform this work. This shall be the offeror’s own experience as a prime or subcontractor; experience from a proposed subcontractor shall not be submitted. The offeror shall describe how each contract is similar to (and dissimilar to) this work, and shall provide sufficient information related to its technical expertise and experience of its personnel in providing the AV equipment and installation services as further described in the SOW. The offeror shall also describe its experience and personnel qualifications in the management of AV equipment and installation services at events similar in size, scope, and complexity to those described in the SOW. The offeror shall demonstrate that it has the ability to provide those AV equipment and services that it elects to provide.

The Government will evaluate to determine if the offeror clearly demonstrates that it possesses the technical expertise and that its personnel possess the requisite experience, qualifications and management skills to successfully execute tasks similar to OPEs for (1) the state(s) and Washington, DC they propose to perform in, and

(2) those AV assets (s) that they will provide for PEs.

In detailing its solution, the offeror shall provide detailed information on its ability to provide installation and equipment for video wall as specified in the Statement of Work. In addition, the offeror shall:

(1) Explain how the submission meets criteria for experience in High Security Events or other major events similar in size, scope and complexity.

(2) Explain if the offeror has any experience in National Special Security Events;

(3) Describe problems, failures, or data breaches that occurred during performance of the example and what actions were taken to overcome them and ensure quality of performance.

(4) Describe difficulties or constraints that occurred and what the company did to overcome them.

(5) Describe challenges related to software compliance in an evolving environment of cyber security requirements.

Volume II: Management Approach (Factor 2)

The offeror shall provide a staffing plan which describes the manner in which they can recruit, hire, retain or subcontract qualified staff to complete the installation and removal of AV equipment, supplies, and build-out materials for NSSEs. The offeror shall also describe the manner in which it can recruit, hire, retain or subcontract qualified staff to provide technical consultation in the planning, development, and implementation of AV services, for NSSEs, as described in the SOW. The offeror shall describe existing relationships or agreements it has with labor forces in various U.S. cities, including, but not limited to: Washington D.C., Los Angeles, CA, Philadelphia, PA, and Houton, TX. The offeror shall describe the experience it has in staffing NSSEs or equivalent events in various locations drawing from local labor forces, to include challenges faced and how those challenges were overcome. If the offeror has no existing relationships or agreements with labor forces in various major cities, the offeror shall describe how it intends to obtain a qualified workforce to execute requirements in accordance with (IAW) the SOW in a timely manner. The offeror shall provide examples of experience in staffing in locations where the offeror did not have an existing relationship or agreements with the local labor force, specifically describing what arrangements, to include teaming or subcontractor agreements, were entered into to enable successful performance.

Volume III: Past Performance (Factor 3)

The Past Performance volume shall include up to three (3) relevant past performance references for project completed or in progress within the last five (5) years. Recency is defined as current or previous work within the last five (5) years of the solicitation issue date. Relevancy is defined as work similar in scope, size, and complexity to the SOW requirement. Performance that is bigger in scope, size and complexity will be considered more relevant than work that is smaller in scope, size, and complexity. Use the Government-provided Past Performance Template. If the offeror has no recent and relevant past performance, explicitly state so in the template.

For each reference, include:

1. Contract number, title, and customer (Government or commercial).

2. Description of the work performed, including scope, size, and complexity.

3. Period of performance and contract value.

4. Customer point of contact (name, title, email, and phone number).

Volume IV: Technical Demonstrations/Oral Presentations (Factor 4)

The Offeror shall prepare and provide a virtual demonstration with the Government where they shall be presenting installation and equipment Video Wall and exhibit their proposed solution’s capability in performing selected requirements and an oral presentation discussion their technical approach. This shall be responsive to the sample task order for the large event described in Attachment 3. The list of requirements and capabilities the Offeror shall be expected to demonstrate shall be sent out with the specific instructions for Phase II. Any parts of the technical demonstration and oral presentation, including but not limited to responses to questions, may be incorporated in the IDIQ contract award.

