Clarification Questions 70LCHS25RPFB00001-70LCHS25RPFB00002 1-247.pdf

Federal Law Enforcement Training Centers Charleston SC 70LCHS25RPFB00001/70LCHS25RPFB00002 Clarification Questions

N o.

Document Location Page Question Government Response

1 Section L L.9 Proposal Submissio n Instruction s

L-5 Can the government please confirm that it "intends to make one award without discussion with Offerors" for each of the contracts?

Section L-9 & M-1:

Notice to Offerors:

The Government intends to award (2) Single Award, (IDIQ) contracts to include Firm-Fixed Price (FFP) and Other than Firm Fixed Price (OTFFP) CLINS resulting from this solicitation. The Government reserves the right to discuss submissions and/or ask clarification questions to contractors submitting a proposal if deemed in the Government’s best interest.

2 Section L L.15 Phase II - Factor 3:

Capability of Proposed Key Personnel

L-10 Section M related to key personnel resumes, which currently states:

"At least two (2) resumes of each category shall be current personnel of the Prime Offeror."

We respectfully request

This verbiage has been revised clarification on whether the government would consider revising this requirement to allow the inclusion of resumes from personnel of the entire Offeror team, including teaming partners and subcontractors.

Expanding this requirement to encompass the full Offeror team would allow us to leverage a broader pool of highly qualified and experienced personnel who are collectively positioned to meet and exceed the government’s requirements.

3 Section L L.15 Phase II - Factor 3:

Capability of Proposed Key Personnel

L-11 Can the government please clarify the key personnel for each contract?

Please see revised Section L.15:

"The Offeror shall submit resumes that describe the specific, relevant experience and availability of key personnel in providing services described in section C.6 of each

PWS".

4 Section L L.15 L-11 Can the government please clarify if the same resumes can be used for key personnel

The Government will not accept the same resume(s) for key personnel positions to overlap with each contract positions that overlap with each contract?

5 Section M M.2 Basis of Award

M-1 After reviewing Section M, we understand that this acquisition will be conducted using a Best Value tradeoff methodology, with both price and non-price factors considered. We would like to request clarification on the following:

1. Relative Importance of Non-Price Factors: Could the government confirm the relative importance or weight assigned to Factors 1 through 4 (Demonstrated Prior Experience, Oral Presentation, Capability of Proposed Key Personnel, and Past Performance)?

Are these factors considered equal in importance, or is one given more emphasis?

2. Non-Price vs.

Price Factors:

Please see revised Section M.2. For this solicitation, the evaluation factors are:

All "Non-Price/Cost" factors when combined, are significantly more important than Cost/Price. Factors 1, 2, 3 and 4 are of equal importance.

While we understand that price will be evaluated for reasonableness and completeness, could you clarify how price is weighted relative to non-price factors? For example, does the government prioritize technical excellence over cost, or is there a specific balance intended?

3. Oral Presentations:

For the oral presentation (Factor 2), could the government provide additional insight into its weight compared to the other non-price factors?

6 Section M Factor 4:

Past Performan ce

M-2 Can the government please confirm that Offers are to provide up to four (4) projects and two (2) additional projects per each teaming partner?

Section M-2 Factor 4:

Past Perfomance has been revised. "Offerors are to provide up to four

(4) projects and two (2) additional projects per each teaming partner".

7 Section C (Student Support)

68 Student Support Services Section C is missing content after C.5.E. Can the government

This has been corrected and uploaded to

SAM.GOV

provide scope for C.5.F, C.5.G, C.6 and C7?

8 Section L L.17 Factor 5:

Price Proposal Instruction s

L-12 The government states "While certified cost and pricing data is not required, other than certified cost and pricing data is required". Can the government please clarify this statement?

As this is a competitive requirement, normally DOTCCPD is not required. In unusal circumstances, DOTCCPD may be required. See revised section L.17 Factor 5:

Price instructions.

"While certified cost and pricing data is not required, other than certified cost and pricing data may be required".

9 Section M Can the government please confirm that Offers can have 5 people attend the site visit and not a "Maximum of 1 individual per company"?

The government confirms that Offerors can have 5 people attend the site visit/pre-proposal conference.

Please be advised that we request that each attendee dress comfortably for the site visit as the campus will be viewed by foot.

Section L L.14 Oral Presentati on

L-8 Upon reviewing the requirements for oral presentations, we noticed that the government allows up to five

(5) individuals to participate for 180 minutes when bidding on one task and for 240 minutes when bidding on both tasks.

