Amendment 4 - 70SBUR20R00000005 0004.pdf

(x)

70SBUR20R00000005

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

CIS

South Burlington VT 05403 70 Kimball Avenue Department of Homeland Security USCIS Contracting Office

09/28/20200004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/02/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SBA Requirement Number QZ1594061443E

This amendment incorporates the following:

1) Summary of Changes for Amendment 4

2) Revisions to include:

a. RFP 70SBUR20R00000005 - Solicitation (Clauses Instructions and Eval Criteria) -

Amendment 4

b. RFP Attachment 1 - ROSS PWS_Amendment 04

c. PWS Attachment 03_PRS_2020_Amendment 04

d. PWS Attachment 04_Definitions and Acronyms_Amendment 04

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Sarah E. Rizner

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: 802-872-4157 Sarah.E.Rizner@uscis.dhs.gov

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70SBUR20R00000005/0004

e. PWS Attachment 07_Deliverables

Listing_Amendment 04

f. PWS Attachment 10_Sample FOIA Mail Spreadsheet and Sample SODA Separation Sheets_Amendment 04

g. RFP Attachment 5_Vendor Pricing

Template_Amendment 04

All revisions are hereby incorporated into

70SBUR20R00000005 via amendment 0004.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Summary of Changes

70SBUR20R00000005

NOTE: The language below only represents the changes made in Amendment 0004

SECTION B – CONTINUATION OF ANY BLOCKS FROM SF-1449

FROM:

See “Vendor Pricing Template,” Attachment 5 (title will change to “Pricing Schedule” upon award).

TO:

See “Vendor Pricing Template,” Attachment 5 (title will change to “Pricing Schedule” upon award).

The applicable NAICS code for this requirement is 561110.

SECTION C - CONTRACT CLAUSES

FROM:

52.228-10 Vehicular and General Public Liability Insurance (Apr 1984)

TO:

52.228-10 Vehicular and General Public Liability Insurance (Apr 1984)

FILL INS:

(a)(1) $200,000 and $500,000 (a)(2) $50,000 and $250,000

SECTION E – SOLICITATION PROVISIONS, ADDENDUM TO FAR 52.212-1 –

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS, Proposal Receipt

FROM:

The Phase I proposal shall be submitted, electronically via e-mail, to the Contracting Officer, Sarah Rizner at Sarah.E.Rizner@uscis.dhs.gov, and the Contract Specialist, Billy Wilson at William.C.Wilson@uscis.dhs.gov, no later than September 23, 2020 at 3 p.m., ET.

TO:

The Phase I proposal shall be submitted, electronically via e-mail, to the Contracting Officer, Sarah Rizner at Sarah.E.Rizner@uscis.dhs.gov, and the Contract Specialist, Billy Wilson at William.C.Wilson@uscis.dhs.gov, no later than October 1, 2020 at 3 p.m., ET.

SECTION E – SOLICITATION PROVISIONS, ADDENDUM TO FAR 52.212-1 –

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS, PHASE I, Factor 1:

Facility Clearance mailto:Sarah.E.Rizner@uscis.dhs.gov mailto:William.C.Wilson@uscis.dhs.gov mailto:Sarah.E.Rizner@uscis.dhs.gov mailto:William.C.Wilson@uscis.dhs.gov

FROM:

The Phase I proposal shall include one volume: Facility Clearance. The prime offeror shall submit, at time of Phase I proposal submission, a signed letter, from the prime offeror’s Field Security Officer, which shall include written attestation that the prime offeror has a final approved facility security clearance at the secret level. The prime offeror shall include, in the letter, the legal name of the prime offeror’s company, the prime offeror’s company address and the prime offeror’s cage code. The USCIS Office of Security and Integrity will validate and confirm the information provided. If the prime offeror does not submit, at time of Phase I proposal submission, a signed letter, from the prime offeror’s Field Security Officer, attesting that the prime offeror has a final approved facility security clearance at the secret level or the USCIS Office of Security and Integrity cannot validate and confirm the information in the letter is accurate at time of Phase I proposal submission, they will be technically unacceptable, not further evaluated, will not be included in Phase II, and will be ineligible for award.

