Questions_and_Answers_10_24_2019.docx

Questions and Answers For

70LGLY19BGLB00007

Janitorial Services

1. Question: In reference to: Solicitation, page 21, the statement “This is a Invitation for Bid (IFB) for commercial items…” Attachments, page 1, section 1.b, the statement “The Contractor shall submit a Hazardous Waste Management Plan that conforms to the FLETC Hazardous Waste Plan with their proposal” Similar statements on page 2 for “indoor air quality management plan”Section 7 for an “Environmental Preferability Submission.” This section details what Offerors must include in their technical proposals for the “Environmental Preferability Submission.” All related references in section 7 for submissions “with the proposal”, with one example being on page 8, section 7(4)d for submission of MSDS/SDS. With the multiple indications that the solicitation is an Invitation for Bid, and with evaluation being based on price with no technical rating applied, would it be acceptable to the Government to submit all items currently indicated in the attachments document after contract award?

Answer: The attachment has been changed to reflect the invitation to bid. It is acceptable for these plans to be submitted at the pre-performance conference.

2. Question: In reference to Attachments and Exhibits, Technical Exhibit 3(s), (Buildings and Basic Cleaning Tasks/Frequency. Under frequency it is referenced “Classrooms-after each class.” Under Technical Exhibit 5 for Buildings, Rooms and Students/Classroom, would the Government please provide information on the number of classes that may be held in a day if the number of classes per location is greater than 1 per day?

Answer: The Government cannot provide a figure for how many classes are held per day. This changes daily based on the student load and what agency is training that day.

3. Question: In reference to Attachments and Exhibits, Technical Exhibit 3(s), (Buildings and Basic Cleaning Tasks/Frequency. Under frequency it is referenced “Classrooms-after each class.” Would the Government please provide the average number of buildings per day used in training in the Danis City Buildings?

Answer: See Question number 2 above.

4. Question: In reference to Attachments and Exhibits, Technical Exhibit 3(s), (Buildings and Basic Cleaning Tasks/Frequency. Under frequency it is referenced “Classrooms-after each class.” Would the Government please provide the average number of days per year the ranges are in use at BLDG 221?

Answer: See Question number 2 above.

5. Question: In reference to Solicitation, SF1449, CLIN X001, X002, X003, X005, should the contractor limit the number of decimal places used for “price per SF” considering the potential affect when small prices are used in a calculation? If so to how many decimal places should the contractor use for price per SF?

Answer: Since this is dealing with money, the number of decimal places are to only be two (2).

6. Question: In reference to Solicitation Para 3 – GFP/E/S, 3.1, will the contractor be able to hook up a washer and dryer in the contractor space? If so, are there connections already in place?

Answer: There is not washer or dryer hook ups located in the contractor’s space.

7. Question: In reference to Para 9, Technical Exhibit 3, the technical exhibit lays out the expectations for cleaning areas including classrooms. Specifically, it states that services are to be performed after each class. However, there is not an average number of classes listed anywhere in the RFP. Will the Government please provide that on a per classroom basis?

Answer: See Question 2 above.

8. Question: In reference to Technical Exhibits 4-1, 4-2, 4-3, and 5, Technical Exhibit 5 identifies the classrooms for this scope. However, Buildings 18, 728, 729, 730, 731, 732, 734, 735, and 736 do not appear in any of the Technical Exhibits 4-1, 4-2, or 4-3. Is the bidder to ignore these buildings then or something else? WIll the government please clarify.

Answer: In reference to Building 732, please see Technical Exhibit 4-2 “Government Furnished Buildings – Training Buildings”. All buildings identified in the question, except 732, have been removed from the contract.

9. Question: In reference to Section B CLIN X004 and X006, These CLINs appear to be related to Service Contract work Requests, which have a limited definition in the RFP, that allows for work not completely covered in the RFP. Both of these CLINS appear to encompass similar scope and there does not appear to be an exact differentiator between them for pricing purposes. Furthermore, the government has not provided any historical detail that allows the contractor to price work above and beyond the current RFP. Will the Government please explain the differences between these two CLINs and also please provide historical data and/or projections for the Service Contract Work Requests so that we may formulate and accurate bid?

Answer: CLINs X004 and X006 are not to be bid on by the Contractor. The Government will price these CLINs with a not to exceed amount.

10. Question: In reference to Technical Exhibit 6, Techincal Exhibit 6 details the watch standing hours per building per day but does not detail how many days a week this watching standing is to occur. Is the contractor supposed to assume the watchstanding take place 5 days a week except for holidays or is it supposed to assume something else? Also, can people standing watch, take lunch breaks or do we need to have someone present during the lunch breaks as well?

Answer: Technical Exhibit 6 is revised to include: “All watchstanding is five (5) days per week except Government Holidays and Non-Training Days during normally scheduled training. Buildings that require a watchstander to be present during an entire training day, relief watchstander(s) must replace and be present during lunch or any other breaks. If weekend training is scheduled, the Contractor is expected to provide watchstanders as required.

11. Question: In reference to Section C paragraph 5.7, how many Paintball sessions are there per year?

Answer: See Question 2 above.

12. Question: In referent to Section C, paragraph 5.13, this section discusses Non-Lethal Training Ammunition having special cleaning requirements. How many NLTA classes are there per year?

