70LGLY19BGLB00007.docx

TABLE OF CONTENTS

Notes to Offerors 18

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT 19

PART 5 - SPECIFIC TASKS: 36

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS SECTION J - List of Documents, Exhibits and Other Attachments 127

PART IV – REPRESENTATIONS AND INSTRUCTIONS 129

Notes to Offerors

JANITORIAL SERVICES, FLETC, GLYNCO, GA

This is a Invitation for Bid (IFB) for commercial items prepared in accordance with the format in Subpart 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a written solicitation will not be issued.

This commercial item acquisition will be 100% 8(a) competitive set aside.

The associated North American Industry Classification System (NAICS) code is 561720.

This IFB documents and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) Circular: FAC 2019-03.

A site visit will be held on October 2, 2019 at 10:00 AM ET. NOTE: The Federal Law Enforcement Training Center is a secured facility. Access to FLETC has to be coordinated in advance and can take up to a week. Foreign Nationals takes at the least 30 days. If a vendor wishes to attend the site visit; then Exhibit 12, FTC-OSPR-17Z has to be filled out and submitted at least three (3) business days in advance of the site visit. This form is to be submitted to the following email addresses: erin.wofford@fletc.dhs.gov. ID(s) will be required upon entering FLETC.

All questions concerning this acquisition must be submitted by October 9, 2019, 2:00 pm ET. Questions will be answered via an amendment posted on FedBizOp. Questions are to be submitted to Erin.Wofford@fletc.dhs.gov.

Acceptance of an award certifies that the firm will comply with FAR 52.222-50, Combating Trafficking in Persons, by notifying all employees and subcontractors at all levels.

A public bid opening will be held on November 5, 2019, 2:00 pm ET. The official time clock for this bid opening is the date stamp time clock at the front desk in Bldg. 93, PRO offices. NOTE: The Federal Law Enforcement Training Center is a secured facility. Access to FLETC has to be coordinated in advance and can take up to a week. Foreign Nationals takes at the least 30 days. If a vendor wishes to attend the bid opening or drop off a bid; then Exhibit 9h, FLETC Form 121-00-02 has to be filled out and submitted at least three (3) business days in advance of the site visit. This form is to be submitted to the following email addresses: erin.wofford@fletc.dhs.gov. ID(s) will be required upon entering FLETC. See Section L, paragraph L.2 for further instructions.

All services listed in this solicitation will be required for any resultant award.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PART 1 –PERFORMANCE BASED STATEMENT OF WORK (PBSOW)

1.1 Introduction:

This is a performance-based statement of work for the Department of Homeland Security (DHS), Federal Law Enforcement Training Centers (FLETC). The FLETC is located approximately six (6) miles north of the City of Brunswick, in southeastern Georgia. The city is located off U.S. Interstate 95 and U.S. Highway 17. The FLETC Glynco campus is located approximately five (5) minutes north of Brunswick, Georgia in Glynn County and is equal distance between Savannah, Georgia, and Jacksonville, Florida. The FLETC (Center) is situated on approximately 2,000 acres in southeast Georgia with modern conventional facilities such as classrooms, dormitories, administrative and logistical support structures. Additionally, Glynco has 18 firearm ranges, including a state-of-the-art indoor range complex with 146 separate firing points; and 8 highly versatile semi-enclosed ranges with 200 additional firing points. Other training assets include a sprawling complex of driver training ranges, a physical techniques facility, explosives range, fully functional mock port of entry, and numerous other structures which support the entire training effort. Among these is a 34 building “neighborhood/business” practical exercise area, which includes houses equipped with video cameras for recording various kinds of practical exercises. The classroom buildings house various special purpose areas including a library, interviewing suites, mock court rooms, computer forensics laboratories, and other laboratories for fingerprinting and identifying narcotics. Glynco’s physical techniques complex encompasses over three acres, including mat rooms, classrooms, weight rooms, gymnasium, and other facilities devoted to training and fitness.