Offerors have no other written submission requirement except to provide a copy of any documents used during the presentation (such as updated copies of presentation slides). NOTE: These slides shall not be separately evaluated but may be used by evaluators as a memory aid. These slides are approximately due one (1) week prior to the scheduled oral presentation. The Government may video or audio record the oral presentations. Offerors are expressly prohibited from recording, including audio, video, screen capture, cellphone pictures etc. The offeror’s oral presentation shall provide the Government an understanding of the offeror’s proposed solution and plan to the Government’s need for Video Wall installation and Equipment, as described in the Statement of Work. The oral presentation shall address the solution, plans and resources necessary to satisfy all Statement of Work objectives to include the following:

The offeror shall provide information relative to its technical approach (including proprietary supply chain sources) and availability of Audio-Visual (AV) assets required by the Government. The offeror shall provide information documenting its ability to provide the AV equipment, supplies, and services, as specified in the attachments to the solicitation, including but not limited to the following:

A. Monitors (LCD/LED Panels) B. Mounting Infrastructure C. Touch Control Panels D. Redundant Power Supplies E. Encoders and Decoders F. Multi-Channel Windowing Processor (hardware and Software Based) G. Managed Switches H. Sound Equipment I. Cameras J. Cables K. Heavy machinery L. Electrical Services M. Carpentry Services N. Carpet Installer Services O. Programming Services (NetLinx, Java, JavaScript, TPDesign) P. Miscellaneous

Specifically, the offeror shall provide documentation, photographs and other information clearly demonstrating that it owns or can readily obtain / procure AV equipment and supplies in the quantities required for NSSE events.

Volume V: Price (Factor 5)

The Offerors shall submit pricing in Phase II only. For evaluation purposes, Offerors shall propose a Ceiling Price Worksheet (CPW) and pricing for a sample large event task order. (See Attachments for Ceiling Price Worksheet (Attachment 1) and Large Event Statement of Work (Attachment 3).

The Price Proposal shall be submitted using the Government-provided CPW and a separate document for the sample large event task order proposed price. The submission shall include:

1. Fully burdened, firm-fixed-price ceilings for all Video Wall equipment and installation services, excluding delivery and transportation (to be quoted at the task-order level).

2. Pricing for the base year, each ordering year, and the six-month extension under FAR 52.217-8.

3. Labor categories and rates for consultative services, with descriptions of duties and responsibilities.

4. The sample large event task order proposed price shall include all labor, material, and any other direct costs, such as travel and delivery.

Failure to provide pricing for all Video Wall equipment and installation services listed in the CPS, or for all proposed labor categories for Video Wall equipment and installation services, for the entire ordering period and any effort required under FAR 52.217-8, Option to Extend Services, may result in the offeror’s elimination from further consideration for award.

52.212-2 Evaluation—Commercial Products and Commercial Services. (AUG 2025) (DEVIATION 25-21)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

• Factor I – Corporate Experience

• Factor II – Management Approach

• Factor III – Past Performance

• Factor IV – Technical Demonstration/Oral Presentations

• Factor V - Price

Proposals will be evaluated using the best value tradeoff process in accordance with FAR Part 15. The evaluation will consider the following factors:

All technical factors are weighted in order of importance, with Volume I (Corporate Experience),Volume II (Management Approach), Volume III (Past Performance) are equal but more important than Volume IV (Technical Demonstration/Oral Presentations) and Volume V (Price). When combined Volume I (Corporate Experience), Volume II (Management Approach) and Volume III (Past Performance) are more important than Volume IV (Technical Demonstration/Oral Presentations), which is more important than Volume V (Price).

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Evaluation Methodology

Indefinite-Delivery Indefinite-Quantity contract(s) will be awarded to the responsible offeror(s) whose proposal, in compliance with the solicitation, is determined to be most advantageous to the Government based on the evaluation factors outlined in the solicitation.

All non-price factors except past performance in Phase 1 and Phase 2 will be evaluated utilizing the Confidence Ratings in Table 1 below. The Government will identify strengths, deficiencies, significant weaknesses, risks and/or benefits in each offer, and assign a rating using the following confidence ratings and definitions below. Deficiency is defined as any part of an offer that does not conform to a material requirement of a RFP. A material requirement is one that affects price, quantity, quality, or delivery, or that the RFP requires to be met at the time of proposal submission. Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. A “significant weakness” in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance.