Answer: See Question 2 above.

13. Question: In reference to Section C, paragraph 5.12, how many tacky mats locations are there?

Answer: There are three (3) ingress points at the Lead Firing Range.

14. Question: In reference to Section C, paragraph 5.10, what is the square footage of the ranges specifically, not including ancillary rooms, such as classrooms, control rooms, etc.

Answer: Square footage for Range F is 2,100.

15. Question: In reference to Section B, The Government asks us to disclose the price per square foot. Are contractors expected to round to the nearest cent, or should the disclose partial cents (e.g. Should $0.505 be listed as such or rounded to $.051)?

Answer: See Question 5 above.

16. Question: In reference to Section B, Technical Exhibits 4-1, 4-2, and 4-3, Section B asks us to provide the price per square foot totals for various buildings. When added up, some of the totals for the techincal exhibit 4s, do not appear accurate. Will the government please check these calculations in order to provide the accurate cost per square foot in the section B.

Answer: The square footage of Technical Exhibit 4-1, 4-2 and 4-3 have been verified and all calculations reviewed. The only changes to any of the square footage totals was on Technical Exhibit 4-2, Building 845, 1,200 square feet was removed and Technical Exhibit 4-3, Building 769, 924 square feet was removed. These buildings have been removed from the lists and the new total square footage for Technical Exhibit 4-2 is 1,052,856 square feet and Technical Exhibit 4-3 is 142,942 square feet. Technical Exhibit 4-1 remains unchanged.

17. Question: What is the current annual value of the contract?

Answer: The annual value of the contract does change each year based on the Wage Determination/CBA changes and if any buildings were added or deleted. The annual value for the last option period was $3,687,529.20.

18. Question: What is the current amount for the base year and all option years?

Answer: $27,633,147.78.

19. Question: Has the scope of work, under the new solicitation remained the same, decreased or increased compared to the current solicitation contract?

Answer: The scope of work has basically remained the same with the exception of a building(s) being added or deleted. Contractors should only bid on requirements listed in this solicitation and should not take previous scopes of work into consideration.

20. Question: In the last five years, has the scope of work changed?

Answer: See Question 19 above.

21. Question: Does the previous contractor compete this solicitation contract?

Answer: The Government is assuming this question is asking if the incumbent can place a bid on the current solicitation. The answer to that is no.

22. Question: What is the current contract term (1 base year and 4 option years)?

Answer: 12-month base period, four (4) option periods, and three (3) term years.

23. Question: Is there a mandatory site visit?

Answer: The site visit was October 2, 2019 and it was not mandatory.

24. Question: Can you give us the current personnel number?

Answer: 91 employees.

25. Question: Can you give us the current supply estimated cost, including paper products and chemicals?

Answer: The Government does not purchase the supplies and the way the contract is written the contractor included those cost in their monthly unit prices. This information cannot be given.

26. Question: Can you give us the current monthly contract amounts?

Answer: The current monthly contract amounts cannot be given but the annual amount is listed in Question 17 above.

27. Question: Can you give us an estimate of the daily population for each facility?

Answer: See Question 2 above.

28. Question: Who is the incumbent contractor?

Answer: ZWSABS Joint Venture I

29. Question: Can you give us the pest control the services price per month, year contract?

Answer: The current contract does not break this cost down into a line item. This cost is included in the contractors prices per line item.

30. Question: What is the current contract number?

Answer: HSFLGL-11-C-00006

31. Question: How many personnel the current contractor provide at the present time?

Answer: See Question 24 above.

32. Question: Who is the subcontractor for Pest?

Answer: The pest subcontractor is Yates-Astro Pest Control.

33. Question: How often the pest control need to be done monthly quarterly annually?

Answer: See Para 5.15 Provide Pest Control.

34. Question: Can you give us the total sq.ft each building?

Answer: See Technical Exhibit 4

35. Question: Please provide a breakdown of square footage each facility need to be clean?

Answer: See Technical Exhibit 4

36. Question: How many bathrooms are there on site?

Answer: See Technical Exhibit 4

37. Question: What is the count of paper towel and soap dispenser? Also please provide manufacturer name for the dispensers currently in the building?

Answer: The Government is providing an estimated count of 1,200 towel dispensers and soap dispensers. Towel Dispensers: Tork Twin Jumbo Bath Tissue Roll Dispenser, 9 inch Single (Smoke). Soap Dispensers: GOJO ADX-12TM Push-Style Dispenser for GOJO Foam Soap – SKU:8888-06 Size: 1250 mL (Chrome).

38. Question: Are there a specific time frames when the stripping and waxing should be performed?

Answer: See Section C Para 5 Specific Tasks: Overview. The Contractor shall provide janitorial services to assigned areas of responsibility within the scheduled hours of operation (as set forth in Section J, Technical Exhibit 3 Executive Offices, High Visibility, Frequent, High Usage, Classrooms) unless changes are specifically approved by the CO/COR. Most classrooms are not available during the hours of 6a.m. – 6p.m. and would need to be cleaned 6p.m. – 6a.m. See Section 1.4a).

39. Question: No Technical proposal required?

Answer: No, this is an invitation for bid.

40. Question: Who is the current vendor and annual price?

Answer: See Questions 28 and 17 above.