TO:

The Phase I proposal shall include one volume: Facility Clearance. The prime offeror shall submit, at time of Phase I proposal submission, a signed letter, from the prime offeror’s Facility Security Officer, which shall include written attestation that the prime offeror has a final approved facility security clearance at the secret level. The prime offeror shall include, in the letter, the legal name of the prime offeror’s company, the prime offeror’s company address and the prime offeror’s cage code. The USCIS Office of Security and Integrity will validate and confirm the information provided. If the prime offeror does not submit, at time of Phase I proposal submission, a signed letter, from the prime offeror’s Facility Security Officer, attesting that the prime offeror has a final approved facility security clearance at the secret level or the USCIS Office of Security and Integrity cannot validate and confirm the information in the letter is accurate at time of Phase I proposal submission, they will be technically unacceptable, not further evaluated, will not be included in Phase II, and will be ineligible for award.

SECTION E, SOLICITATION PROVISIONS, ADDENDUM TO FAR 52.212-1 –

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS, PHASE II

FROM:

TABLE 1

PROPOSAL INSTRUCTION

PHASE II

• Any pages submitted that exceed the page limitations provided below will not be considered in the evaluation.

• Proposals shall be submitted using Microsoft Office 2010 including Word (.docx), Excel

(.xlxs). Disable macros on all files.

• The text font shall be Times New Roman and text size no less than 12-point proportional and single-spaced, this includes font used in tables, charts, graphs, figures, illustrations or flow charts.

• When printed, page size shall be 8.5 by 11.0 inches.

Use at least 1-inch margins from the page edge to the main text on the top and bottom and ¾ inch side margins.

TO:

TABLE 1

PROPOSAL INSTRUCTION

PHASE II

• Any pages submitted that exceed the page limitations provided below will not be considered in the evaluation.

• Proposals shall be submitted using Microsoft Word (.doc or .docx), Adobe Acrobat (.pdf), and Excel (.xlxs). Disable macros on all files.

• The text font shall be Times New Roman and text size no less than 12-point proportional and single-spaced, this includes font used in tables, charts, graphs, figures, illustrations or flow charts.

• When printed, page size shall be 8.5 by 11.0 inches.

Use at least 1-inch margins from the page edge to the main text on the top and bottom and ¾ inch side margins.

SECTION E – SOLICITATION PROVISIONS, ADDENDUM TO FAR 52.212-1 –

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS, PHASE II, Factor 2 – Management Approach

FROM:

If the key personnel proposed do not meet the minimum certification requirements (e.g. Six Sigma Black Belt), the offeror shall submit an affirmative statement that the person will obtain the certification within the required timeframe outlined in the PWS, Section 10.

TO:

If the key personnel proposed do not meet the minimum Six Sigma certification requirements (e.g. Six Sigma Black Belt), the offeror shall submit an affirmative statement that the person will obtain the certification within the required timeframe outlined in the PWS, Section 10.

FROM:

Include a draft quality control plan, following the requirements in PWS, Attachment 2 – Project Management Plan (PMP) Template, Section 3.1.

TO:

Include a draft quality control plan.

FROM:

Outline the offeror’s teaming arrangement, the type of relationship (i.e., joint venture agreement, partnership, prime/subcontractor arrangement – see FAR 9.601), the role each team member will play, the offeror’s approach to managing the team and a signed copy of the teaming agreement.

TO:

Outline the offeror’s teaming arrangement, the type of relationship (i.e., joint venture agreement, partnership, prime/subcontractor arrangement – see FAR 9.601), the role each team member will play, the offeror’s approach to managing the team. and A signed copy of the teaming agreement shall also be submitted; however, the signed copy of the teaming agreement is excluded from the page count.