Table 1 – Confidence Ratings

High Confidence

The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence

The Government has some confidence that the Offeror understands the the contract with some Government intervention.

Low Confidence

The Government has low confidence that the Offeror understands the the contract even with Government intervention.

The Government will evaluate Volume III - Past Performance using performance risks. The Government will identify risks in each offer, and assign a rating using the ratings and definitions in Table 2 below:

Table 2 – Performance Risks

Risk Definitions

Low Based on the offeror's past performance and systemic improvement record, little doubt exists that the offeror will successfully perform the required effort.

Moderate Based on the offeror's past performance and systemic improvement record, some doubt exists that the offeror will successfully perform the required effort.

High Based on the offeror's past performance and systemic improvement record, substantial doubt exists that the offeror will successfully perform the required effort.

Unknown No past performance record identifiable. (Not applicable to Experience Factor.)

A. Corporate Experience: The Government will evaluate each Offeror’s corporate experience quality and demonstrated success of prior video wall installation projects. This evaluation will focus on the similarity of past projects in terms of scope, size, and complexity to the requirements outlined in this RFP, as well as the Offeror’s experience in environments comparable to the intended installation site, such as government, commercial, or command center settings. The Government will also consider the depth and breadth of the Offeror’s experience, including the number and variety of completed video wall installations and the Offeror’s ability to integrate video wall systems with existing infrastructure. Additionally, the submission will be evaluated based on the completeness and clarity of project descriptions and the Offeror’s responsiveness to the information requested in the RFP. The evaluation will be qualitative and comparative, with higher ratings given to Offerors demonstrating substantial and relevant experience. The quality of performance on prior contracts will not be evaluated under this factor.

B. Management Approach: The USSS will evaluate the management approach factor by assessing the offeror’s management approach summary. A confidence rating will be assigned based on the content of Volume II that demonstrates the Government’s confidence in the quoter’s proposed approach to successfully perform the services outlined in the SOW. The Government will assess whether the offeror’s management approach convincingly demonstrates: (1) the capacity to recruit, hire, retain, or subcontract qualified personnel to perform video wall services (2) the ability to staff, through the same means, the technical roles needed for installing and removing video walls. Emphasis will be placed on the vendor’s ability to effectively coordinate logistics, communicate, adhere to schedules, and demonstrate corporate experience in managing similar projects.

C. Past Performance: The USSS will evaluate past performance based on recency and relevancy. Recency is defined as current or previous work within the last five (5) years of the solicitation issue date. Relevancy is defined as work similar in scope, size, and complexity to the SOW requirement. Performance that is bigger in scope, size and complexity will be considered more relevant than work that is smaller in scope, size, and complexity. The Government is seeking assurances of consistently successful performance in the areas of quality, schedule, and management. A performance risk (or neutral) rating will be assigned based on the content of Volume III, along with reference checks.

In the event that a quoter does not have recent and relevant organizational past performance, it will receive a neutral rating instead of a performance risk rating. A neutral rating does not give an advantage or disadvantage to the quoter; however, the Government may, in a technical/price tradeoff, determine that a lower performance risk rating is worth more than a Neutral past performance rating. In the event that the Government does not find the quoter-provided past performance to be recent and relevant, the quoter will receive a neutral rating for this factor instead of a performance risk rating.

The Contracting Officer may gather information from quoter-provided references, commercial and federal sources, including CPARS and SAM. Additional outreach, such as reviews of articles and publications, may be conducted to assess performance risk. If negative past performance information is identified, quoters will have an opportunity to comment unless they previously addressed it in CPARS. CPARS records older than five years may also be reviewed.

D. Technical Demonstration/Oral Presentations: The Government will evaluate the Offeror’s technical demonstration and oral presentation to assess the Offeror’s understanding of the requirements, technical approach, and ability to successfully perform the installation and removal of the video wall system. The evaluation will focus on the clarity, thoroughness, and feasibility of the proposed methods, including the Offeror’s approach to project planning, site preparation, system integration, installation, testing, and removal. The Government will also consider the Offeror’s ability to identify potential challenges and propose effective solutions, as well as the Offeror’s responsiveness to questions and scenarios presented during the demonstration. The technical expertise of the presenting team will be evaluated, along with their familiarity with the proposed equipment and processes.