41. Question: We are a company from New York. Are we allowed to bid on this even though we are not from your state?

Answer: Yes

42. Question: What is the unit of area?

Answer: Square feet

43. Question: What are the cleaning hours and schedule?

Answer: See Technical Exhibit 3

44. Question: Do you have a pre-bid meeting and are we required to be there?

Answer: See Question 23 above.

45. Question: In reference to Technical Exhibit 4, Buildings 797, 905, and 907 appear to have the wrong square footage.

Answer: Technical Exhibit 4 has been revised to reflect the corrected square footage for each of the three buildings identified.

46. Question: In reference to Hazardous Waste Management Plan, Attachment 1, para. 1 B, Indoor Air Quality Management Plan, Attachment 1, para. 3 C, Environmental Preferability Submission, Attachment 1, para. 7, and Bid Submission (one (1) copy). The Bid submission MUST be clearly marked “BID-70LGLY19BGLB00007” on the outside envelope, sealed and MUST include: a. Original signed and dated Standard Form 1449 along with the completed Schedule for all Contract Line Item Numbers shown on the schedule. b. Bidder Representations and Certifications in the form of the completed FAR Provision 52.212-3, or a statement indicating that the Representations and Certifications have been completed on the System for Award Management (SAM) website. c. Acknowledgement of amendments to the solicitation: Can you please confirm this is an IFB and not a RFP that requires a technical proposal.

Answer: This is an invitation for Bid not a Request for Proposal. Price bids (SF 1449), Reps and Certs or statement and amendments are the only document that are to be submitted. A public bid opening will be held on November 5, 2019, 2:00 pm ET. Attachment 1 is being revised to reflect that submissions are to be provided at pre-performance conference. This attachment will be provided via another Amendment.

47. Question: What are the procedures and/or protocols for our staff members, in carrying personal items on the job at FLETC?

Answer: There are no procedures and/or protocols for personal items being carried on Center except for the items that are prohibited which are listed in Section H.

48. Question: Would there be a yearly renewing badge process at FLETC?

Answer: Badges are good for five (5) years for contract venders.

49. Question: Can Exhibit 3 and 4 be provided in excel formal?

Answer: These Exhibits cannot be provided in excel format.

50. Question: We saw a pressure washer rig on a trailer with a 500-gallon water tank outside the contractor’s offices with a heavy-duty vehicle to pull it. Is this type of equipment required to pressure wash buildings or are there water sources available from the buildings to supply water via hoses to a pressure washer?

Answer: The type of equipment used by the Contractor to pressure wash as required by the contract is not dictated by the Government. This is a performance-based contract and that decision is therefore, left up to the Contractor. However, it cannot be guaranteed that a water source and/or electrical source will be available at each building as needed to complete pressure-washing tasks.

51. Question: We saw several two-story and three-story buildings on site. Will the contractor be required to clean the exterior windows and pressure wash the building exterior walls above the first-story level?

Answer: Yes.

52. Question: Will FLETC provide the man-lift to clean the multi-story buildings or will the contractor be responsible for suppling the man-lift and the operator training.

Answer: No, all equipment unless listed in the solicitation as Government furnished is the responsibility of the contractor.

53. Question: Can the contractor use a subcontractor to pressure wash the exterior and clean the windows of the 250+ buildings?

Answer: Yes.

54. Question: B-221 was noted as having a least one lead firing range. Are there any special task or safety requirements beyond standard janitorial cleaning?

Answer: Yes, see Section C, paragraph 5.9 and 5.12 of the solicitation.

55. Question: What kind of services beyond the scope of the contract will a SCWR be used for?

Answer: SCWR’s are normally utilized for buildings that only required periodical cleaning during the year. On line or if a building is not on the contract because it is only cleaned periodically during the year.

56. Question: Is a janitor required to be in place during the entire time span listed in watch standing technical exhibit 6?

Answer: See question 10 above.

57. Question: Will the watch standing requirement require a watch stander in place when employees go to lunch?

Answer: See question 10 above.

58. Question: The technical exhibit 3 shows buildings with 8 to 9.5 hours of watch standing services with additional night cleaning from 6:00 PM to 6:00 AM. If the contractor completes the required janitorial services during the watch standing hours, can we forgo the night cleaning shift?

Answer: This is a performance based statement of work, it is up to the contractor to maintain the requirements of the contract.

59. Question: Can the contractor wash their vehicles on FLETC?

Answer: No.

60. Question: Is there are gas station on FLETC to fuel contractor vehicles on equipment?

Answer: No. The Motorpool is for Government vehicles only.

61. Question: Are there adequate trash dumpsters located throughout the Center or will building trash need to be transported via a vehicle to a distance dumpster?

Answer: There are an adequate number of dumpsters positioned at various locations on Center. The Government does not provide any equipment for the contractor to use to transport trash from buildings to the dumpsters.

62. Question: 4.1.E states that the contractor is responsible for providing and installing restroom dispensers. Does this mean the hand towel dispensers, toilet paper dispensers, hand soap dispensers and toilet seat cover dispensers?

Answer: Yes. See 4.1.E. The Contractor shall be responsible for providing replacement dispensers as needed and not replaced at time of award.

63. Question: Are there any other dispensers not listed above?

Answer: No.

64. Question: Since the statement of work indicates restroom dispensers, are the dispensers located in other areas, such as break areas, are not included?