Include a draft transition-in plan, following the requirements in PWS, Attachment 2 – Project Management Plan (PMP) Template, Section 7.1.1.

TO:

Include a draft transition-in plan.

SECTION E – SOLICITATION PROVISIONS, ADDENDUM TO FAR 52.212-1 –

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS, PHASE II, Factor 4 – Corporate Experience

FROM:

Contact persons listed for corporate experience examples may be contacted by USCIS to verify the validity of the example.

TO:

Contact persons listed for corporate experience examples may be contacted by USCIS to verify the validity of the example. Each example must only include one contract or order.

FROM:

Contracts or orders, with a total value of $7 million or above, for the proposing prime contractor and a total of $30 million or above for a proposed major subcontractor that is a large business or total value of $7 million or above for a proposed major subcontractor that is a small business.

These total contract values represent the amount that the prime offeror or proposed major subcontractor will perform or has performed for their portion of work on the corporate experience example submitted.

TO:

Contracts or orders, with a total value of $7 million or above per example, for the proposing prime contractor and a total of $30 million or above per example for a proposed major subcontractor that is a large business or total value of $7 million or above per example for a proposed major subcontractor that is a small business. These total contract values represent the amount that the prime offeror or proposed major subcontractor will perform or has performed for their portion of work on the corporate experience example submitted.

SECTION E – SOLICITATION PROVISIONS, ADDENDUM TO FAR 52.212-1 –

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS, PHASE II, Factor 6 - Price

FROM:

Offerors shall add TABs to the pricing template to show fully burdened labor rates, and the breakout of the fully burdened labor rate, including hours and price by labor category by period.

TO:

For the Service Contract Labor Standards (SCLS) labor categories, offerors shall add TABs to the pricing template to show fully burdened labor rates, and the breakout of the fully burdened labor rate, including, hours, rate paid to employee and health and welfare rate, price, by labor category, by period.

FROM:

Offeror shall provide pricing information for the Base Period and all four Option Periods.

TO:

Offeror shall provide pricing information for the Base Period and all four five Option Periods.

SECTION E, SOLICITATION PROVISIONS, ADDENDUM TO FAR 52.212-2

EVALUATION-COMMERCIAL ITEMS (OCT 2014), PHASE I, Factor 1: Facility Clearance

FROM:

The prime offeror shall have submitted at time of Phase I proposal submission a signed letter, from the prime offeror’s Field Security Officer, which shall include written attestation that the prime offeror has a final approved facility security clearance at the secret level. The prime offeror shall include, in the letter, the legal name of the prime offeror’s company, the prime offeror’s company address and the prime offeror’s cage code.

The prime offeror shall have submitted at time of Phase I proposal submission a signed letter, from the prime offeror’s Facility Security Officer, which shall include written attestation that the prime offeror has a final approved facility security clearance at the secret level. The prime offeror shall include, in the letter, the legal name of the prime offeror’s company, the prime offeror’s company address and the prime offeror’s cage code.

FROM:

Table 2 Adjectival Rating Table

Facility Clearance Rating Definition

Acceptable

The prime offeror, submitted at time of Phase I proposal submission, a signed letter, from the prime offeror’s Field Security Officer, attesting that the prime offeror has a final approved facility security clearance at the secret level. The USCIS Office of Security and Integrity has validated and confirmed this information is accurate.

Unacceptable

The prime offeror did not submit, at time of Phase I proposal submission, a signed letter, from the prime offeror’s Field Security Officer, attesting that the prime offeror has a final approved facility security clearance at the secret level or the USCIS Office of Security and Integrity cannot validate and confirm the information in the letter is accurate at time of Phase I proposal submission.