1.2 Mission:

The FLETC mission statement is “With honor and integrity, we will safeguard the American people, our homeland, and our values.” FLETC is responsible for providing law enforcement officer training to over 95 Partnering Organizations, as well as state, local, tribal, campus, and international law enforcement officers and agents.

1.3 Normal Hours of Operation:

FLETC’s normal hours of operation are Monday through Friday 7:30a.m. - 4:30p.m. The Contractor shall perform the services required under this contract Monday through Friday during the hours specified in Section J, Technical Exhibit 3 with each building at 6a.m. – 6p.m. or 6p.m. – 6a.m. or as specified by building in the contract, excluding Federal holidays.

1.4 Contractor Personnel:

The Contractor shall manage the total work effort associated with the requirements of this PBSOW to assure adequate and timely completion of these services. All employees assigned by the Contractor to the performance of work under this contract shall be capable and experienced in the type of work they are assigned or be given on the job training by the Contractor. All Contractor employees must be physically and mentally capable to perform the essential functions and demands of their assigned work in a safe and effective manner. Prior to commencing work, the Contractor shall ensure employees are not under the influence of alcohol, drugs, or any other incapacitating agent(s). The Contractor shall ensure each employee is alert and capable of exercising good judgment, implementing instructions, and learning necessary specialized training.

The Contractor shall not employ any person who is an employee of the United States Government without the consent of the Contracting Officer (CO). The CO will determine if the employment of that person would create a conflict of interest. The Contractor shall ensure employees conduct themselves in a courteous and businesslike manner at all times. The Contractor shall ensure that no Contractor personnel accept gratuities of any kind. The Contractor shall ensure employees practice acceptable personal hygiene at all times and shall present a neat appearance and wear appropriate clothing. Contractor’s personnel shall wear uniforms that identify the company, are clean, neat and free of tears, holes, permanent stains, frayed edges, and body odor. Uniforms shall be clearly distinguished from Agency uniforms and are subject to the approval of the CO/COR 10 days after award prior to the contract commencing. Blue polo’s are not acceptable. A Government-provided ID must be visible at all times. The Contractor shall be responsible for taking appropriate disciplinary action with respect to the employees as necessary. Fraternization on or off Center, with students is prohibited (FLETC Directive 67-31) Fraternization between Center Staff and Students.

The Contractor shall remove from the site any individual whose continual employment is deemed by the CO to be contrary to the public interest or inconsistent with the best interest of the Government. All Contractor employees shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence or who presents other evidence from the DHS that employment is permitted. All Contractor employees shall be able to read, write, speak and understand English. The Contractor shall ensure all male prospective employees are registered for selective service if they are eligible. If Contractor submits an application for employment from a male individual who has passed their 25th birthday without registering for selective service, the application will be rejected.

No employees or representatives of the Contractor or any Sub-Contractor shall be admitted to the work site unless all security clearance requirements have been properly satisfied. All Contractor employee applicants must provide their full name, social security number, date of birth, or some other kind of numerical identification to enable the Center to ascertain if the applicant has a criminal record through the National Crime Information Center (NCIC). As a condition of continued employment, upon request of the CO, any Contractor employee may be required to complete a personal history statement with photograph and be fingerprinted by Government personnel or at Government expense.

The Contractor shall ensure that their application of employment forms have a clause signed by the employee acknowledging awareness of the conduct of background checks and authorizing such checks through local police, Georgia Crime Information Computer (GCIC), and the National Crime Information Center (NCIC).

The Contractor shall advise the Janitorial Service CO in writing of any civil or internal disciplinary actions taken. NOTE: No Government employee may directly or indirectly supervise or direct a Contractor employee.

a) Access.

Due to the nature of training on the Center, the Contractor shall be aware that access to certain areas ( e.g. ATF Range, Mock Port of Entry, Bunkers, Special Use Areas) cannot be guaranteed during normal work hours (i.e. Monday through Friday 7:00 a.m. to 7:00 p.m.). The Contractor shall schedule his manpower requirements around site.