Overall, the Government will assign higher ratings to Offerors who clearly demonstrate a comprehensive, effective, and practical approach to video wall installation and removal, and who exhibit strong technical knowledge and problem-solving capabilities during the demonstration and presentation.

E. Price: The Government will evaluate the proposed ceiling unit prices for each asset and labor category on the CPW under the IDIQ for reasonableness, realism, balance and completeness. Price proposals will be evaluated, but not scored, and will not be assigned adjectival ratings. The Government reserves the right to reject proposals that are determined to be unreasonably high or unrealistically low.

The Government will also evaluate the proposed pricing for the sample large event task order to determine reasonableness, realism, and consistency with the offeror’s proposed ceiling rates. The evaluation will include an assessment of the proposed labor mix, level of effort, materials, and any other direct costs to ensure the pricing aligns with the requirements and the offeror’s technical solution. The Total Evaluated Price of the sample large event task order will be used solely for evaluation and does not represent a commitment by the Government to order any minimum or maximum quantity.

To account for the option periods possible under 52.217-8 (maximum of six months), Option to Extend Services, the Government will evaluate the option to extend services by adding six months of the quoter’s final period prices to the quoter’s total price. The Government will ensure that the proposed prices do not exceed the stated contract ceiling price and will verify the mathematical accuracy of the Offeror’s proposal. The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods).

Prices for the base and option periods, including the 6-month option available under FAR 52.217-8, will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the solicitation and as proposed in the technical submission. The price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award. If, at the end of the contract’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.

STATEMENT OF WORK (SOW)

Video Wall Equipment Indefinite Delivery Indefinite Quantity (IDIQ) and Support Services

Part 1

GENERAL INFORMATION

1. INTRODUCTION: The United States Secret Service Office of the Chief Information Officer (OCIO) provides IT and Telecommunications services to support the dual investigative and protective missions of the agency. This is a non-personal services contract to provide video wall technology with acquired services and equipment. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Background: The USSS has offices worldwide. USSS offices that have large conference rooms or operations centers have requirements for Audio Video (AV) systems to facilitate information sharing and situational awareness tools using a video wall to display visual content, with audio. Since the USSS is a federal agency, the agency is a GSA tenant and subject to GSA lease terms. When offices undergo a planned and coordinated renovation project, GSA assumes the lead for construction related activities. Technological requirements such as an AV system are not part of the GSA contract.

The USSS requires the flexibility to acquire AV technological components and systems along with the services required to implement an AV system. The overall AV technology baseline is known but the number of components, type of components and accompanying services will vary based on physical space. This cannot be coordinated in advance as space and available infrastructure are not known until after the construction phase of the project has initiated.

Additionally, the USSS’s Dignitary Protection Division (DPD) is responsible for coordinating National Special Security Events (NSSE’s). NSSE’s range from political conventions, the United National General Assembly, Inauguration, and Summits. For NSSE’s outside of the National Capital Region, a site selection process ensues that involves coordination between the USSS and GSA to lease short-term temporary space for operations. Every NSSE involves the establishment of a Multi-Agency Communications Center (MACC) and this facility hosts external partners involved with supporting the physical security operations associated with the NSSE. The integral component to the MACC is the AV video wall. This video wall displays situational awareness tools provided by the USSS and partners in a shared space that contains other adjacent operations center within the same facility to facilitate information sharing. There is a significant number of constraints involved with the site selection process which ultimately impacts the AV video wall implementation. GSA award delays for the leased space, accelerated implementation timelines based on the USSS’s operations tempo to support concurrent events, and physical space considerations does not provide sufficient lead time to acquire AV components and services from a traditional single award contract.