Answer: Section C, paragraph 4.1E has been revised.

65. Question: If FLETC has standards for the installation of dispensers, will they be provided to prevent liability issues?

Answer: See Section C, paragraph 4.1E.

66. Question: During new construction or renovations, will the janitorial contractor be responsible for removing dispensers installed by the construction contractor that is not compatible with janitorial contractor supplies?

Answer: The janitorial contractor shall not be responsible for removing dispensers installed by the construction contractor if the new dispensers are not compatible. The Government will remove. However, the janitorial contractor is responsible for providing replacement dispensers. See Question 62.

67. Question: 4.1.F states that walk-off mats must remain in place when the contract ends. Will this new contract require the replacement of these door mats knowing that they are likely worn and old?

Answer: See question 68.

68. Question: Should the cost of the replacement of the current doormats be included in the solicitation?

Answer: Section C, paragraph 4.1 F states: “The Contractor shall furnish interior and exterior walk off mats.” If at anytime during the length of the contract a replacement mat has to be purchased; then it is the contractor’s responsibility and should be included in the contractor’s proposal.

69. Question: PBSOW 1.11 states the contractor will be given access to SASS to project janitorial projections. PBSOW Overview states the contractor will be provided a monthly classroom report from SASS. Is this in addition to the contractor have access to SASS?

Answer: As stated in Parta 1.11 and the Para 5 Overview, The Contractor will be given access to SASS so they may retrieve the monthly training schedule and prepare their employee schedule. As changes occur to the training schedule the Government will send those changes to the Contractor via email throughout the month. The Contractor shall revise their schedule to incorporate all changes to accomplish janitorial duties.

70. Question: I understand that class schedule changes may occur in SASS. Will the contractor be able to develop weekly cleaning schedules from SASS or will class changes occur at a frequency that may require daily schedule planning?

Answer: Updates are provided via email as changes occur. Changes occur based on student loads. Several changes could happen daily or every other day etc. Frequency of the contractor’s schedule is up to the contractor.

71. Question: Will floor stripping and refinishing be possible during the FLETC operational hours or will it be required to be performed at night between 6:00 PM to 6:00 AM?

Answer: See the answer to Question 38.

72. Question: Will the contractor have keys to access buildings that are locked during the 6:00 PM to 6:00 AM time frame?

Answer: The contractor will have access (key or badge) to building that require night cleaning.

73. Question: Floor types seem to be primarily carpet, waxed and non-waxed. Are there any other type of flooring not listed such as terrazzo or wood that will require special care by the contractor?

Answer: See Attachments 8, 9, 10 and 11 added to the solicitation.

74. Question: How many showers curtains will the contractor need to maintain and replace?

Answer: Section C Para 5.3 revised to show approximately how many showers are to be cleaned and no less than 5 are to be kept in supply at all times. The color shall be a neutral beige.

75. Question: Section 5.5 states that the contractor is to ensure the classroom is in the correct configuration after each class. Does this mean that after performing the janitorial cleaning services in the classroom, the tables and chairs need to be returned and aligned to the defined locations and if tables or chairs are missing the contractor must replace them?

Answer: As stated in Section C Para 5.5 Classroom Setup…., the Contractor is “to ensure that the classrooms in the training buildings are in the correct configuration prior to class arrival, that no classroom furniture is in need of repair and that the chairs do not squeak. Immediately after a class is completed, the Contractor shall thoroughly clean the classroom and arrange the furniture in the approved configuration. The Contractor shall ensure that the classroom is still in the approved configuration one (1) day prior to the beginning of a new class and rearrange the furniture if required.” As to the daily cleaning duties, please refer to Part 5.1 Basic Cleaning, Part 5.1.1 b and 5.1.1 c. During daily cleaning duties the classroom should not be reconfigured.

76. Question: Section C part 5.7 has the contractor cleaning paintball residue from classroom locations using a pressure washer in some locations and by hand in other locations with plumbing limitations. Besides the challenge of the plumbing limitation, is there any hazardous material handling or special disposal requirements for the paint residue.

Answer: There is no hazardous material handling or special disposal requirements for the paint ball residue.

77. Question: Section C Part 5.9 states the Range F is the lead firearms range and requires sole-purpose procedures and equipment. It also states that the other ranges in building 221 may also be used as lead firearms and should be treated as such. Can the sole-use equipment of range F be transported between the other ranges within the building or should all ranges be setup with their own sole-use equipment?

Answer: No, the HEPA filter vacuum shall not be transported to another range. Moving this equipment can cause lead contamination to other areas of the building. Section C, paragraph 5.9 has been revised.

78. Question: How many other ranges are there that might be used for lead firearms besides Range F?

Answer: See Question 77.

79. Question: Section C Part 5.9 states that contractor shall provide and install sticky walk-off mats. Does FLETC have an approved product already or will the contractor submit product for approval?

Answer: Sticky Mats: Trim Tack Adhesive Mats

80. Question: What is the size of the sticky walk-off mats?

Answer: 36”x 36”

81. Question: How many locations in Range F will required the sticky walk-off mats?

Answer: See Question 13 above.

82. Question: Since the other ranges in building 221 might see lead firearm use, will they require the sticky walk-off mat use also?

Answer: No.

