ATTACHMENT 10 - GOVT RESPONSE TO CONTRACTOR QUESTIONS.pdf

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GOV’T RESPONSE

1. Does the government have its own on-site utility locator for this facility? Or do we need to anticipate having a private locating company come out along with the 811 locators?

GOVT RESPONSE: Before excavation or ground disturbance, the Contractor shall coordinate utility locates through Georgia 811 and applicable facility utility coordination procedures. The Contractor shall provide utility locate documentation to the COR before beginning excavation.

2. Will there be an addendum to install new slide gates to match the new fence? It was stated at the site visit that the existing gates were staying and to remain operational.

GOVT RESPONSE: Only one gate will remain – referred to as the “Sally Port Gate” – it is the access gate to the immediate right of the visitor center. The Sally Port Gate is to be of the same material as the new fence. The Government wants to keep the old Sally Port Gate for use in other parts of FLETC so the old gate is to be handled so that it is kept in its current condition and transported to the Gov’t storage area. The width of the Sally Port Gate opening is approximately 13.5 feet.

There is also an existing gate over at the far corner where the new fencing is to start beside where they are building the new fire station. This is Gate 20. This will no longer be a gate so the new fence should be continuous in this section. The Government wants to keep this existing gate for reuse in other areas of FLETC so the gate should be handled so that it is kept in its current condition and transported to the Gov’t staging area.

3. Will the facility designate a specific site for the laydown/storage area?

GOVT RESPONSE: Yes. This will be required to be secured via a 6” security fence. The area is already partially fenced so additional fencing will be minimal but necessary. The lay down area is next to where the new fire station is being constructed and right behind gate 20. Access will be thru FLETC and NOT from Gate 20 as this gate is to be removed.

4. Please provide acceptable options for temporary fencing when needed to maintain security.

GOVT RESPONSE: When working on portion of the fence, the fence can be removed as the new fence is being placed. At the end of the day the fence needs to be resecured or rolled back into place. Define resecured – no gap in the barb wire more than 10” and fencing secured in place with no gaps- until the new fence is in place.

5. Will the government pay for stored material?

GOVT RESPONSE: Any material that has been delivered and has been inspected by the Gov’t to comply with approved submittals and properly secured can be considered for payment.

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6. Where exactly will the crash rated fence be installed vs. the anti-climb fence?

GOVT RESPONSE: Anti-Crash will go along Chapel crossing road along the perimeter fence line. Anti climb will be along the fence not along Chapel Crossing and will not need to be anti-crash. Anti crash – fire station to sally port. Sally port to front gate anti climb. Main gate to where we tie back in can be anti-climb.

7. Do we need to base our quote on the footage in the SOW or our on-site measurements?

GOVT RESPONSE: Contractor should use the measurements given in the Appendix A of the scope of work for bidding purposes.

8. Will weekend work be permitted?

GOVT RESPONSE: Government will consider weekend work but this must be coordinated thru the COR for each instance.

9. When does the 180-day timeline start? Due to material procurement lead times this may need to be extended.

GOVT RESPONSE: The 180 day period of performance starts at contract award – if additional time needs to be added to allow for material delivery then the contractor should account for and propose a different timeline in their proposal.

10. Will there be liquidated damages?

GOVT RESPONSE: No liquidated damages are in this contract. However, schedule will me monitored closely, required to be updated monthly and retainage will be held if contractor falls behind schedule. FAR 52.232-5 is added with this amendment.

11. Please clarify the requirement for the ASTM F2656 M30/P1 crash-rated fence system.

GOVT RESPONSE: Rating indicates a barrier can stop a 15,000 lb medium-duty truck traveling at 30 mph with a penetration of 1 meter (3.3 ft) or less.

12. Does the specified crash-rated fence need to be an engineered system, or will a tested system be acceptable?

GOVT RESPONSE: Engineered system and tested.

13. The Ameristar Stalwart IS is available with an ASTM F2656 M30/P1 tested rating, but not an M30/P1 engineered rating. If an engineered system is required, available options include M30/P2 or M50/P1.

GOVT RESPONSE: M50/P1 rated can be utilized to replace ASTM F2656 M30/P1 but an M30/P2 would not be acceptable.

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14. Please confirm which rating and certification/design basis will be acceptable for this project.