1.5 Vehicle Licensed Employees:

The Contractor shall ensure that Contractor personnel operating vehicles shall possess a valid State Driver’s License with the correct endorsement for the vehicle size and type to be driven. The Contractor shall ensure annually that each employee has a relevant and current driver’s license.

1.6 Employee Roster:

Ten calendar days after the start of the contract, at execution of option periods, and monthly when changes occur, the Contractor shall provide the CO/COR a written roster of all contract employees. The roster shall be submitted in Excel format and shall include: full name, position or duty assigned, and identify if full or part-time employee. In addition to the previously stated information, the roster provided at the beginning of each option period shall also include length of service of each employee.

1.7 Project Manager (PM) and Alternate Project Manager (APM):

The Contractor shall provide to the CO/COR, in writing 10 calendar days after award of the contract, the names and associated resumes of on-site PM and APM who possess the necessary experience and qualifications to supervise the work required under this contract effectively. At any time during the course of the contract, if the PM or APM are to be changed; then the new candidates shall have equal or greater experience and qualifications than those previously approved. These positions are subject to the CO’s approval; therefore, any desired change to management personnel must be provided to the CO/COR in writing prior to making each change.

The Government requires the Contractor to have the main office at trailer 760 to be staffed by either the PM or the APM and daily staff required to support the requirements of this acquisition. PM or APM shall be on-site during FLETC hours of operation each training day and all other days and times as deemed necessary to fulfill the requirements of the contract. The PM or APM shall be on call twenty-four hours a day to handle emergencies and shall ensure the CO is provided with specific contact numbers. The full time on-site PM shall be dedicated solely to this operation and may not perform duties associated with other contracts. This individual shall be responsible for the overall management and coordination for the work under this contract and shall act as a central point of contact with the Government. The on-site PM shall possess a minimum of five years of consecutive employment in a related field of Janitorial Service. The APM shall possess a minimum of three years’ experience in a related field of Janitorial Service. Both the PM and the APM must be proficient in oral and written communications in English. The PM and APM must be able to use a computer to communicate via email, retrieve reports and provide reports to the CO/COR. The PM and APM must be able to use Microsoft Word and Excel.

1.8 Quality Control Manager (QC):

The Quality Control (QC) Manager shall coordinate and adjust their work schedule to fulfill the requirement of the contract. The QC shall possess a minimum of three years of consecutive employment in a position that demonstrates knowledge of commercial quality control plans and possess experience with janitorial services. The QC may not share other key management duties. The QC shall have the authority to act in all QC related matters, and report to the Contractor’s corporate office, not the on-site PM. The QC must be able to use a computer to communicate via email, retrieve reports and provide reports to the CO/COR. The QC must be able read, write, speak and understand English and to use Microsoft Word and Excel.

1.9 Job-Specific Employee Training:

The Contractor is required to submit an Employee Training Plan no later than 10 calendar days after award, at exercise of each option period and when changes occur. At no additional cost to the Government, ongoing employee training shall include but is not limited to the following: 1) Hazardous Waste Training, 2) Hazardous Communications, 3) Customer Service, and 4) Specialized Equipment Training. Training shall continue for the duration of this Contract and any extensions. At no time shall training be conducted during any scheduled meal period or as to warrant overtime pay. An Employee Training Report of all classes held listing the date, class subject, employee name and title, signature of all attendees, length of class instruction, and type of audio visuals used shall be given to the CO/COR quarterly.