Table 2

Adjectival Rating Table Facility Clearance

Rating Definition

Acceptable

The prime offeror, submitted at time of Phase I proposal submission, a signed letter, from the prime offeror’s Facility Security Officer, attesting that the prime offeror has a final approved facility security clearance at the secret level. The USCIS Office of Security and Integrity has validated and confirmed this information is accurate.

Unacceptable

The prime offeror did not submit, at time of Phase I proposal submission, a signed letter, from the prime offeror’s Facility Security Officer, attesting that the prime offeror has a final approved facility security clearance at the secret level or the USCIS Office of Security and Integrity cannot validate and confirm the information in the letter is accurate at time of Phase I proposal submission.

SECTION E, SOLICITATION PROVISIONS, ADDENDUM TO FAR 52.212-2

EVALUATION-COMMERCIAL ITEMS (OCT 2014), PHASE II, Factor 2: Management Approach

How the draft quality control plan meets and/or exceeds requirements outline in PWS, Attachment 2 – Project Management Plan (PMP) Template, Section 3.1.

TO:

How the offeror proposes to establish and maintain effective quality control, to include how the contractor:

• Will manage quality control

• Plans to meet performance standards and measures and maintain quality standards, as outlined in PWS, Attachment 3

• Will identify problems and plan for problem resolution

• Plans to continuously improve quality

How the draft transition-in plan meets and/or exceeds requirements outline in PWS, Attachment 2 – Project Management Plan (PMP) Template, Section 7.1.1.

TO:

How the offeror proposes an effective transition plan to:

• Hire initial staff and onboard applicable incumbent staff

• Obtain satisfactory personnel employment suitability determinations

• Obtain all resources required by the period of performance start date

• Mitigate performance risk and prevent production backlogs as a result of the transition

SECTION E, SOLICITATION PROVISIONS, ADDENDUM TO FAR 52.212-2

EVALUATION-COMMERCIAL ITEMS (OCT 2014), PHASE II, Factor 3: Technical Approach

FROM:

The Offeror’s concept of operations as it relates to PWS sections 4.1 through 4.9 to ensure offeror understands the requirement and can perform in accordance with the PWS.

TO:

The Offeror’s concept of operations as it relates to PWS sections 4.0 through 4.9 to ensure offeror understands the requirement and can perform in accordance with the PWS.

RFP ATTACHMENT 1, PERFORMANCE WORK STATEMENT (PWS)

PWS SECTION 4.1.1

FROM:

There are on average, 13-18 A-Files per box.

TO:

There are on average, 13-18 A-Files per box or 26-36 T-Files per box (note these figures can be highly variable).

PWS SECTION 4.1.4

FROM:

Pull, match and route all requested files with multiple related files (A-Files, Placeholder files (W-Files), T-Files or Substitute Files (S-Files)) to the designated unit for merge under Task 4.1.5 prior to shipment (Approximately 11% of total file pulls have multiple files).

TO:

Pull, match and route all requested files with multiple related files (A-Files, Placeholder files (W-Files), T-Files or Substitute Files (S-Files)) to the designated unit for merge under Task 4.1.5 prior to shipment (Approximately 9% of total file pulls have multiple files).

PWS SECTION 4.1.9

FROM:

Identify classified information, report file to IRCMS and place in designated safe until a determination is made on the file.

TO:

Identify classified information, report file to IRCMS and place in designated USCIS-provided safe until a determination is made on the file.

PWS SECTION 4.1.11

Request and input specific information into a Government furnished database. (i.e. file number, updates to caller info and requested documents/information.) Verify all caller information (caller’s name, number, and agency) is already input into the database or the refer the call to the Government.

TO:

Request and input specific information into Electronic Workload Reporting and Tracking System (eWRTS) or other Government furnished database. (i.e. file number, updates to caller info and requested documents/information.) Verify all caller information (caller’s name, number, and agency) is already input into the database or the refer the call to the Government.

