Attachment 11 - Questions and Answers.pdf

RFP# 70RFP320RE3000001, PSO Services for West Virginia

Attachment 11 Frequently Asked Questions RFP No: 70RFP320RE3000001 Armed PSO Services throughout the State of West Virginia

Question # Question Answer 1 Who is the incumbent contractor currently providing PSO services? The current incumbent contractor is Patronus Systems, Inc.

2 What is the current weapons platform used by the incumbent PSOs? 9MM

3 Does the incumbent force require all new medical certifications?

Incumbent PSOs shall undergo a medical and physical examination every five (5) years to continue working on any FPS PSO contract. Reference SOW section 5.2.2.1.

Does the incumbent guard force currently possess PIV cards or is this a new requirement? Yes. The PIV cards have been issued to incumbent contract PSO's.

Will the Government provide office space or office equipment/supplies under the resultant contract?

The Government does not (and is not obligated to) provide any office space, or space for office equipment/supplies to the contractor.

Are current contractor employees considered qualified in terms of training completion?

Incumbent PSOs are qualified/certified to the training requirements contained in the incumbent contract. See current Master Certification Listing attached to the amendment 0004.

7 Do all incumbent PSO’s require a fresh drug screen during transition

Incumbent and New Hire PSOs may undergo random and Government requested urine drug screenings throughout the contract period. PSOs must undergo urine drug screening every five

(5) years as part of the physical medical examination. Reference SOW paragraphs 5.2.4.1 and 5.2.5.1.

8 Are the current PSO's and supervisors trained to the NWDTP standards outlined in the solicitation?

Yes, PSOs assigned to screener posts (x-ray and/or magnetometer) and PSO supervisors with oversight responsbility of screener posts are trained to the NWDTP standards.

Can we have more than one (1) NWDTP trainer and if so how many are we allowed to send?

Yes. An offeror may have more than one (1) NWDTP trainer. It is at the discretion of the offeror to determine how many NWDTP trainers are necessary to manage and provide the initial NWDTP training, OJT and Overt Testing mandated by the SOW. Reference 6.7 of the

SOW.

Will FPS provide NWDTP training until such time as the Government can certify contractor NWDTP Instructors in the program?

No, it is the contractor’s responsibility to provide NWDTP training. Reference section 6.7 of the

SOW

Will there be a deferment authorized with implementing NWDTP requirements?

An offeror may request a temporarily deferment of proposed timelines for required training, testing, or equipment cited in this contract only in exigent and emergency situations in accordance with SOW Section 8, Waivers and Deferments.

12 Will the government provide storage space for weapons and ammo on site?

No, the government does not provide storage space for weapons. Further, no weapons may be stored on site. Please review SOW Section 14.4. Firearms, Ammunition and Intermediate Weapons.

Is a table of contents exempt from the 15 page technical proposal page count? Yes, the table of contents is exempt. Reference the Proposal Submission Requirements.

Is the level of effort reflected on the Post Exhibit the same level of effort that is currently being performed by the incumbent guard force? The current, known service requirements are set forth in the attached Post Exhibit.

Can a bid be submitted while the application for licenses is still in the process status? Yes.

The four (4) CBAs both Security Officer and Lead Officer labor category.

Will the Contractor be allowed to price adjustment for Lead Officer at each Option Year due to increased wages per the CBA?

No. Please review section 0.4 Prices, paragraph B.

17 Will you be publishing the Post Exhibit?

The Post Exhibit was provided with the initial RFP posting and an Excel version has been uploaded to beta.sam.gov via Amendment 0002.

18 Are vehicles required? Vehicles are not required. Please see updated Exhibit 10 with Amendment 0004.

19 Is this requirement under a current CBA?

There are 4 CBAs associated with this requirement. The CBAs were provided in the initial RFP notice. Please reference the RFP for CBA information.

The Pricing Schedule requests a maximum of 173,500 PSO hours per year and the post schedule shows an approximate total of 153,799.50 hpy – a difference of 19,700.50 hpy (11.4%). If an offeror allocates its supervision and fixed overhead costs over the entire SF1449 requested hours and the Government requests only those listed on the post schedule, the offeror will not be paid for almost 11.4% of its overhead costs. How will the contractor be reimbursed for those costs?

Pricing strategy is at the discretion of the vendor. The solicitation is clear on its face regarding the difference between the post exhibit hours and the SF1449 hours. Reference the solicitation contract clauses, Addendum to FAR 52.212-4 Contract Terms and Conditions—Commercial Items, 03 Maximum Quantities section and the Price Proposal instructions.

In Exhibit 8 Contractor-Provided Training, a. Firearm Qualification Course (Handgun), it is stated that the minimum qualification score is two hundred out of two hundred-fifty. But, under Marksmanship Rating, 220 is the lowest score displayed. Would the government please clarify what is the minimum qualification score?

As reflected in exhibit 8, minimum qualification is 200 out of 250. While individuals can pass with a score between 200 and 220, they are not assigned marksman unless they achieve a score of 220.

Will the Government provide the quantities of Communications Equipment required under Exhibit 10, Item 4? Please see updated Exhibit 10 with Amendment 0004.

How many PTS licenses and equipment will be required and what is the anticipated go-live date?

Please see updated Exhibit 10 with Amendment 0004. At this time, it is anticipated PTS will be implemented under this contract by 12/1/2020 unless the PTS deployment schedule encounters unforeseen delays

Does the government expect additional buildings or posts to be added in the Option Years?