1.10 Vehicle Accident Reporting:

In those instances, where privately owned vehicles on Center are damaged, the Contractor shall contact the FLETC Security at (912) 267-2461 to report accidents. The Contractor shall notify the CO/COR within one hour following the accident. In those instances, where injuries or death occur, the Contractor shall notify the FLETC Security at (912) 267-2911, the CO, and the COR immediately. The Contractor shall provide a signed written FLETC Statement, concerning circumstances of the accident, incident, injuries or death and complete a Standard Form 91, Motor Vehicle Accident Report (Section J, Technical Exhibit 11) and a Standard Form 94, Statement of Witness (Section J, Technical Exhibit 12). FLETC Security will provide the completed forms to the Office of Security and Professional Responsibility (OSPR) for investigation. Upon completion of the investigation, OSPR will provide copies of the completed forms to the Contractor, CO, COR and FLETC ALM Fleet Manager. The signed written statement provided by the Contractor shall include signed statements by individuals and/or witnesses involved in the accident. Written statements shall include all pertinent information relating to the incident including names of persons involved, time of the incident, individual versions of the events, etc. Accidents occurring off Center shall be reported to 911 for investigation. For reporting purposes, FLETC Security shall be notified at (912) 267-2461.

1.11 Historical Data:

The historical data for this contract will be provided in (Section J, Technical Exhibit 7). The historical data is provided to establish supplies and manpower requirements. Workload volume is subject to the fluctuation in the number of students attending the various number and types of training programs.

The Contractor will be given access to the Student Administration & Scheduling System (SASS) software, in order to download reports which the Contractor shall use in projecting janitorial requirements under this contract. The Contractor is responsible for supporting any Government changes to the schedule.

PART 2 - DEFINITIONS AND ACRONYMS

2.1 Definitions:

Acceptable Quality Level (AQL): The allowable leeway from a standard that can occur before the Government will reject the specific service. The number of defects in a lot (or the maximum percent defective in a lot) that, for the purposes of sampling, may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services Clause. An AQL does not allow the Contractor to knowingly offer defective service, but implies that the Government recognizes that defective performance sometimes happens unintentionally. As long as the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government. The Contractor, however, must re-perform the defective service when possible. The AQL limits reduced payment to circumstances in which defective performance results in a measureable reduction in the value of services rendered.

Accountability: The basic obligation imposed by law, lawful order, or regulation, of a person to keep an accurate record of property, documents, or funds. The person having this obligation may or may not have actual possession of the property, documents or funds. Accountability is primarily concerned with maintaining records. As a minimum, these records should show debits, credits, and available balances on hand or in use. Records showing quantities due out and/or due-in are part of the accountability records. Contractor accountability shall insure an accurate audit trail for each item of Government Furnished Property.

Accountable Property: Accountable personal property is defined as an asset which meets one or more of the following criteria: (1) expected useful life is two years or longer and an acquisition value of $1,500.00 on any item. Any items under $1,500.00 that are easily misplaced or lost may be tagged at the discretion of the Assets and Logistics Management Division (ALM) or the respective Division Chief; (2) is classified as sensitive asset; (3) accountable federal electronics assets; (4) bears a FLETC Asset Tag or serial number for which controls and official asset records are maintained in an official inventory system; (5) is included on the inventory listing of a specific organization and for which physical inventories are conducted; and (6) is otherwise assigned and accounted for.

BACnet: A Data Communication Protocol for Building Automation and Control Networks.

Basic Cleaning: Janitorial cleaning that includes but is not limited to thorough and complete removal of dirt, dust, foreign debris, streaks, mold, mildew, spills, stains, cobwebs, swirl marks, scuff marks, odor, rubbish, impurities and all trash. Basic cleaning, as defined in this paragraph, applies to all janitorial tasks listed in this PBSOW.

Center: All Government property, facilities and equipment within the confines of the Federal Law Enforcement Training Centers (FLETC), Glynco, Georgia, including its various tenants. All requirements listed in this PBSOW are located at the Center, as defined here.

Cleaning Levels: The Contractor shall be responsible for providing janitorial services to approximately 230 training, administrative, and manufactured buildings. Services apply to all designated spaces and facilities with cleaning levels based on building usage listed in Section J, Technical Exhibit 3.

Contract Discrepancy Report (CDR): A form initiated by the COR when any service is judged unsatisfactory. The CDR is a formal, written document used to notify the Contractor of non-conformance or lack of performance of contract work.