1.2 Objectives: The objectives for this multiple award contract, IDIQ are the following:

-Procurement of new AV equipment includes components, accessories, supplies, systems -Procurement of replacement end-of-life (lifecycle) AV equipment includes components, accessories, supplies, systems -Set-up Services

-Installation Services

-System design modification services including security compliance/mitigation

-Repair and Maintenance Services

-Renovation services to support the visual and acoustic design for temporary use spaces with AV systems

1.3 Scope: In order to provide the Video Wall Support Services, the contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the requirements as defined in this Statement of Work. The following requirement shall be separate Contract Line Items (CLINS) that can be executed based on requirements.

The services CLIN’s shall be based on hourly support and market labor rates. The work may occur during non-business hours Monday - Friday including weekends and holidays.

CLIN Structure:

CLIN Description Contract

Type Unit of Measure

Unit Price

Quantity Extended Price

Period of Performance

0001 Equipment FFP TBD TBD TBD TBD February 2026 – February 2031

0002 Services FFP TBD TBD TBD TBD February 2026 – February 2031

0003 Not to Exceed

FFP TBD TBD TBD TBD February 2026 – February 2031

The contractor, at a minimum shall be an approved reseller of the following manufacturers:

- Samsung

- NEC

- Cisco

- AMX

The preference is for the contractor to be an approved reseller of these manufacturers:

- Chief

- Crimson

- Peerless

- Planar

- Shure

The contractor shall provide the following:

AV Hardware – Purchasing

Category 1 – Audio o Speakers o Microphones o Audio Server/Mixer

Category 2 – Presentation

Category 3 – Presentation Supplies/Accessories Category 4 – Video/Data o Encoders o Decoders o Network Switches o Control System/Touch Panel o HDTV Tuners

Category 5 – Data/Video Supplies/Accessories o Adapters o Battery Uninterrupted Power Supplies

Category 6 – Monitors o LCD and LED Video Display Monitors Category 7 – Monitor Accessories o Display Stands (mounted and free standing) o TV Mounts

Category 8 – Video Conferencing o Video Cameras Category 9 – Video Conferencing Supplies/Accessories

Category 10 – Cables o Fiber optics cabling o Category 6 cabling o Audio Cables

Category 11 – Production Accessories o Stage o Skirt Stage o Stage Dolly o Portable travel case on wheels with liners

The Government has the right to self-install any equipment items or accessories acquired from this contract.

AV Services

a. Services: Transportation of Equipment Pick up equipment from storage and/or distribution warehouses and transport to temporary leased facilities. This can include multiple trips and/or stops based on requirements associated with the award. Transportations services should be considered two way; to the facility and from the facility to the warehouse.

b. Services: Design (Engineering) AV system engineering tasks involving the design, installation, and configuration of AV system components as part of a system or subsystems.

c. Services: Setup/Breakdown Support The on-site setup and breakdown support of Government owned and acquired AV equipment. This includes supplementing the design engineer with installation of system components and testing.

d. Services: Repair Support All equipment items acquired via this contract should have (3) three-year manufacturer’s warranty against defect.

The warranty service should include a Return Merchandise Agreement (RMA) with a replacement device being shipped out within 24 hours of warranty service call. If a device is towards end of life, a replacement device can be offered as an alternative if it supports interoperability and compatibility between components.

e. Services: On-Site Operational Support The contract shall provide operational, on-site support during the USSS event. The staffing requirement may be up to 24/7, including during non-business hours Monday – Friday, weekends, and holidays

f. Services: Programming Programming and configuration of end device components to ensure interoperability between Government owned and acquired equipment components. This includes control system programming and configuration.

g. Services: Troubleshooting/Diagnostics Troubleshooting, diagnosis, and resolution of equipment issues.

h. Services: Maintenance Maintain the full functionality operations status of all equipment and programming software to include firmware updates, security compliance remediation, and interoperability support. Included is preventative maintenance, cleaning, and equipment servicing.

i. Services: Equipment Rental/Leasing

- The ability to temporary lease the following items to supplement an AV system based on accommodating space and line of sight design requirements. The eligible items for rental are:

o Encoders o Decoders o Control System/Touch Panel o Display Stands (mounted and free standing) o Portable/Travel cases with liners and wheels o LCD and LED Video Display Monitors o Stage