We respectfully request that the government

The contractor is authorized to have up to 8 individuals present for the oral presentation.

Please see revised Section L.14 Oral Presentation: "The Offeror’s presentation team is limited to eight

(8) employees of the team. At least five (5) of the eight (8) team members must be from the Prime Contractor".

consider allowing more individuals to participate in the oral presentations for offerors bidding on both tasks.

Given the complexity and scope of preparing for both tasks, increasing the number of participants would allow us to present a more comprehensive and detailed demonstration of our approach.

This adjustment would enable subject matter experts and key personnel to address task-specific aspects directly, thereby providing the government with greater assurance of our ability to meet or exceed the requirements.

Would the government consider revising the participant limit for offerors bidding on both tasks to 7-8 individuals? We believe this adjustment would better align the oral presentation process with the scope and objectives of the solicitation.

Section L L.6 Pre- Proposal Conferenc e

L-3 We would like to request additional clarification on the structure of the site visit, particularly given that the solicitation encompasses two distinct tasks and not all attendees may be bidding on both.

Does the government plan to divide the site visit into groups or hold separate sessions to address the unique aspects of the two tasks?

If the government does not plan to break out by task, will there be separate discussions or presentations for

The government plans to conduct separate site visits for each requirement. The official dates for those visits will be listed on the Finalized RFP.

each task during the site visit?

Would the government consider extending the site visit to multiple days or offering an additional session to provide more tailored information for each task?

We are seeking these details to ensure our team can maximize the value of the site visit and adequately prepare for the discussions specific to the tasks we plan to bid on.

Section C (Student Support)

Intro and General Requirem ents

C-

Under Firing Range Pick-up, it is noted that the Student Support Services Contractor is to “clean weapons cleaning room, making sure surface areas are free of grease, oil, solvents, trash, and other foreign materials.

Refill lead soap dispensers when empty”. Judging by Attachment C-8, Part 2, this appears to be a requirement for

Rangemasters are required to clean up after each class departs so it is ready for the next class; this is not for the janitorial staff to accomplish. The janitorial staff normally only cleans common use areas such as public restrooms, lobby areas and staff office areas at the indoor range.

the Facilities Operations Maintenance Contractor instead. Can the Government clarify the janitorial/custodi al requirements for each contract as there are additional overlap throughout?

Section C (Student Support)

Intro and General Requirem ents

C- 44-

Are the items listed under Firearms Equipment and Supplies (as well as targets, drums, and batteries) all Government furnished? If not, which ones are to be provided by the Contractor?

All range materials are supplied by the government

Section G.13 & Section L L-12 Sect. G.13 and Sect. L, page L-

12. These sections note Rev. 27 of two different Wage Determinations whereas the Attachment H-2 is for 2015-4427, Rev. 29. Please clarify the applicable Wage Determination.

See revised Section G.13 and L.17 to reflect the correct Wage Determination to be 2015-4427, Revision 29

Section L Key Personnel L-15

L-10 This section notes that “at least two (2) resumes of each category shall be current personnel of the

This verbiage has been revised

Prime Offeror”.

This provides an unfair advantage to the incumbent contractor and subjects the Government to a possible protest.

Given that it is well understood that any new contractor will likely hire incumbent staff to satisfy first right of refusal requirements, please consider eliminating this requirement.

Section L & Section M Key Personnel L-15

L-11 & M-

These sections call for resumes for Dorm Manager, Dining Hall Manager, and Chef. These positions do not seem relevant to the Facilities Operations Maintenance Solicitation

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0002, and these sections should be clarified as such.

Please see revised Section L.15:

"The Offeror shall submit resumes that describe the specific, relevant experience and availability of key personnel in providing services described in section C.6 of each

PWS".

Section L & Section M L-11 & M-

This section calls for a page limit of five (5) pages whereas Sect. M, page M-3 calls for a six (6) page limit. Please clarify.

Each section has been revised to increase the page limit to 7 pages

Section L L-12 This page notes that questions are due on Feb.

03 and yet the site visit is not until Feb. 06.

This is highly unusual to expect contractors to have all questions in hand prior to a site visit and an unfair advantage to the incumbent.

Please consider revising the due date for questions until at least several days after the 6th.