PWS SECTION 4.6.1.1

FROM:

At a minimum, use two (2) people with secret clearances to receive and sort correspondence in a secured environment. This includes taking possession of all classified correspondence and immediately hand delivering to the cleared individual to whom it is addressed or securing in a classified safe until delivery can be made.

TO:

At a minimum, use two (2) people with secret clearances to receive and sort correspondence in a secured environment. This includes taking possession of all classified correspondence and immediately hand delivering to the cleared individual to whom it is addressed or securing in a USCIS-provided classified safe until delivery can be made.

FROM:

Maintain a separate manual log for receipt of classified correspondence. The log shall contain:

date package received; a tracking number; an address; and the date and time of delivery.

Classified correspondence shall only be delivered to the cleared individual to whom it is addressed or secure in a classified safe, in accordance with the Mail Facility Security Plan, until delivery can be made.

TO:

Maintain a separate manual log for receipt of classified correspondence. The log shall contain:

date package received; a tracking number; an address; and the date and time of delivery.

Classified correspondence shall only be delivered to the cleared individual to whom it is addressed or secure in a USCIS-provided classified safe, in accordance with the Mail Facility Security Plan, until delivery can be made.

PWS SECTION 5

In the event of a significant fluctuation in typical workload, timeliness requirements may be waived at the COR’s discretion. While daily and monthly workload fluctuations are typical and should be expected, a surge is generally defined as being a minimum increase of estimated annual CLIN volumes of 15% or more. Otherwise, the AQLs apply for all tasks accomplished during surge events. The Government will designate a surge event IAW the Special Contact Requirement, Variation in Estimated Quantity, located in the Terms and Conditions of this contract.

TO:

In the event of a significant fluctuation in typical workload, timeliness requirements may be waived at the COR’s discretion. Daily and monthly workload fluctuations are typical and should be expected.

PWS SECTION 7

FROM:

Report deliverables are associated with the specific PWS tasks. The costs for the report deliverables shall be included in the associated CLINs for the related report tasking.

Deliverables submitted shall not include contractor names or legends.

TO:

Report deliverables are associated with the specific PWS tasks. The costs for the report deliverables shall be included in the associated CLINs for the related report tasking.

Deliverables submitted shall not include contractor names or legends. For deliverables, most of the information provided is entered into pre-developed/formatted spreadsheets or databases which must be accessible to the government. The contractor is welcome to create their own data reporting mechanism in coordination with the COR and USCIS staff at the NRC. Any contractor created deliverable shall become the property of the Government, per the unlimited rights in FAR 52.227-17. This will be a deliverable of the contract and the format will be provided or approved by (if format is created by the contractor), USCIS. Deliverables must be provided with no restrictions.

PWS SECTION 7.2

N/A

Added a line to the table:

NRC Data Collection & Reporting Frequency Method

Accountability Log for Security Seals Daily / As Required

Spreadsheet

PWS SECTION 8.1

Additional equipment information:

NRC Equipment -

(2) Forklift Yale ERCO50

(1) Forklift Toyota 8FBES15U

(4) Electric Pallet Jack –MPB404

(2) Electric Pallet Jack – Toyota H8BW23

(7) Manual Pallet Jack

(2) Hydraulic Paper Drill

Additional equipment information:

NRC / NRC ES-1:

QTY Item Make/Model Purchased Date

Warranty Status

2 Forklift – Riding Yale ERC050 2000 &

Expired

1 Forklift – Riding Toyota

8FBES15U

December

Basic and Powertrain 12-month/2000 hour warranty expired; T360 Class Toyota Warranty for 3 years or 3000 hours from purchase date; Carriage to Counterweight for Toyota Warranty for 5 years or 6000 hours.