GOVT RESPONSE: ASTM F2656 M30/P1 or equivalent or better rating

15. Please confirm the correct solicitation number. The cover page and posting list 70LGLY26QSSB00077, while a header within the body of the RFQ document references 70LGLY26QGLB00077. Please clarify which number governs for proposal submission.

GOVT RESPONSE: See Amendment 1

16. The SOW references gates, hinges, latches, locks, operators, grounding, and signage “as specified,” but no gate schedule, quantities, widths, or operator/power requirements are provided. Please provide a detailed gate schedule identifying gate types, quantities, dimensions, and electrical/access- electrical/access-control requirements.

GOVT RESPONSE: All gates, hinges, latches, locks, etc are part of the fence system and should comply with the required ASTM. The only gate that is being replace is the Sally Port Gate – see question 2 above for additional gate size.

17. Is there a Government-approved or manufacturer-tested foundation design for the ASTM F2656 M30/P1 crash-rated fence segment, or is foundation engineering and certification solely the Contractor’s responsibility? If Contractor-designed, please confirm whether a PE stamp is required.

GOVT RESPONSE: The fence is a complete system, and the foundation design should be what the manufacturer has designed to achieve the ASTM rating.

18. May the Superintendent, Safety Manager, and Quality Control Manager positions be held by the same individual if qualified, or must each role be filled by a separate, dedicated person?

GOVT RESPONSE: The Superintendent and the Quality Control Manager may be dual hatted if he/she meets the requirements for both positions, but the Safety Manager must function independently.

19. Please confirm whether temporary fencing, barriers, or additional security personnel will be required to maintain continuous perimeter security during the phased removal and replacement of the existing fence.

GOVT RESPONSE: No more than a 10’ section gap should exist o

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20. Please confirm the dimensions/capacity of the on-site storage location for Government-retained chain-link fencing, and confirm the maximum quantity the Government intends to retain versus authorize for Contractor disposal.

GOVT RESPONSE: Contractor is to remove all fencing except the aforementioned gates that FLETC wants to keep. Disposal of the fencing and related materials is the responsibility of the Contractor.

21. Is a geotechnical report, utility survey, or subsurface investigation available for the fence alignment? If so, please provide for Contractor reference.

GOVT RESPONSE: Not available

22. Please confirm whether local/county permits and inspections (e.g., Glynn County) are required for this work, or whether all permitting and inspection will be handled exclusively through FLETC.

GOVT RESPONSE: All permitting and inspection will be done by FLETC.

23. Please specify required fence coatings, colors, and corrosion-protection systems, and confirm any minimum warranty period for the fence system and finish.

GOVT RESPONSE: Standard black as common to such fencing. Final color to be approved by the COR before ordered by contractor. Standard warranty as offered by the manufacturer is acceptable. Common finish as is typical for security fence systems.

24. The Appendix A site-map dimensions (e.g., 600, 400, 600, 686, 428, 200, and 572 ft segments) sum to roughly 4,287 LF of readable segments, while Appendix A states a total of 2,800 LF (1,200 LF M30/P1 + 1,600 LF anti-scale) and the SF1449 references “8 miles of fencing.” Please confirm the exact total linear footage of fence to be installed under Phase 1 and clarify the intent of the “8 miles” reference.

GOVT RESPONSE: Refer to question 7 above.

25. The four aerial site maps in Appendix A are not labeled to indicate which segments are the 1,200 LF ASTM F2656 M30/P1 crash-rated fence versus the 1,600 LF anti-scale fence. Please provide a marked-up plan identifying the location, start/end points, and length of each fence type.

GOVT RESPONSE: Refer to question 6 above.

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26. The SOW requires posts set to the “specified depth” at “specified intervals,” but no post spacing or embedment depth is provided in the SOW or drawings. Please provide the required post spacing and embedment depth, or confirm these are to be per the selected manufacturer’s tested ASTM F2656 M30/P1 design.

GOVT RESPONSE: Manufacturer recommendations as the entire install is complete system.

27. Please provide the height and type of the existing chain-link fencing and aluminum posts to be removed and salvaged, and the approximate total linear footage of existing fence to be demolished, to allow accurate demolition and disposal quantities.

GOVT RESPONSE: See question 20 above.