Tentative Dates have been updated on Draft Announcement

Section M M-4 This section notes that “if the offeror proposed teaming partner(s) or subcontractor(s) in response to this RFP, the offeror shall provide two (2) additional past performance questionnaires for each teaming partner(s) and/or subcontractor(s) for contracts entered into by the federal government, agencies of state and local governments, and/or

Each section has been revised to increase the page limit to 7 pages commercial customers”.

With these additional past performance requirements, please consider adding an additional two (2) pages to the document length for each subcontractor.

Otherwise, there will not be enough room to adequately describe subcontractor past performance.

Section M M-4 This section notes that “if the offeror proposed teaming partner(s) or subcontractor(s) in response to this RFP, the offeror shall provide two (2) additional past performance questionnaires for each teaming partner(s) and/or subcontractor(s) for contracts entered into by the federal government, agencies of state and local governments, and/or commercial customers”.

Please change

Section M-4 has been revised to reflect the change to "references" the word “questionnaires” to “references”.

Attachments C-2 & C-4 What is the difference between these two attachments?

They both seem to cover hours of operation.

Attachment C-2 is a sample of the FLETC Class Schedules.

Attachment C-4 is a sample of the FLETC Facility Building Hours of Operation.

Attachment C-6 Government Equipment List.

What is the difference between the three provided sheets within the spreadsheet

The three spreadsheets list the various Government Equipment that we have at our facility. If needed, we can consolidate all sheets into one spreadsheet.

Attachment C-7 Contractor Furnished Materials and Supplies

Are we to assume that this list is applicable only to

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0001 since Attachment C-9 apparently covers

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0002?

That is correct.

Attachments C-8 Schedules of Service, Parts 1 & 2

The heading on these documents is

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0002. Please confirm these schedules are exclusively for this Solicitation only

That is correct.

Attachments C-8 Schedules of Service, Parts 1 & 2

Under Special Requirements under several of the locations, it is mentioned that “additional dormitory service requirements are described in Section C- 5.B.5.b”. This is not the case.

Where are the dormitory service requirements addressed?

This reference has been corrected; attachment C-35 has the schedule of services listed for the dormitories under the student services contract. The dormitory staff is responsible for their own janitorial/housekeeping service

Attachment C-9 Contractor Furnished Materials and Supplies

The heading on this document is

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0002. Please confirm these materials and supplies are needed exclusively for this Solicitation only.

That is correct

Attachment C-12, Grounds Maintenance Map

Please clarify differences between the areas marked in white, black, light green, and dark green

The areas on green mark the areas that are FLETC property to be maintained

Attachment C-13, Grounds Maintenance Map, JBS Weapons Station

Please clarify differences between the dotted line areas that are not shaded and those shaded in green.

The shaded green areas mark the areas that will need to be maintained

All RFP Attachments and Exhibits

When the government issues the final RFP, we request that the Attachments and

Each solicitation will have its own RFP with applicable documents

Exhibits are segregated by contract (i.e., they are associated with either Student Services Solicitation #

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001 or Facilities Maintenance Solicitation #

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002).

Section B The description for CLINs 0007AN and 1007AL through 7007AL appear to be incomplete.

Please provide the entire description for each of these CLINs.

Spreadsheets have been updated

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Section B

Student Services

Will the Total Evaluated Price include all 0006 subCLINs? For example, offerors are to provide pricing for 0006A through 0006G and all of these will be included in the Total Evaluated Price.

All CLINS shall be priced to reach a total contract price for Section B for the Base Year and each option Year

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Section B

Student Services

Please confirm that offerors are not required to provide a unit price or total amount for CLIN 0006 for 1 LS and that we should only provide pricing for the subCLINs (0006A through 0006G).

All CLINS shall be priced to reach a total contract price for Section B for the Base Year and each option Year

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Section B

Student Services

Which column for CLIN 0007 will be included in the Total Evaluated Price (Daily Rate Per Meal, Minimum Monthly Charge, or Maximum Monthly Charge)?

All CLINS shall be priced to reach a total contract price for Section B for the Base Year and each option Year

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Section B

Student Services

Please confirm offerors are required to complete the daily rate per meal, minimum monthly charge, and maximum monthly charge for all subCLINs in

CLIN 0007.

Yes

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Section B

Student Services

Please confirm that offerors are not required to provide any pricing for the top level CLIN 0007 for 1 LS.

All CLINS shall be priced to reach a total contract price for Section B for the Base Year and each option Year

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CHS25RPFB00002 Student Support Services - C.3(7) //

Facilities Management C.5.A.3

The listed Contractor Furnished Materials and Supplies overlaps.