2 Pallet Jack – Electric

Yale MPB040 2009 &

Expired

3 Pallet Jack – Electric

Toyota H8BW23 2 purchased April 2019;

1 purchased Jan 2020

Basic & Powertrain warranty for 12 months or 2000 hours from purchase date; USCIS-purchased Toyota 360 Support Plus 3 year or 3000 hour ExtraCare Warranty and Major Components 5 years or 6000 hours (provided preventative maintenance is performed through an authorized Toyota dealer)

7 Pallet Jack – Manual

Various models Varies, ages unknown

Expired

2 Paper Drill – Hydraulic / Pneumatic

1 - Lassco Wizer Spinnit FMMP-2;

1- Challenge EH-

FMMP-2

age unknown;

EH-3

purchased

Expired. Note – FMMP-2 is currently not in service due to an issue with the air compressor.

Serviceability unknown.

Note – USCIS has purchased a new Toyota 8FBE20U Forklift (Riding), not included in the above counts, which is scheduled to be delivered by September 30, 2020. This new forklift will replace the older Yale ERC050, which will be disposed of once delivery of the new Forklift is complete. Warranty is as follows: Basic - 12 months or 2,000 hours whichever occurs first; Powertrain - 36 Months or 6,000 hours whichever occurs first; Toyota T360 5 year or 10000 hours Carriage to Counterweight -With 1 Year PM schedule (provided preventative maintenance is performed through an authorized Toyota dealer).

PWS SECTION 10.1.1

The Program Manager must also possess, or successfully obtain within 180 days of contract award, a Six Sigma Black Belt certification, as certified by one of the following accreditation bodies: the American Society for Quality (www.ASQ.org), the International Association for Six Sigma Certification (www.iassc.org), or the Council for Six Sigma Certification (www.sixsigmacouncil.org).

TO:

The Program Manager must also possess, or successfully obtain within 180 days of contract award, a Six Sigma Black Belt certification.

PWS SECTION 10.1.2

FROM:

Must possess, or successfully obtain within 180 days of contract award, a Six Sigma Green Belt certification, as certified by one of the following accreditation bodies: the American Society for Quality (www.ASQ.org), the International Association for Six Sigma Certification (www.iassc.org), or the Council for Six Sigma Certification (www.sixsigmacouncil.org).

TO:

Must possess, or successfully obtain within 180 days of contract award, a Six Sigma Green Belt certification

PWS SECTION 10.1.3

FROM:

Must possess, or successfully obtain within 180 days of contract award, a Six Sigma Black Belt certification, as certified by one of the following accreditation bodies: the American Society for Quality (www.ASQ.org), the International Association for Six Sigma Certification (www.iassc.org), or the Council for Six Sigma Certification (www.sixsigmacouncil.org).

Must possess, or successfully obtain within 180 days of contract award, a Six Sigma Black Belt certification.

PWS SECTION 11.1.1

FROM:

Must possess, or successfully obtain within 180 days of contract award, a Six Sigma Yellow Belt certification, as certified by one of the following accreditation bodies: the American Society for Quality (www.ASQ.org), the International Association for Six Sigma Certification (www.iassc.org), or the Council for Six Sigma Certification (www.sixsigmacouncil.org).

TO:

Must possess, or successfully obtain within 180 days of contract award, a Six Sigma Yellow Belt certification.

PWS SECTION 11.1.2

FROM:

Must possess, or successfully obtain within 180 days of contract award, a Six Sigma Green Belt certification, as certified by one of the following accreditation bodies: the American Society for Quality (www.ASQ.org), the International Association for Six Sigma Certification (www.iassc.org), or the Council for Six Sigma Certification (www.sixsigmacouncil.org).

TO:

Must possess, or successfully obtain within 180 days of contract award, a Six Sigma Green Belt certification

PWS ATTACHMENT LIST – NUMBER 10

FROM:

Sample FOIA Mail Spreadsheet (Available Upon Request and Following Signing a Non- Disclosure Agreement)

TO:

Sample FOIA Mail Spreadsheet and Sample SODA Separation Sheets (Available Upon Request and Following Signing a Non-Disclosure Agreement)

RFP ATTACHMENT 1, PERFORMANCE WORK STATEMENT (PWS),

ATTACHMENT 3, PERFORMANCE REQUIREMENT SUMMARY (PRS)

PRS PAGE 2

In the event of a “surge in workload,” timeliness requirements may be waived at the COR’s discretion. A surge is generally defined as being a minimum increase of monthly/daily workload of 20% or more above the average monthly/daily workload from the previous month.