The Government does not have any known additional buildings or posts that will be added in option periods; however, in accordance with the terms and conditions of Section 3 - Maximum Quantities, the Government reserves the right to increase or decrease the amount of hours as long as it is within scope of the contract.

During the pre-proposal conference call, it was stated…When a Teaming Arrangement if proposed, Subcontractors “shall” submit one past performance reference. However, this is not stated in the RFP. Will there be an amendment to include this requirement?

The Proposal Submission Requirements instructions have been updated via Amendment 0004.

Vendors may only submit one (1) past performance project for each of their subcontractors.

On the seniority list, can the Government identify which CBA covers each employee? An updated Seniority List has been provided under amendment 0002.

The 6 month period of performance associated with 52.217-8 has a listed end date of 06/30/2026 which is a 7 month period of performance. Can the Government clarify?

The 6/30/2026 end date was an error. The RFP has been updated via Amendment 0004 to show the correct period of performance for the 6 month option which is 12/01/2025 to 05/31/2026.

Will the Government provide a copy of the current Master Certification List of incumbent PSOs? The current Master Certification list has been uploaded to beta.sam.gov via Amendment 0004.

Will attachment 3(A) the Past Performance Performance Project Summary Sheet be included in the proposal page count? Should the information provided in attachment 3 (Past Project Form) and attachment 3(A) be the same?

No, Attachment 3(A) will not be counted in the proposal page count. Yes, the information provided in the Past Performance Project Summary Sheet (Attachment 3A) should be consistent with the information provided in Past Project Form (Attachment 3). The information provided on Past Project Form (Attachment 3) shall control in the event of a discrepancy. Please see updated proposal submission requirement via Amendment 0004.

Is there is an updated CBA or MOU for the USFA Local 304? Last wage effective date was 12/1/2019. Are all 4 CBAs current?

The CBAs that were provided in the initial RFP are current. There are no new CBAs or updates.

Will the Government provide the quantitative number of hours that is considered fully relevant magnitude on past performance?

The Government will not provide that information. Please reference the RFP Solicitation Provisions and FAR 52.212-1 Instructions to Offerors for Technical Proposal.

Does the Government intend to evaluate past performance magnitude for the number of hours in aggregate or individually?

The Government will not provide that information. Please reference the RFP Solicitation Provisions and FAR 52.212-1 Instructions to Offerors for Technical Proposal.

TAMS - Will the Government identify the application and acceptable version that the Master Certification File will be required to use (e.g., MS Word 2013, MS Excel 2013, etc.).

MCL format will be any version of Microsoft Excel from 2003 - 2019/Office 365

TAMS - Will the incumbents training files exist in TAMS upon award of this contract or will the new Contractor be required to upload all of the training files to TAMS?

The training files do not exist in TAMS. New contractor will be required to upload all files to

TAMS.

TAMS - If the new Contractor is required to upload incumbents existing training information to TAMS, will the Government mandate the incumbent contract provide all PSO training information within 30 days after award?

Yes. Please review Statement of Work Section 2, Subsection 2.2 "Phase-Out of Contract and Continuity of Services" which outlines the incumbent's role during contract transition.

What is the number of incumbents who are certified as NWDTP instructors?

The government cannot provide the number of certified NWDTP instructors performing under the current contract as it is part of the incumbent’s management plan/strategy. It is at the discretion of the offeror to determine how many NWDTP trainers are necessary.

What is the number of incumbent PSOs who are NWDTP certified screeners?

PSOs assigned to screener posts (x-ray and/or magnetometer) and PSO supervisors with oversight responsbility of screener posts are trained to the NWDTP Standards.

The RFP does not have a weapon type checked in Exhibit 10. Please confirm the type of weapon required or if it is Contractor preference.

What weapon type are incumbents using currently?

Per the response to Question #2, 9MM. Exhibit 10 has been updated to reflect this via Amendment 0004.

The RFP does not indicate if cell phones or radios are required to be provided by the Contractor. Will the Government verify if cell phones, radios or radio holders are required to be provided by the Contractor?

Please review updated Exhibit 10 via Amendment 0004.

Can the Government provide the total number of PSO hours ordered in the last full contract year? How many of those hours were TAS and ESS hours?

Productive Hours - 154,037.25; TAS Hours - 5,951.50; ESS Hours - 0. This information is in no way a representation of the amount of TAS and ESS hours that may be ordered under the instant requirement. Pricing proposal is at the discretion of the vendor.

The RFP states that “The Contractor shall also provide a detailed breakdown of its proposed unit prices for each contract line item” and "Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price." - - -As written, this creates an ambiguity as to whether or not a price realism analysis will be performed.

As a result, offerors unable to know whether or not they may be penalized for proposing a price that is near or below actual cost. Please clarify whether or not the government intends to perform a price realism analysis.

There is no ambiguity. The solicitation is clear on its face.

43 Will the Government perform an Independent Government Estimate? This information is not needed to formulate a proposal.

What information needs to be provided in accordance with HSAR 3052.209-

76 PROHIBITION ON FEDERAL PROTECTIVE SERVICE

GUARD SERVICES CONTRACTS WITH BUSINESS CONCERNS

OWNED, CONTROLLED, OR OPERATED BY AN INDIVIDUAL

CONVICTED OF AFELONY (DEC 2009)?

Please reference HSAR 3052.209-76 clause paragraph (d) for specific instructions on what needs to be submitted.

Can the Government confirm that all posts are self-relieving, even at the larger multi-post buildings and screening posts?

Per Amendment 0005, all posts require relief as designated on the updated post exhibit issued with Amendment 0005.