83. Question: I saw at least nine incumbent company vehicles on site. Are there any restrictions for employees to use their personal vehicles to transport equipment and supplies, especially to buildings with limitations?

Answer: There are no restrictions.

84. Question: Will a contractor vehicle be needed to collect trash and recyclables from the buildings and transport it to collection locations?

Answer: See Question 61 above.

85. Question: I am trying to calculate the square footage of Danis City, but I am finding some inconsistency in the solicitation as to what buildings are considered part of Danis City. Document 70LGLY19BGLB00007 Section 5.13 states what buildings make up Dana City but the TE 4.2 & TE 4.3 in document "Attachments and Exhibits" also adds buildings 845 and 852. During the bus tour, building 890 appeared to be separate from Danis City. Can you confirm the buildings that make up Danis City?

Answer: Building 845 with 1,200 square feet has been removed from TE 4-2. Building 852 has been added to the list of buildings in 5.13 a. Danis City Buildings, but was already included in the verbiage as being part of the requirement. Building 890 is not a part of Danis City.

86. Question: Mat room services appear to be very labor intensive due to cleaning and disinfection of the wall and floor mats which include the back and undersides of the mats, walls and floors. If mat room services are required after each class, how much time is average between classes so we can properly staff that work in the time allowed.

Answer: The time between classes per mat room is based on the individual class and agency training schedule. Therefore, there will be no set amount of time between classes for each mat room. This is based on student load and agency scheduling and must be scheduled for cleaning accordingly.

87. Question: Page 30 of document 70LGLY19BGLB00007 states phase-in is 10 days before beginning of period of performance but site visit meeting and section F.3 of document 70LGLY19BGLB00007 stated it was only 1 day. How many days is the phase-in period, and does it overlap with the current contractor service period to ensure a smooth transition?

Answer: Phase In will be 15 calendar days. Per Part 2, Definition of Phase-In Period states, “Ten days prior to the beginning of the period of performance.” The Phase-In Period will overlap the last 15 days of the previous contract for a smooth transition.

88. Question: Are weekend services ever required? If so, how often and under what conditions?

Answer: Yes, weekend work has been required in the past due to weather events, and other circumstances that required training to be conducted on a weekend.

89. Question: Document 70LGLY19BGLB00007 states in section 5.15.1 that the contractor will response to pest calls within 24 hours. Does that mean that services must be performed within 24 hours of calls? Will it be acceptable that calls on Fridays and days before holidays be responded to on the next business day?

Answer: See Section C, Para 5.15.1 that has been revised.

90. Question: Document 70LGLY19BGLB00007 states in section 5.15.1 that buildings are to be treated monthly. Does that mean both the exterior and interior of each contracted building will receive pest control treatment each month?

Answer: The interior of each contracted building.

91. Question:: Can you provide clarification on the Phase in period and timeline? is it one day, seven or ten days after the Post Bid conference? According to the multiple areas cited in the contract it indicates: Post-award Conference and Phase In:1 Day Business day Phase-In Period: Ten days prior to the beginning of the period of performance.

Answer: See Question 87 above.

92. Question: What is the most recent monthly charge paid for custodial services rendered? If this is not available, can you provide the annual charges?

Answer: See Question 17 above.

93. Question: How many custodians are currently being used for Janitorial Services?

Answer: See Question 24 above.

94. Question: To clarify, based on the current ‘Statement of Work’, the contractor will be required to provide supplies as noted: paper [hand towels, toilet paper, toilet seat covers, etc.], hand soap, and plastic [trash can liners] products?

Answer: Yes.

95. Question: Are we required to provide trash can liners/bags? If so, what are the current trash can sizes in use for each facility/area for service?

Answer: As per Section C, paragraph 4.1D, the contractor is responsible for providing liners. There are various size of trashcans per building.

96. Question; Can the incumbent hire the current staff?

Answer: Yes, please see Section I, paragraph I.4, FAR clause 52.222-17 Nondisplacement of Qualified Workers, that is incorporated by reference.

97. Question: Can you provide the previous Bid Award number?

Answer: If this question meant the current contract number, it is HSFLGL-11-C-00006. The previous solicitation number was HSFLGL-10-R-00004.

98. Question: How long ago was the previous Bid awarded?

Answer: If this question meant when was the current contract awarded, that was awarded on 1/14/11.

99. Question: In reference to SF 1449 How is the LS calculated for bid purposes for CLINs 4 & 6?

Answer: See Question 9 above.

100. Question: In reference to SF 1449, CLIN X005 states Buildings with water and/or sewer limitation as outlined in the attached scope of work. There is no reference to any buildings with water and/or sewer limitation in the scope of work. Please clarify.

Answer: See TE 4-3 and Section C Para 5.13

101. Question: Will the new CBA be incorporated into the official solicitation documents?

Answer; Yes, see attached.

102. Question: In reference to PWS, spec item 5.15.1 Household Pests, the statement “Buildings are to be treated monthly and upon customer complaint, CO/COR inspection or Contractor inspection. Will the contractor be contacted by a single point of contact, (example the COR) from within the Government for issuing pest control service calls?

Answer: The Contractor shall be notified by the COR/ALCOR/CO for service calls.

103. Question: In reference to PWS, spec item 5.15.1 Household Pests, the statement “The Contractor shall respond to calls within 24 business hours.” Based on the likelihood of the need for different response times for a call on wasps, bees, or other stinging insects versus ants or roaches for example, would the Government please provide the required response time for each type of pest covered under the contract?