Contracting Officer (CO): An agent of the Government with the authority to enter into, administer, and terminate contracts and make related determinations and findings. Only the CO may enter into a contract and modification agreement binding on the Government.

Contracting Officer Representative (COR): An employee of the U.S. Government appointed by the contracting officer to provide technical guidance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical guidance to the Contractor as long as that guidance is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms, conditions or direction of the contract.

Cure Notice: A dated notice stating the Contractor’s failure to comply with the specifications and a deadline to comply with the stated specification.

Contractor: An entity, public or private, providing the services specified by the Government and described in this solicitation or in the subsequent award document administered by the Government.

Customer Complaints: An expression of dissatisfaction on a customer’s behalf, validated by CO/COR.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Energy Savings Performance Contract (ESPC) is a partnership between a federal agency and an energy service company (ESCO). The ESCO conducts a comprehensive energy audit of federal facilities and identifies improvements to save energy and water. In consultation with the federal agency, the ESCO designs and constructs a project that meets the agency's needs and arranges the necessary funding. The ESCO guarantees that the improvements will generate energy water cost savings to pay for the project over the term of the contract (up to 25 years). After the contract ends, all additional cost savings accrue to the agency. In Fiscal Year (FY) 2014, FLETC completed a seventeen (17) year enterprise-wide ESPC where seventeen separate ECMs were implemented and was able to reduce energy and water usage and meet regulatory requirements for reduction of greenhouse gases.

Exterior Adjacent Areas: The area within Twenty-Five (25) feet of building exteriors measured from where the wall meets the ground or adjacent porches/patios/flower bed edges, and sidewalks out to Twenty-Five (25) feet.

Facility: A separate individual building, structure, or other item of real property improvement, each item of which is subject to separate reporting and recording.

Fair Wear and Tear: The amount of damage, depreciation or loss that is expected to occur even when an item is used competently and with care and proper maintenance.

Floors: Includes rugs, carpets, vinyl and ceramic tile, concrete, and wood surfaces that are walked upon or are horizontally adjacent to walked on surfaces, including stairs, and landings.

Furniture in need of repair: Furniture with missing arms, broken casters, broken desktops, broken legs, torn fabric and any other instance when the furniture is not functional. (i.e. loose arms, legs, etc.).

Government Furnished Property (GFP): Facilities, equipment, and Services in the possession of the Government or acquired by the Government and subsequently made available to the Contractor for the performance of work under this contract.

Government Furnished Space (GFS): Facilities in the possession of the Government or acquired by the Government and subsequently made available to the Contractor for the performance of work under this contract.

Government Furnished Equipment (GFE): Equipment in the possession of the Government or acquired by the Government and made available to the contractor for the performance of work under this contract.

Glass Surfaces: Includes all display cases and cabinets, building directory board enclosures, picture frame enclosures, and glass panels within or adjacent to interior and exterior doors, windows, light fixtures, and mirrors.

High Cleaning: Basic cleaning of surfaces above 84 inches (7 feet).

Household Pests: Includes insects, ants, wasps, moths, fleas, flies, roaches, rodents, ticks, and any other small pests, other than wood-destroying organisms.

Low Cleaning: Basic cleaning of surfaces 84 inches (7 feet) and below.

Natural Debris: Leaves, branches, pine straw and other debris occurring from nature.

Performance Requirements Summary (PRS): A condensed listing of tasks, standards, AQL’s, surveillance methods, and the relative value of the services or products required by the PBSOW. The PRS identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

Performance Standards: The results-oriented measure that describes the level of the performance expected for a particular job element. It prescribes what the Contractor is expected to produce in such dimensions as quality and timeliness.

Performance Based Statement of Work (PBSOW): The document that describes the work to be performed, including results or outputs and required performance standards. The PBSOW is the basis for the resulting solicitation and the Government’s proposal for performing the standard work.

Phase-In Period: Ten days prior to the beginning of the period of performance.