28. Can you please provide a more detailed layout of the proposed fence? The layout in appendix A only shows 2,453LF of fence, while the same appendix calls for 2,800LF of fence.

GOVT RESPONSE: See question 7.

29. There is no where that shows where on the fence line is required to be crash rated and which areas are to be just anti-climb.

GOVT RESPONSE: See question 6.

30. Along with this, can you please advise if the new fence is to install exactly in place with the existing fence, or if the new fence line could be offset in a way to allow for the new fence to be installed while leaving the other fence in place? If not, will 8' tall, chain link temp fence panels with stands be considered sufficient as temporarily securing the fence line during removal of the existing fence?

GOVT RESPONSE: Section at a time – in exactly place of existing fence. There should not be more than a 10’ gap in the barb wire until the new fencing is in place.

31. After the site visit, we were told that layout of the fence would be determined by the contractor. For bidding purposes to make sure everyone bids the same footage, would it be possible to bid the footage on Appendix- A of 1200 lf of anti-crash fence and 1600 lf of anti-climb fence to make the quote equal for the contractors and whomever is low can survey and provide the best layout before ordering the material?

GOVT RESPONSE: See question 7.

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32. Will this project require the Ameristar product as shown on the drawings, or will it be matched with commercial-grade chain-link like the existing fence on site?

GOVT RESPONSE: No chain link is acceptable. The Ameristar product was meant as an example. The fence brand is irrelevant. The compliance with the ASTM is the requirement.

33. Regarding gates: I recall mention of using the existing gates, but those are chain-link while the drawings call for an Ameristar-style product (typically black aluminum).

Should the gates be replaced with matching Ameristar gates, or will the existing chain-link gates remain?

GOVT RESPONSE: Only one gate is being replaced and should match new fence.

34. Will the Government reinstall the existing signage or will this be the responsibility of the contractor?

GOVT RESPONSE: The contractor is to remove all signage for the existing fence within project area. The signage is to be removed so as to protect is current condition and reinstalled on the new fence after approval of position by the COR.

35. The SOW states that the Government wants to retain the old fence material and hardware.

Does this include the existing fence post? If not, can the existing post be cut off at ground level and covered over?

GOVT RESPONSE: Government only wants to retain the two gates as noted in Question 2 Response. Old fence material/hardware/posts are to be completely removed from site.

36. Does the Government want to retain the existing barbed wire?

GOVT RESPONSE: No – all barbed wire removed with the fence is to be disposed of by the contractor off site.

37. Will the contractor be required to have all personnel working on the project hard badged?

GOVT RESPONSE: Yes

38. Can the contractor manage the project will the current personnel working on center?

GOVT RESPONSE: Management needs to be in the immediate work area.

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39. The SOW states that a qualified Superintendent is required on site while work is going.

What are the qualifications that must be met for this role?

GOVT RESPONSE: Defined in Attachment 2 – Scope of Work

40. The SOW states that a Safety Manager is required. Can this position fall under the

Superintendent? Or is an individual role and what will be their required qualifications?

GOVT RESPONSE: See Question/Response #18.

41. The SOW states that a Quality Control Manager is required. Will the person be required to hold a CQM certification with at least 5 years of experience working on Federal projects similar to this?

GOVT RESPONSE: See SOW for requirement of Quality Control Manager.

42. The SOW identifies Ameristar Stalwart IS Gauntlet M30/P1 and Ameristar Impasse II Gauntlet 3- Rail as examples/equivalents. Please confirm whether these are basis-of-design products and whether approved equal manufacturers/systems meeting the specified performance requirements will be accepted.

GOVT RESPONSE: Equivalent products that meet the specifications.

43. For proposed equal products, what documentation is required with the proposal to demonstrate compliance with ASTM F2656 M30/P1, anti-climb, anti-scale, and anti-cut requirements?

GOVT RESPONSE: Manufacturer cut sheets that verify the above information.

44. Please provide the required post spacing, post sizes, foundation dimensions, reinforcing requirements, concrete strength, embedment depths, and other structural details for both fence systems. The SOW requires foundations and anchoring capable of supporting the M30/P1 rating but does not provide detailed foundation drawings.

GOVT RESPONSE: Per manufacturer instructions to achieve ASTM compliance.