Skirt Stage o Stage Dolly o Battery Uninterrupted Power Supplies

AV Temporary – Renovation Services

j. Services: Temporary installation for structural reinforcement of video wall structure from ceiling to floor using aluminum studs, drywall, drywall tape, joint compound, sanding and preparing surface areas for paint. Includes plywood for portions of the video wall for mounting.

k. Services: Painting to support sound reflection to include permanent and temporary walls, doors, trim, cinder block.

l. Services: Sound abatement using carpet and carpet padding.

m. Services: Door Hanging, application of door trim, and door handles for sound abatement.

n. Services: Low Voltage cabling to provide connectivity to the equipment and system components.

o. Services: Electrical including installing supplemental panels, electrical lines, and outlets to identified spaces.

p. Services: Demolition and removal of temporary structures, cabling, electrical, and carpeting to restore the space to its original configuration and condition.

1.4. Specific Tasks:

Installation - Survey -Contractor shall conduct a site survey, as necessary at the installation location.

o The contractor shall coordinate with the COR (Contracting Officer Representative) and Technical Point of Contact (TPOC) to determine the best solution to meet the requirements of the space.

o The contractor shall provide a list of equipment /systems (mobile cart or mounted) including the features of the components and how those components work together to provide a fully functional system.

-No more than two (2) business days after the site survey, the contractor shall submit an itemized quotation in accordance with the requirements for the space.

o The maximum allowable mark-up for materials incidental to a project/service is 15% o If low voltage permits are required for the AV installation, the contractor shall be responsible for all costs associated with obtaining the permits, and for the inspection process with local government inspectors.

o Proposed hardware shall be new, not used, and not end-of-life.

Installation – Cabling Services

Installation services include delivery of hardware, mounting, installation of wiring associated with bringing each system in operational mode in accordance with specifications from the site survey.

o Performed without damage to existing walls unless approved by TPOC/COR.

o Uniform manner with cable sag and without traversing ducts, lighting fixtures, etc.

o Cable ties every four (4) feet at a minimum, and the use of J hooks shall be used where there is no structure present to support attachment.

o Cables shall support full bandwidth with no signal degradation over the length required to connect to a device. Cables will be tested and verified.

o Meet regulatory electrical code and compliance requirements.

o Conduits such as surface mounted raceways shall not be used without prior approval from the

TPOC/COR.

Control System – Programming

The contractor shall provide a copy of the final editable source code, uncompiled, and any files used for configuration.

Source code shall be in electronic format and un-encrypted. Editable source code should be provided in a manner that modifications and changes to the control system.

AV Temporary – Renovation Services

-Based on the requirements at each site, exercise the CLIN(s) associated to:

o Providing a temporary installation of structure to reinforce video wall displays for seven (7) spaces -Install 20-gauge aluminum studs to support the creation of 10-14’ walls used for temporary physical spaces for the video wall systems.

- Install 5/8” drywall to support the creation of 10-14’ walls based on the site’s ceiling height for each of the temporary physical spaces.

-Tape drywall seams, apply joint compound with three coats including using a dustless sanding in between coats.

-Install 3/4” plywood on the main wall to reinforce the video displays and mounts in each space.

o Sound abatement, walls and flooring -Provide Rockwool Safe n’ Sound Stone Wool Batts or Pink Net Gen Sound Attenuation Batts (R8) insulation in between all temporary walls in support of the spaces.

-Provide 7/16” carpet padding and dark grey (or comparable dark color) cut pile carpet to cover the flooring area in each of the temporary physical spaces.

o Painting -Provide two coats of flat, latex paint to all temporary walls, door frames, doors and pre-existing building material to match aesthetically align to the spaces.

o Low Voltage Services -Install CAT6 copper UTP cable with RJ-45 connectors to support 10 gigabit ethernet to identified network switches, device encoders, device decoders throughout the spaces. The total number of low voltage cable runs will be finalized during the site survey/design.

-Install OM3 multimode fiber with LC-to-LC connectors to network switch locations. The type of fiber connector and number of strands will be finalized during the site survey/design.