Answer: The contractor shall respond within 24 hours as indicated in Section C, paragraph 5.15.1.

104. Question: In reference to section H.38 Physical Security, the statement “The Contractor is responsible, through the CO/COR, for obtaining access to buildings and arranging for each room/area to be opened and closed as necessary in the performance of contract requirements.” Is there a point of contact for each building for the contractor to request opening and closure of buildings, or would access to each building be provided only by a request to the COR?

Answer: Access request are to be sent to the COR only.

105. Question: What is the current staffing structure currently being utilized by the contractor?

Answer: Project Manager, Alt. Project Manager, Quality Control person, Day Janitorial Supervisor, Night Janitorial Supervisor, Floor Tech (day/part time); Janitor (day/part time), Janitor (day/full time), Janitor (on call day shift), Janitor (on call night shift), Floor Tech (night/part time), Janitor (night/part time), and Lead Night Shift (part time).

106. Question: How many people are being used as day porters and how may for evening cleaning?

Answer: The Government does not know the meaning of the word porters as used in this question. But to follow are the number of employees: 1 Project Manager; 1 Alt. Project Manager; 1 Quality Control person; 1 Day Janitorial Supervisor; 1 Night Janitorial Supervisor; 3 Floor Tech (day/part time); 41 Janitor (day/part time); 8 Janitor (on call day shift); 7 Janitor (on call night shift); 2 Floor Tech (night/part time); 28 Janitor (night/part time); and 1 Lead Night Shift (part time).

107. Question: What time can the evening crew have access to the building to clean?

Answer: All building cleaning times are indicating in Technical Exhibit 3.

108. Question: Is any weekend work to be provided?

Answer: See Question 88 above.

109. Question: How many of the current staff are members of the union?

Answer: All. Note the management maybe the exception to this.

110. Question: Section 6 of the solicitation states that the reports should be submitted to the CO, 10 days after award. Should these items be talked about in the proposal or omitted until the contract is awarded?

Answer: This is an invitation for bid (FAR Part 14). No proposal (FAR Part 15) is to be submitted. A bid is to be submitted as outlined in Section L.

111. Question: Who is the incumbent on this contract?

Answer: See Question 28 above.

112. Question: Is the contractor responsible for paying for trash removal and recycling? What company currently provides this service?

Answer: Yes, the incumbent contractor.

113. Question: Will suppliers for the contractor have access to deliver supplies on the property?

Answer: Yes, See H.29.2.

114. Question: Paragraph 5.14 Watchstanding Services – Please explain how the watchstanding is determined?

Answer: See Question 10 above.

115. Question: Paragraph 3.2 GFP&GFE – At the site visit it was indicated that the Service Contract Work Order Request (SCWR) will be included as an NTE CLIN line. Please confirm.

Answer: See Question 9 above.

116. Question: Paragraph 1.5 Vehicle Licensed Employees – Please list the vehicles that will be provided and if any special licenses are required.

Answer: See Attachment 5 and 6 for any Government provided vehicle.

117. Question: Paragraph 4.1 Equipment and supplies identified the CFP which includes electrical equipment, vacuum cleaners, etc., also the Attachments and Exhibits file identified GFE and assets in inventory. Please confirm if the contractor has access to that equipment or if the contractor is required to purchase all of the required equipment?

Answer: Equipment listed in Section J, Attachment 5 is Government owned and the Contractor shall have access at all times. See Para 3.2

118. Question: Paragraph 4.2 Cleaning Supplies – please provide the annual usage values for the current cleaning and bathroom supplies.

Answer: The Government cannot answer this question. The current contract is set up by building types at a monthly rate. The contractor is responsible for these supplies and the cost is built into the monthly rate. This cost is not seen by the Government.

119. Question: L.2 Instructions to Offerors – Commercial Items – 9. If a contractor submitted a bid and is not in the room for the bid opening, how and when will the company be contacted? Please consider allowing contractors to call in to participate in the bid opening.

Answer: Call ins cannot be allowed. There are only a few phone lines available. If the apparent low bidder is or is not in the room, the Contracting Officer will notify them of official award status via an email or phone call.

120. Question: Paragraph L.2 Instruction to Offerors – Commercial Items - What is the rational for utilizing the Sealed Bid process?

Answer: It met the requirements as outlined in the Federal Acquisition Regulations (FAR): 6.401 -- Sealed Bidding and Competitive Proposals.

Sealed bidding and competitive proposals, as described in parts 14 and 15, are both acceptable procedures for use under subparts 6.1, 6.2; and, when appropriate, under subpart 6.3.

(a) Sealed bids. (See Part 14 for procedures.) Contracting officers shall solicit sealed bids if --

(1) Time permits the solicitation, submission, and evaluation of sealed bids;

(2) The award will be made on the basis of price and other price-related factors;

(3) It is not necessary to conduct discussions with the responding offerors about their bids; and

(4) There is a reasonable expectation of receiving more than one sealed bid.

(b) Competitive proposals. (See Part 15 for procedures.)

(1) Contracting officers may request competitive proposals if sealed bids are not appropriate under paragraph (a) of this section.