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45. Is the Contractor expected to obtain an engineered/manufacturer-designed foundation system as part of its scope? If so, must the design be prepared and sealed by a Georgia-licensed Professional Engineer?

GOVT RESPONSE: Installation guidelines by manufacturer to achieve the rating and maintain the warranty.

46. If site soil conditions require foundations differing from the manufacturer's standard tested/certified M30/P1 installation, how will those conditions be addressed?

GOVT RESPONSE: Fencing is to be installed per manufacturer installation to meet specifications.

47. Are geotechnical investigation, soil testing, proof testing, compaction testing, or other subsurface investigations required? If so, please identify the required testing and acceptance criteria.

GOVT RESPONSE: Testing as required to meet the ASTM specs called out in the manufacturer installation guide.

48. If powered gates are included, please identify the available electrical source and clarify responsibility for conduit, conductors, disconnects, breakers, controls, grounding, communications, access control, card readers, vehicle loops, safety devices, and connection to existing systems.

GOVT RESPONSE: Single phase, 120 V available at the existing gate.

49. Are modifications or extensions to the existing access-control, intrusion-detection, CCTV, security, communications, or other electronic security systems required as part of the fence replacement?

GOVT RESPONSE: No contractor involvement in these items.

50. Will any existing security devices, cameras, sensors, IDS equipment, cabling, signage, lighting, grounding, or other equipment attached to the existing fence require temporary removal and reinstallation?

GOVT RESPONSE: No contractor involvement in these items. Grounding per manufacturer instructions as required.

51. Please provide any available existing utility drawings/as-builts for the proposed fence alignment.

GOVT RESPONSE: All information available has been provided.

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52. In addition to Georgia 811 locating, will FLETC provide Government/private utility locating for utilities that are not covered by the public utility locating service?

GOVT RESPONSE: No – 811 is the requirement.

53. If undocumented utilities or underground obstructions are encountered that materially affect the required fence foundations, will these be treated as an unforeseen/differing site condition?

GOVT RESPONSE: 811 should account for this.

54. The Contractor is responsible for trees and vegetation removal as necessary. Please clarify the expected extent of clearing and identify any tree-size limitations, environmental restrictions, protected vegetation, stump-removal requirements, or Government approval requirements.

GOVT RESPONSE: Prior to removal of any trees, contractor shall coordinate with the COR. Expectation is that any trees removed, will be completely removed and will be contractor responsibility.

55. Is the Contractor responsible for hauling and disposal of all trees, stumps, vegetation, excavated soil, concrete, and other debris off Government property, or will any Government disposal area be made available?

GOVT RESPONSE: Yes – all disposal of debris is contractor responsibility.

56. Please clarify the required restoration standard for disturbed grass, landscaping, asphalt, concrete, curb, sidewalk, drainage, and other surfaces, including whether sod or seed is required for turf restoration.

GOVT RESPONSE: Restore to original condition.

57. Will erosion and sediment controls, including silt fence, inlet protection, stabilization, SWPPP/NPDES measures, or other environmental controls, be required? If so, please identify applicable requirements.

GOVT RESPONSE: Yes – The Contractor shall implement measures to prevent pollution, control erosion and sedimentation, manage stormwater, protect wetlands and waterways, properly handle hazardous materials and wastes, control dust and noise, prevent spills, and restore disturbed areas.

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58. Please confirm whether any environmental permits, land-disturbance permits, clearing permits, or other permits are anticipated and whether fees are the Contractor's responsibility.

GOVT RESPONSE: None required

59. Is there a maximum length of perimeter fence that may be open or under construction at any one time?

GOVT RESPONSE: 10’ per section

60. Will a Government security representative be required to inspect/approve each temporary closure before the Contractor leaves the site each day?

GOVT RESPONSE: Yes – the government will confirm condition at the end of each day but it remains the contractor’s responsibility to assure secure condition.

61. Will security personnel or escorts be required when the perimeter is temporarily compromised? If so, who bears that cost?

GOVT RESPONSE: No additional security required. Contractor is to secure the fence as described in previous responses

62. The SOW states normal working hours are 6:00 AM–6:00 PM Monday through Friday. Will weekend, night, or extended-hour work be permitted if necessary to maintain schedule or minimize security impacts?