-Install single mode fiber with LC-to-LC connectors to extend circuit to network core. The type of fiber connector and number of strands will be finalized during the site survey/design.

-Provide cabling racks, patch panels for the copper and fiber cabling connections based on the total number of runs based on the site survey/design.

o Interior Doors -Install interior pre-hung double doors 48x80 with trim and chrome doorknobs on both sides of the door.

The direction the door should swing will be determined by the site design.

-Install interior pre-hung single doors 30x80 with trim and chrome doorknobs on both sides of the door.

The direction the door should swing will be determined by the site design.

o Electrical panels and outlets -Provision 4 AMPS per seating position for device peripherals. Each seating position should have a quad outlet.

o Provision 10 AMPS per network/server core. Minimum of three.

The size of the spaces will vary based on the site selected. At a minimum there will be seven (7) physical spaces co-located within the same building. These spaces will be physical rooms. Depending on what is existing within the site, these rooms will require aluminum studs, drywall, insulation, doors, door handles, finishing of walls (joint compound/paint), carpet with padding, electricity, and data cabling. Each room will have a single door, and /or a double door.

A 29.5' x 42.65' C 39.06' x 81.41' CR 19.6' x 39.06' J 55.35' x 39.06' M 89' x 85' P 52.08' x 42.65' Spare 29.5' x 39.06'

Warranty/Maintenance

Items acquired during the contract’s period of performance shall contain a 36-month warranty. Non-functioning equipment shall be restored within one business day of reporting the issue. RMAs shall be used to provide quick restoration of malfunctioning, warrantied equipment items. Warranty replacement or repairs shall be made promptly, without cost, to the satisfaction of the TPOC/COR. All items purchased shall be captured on a serialized inventory list and contain the warranty activation period. The list shall contain make/model, serial number, warranty start and end date and accompanying purchase order/invoice information.

Part Number Description UN552S 55" Ultra-Narrow Bezel Professional-Grade Display 3yr warranty

VM55B-U VIDEO WALL 55IN ULTRA-NARROW MNTR BEZEL COMMERCIAL LED

LCD DISP TAA

C27F390FHN Samsung C27F390 27" Full HD Curved Screen LED LCD Monitor - 16:9 - High

Glossy Black - TAA Compliant C34H890WJN Samsung C34H890WJN - 34 Inch (3440 x 1440) WQHD UltraWide Professional

LED Curved Monitor

S34C504GA 34INCH IPS PANEL WQHD HDR10 100HZ FULLY ADJ. STAND DP/HDMI

3YR

S27D402GAN 27IN S40GD FHD 100 HZ MONITOR MNTR IPS HAS DP HDMI USB HUB

3YR TAA

S49C954UAN Samsung S49C954UAN 49" Class Dual Quad HD (DQHD) Curved Screen

Gaming LCD Monitor - 32:9 - 49" Viewable - Vertical Alignment (VA)

BE65D-H 65IN BED SERIES COMMERCIAL TV MNTR CRYSTAL UHD DISPLAY

300NIT 16/7 TA

Dim Weight: 15,876.00

Custom Order

1X2 Mobile LED Video Wall, Price includes

C981Q NEC MultiSync C981Q - 98" Class LED display - digital signage - 4K UHD (2160p) 3840 x 2160 - HDR - local dimming, D-LED Backlight

LVM2X2U Chief Fusion Micro-Adjustable Large Freestanding Video Wall LVM2X2U - Cart for 4 LCD displays - black - screen size: 40"-65"

LVM3X3U Chief Fusion Micro-Adjustable Large Freestanding Video Wall LVM3X3U - Cart for 9 LCD displays - black - screen size: 40"-55"

FCAx14 Chief Fusion Freestanding and Ceiling Extension Brackets FCAX14 - Mounting component (extension brackets) for LCD / plasma panel - black (pack of 2)

FCAX08 Chief Fusion FCAX08 - Mounting component (extension brackets) for LCD / plasma panel - black (pack of 2)

FMSHC1 Chief Fusion Modular Extrusion FMSHC1 Horizontal Row Connector - Mounting component (extrusion connector)