Policing of Exterior Adjacent Areas: The picking up and/or removal of all trash (for example cigarette debris, paper, plastic, natural debris) excluding natural debris in flower beds or parking areas. See Part 5

Quality Assurance (QA): Functions, including inspection, performed to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity. QA is performed by the Government.

Quality Control (QC): The process used by the Contractor to ensure that its performance meets the requirements specified in the PBSOW, to include meeting all performance standards.

Real Property: All trailer 760 equipment, systems, environmental controls and components attached to the structure and the structure itself are considered real property.

Rework: A work process which, in the judgment of the CO/COR, is not of an acceptable quality level, and must be corrected or re-performed at no additional cost to the Government.

Safety Data Sheets (SDS): An SDS (formerly known as MSDS) communicates the hazards of hazardous chemical products and includes information such as the properties of each chemical; the physical, health, and environmental health hazards; protective measures; and safety precautions for handling, storing, and transporting the chemical. It provides guidance for each specific chemical on things such as personal protective equipment (PPE), first aid procedures, and spill clean-up procedures.

Service Contract Work Requests (SCWR): The official obligating document approved by the Contracting Officer to obligate replacement of GFP/GFE and miscellaneous janitorial services that do not routinely occur, cannot be predicted, or are not elsewhere required or defined within this PBSOW.

Student Administration and Scheduling System (SASS): The registration and scheduling software used by FLETC to register students, schedule classes and programs, maintain transcripts, other student records, etc.

Subcontractor: One that enters into a contract with a prime Contractor.

Surveillance: The process of monitoring Contractor performance, either by direct evaluation, observation, or other information sources.

Trash Container: All receptacles used for the collection of waste paper and debris, including swing top containers, wastebaskets, and similar containers.

Wood-Destroying Organisms: Includes but not limited to termites, powder-post beetles, wood-boring beetles, carpenter bees and wood destroying fungi.

2.2 Acronyms:

FFP Firm Fixed Price

PM Project Manager

ZPP Zinc Protoporphyrin

PART 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICE (GFP/E/S)

The Government retains the right to utilize any and all government furnished property whenever necessary, with the understanding its usage shall not to adversely impact contractor mission.

3.1 Government Furnished Space (GFS):

The Government shall furnish a minimum of 1860 square feet of space in Trailer 760. There is 200 square feet of space for environmentally safe area for storage of hazardous chemicals is included in this space. Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which work-around have been established. Should a hazard be subsequently identified within the occupied contractor space, the Government shall correct the hazard. The identification of any hazardous conditions does not warrant or guarantee that no possible hazards exist or that the work-around procedures shall not be necessary or that the facilities as furnished shall be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor. The Government shall assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements except as noted above, subject to Center-wide priorities. Before any modification of the facilities performed by the Contractor at his or her expense, the Contractor shall furnish the CO documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without specific written permission from the CO. In the case of alterations necessary for compliance with OSHA, such permission shall not be unreasonably withheld. The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. Structural repairs required during the term of this contract shall be reported to the COR for appropriate action. These facilities shall be used only in the performance of this contract. (See Section J, Technical Exhibit 4).

Janitorial Closets Janitorial closets are provided for the use of the Contractor at various locations. The location of these spaces is identified in Section J, Technical Exhibit 4. These spaces provide minimal storage space for materials, supplies and cleaning gear. The Contractor shall maintain these spaces so they are clean, safe and free of fire and safety hazards. The Contractor shall clean and sanitize any sinks, fixtures, and adjacent floor and wall areas where water is obtained and cleaning solutions are disposed. These areas are subject to Government inspection at all times. Janitorial closets and other storage areas provided to the Contractor by the Government shall be secured when not in use. Hazardous materials will be stored in original or approved containers that are in good condition, safe to handle (no leaking containers) and properly labeled. Safety Data Sheets (SDS) shall be maintained for each product. SDS’ shall be made available to the Contractor employees. A complete inventory of all chemicals stored or in use shall be maintained up-to-date and submitted to the Environmental and Safety Division (ESD). Re-submission of the inventory list shall be necessary when changes in products occur. See Part 6.1 and Section J, Attachment 1 for additional information.