GOVT RESPONSE: Contractor wanting to work outside of the established working hours shall coordinate each instance with the COR prior to doing the work.

63. Are there anticipated blackout periods, training events, security exercises, VIP events, holidays, or operational restrictions that could prevent or restrict fence work during the 180-day POP?

GOVT RESPONSE: Nothing out of the normal events.

64. Please identify Contractor laydown/staging areas, employee parking, material storage locations, and equipment-storage areas available for this project.

GOVT RESPONSE: Laydown area has been addressed in question 3. Contractor should avoid blocking Building 3 and the perimeter road.

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65. May fencing, concrete materials, equipment, containers, and other materials remain onsite overnight within an approved secured laydown area?

GOVT RESPONSE: Laydown area is fine as long as it is kept orderly. Government is not responsible for security of laydown area.

66. Are temporary facilities such as a jobsite office/trailer, portable toilet, dumpster, temporary power, temporary water, or generator required or permitted?

GOVT RESPONSE: Yes – permitted in laydown area – no power will be provided and area must be kept orderly.

67. If temporary power and water are available from FLETC, may the Contractor use Government utilities at no cost?

GOVT RESPONSE: Not available

68. What specific qualification is required for the Safety Manager—OSHA 30, EM 385-1-1 training, SSHO certification/experience, or another requirement?

GOVT RESPONSE: Contractor shall be in compliance with OSHA requirements.

69. Is compliance with EM 385-1-1 required for this project? The SOW references applicable federal safety requirements but does not clearly identify the governing safety standard.

GOVT RESPONSE: See response to question 68.

70. Are there minimum experience requirements for the Superintendent and QCM beyond those described in the evaluation criteria?

GOVT RESPONSE: No additional requirements. This action is best value so the contractor presenting the best value for the government including information submitted on personnel will be awarded the contract.

71. Must resumes and certifications for all three key personnel be submitted with the proposal, or only after award?

GOVT RESPONSE: For information to be considered, it must be submitted with proposal.

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72. Must all three key personnel remain onsite 100% of the time whenever subcontractors are performing work, including clearing, excavation, concrete, fence installation, electrical work, restoration, and punch list?

GOVT RESPONSE: Superintendent and safety should be onsite during work.

73. The stated POP is 180 calendar days from award. Please confirm whether this includes submittal review, manufacturer fabrication/procurement, background checks/badging, mobilization, construction, testing, punch list, and closeout.

GOVT RESPONSE: 180 days includes all time from award – if additional time is needed then the contractor needs to propose a different time schedule.

74. Given the specialized ASTM F2656 M30/P1 system, will the Government consider a time extension if documented manufacturer lead times prevent completion within the 180-day POP despite timely Contractor procurement?

GOVT RESPONSE: Yes – see response to question 73 above.

75. What type of project schedule is required—CPM, P6, Microsoft Project, Smartsheet, Excel, or another format?

GOVT RESPONSE: Excel format is acceptable. If submitted in a format that is not available to the Government, then the contractor will be responsible to provide in a different format.

76. Is the schedule required to be cost-loaded or resource-loaded?

GOVT RESPONSE: Cost loaded reflecting proposal values.

77. Is there a government-required Daily Report format or software system?

GOVT RESPONSE: No official system/software – Daily report should reflect the following in an organized manner: Date, weather, number of personnel on site and their respective activities; formal testing or inspections that occurred; any safety incidences or injuries that occurred and the action taken; and any other information that would be pertinent to the project activity.

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78. Are formal Three-Phase Control inspections (Preparatory, Initial and Follow-Up) required for each Definable Feature of Work?

GOVT RESPONSE: Government will require Activity Hazard Analysis (AHA) per Definable Feature of Work (DFW) signed by subcontractor doing the work (if applicable) and the prime contractor.

79. Is a formal Contractor Quality Control Plan required? If so, please provide the required format and minimum content.

GOVT RESPONSE: Yes – a minimal contractor quality control plan is required that at a minimum provides the following: inspections, testing, submittal review, definable features of work, quality control staffing, documentation, and corrective actions.

80. Are progress meetings required? If so, please identify the anticipated frequency and required attendees.

GOVT RESPONSE: Yes – weekly meetings are required. The contractor is responsible for the agenda and running the meeting. At a minimum, the schedule and upcoming weekly activities should be discussed.