(2) Because of differences in areas such as law, regulations, and business practices, it is generally necessary to conduct discussions with offerors relative to proposed contracts to be made and performed outside the United States and its outlying areas. Competitive proposals will therefore be used for these contracts unless discussions are not required and the use of sealed bids is otherwise appropriate.

121. Question: Paragraph L.2 Instructions to Offerors – Commercial Items – Please claify what documents are required for proposal submission and confirm that no technical or past performance is required.

Answer: This is an invitation for Bid not a Request for Proposal. Price bids (SF 1449), Reps and Certs or statement and amendments are the only document that are to be submitted. A public bid opening will be held on November 5, 2019, 2:00 pm ET.

122. Question: Paragraph M.1 Award – How does the government intend to determine a “responsible bidder” at the time of bid opening?

Answer: This is not done at time of bid opening. That is why the statement is made the apparent low bidder is…

123. Question: CBA and Supplemental Agreement – What are the expiration dates of the supplement agreement and the CBA included with the solicitation? Does the government intend to provide the most recent copies?

Answer: See Question 101 above.

124. Question: Section J – Attachment 5 and 6 – Is all GFE in working order and available for use by the awarded contractor?

Answer: Yes

125. Question: Also with respect to the CBA Supplemental Agreement, to properly calculate expected labor costs, it is critical to have a current seniority list (even if names are redacted) in order to ascertain the expenses associated with CBA mandated vacations.

Answer: Please see the following from the FAR 52.222-41: (n) Seniority list. Not less than 10 days prior to completion of any contract being performed at a Federal facility where service employees may be retained in the performance of the succeeding contract and subject to a wage determination which contains vacation or other benefit provisions based upon length of service with a Contractor (predecessor) or successor (29 CFR 4.173), the incumbent Prime Contractor shall furnish the Contracting Officer a certified list of the names of all service employees on the Contractor’s or subcontractor’s payroll during the last month of contract performance. Such list shall also contain anniversary dates of employment on the contract either with the current or predecessor Contractors of each such service employee. The Contracting Officer shall turn over such list to the successor Contractor at the commencement of the succeeding contract.

126. Question: With regard to the requirement to provide a price per square foot in Section 20 of the SF 1449, can you please disclose the frequency and relative percentage of any increases or decreases in buildings added or deleted from the current incumbent contract over the last 12 months that resulted in a price adjustment?

Answer: There is no average. Building construction or demolition is based on the training needs of FLETC’s students and subject to budget constraints.

127. Question: Does the government have any information regarding any increases or decreases in buildings to be serviced under the new contract which would require an adjustment in pricing?

Answer: See Question 125 above.

128. Question: With regard to bid evaluation, has the government generated an estimate with regard to a reasonable expected price for the new contract? Or alternatively, will the government engage in a price reasonableness assessment (formally or informally) to protect against unreasonably low pricing?

Answer: The Government has an Independent Government Estimate.

129. Question: With regard to Section L.2 Instructions to Offerors, paragraph 9, can you please confirm that commercial overnight carriers such as FedEx and UPS are permitted to access FLETC to deliver to Building 93?

Answer: All carriers as with the United States Post Office have access to drop off packages to our mail building 2400.

130. Question: Will a bid abstract be posted to FBO after bid opening?

Answer: Yes.

131. Question: In reference to Environmental Attachment. It states: This section details what Offerors must include in their technical proposals called the “Environmental Preferability Submission.” The instructions to offeror does not state that any of the referenced plans are to be provided in the proposal. Please clarify.

Answer: See Question 1 and 121 above.

132. Question: Pest Control is not listed on the PRS attachment. Please clarify.

Answer: Pest control has always been listed in Section C, paragraph 5.15 in this solicitation.

133. Question: Can the Government define and clarify the phase in duration for this contract. 1 day is not sufficient time for onboarding personnel and administrative requirements as mention in Part 2 definitions: Phase In Period: Ten days prior to the beginning of the period of performance and H.34: the contractor shall make provisions for all required building, material, and equipment inventories to be conducted during the last 10 business days of the phase in period.

Answer: See Question 87 above.

134. Question: In reference to Section C, paragraph 1.7: “If the PM or APM at the time of award are not the same individuals identified in the Contractor’s bid, the new candidates shall have equal or greater experience and qualifications than those identified in the bid. The instructions to offeror do not state that key personnel resumes are to be provided in the proposal.

Answer: See revised Section C, paragraph 1.7.

135. Question: Does the incumbent/current key personnel meet the requirements set forth in Section C, paragraphs 1.7 and 1.8?

Answer: Yes.

136. Question: Is the contractor responsible for restroom supplies and dispensers for restroom supplies? If so, how many per year and what kind of soap, toilet paper, and hand towels are to be provided?

Answer: See Question 37 above and Section C, paragraph 4.1E.

137. Question: What are the current conditions of the indoor and outdoor mats that will be left at each building when the current contract ends?

Answer: See Question 67 above.

138. Question: In reference to: The Government shall furnish a minimum of 1960 square feet of space, of which 200 square feet space. Office space and an environmentally safe area for storage of hazardous chemicals is included in this space. Please clarify the amount of office space to be government furnished.

Answer: Section C, Para 3.1 is revised to 1860 square feet of space. There is 200 square feet of space for environmentally safe area for storage of hazardous chemicals is included in this space. There is 1660 square feet of office space and storage which is government furnished.