3.2 Government Furnished Property and Equipment (GFP & GFE):

The Government will provide, without cost, GFP, accountable & non-accountable, which includes specialty equipment, and associated systems listed within the GFP/GFE Inventory, (Section J, Attachment 6). Government furnished property shall be managed as set forth in FAR part 45, HSAR supplements, and FLETC Property Management Directives. The GFP Inventory shall not be construed as sufficient or adequate to meet the requirements of the contract; the Contractor shall provide any additional or state of the art equipment, as well as consumable and general office supplies needed to perform the requirements of this contract. A joint inventory will be conducted by the incumbent Contractor, the new Contractor and the COR during phase-in. The new Contractor is required to submit a Joint Inventory Report to the CO/COR no later than 10 calendar days after the completion of the joint inventory. Unless otherwise stated in this contract, the Contractor assumes all risk of loss and shall be responsible for any loss of or damage to GFP provided under this contract. At the completion of this contract all GFP shall promptly be returned to the Government in good condition, fair wear and tear accepted. The Contractor shall inventory all property (accountable and non-accountable) annually at the end of each fiscal year or at any time specified by the Government in accordance with FLETC Directive 70-03.A, Personal Property Asset Management Program (FOUO). All replacement Government furnished items shall be of a quality in keeping with that provided by the Government as determined by the CO. The Contractor shall maintain the inventory at its original level and invoice the actual cost of replacement items through the Service Contract Work Request (SCWR) (see Section J, Attachment 4).

NOTE: Labor costs will only be approved when the required work is not within the Contractor’s reasonable capabilities requiring the utilization of an external Contractor. The Government reserves the right to furnish to the Contractor any or all parts and/or materials required for a particular repair as Government furnished property.

At the time of the pre-performance conference, the Contractor shall identify the staff positions in which a Property Custodian and an Alternate Property Custodian shall be assigned in writing to the CO/COR. The Government will notify the Contractor of required training dates.

The Contractor shall identify excess, obsolete, or worn-out property by promptly completing and submitting to the COR a Survey Report, FTC-ADM-44 (3/12), (Section J, Technical Exhibit 8). Along with the Survey Report, the Contractor shall complete and submit a Move Order Request Form, FTC-ADM-46 (5/12) (Section J, Attachment 3) to the COR for removal. Upon request, the Contractor shall provide an updated inventory list showing all receipts and/or transfers of GFP. Except as required of the Contractor under, Part 4, Contractor Furnished Equipment, the Government will consider replacement of obsolete or worn out GFP, upon notification by the Contractor as specified in (Section J, Attachment 5) Government Furnished Equipment.

The listing shall include as a minimum:

1. Contract Number and Name

1. Property Number, if applicable

1. Property Nomenclature, Serial Number and Model Number

1. Monetary Value, if applicable

1. Date of Purchase

The Contractor shall maintain the inventory at its original level and invoice the actual cost of replacement items. Contractor shall coordinate the projected purchases of parts for equipment for acceptance with the COR and the CO. After acceptance, the Contractor shall solicit bids along with the name and specifications of the item(s) from a minimum of three firms (if necessary based on manufacturer) and submit them to the COR by email. The COR will verify the vendor quotes and submit a signed Service Contract Work Request (SCWR) (Section J, Attachment 4) for the item(s) being recommended for purchase annotating the recommended vendor with the lowest cost to the CO for approval. Once the SCWR has been approved and signed by the CO, the CO will send the fully executed SCWR to the COR and the Contractor for purchase of the item(s).via email.

3.3 Government Furnished Services:

Training: The Government will provide periodic and refresher training in accordance with FLETC policies on: Property Management, Environmental Compliance, Hazardous Waste Management, Active Threat Response, etc. at no cost to the Contractor. The Contractor shall ensure employees whose responsibilities are applicable to the training being offered shall attend scheduled training with no additional cost to the Government.