81. Are as-built drawings required? If so, please clarify whether redline PDFs are acceptable or whether CAD files are required.

GOVT RESPONSE: As built drawings are required. CAD is required.

82. If electronic CAD as-builts are required, will the Government furnish the original editable CAD/base files?

GOVT RESPONSE: No – not available.

83. Please identify all required closeout documents, including warranties, certifications, testing reports, O&M information, as-builts, photographs, training, and other turnover documentation.

GOVT RESPONSE: Closeout documents typical to a construction project are required including warranties, O&M information on the fencing system, as-builts, certification of compliance from manufacturer, and any other applicable documents.

84. Are there restrictions on bringing cameras, cell phones, GPS-enabled equipment, drones, laptops, surveying equipment, or other electronic devices into the work area?

GOVT RESPONSE: No pics – work with COR for any needed pics.

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85. Are Contractor vehicles subject to daily security inspection, and should bidders anticipate significant gate-processing time for personnel, equipment, concrete trucks, deliveries, and subcontractors?

GOVT RESPONSE: Contractors should anticipate normal gate inspection and delays.

86. Are there size, weight, or delivery-hour restrictions applicable to tractor trailers, concrete trucks, cranes, excavators, forklifts, or other construction equipment?

GOVT RESPONSE: Commercial Gate will be utilized for deliveries as well as contractor entry.

87. Please clarify what constitutes acceptable manufacturer certification and training for installation of the ASTM F2656 M30/P1 fence system.

GOVT RESPONSE: Per manufacturer installation requirements

88. Must the prime contractor itself hold the manufacturer's certification, or is it acceptable for the fence installation subcontractor performing the work to be certified?

GOVT RESPONSE: Installer should hold – if that is the sub who is bonded and insured then that would be acceptable

89. Is manufacturer onsite technical representation or inspection required during installation?

GOVT RESPONSE: If required by the manufacturer.

90. Is a post-installation manufacturer certification/letter confirming the installed system maintains the ASTM F2656 M30/P1 rating required?

GOVT RESPONSE: Yes – The government will need verification of compliance with

ASTM.

91. Does the Government require any field testing, proof testing, pull testing, weld inspection, anchor testing, or other verification beyond manufacturer installation certification and concrete testing?

GOVT RESPONSE: As required by the manufacturer to warranty the system

92. Please confirm whether the entire 1,200 LF M30/P1 system, including transitions, end conditions, gates, foundations, and connections, must maintain the M30/P1 crash rating.

GOVT RESPONSE: Entire system must be rated as required and described in the scope of work and response to questions. Not all areas require crash rating.

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93. Please provide details for the transition points between the M30/P1 anti-crash fence and the standard anti-scale/anti-climb fence, including termination/end-post requirements.

GOVT RESPONSE: Per manufacturer recommendations.

94. Barbed Wire / Fence Top Configuration:

Please clarify the required top configuration for all new fencing. Is barbed wire, outriggers, or another security topping required on all portions of the new 8-foot fence, or is the new fencing intended to match the existing fence configuration in each respective area? Specifically, portions of the existing fence along the perimeter road do not currently have barbed wire. Please confirm whether replacement fencing in these areas is to remain without barbed wire to match existing conditions or whether barbed wire/security topping is to be added.

GOVT RESPONSE: The new fencing system will replace the chain-link and barbwire areas.

95. RFQ, 52.212-1 Instructions to Offerors (page 10) FAR 52.212-1 is amended as follows: directs offerors to submit proposals in accordance with the instructions contained in the RFQ. Under (d) Page Limits: Technical Proposal has a 20 page limit.

What information is required for a compliant Technical Proposal?

GOVT RESPONSE: As described in Scope of Work.

96. Is Project experience and Personnel to be provided under Technical Proposal?

GOVT RESPONSE: Yes

97. What are the recency requirements for project experience?

GOVT RESPONSE: Government prefers experience with in the last 3 years but all relevant projects will be considered.

98. Is the offeror allowed to use the project experience of a key subcontractor?

GOVT RESPONSE: If the offeror is using the project experience of a key subcontractor, then they are expected to show a letter of commitment from the subcontractor.