139. Question: In reference to: Contractor and subcontractor personnel use of personal still and video photography (including cell phone cameras) is prohibited. May photos be taken by the contractor during an investigation?

Answer: The paragraph quotes is in reference as stated personnel use. Photos for investigation purposes see the two (2) paragraphs directly before the quoted statement in the PBSOW.

140. Question: In reference to Section L, paragraph L.2 52.204-7 System for Award Management, paragraph c. Our firm has not yet been assigned a unique entity identifier. We are registered in sam.gov and in compliance. Do we need to do anything further at this time for this proposal submission?

Answer: System for Award Management is a separate entity from FLETC. FLETC requires an active SAM registration. For any other information listed in this FAR clause, the contractor is to contact System for Award Management as stated in the clause.

141. Question: We would like to request copies of Technical Exhibits 4-1 through 4-3 in an Excel document.

Answer: See Question 49 above.

142. Question: Is the contractor responsible for maintenance on any of the government furnished equipment?

Answer: See Para 3.2 Government Furnished Property and Equipment (GFP & GFE).

143. Question: We would like to request up to date wage/fringe rates and a seniority list.

Answer: See Question 125 above.

144. Question: The CBA provided states a wage increase went into effect on October 1, 2018, were any of the wages or fringes increased on October 1, 2019?

Answer: See Question 101 above.

145. Question: How often will the contractor be responsible for classroom conversions? What is the historical number of times per year or month?

Answer: Classroom conversions for the 4th quarter in 2018 is 238; 1st quarter in 2019 is 256; 2nd quarter in 2019 is 346; 3rd quarter in 2019 is 298.

146. Question: Are the windows on the range tower part of the scope for exterior window washing? If so, is there an exterior catwalk we may use for access?

Answer: The windows on the range tower are part of the scope for exterior window washing. The Contractor must provide this equipment in order to perform this service.

147. Question: In reference to Section C, paragraph 1.8 Quality Manager – The QC may not share other key management duties and Section C, paragraph 6.4 – this duty may be additional to other assigned duties. Can the QC Manager and Safety Manager be dual hat positions?

Answer: No.

148. Question: In reference to Section C, paragraph 5.3 - …The Contractor shall provide and replace shower curtains that are stained, torn, faded, and/or have holes, mold or mildew. How many historically per year?

Answer: See Question 74

149. Question: In reference to the PBSOW it states: “…This area is also designated for Non – Lethal Training Ammunition (NLTA) use. Walls, floors, and ceilings will require cleaning to remove residue (not just paint ball) after each class that is scheduled to use NLTA in this area.” Please define all types of NLTA ammunition used?

Answer: Section C, Para 5.13 Bldg. 816 (4) types of NLTA ammunition used are FX Marking Cartridges and UTM Blanks

150. Question: In reference to the PBSOW it states” The Contractor shall furnish the restroom supplies and dispensers for restroom supplies if required. Contractor shall be responsible for replacing and installing new and/or defective dispensers. Samples of materials and SDS, if applicable, shall be submitted to the COR for approval at per-performance conference and whenever a change occurs.” How many units historically to be replaced per year and what type/brand is being utilized now for all materials.

Answer: See Question 37 and 135

151. Question: What color of uniforms are acceptable?

Answer: See Section C, paragraph 1.4.

152. Question: Is the drug and alcohol testing done on site?

Answer: Employee drug and alcohol testing are the responsibility of the contractor. No testing is done on Center. It is the contractor’s responsibility to be in accordance with FAR 52.223-6, Drug Free Workplace and FLETC directive 67.92 Drug-Free Workplace Plan.

153. Question: Since this is a janitorial contract, will there be a need for access to BACNET?

Answer: BACNET is not a Government requirement.

154. Question: Due to the location of the facility is phone and wifi service available, if not what is acceptable?

Answer: FLETC is not located in a rural area. Phone and internet services are available. The Government will provide a Center only phone. It is the contractor’s responsibility to provide long distance phone service and internet. Several companies in the area offer these services.

155. Question: Since the walk off mats at the site are not government properly who is responsible for replacement and what is the count and sizes?

Answer: See Questions 68.

156. Question: The SOW indicates that the cleaning schedules are stored on the SASS system, can we get a copy of the current cleaning schedule for pricing?

Answer: The contractor’s cleaning schedule is not located on SASS. These schedules are developed by the contractor and is the contractor’s responsibilities. SASS gives the contractor what classrooms are being used and when the class will be held in that classroom.

157. Question: The fire ranges have a requirement for sticky mats to help control the lead contaminants, can we get a count, size and who the current supplies is; by building?

Answer: See Questions 79, 80 and 81

158. Question: The training facility buildings with the 800 numbers, can we be supplies a copy of the training schedule for those buildings for pricing?

Answer: Buildings are scheduled based on training. There is no set training schedule for these buildings.

159. Question: As there are many hazards associated with this site can we get a copy of the FLETC Hazardous Waste Management Plan?

Answer: The FLETC Hazardous Waste Management Plan is given at the post-award Conference.

160. Question: In reference to: The Contractor shall be responsible for returning to the OSPR all identification badges and vehicle passes issued under the contract no later than 15 days after the final acceptance of work by FLETC.