FCA3X1U Chief FUSION FCA3X1U Mounting Adapter for Flat Panel Display - Black - 40" to 55" Screen Support - 300 lb Load Capacity ACCESSORY BLACK

XVM1X1U Chief Extra Large Mobile Floor Cart for 84-105 inch Screens (Black) XVM1X1U FCA776 Chief Fusion LVM Leveling Feet Accessory - Black, Silver ACCESSORY

BLACK

CDSTANDBK Portable TV Stand w/ Rotating Bracket Fits Monitors 32”-70”, Travel Case -

Black CDSTAND2BK Dual TV Stand w/ 2 Rotating Brackets, Monitors 32” – 70”, Travel Case - Black VWM64ECO TV Wall Mounts for 45” to 70” Monitors, Pop-Out - Black Purple - Patch cable - RJ-45 (M) to RJ-45 (M) - UTP - CAT 6 - snagless, stranded

- purple in color (ie… 6 inch / 5 or 6 ft / 10ft / 20ft / 50ft / 100ft) FCAx20 Chief Fusion Freestanding and Ceiling Video Wall Extension Brackets FCAX20 -

Mounting component (extension brackets) for LCD / plasma panel - black (pack of 2)

NO4FDW-A Chassis connector, black chromium plating, front panel mount, IP65 ingress protection in mated condition with SCDP-*

10019TM36 Lighting to HDMI Adapter, Lighting Digital AV Adapter with Lighting Charging Port for HD TV Monitor Projector 1080P for iPhone, iPad and iPod

41369 Male HDMI - Male HDMI - per foot (ie… 5ft / 10ft /20ft / 50ft / 100ft) CDP2HD4K60 Connect your MacBook, Chromebook or other USB Type-C equipped laptop to a

UHD 60Hz display or projector - USB-C to HDMI Adapter - USB Type C to Video Converter - USB 3.1 Type-C to HDMI Video Adapter - USB-C to HDMI Video Converter - USB C adapter

P582-006 Tripp Lite 6ft DisplayPort to HDMI Adapter Cable Video / Audio Cable DP M/M

- Male DisplayPort - Type A Male HDMI - 6ft - Black CABLE DP TO HD 1920X1080 M/M

P586-006-HDMI Tripp Lite 6ft Mini DisplayPort to HD Adapter Converter Cable mDP to HD 1920 x 1080 M/M - Mini DisplayPort/HDMI for Audio/Video Device, TV, Monitor - 6 ft - 1 x Mini DisplayPort Male Digital Audio/Video - 1 x HDMI Male Digital Audio/Video - Black" CABLE MDP TO HD M/M PASSIVE 1080P

P566-006 Tripp Lite 6ft HDMI to DVI-D Digital Monitor Adapter Video Converter Cable M/M 1080p 6' - (HDMI to DVI-D M/M) 6-ft. CABLE HDMI TO DVI-D M/M

U444-006-H Tripp Lite USB C to HDMI Adapter Cable Converter UHD Ultra High Definition 4K x 2K @ 30Hz M/M USB Type C, USB-C, USB Type-C 6ft 6' - HDMI/USB for Smartphone, Projector, Ultrabook, Monitor, Notebook, Tablet, TV - 640 MB/s

- 6 ft - 1 x HDMI Male USB - 1 x Type C Male USB - Black CONVERTER UHD

4K X 2K 30HZ

P566-006-VGA Tripp Lite HDMI to VGA Active Adapter Cable Low Profile HD15 M/M 1080p 6ft - HDMI/VGA for Video Device, Monitor, Projector, TV, Blu-ray Player - 5.91 ft - 1 x HDMI Male Digital Audio/Video - 1 x HD-15 Male VGA - Gold Plated Connector - Gold Plated Contact - Shielding - Black CABLE ACTIVE LOW

PROFILE HD15 1080P

N252-048 / N252-P24 / N250-P12 Tripp Lite Patch pannel 48 port / 24 port / 12 port

HF-OC4M-0010 / HF-OC4M-

0100 / HF-OC4M-0500

Camplex opticalCON…