Utilities: The Government shall furnish electrical power, sewer service, a Center-only telephone line, and water at no cost to the Contractor during performance of this contract. It will be the Contractor’s responsibility to provide any other telephone lines to be used for local and long distance calling. The company’s internet access shall be the Contractor’s responsibility. As a result of systems security on Center, should the Contractor require full internet service, it shall be at Contractor expense and internet provider access must be approved by the CO/COR prior to installation. Utilities used by the Contractor shall be used only for the performance of work related to this contract.

Trash Disposal: The Government shall provide outdoor trash dumpsters, cigarette receptacles, and related trash pick-up services. Hazardous waste shall not be placed in outdoor trash dumpsters.

Recycling Containers: It is the responsibility of the Contractor to recycle as much and as often as possible. The Government will provide appropriate containers for the sole purpose of recycling paper, plastic bottles and cans as needed. No trash shall be included in these containers such as food, food/liquid containers, paper towels and anything not related to said recycled items. The Government will provide a trailer for the recycled plastic bottles and cans in the scrap yard located behind Range 1. All cardboard and paper shall be taken to Building 2400. It is the responsibility of the Contractor to ensure that all recycled items be taken to the scrap yard and placed inside the designated trailer and not in the Government provided outdoor trash dumpsters. It is the responsibility of the Contractor to provide the plastic liners to be placed inside the recycling containers for the plastic bottles, cans and paper. The Government will also provide a drum-like container for disposal of all aerosol cans. All aerosol cans used by the contractor throughout the center are to be placed inside this drum for removal by Environmental Safety Division (ESD). Contractor shall contact the COR when drums are full.

SASS or Student Administration & Scheduling System: Website updated and maintained throughout FLETC. Schedule classroom usage is available through this website.

Distribution: The Contractor is allowed to use the FLETC-wide distribution method of mail to buildings on the FLETC (guard mail). The Contractor may use the U.S. Postal Services located in Building 741, at their own expense, for mail and packages that is not addressed to the FLETC.

Part 4. CONTRACTOR FURNISHED PROPERTY (CFP), ITEMS AND

RESPONSIBILITIES

4.1 Equipment and Supplies

All equipment shall have bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

A. All electrical equipment used by the Contractor shall be UL approved. This equipment must operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

B. Vacuum cleaners for carpeted floors shall be commercial quality.

C. Contractor shall furnish all equipment necessary for cleaning windows in two-story and three-story buildings, including walls of glass called “glass curtain walls,” such as scaffolding, extended pole-type cleaners, or a hydraulic lift, as needed. Five (5) buildings have glass curtain walls, approximately 52 other buildings have second-story windows and five (5) buildings are three-story.

D. Plastic Trashcan Liners The Contractor shall furnish trashcan liners to protect each trashcan and flooring where they are placed. Note: Samples are to be provided upon award and will be approved by the COR.

E. Supplies and Dispensers The Contractor shall furnish bathroom supplies such as toilet paper, paper towels and toilet seat covers and the soap products for dispensers in the restrooms, kitchens and breakrooms if needed. Contractor shall be responsible for providing replacement dispensers as needed for installation by the Government. These are not the to be replaced at time of award.

F. Walk-Off Mats The Contractor shall furnish interior and exterior walk-off mats. Mats shall be commercial grade, cover the length of the door opening(s) and be rated for indoor or outdoor use whichever is appropriate. Interior walk-off mats shall be placed inside each designated exterior entrance door (Section J, Technical Exhibit 4). Indoor and outdoor mats will be left at each building when the contract ends. The exception to this are the eight (8) walk off mats that have been placed on the exterior entrance to building 262.

4.2 Cleaning Supplies:

The Contractor shall submit to the CO all Safety Data Sheet(s) (SDS) no later than the pre-performance conference for all cleaning supplies and other chemicals that will be used on this contract.