TO:

Statement Removed - In the event of a “surge in workload,” timeliness requirements may be waived at the COR’s discretion. A surge is generally defined as being a minimum increase of monthly/daily workload of 20% or more above the average monthly/daily workload from the previous month.

PRS PAGE 14, COLUMN – ESTMATED 12 MONTH WORKLOAD

FROM:

Approximately 11% of all requests have multiple files.

TO:

Approximately 9% of all requests have multiple files.

RFP ATTACHMENT 1, PERFORMANCE WORK STATEMENT (PWS),

ATTACHMENT 4, DEFINITIONS AND ACRONYMS

Added Term and Definition:

Archives and Records Centers Information System (ARCIS) - ARCIS is the web-based IT system for the Federal Records Centers (FRCs) of the National Archives and Records Administration. The system is the online portal that tracks location of accessioned documents and allows customers to request records electronically.

Added Term and Definition:

RAILS - RAILS tracks the location of A-Files, T-Files, Sub-Files, W-Files, and Receipt files. An interface between CIS2 and RAILS keeps track of the location of A-Files. U.S. Citizenship and Immigration Services (USCIS), Immigration and Customs Enforcement (ICE), and Customs and Border Protection (CBP) personnel, law enforcement officers, investigators and inspectors depend on RAILS for timely, accurate file location information and delivery.

Added Term and Definition:

Scan on Demand Application (SODA) - A process used to convert requested (or demanded) paper records into electronic records. Business processes include Batch Creation, Batch Processing and Batch Delivery.

RFP ATTACHMENT 1, PERFORMANCE WORK STATEMENT (PWS),

ATTACHMENT 7, DELIVERABLES LISTING

7.2

Contractor License and

Authorization Listing

NRC Maintain currency.

7.2

Contractor License and

Authorization Listing currency. Contractor Spreadsheet

Added Line:

7.2 Accountability

Log for Security Seals currency. Contractor Spreadsheet

RFP ATTACHMENT 1, PERFORMANCE WORK STATEMENT (PWS),

ATTACHMENT 10, SAMPLE FOIA MAIL SPREADSHEET

Updated attachment title and added sample SODA Separation Sheets

FROM:

Sample FOIA Mail Spreadsheet

TO:

Sample FOIA Mail Spreadsheet and Sample SODA Separation Sheets

RFP ATTACHMENT 5, VENDOR PRICING TEMPLATE

Added Unit of Measure column (column D)

SOLICITATION

Amendment 4 Changes in Red Font

U.S. Citizenship and Immigration Services (USCIS) Records Operations Support Services (ROSS)

SECTION A – SF-1449

SECTION B – CONTINUATION OF ANY BLOCKS FROM SF-1449

See “Vendor Pricing Template,” Attachment 5 (title will change to “Pricing Schedule” upon award).

The applicable NAICS code for this requirement is 561110.

SECTION C - CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

http://www.acquisition.gov/far.

(End of Clause)

FAR Clause Title and Date

52.202-1 Definitions (Jun 2020) 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform

Employees of Whistleblower Rights (Jun 2020) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

(May 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (DEVIATION 20-05) 52.212-4 Contract Terms and Conditions -- Commercial Items (Oct 2018) 52.223-10 Waste Reduction Program (May 2011) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.227-16 Additional Data Requirements (June 1987) 52.227-17 Rights in Data – Special Works (Dec 2007) 52.228-5 Insurance -- Work on a Government Installation (Jan 1997) 52.228-10 Vehicular and General Public Liability Insurance (Apr 1984)

FILL INS:

(a)(1) $200,000 and $500,000 (a)(2) $50,000 and $250,000

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52.237-3 Continuity of Services (Jan 1991) 52.242-15 Stop work (Aug 1989) 52.245-1 Government Property (Jan 2017) 52.245-9 Use and Charges (Apr 2012) 52.253-1 Computer Generated Forms (Jan 1991)

FEDERAL ACQUISITION REGULATION (FAR) CLAUSES INCORPORATED IN

FULL TEXT

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (DEVIATION 20-05) (Aug 2020)

(a) Definitions. As used in this clause—

“Backhaul” means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

“Covered foreign country” means The People’s Republic of China.

“Covered telecommunications equipment or services” means–

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

“Critical technology” means–

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(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

“Interconnection arrangements” means arrangements governing the physical connection of two or more networks to allow the use of another’s network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

“Reasonable inquiry” means an inquiry designed to uncover any information in the entity’s possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

“Roaming” means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

“Substantial or essential component” means any component necessary for the proper function or performance of a piece of equipment, system, or service.

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(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph

(c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph

(c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause in writing via email to the Contracting Officer, Contracting Officer’s Representative, and the Enterprise Security Operations Center (SOC) at NDAA_Incidents@hq.dhs.gov, with required information in

U.S. Citizenship and Immigration Services (USCIS) the body of the email. In the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Enterprise SOC, Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) and Contracting Officer’s Representative(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause

(i) Within one business day from the date of such identification or notification:

the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial items.

(End of clause)

52.212-5 Contract Terms and Conditions Required to Implement Required Statutes or Executive Orders-Commercial Items (Jul 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor

U.S. Citizenship and Immigration Services (USCIS) provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] __X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (June 2020) (41 U.S.C. 3509)).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (June 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5)[Reserved].

_X_ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111

117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (June 2020) (31 U.S.C. 6101 note).

_X_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

___ (10)[Reserved].

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C.657a).

__ (ii) Alternate I (Mar 2020) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

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__ (ii) Alternate I (Mar 2020) of 52.219-4.

___ (13)[Reserved]

_X_ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) (15 U.S.C.644).

__ (ii) Alternate I (Mar 2020).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

_X_ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (June 2020) (15 U.S.C. 637(d)(4))

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (June 2020) of 52.219-9.

__ (v) Alternate IV (June 2020) of 52.219-9 ___ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

___(ii) Alternate I (Mar 2020) of 52.219-13 __ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C.637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set- Aside (Mar 2020) (15 U.S.C. 657f).

_X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (May 2020) (15 U.S.C. 632(a)(2)).

___ Alternate I (Mar 2020) of 52.219-28 ___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Mar2020) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar 2020) (15 U.S.C. 637(m)).

____ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

____ (26) 52.219-33, Nonmanufacturer Rule (Mar 2020) (15 U.S.C. 637(a)(17)) _X_ (27) 52.222-3, Convict Labor (June 2003) (E.O.11755).

___ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126).

_X_ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (30) (i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

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_X_ (31) (i) 52.222-35, Equal Opportunity for Veterans (June 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (July 2014) of 52.222-35.

_X_ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (June 2020) (29 U.S.C.793).

__ (ii) Alternate I (July 2014) of 52.222-36.

_X_ (33) 52.222-37, Employment Reports on Veterans (June 2020) (38 U.S.C. 4212).

_X_ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (35) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

_X_ (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA– Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

___ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration E equipment and Air Conditioners (Jun 2016) (E.O. 13693).

___ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014)

(E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

____ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42 U.S.C. 8259b).

___ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (June 2020) (E.O. 13513).

____ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

____ (46) 52.223-21, Foams (Jun 2016) (E.O. 13693).

____ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

_X_ (ii) Alternate I (Jan 2017) of 52.224-3.

____ (48) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).

____ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014)(41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3

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805 note, 19 U.S.C. 4001 note, Pub. L.