The following items are listed under Attachment C-7 and Attachment C-9.

Paper Towels, Liquid Hand Soap for Dispensers, Hand Sanitizer Dispenser, Hand Sanitizer, Toilet Paper, Walk-off Mats, Disposable Cups for Water Coolers, Toilet

These are two separate requirements and shall be bid as such. Each section will need each item(s).

Paper Holders, Toilet Seat Covers, Soap Trays, Soap Dispensers, Soap Dispenser Refill Bags, 2XL Hand Sanitizer Touch Free Dispenser, 2XL-27, Hand Sanitizer Refill Bags, Towel Bars, Shower Curtains, Shower Curtain Rods, Medicine Cabinets, Mirrors, Smoke Detectors, Door Stops, Tri- Flow Teflon Lubricant, Gym Wipes.

The overlap in materials creates confusion in the division of responsibility between the Student Support Services and Facility Operations Maintenance.

For example, what contractor would be responsible for replacing Walk-off Mats or refilling disposable cups for water coolers.

Can the USG please provide clarification as to which materials and supplies are required for Student Services and which are required for Facility Operations Maintenance.

Student Services

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Section C Student Services C.1(c)(3)

This PWS Section States "The

Contractor shall provide a qualified contract manager at all times (on call 24 hours a day) to administer all services described in the following specifications, receive any complaints concerning the contract requirements, and rectify the causes of the complaints." Can the USG please clarify if the "Contract

Manager" is the Project Manager referenced in C.4(a)(1). If the

Contract Manager is an additional position is the

Contract Manager considered contractor key or essential personnel?

Yes, the contract manager is also the

Project Manager. This has been revised to reflect.

Student Services

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Section C Student Services

C.6

The USG does not list an Environmental/Sa fety Manager in the contractor key and essential C.6 section. However, section I.3502.215-70 lists an Environmental/Sa fety Manager as key personnel.

Can the USG please clarify that an Environmental/Sa fety Manager is key personnel for the Student Services solicitation.

The Environmental/Safety

Manager is a key position and Section C has been revised.

Student Services

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Section C Student Services C.6.14

Can the USG please clarify that exterminators are required for the Student Services solicitation.

Yes this will be required

Student Services

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Section C Student Services C.6.15

Can the USG please clarify that pest control personnel are required for the Student Services solicitation.

Yes this will be required

Student Services

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Section C Student Services

C.5.B.1(b)

Directs the contractor to price the requirements of Transportation Services including the purchase, maintenance, and fuel cost of buses into Section B

CLINS 0009, 1009,

2009, 3009, 4009, 5009, 6009, and

See revised section B

7009. However, the CLIN X009 is Role Players T&M.

Can the USG please clarify if transportation services costs should be provided in the

CLIN X011

Transportation T&M CLIN or the Transportation

FFP CLIN X002?

Student Services

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SECTION C

DESCRIPTI

ON /

SPECIFICAT

IONS /

STATEMEN

T OF WORK

C.5.F and C.5.G

The Table of Contents (page C-

1) for the Section C document for the Student Services Solicitation

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0001 references C.5.F Dorm Services and C.F.G Food Services.

However, these sections are not included in the document. Can the USG provide these statements of work?

They have been uploaded for review

Facilities Maintenance

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SECTION C

DESCRIPTI

ON /

SPECIFICAT

IONS /

STATEMEN

T OF WORK

C.5.D.2

Section C-5.D.2 requests that Offeror submit a Environmental Preferability Submission with the following information "Offerors should include any relevant information pertaining to the past experience of their firm and/or

This will be part of the revised Demonstrated

Prior Experience Submission key personnel in managing or performing one or more prior custodial contracts in an “environmentally preferable” manner. This can mean being mindful of some or all of the following: the environmental preferability of products used, recycled content considerations, waste minimization, or support of recycling programs. This information should be included with the “Environmental Preferability Submission.”

There is no requirement in the Section L instructions to submit an Environmental Preferability Submission document. Can the USG please clarify the submission requirements for an Environmental Preferability document?

Facilities Maintenance

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SECTION C-

C-5.D.4 (l) Environme ntal Submission s, para 2

HAZARDO

US

MATERIAL

COMPLIAN

CE PLAN

Sub-paragraph (b) states that "This plan shall be consistent with and further detail the approach contained in the offeror's proposal that resulted in the award of this contract and in compliance with the requirements stated in this clause." Can the government please clarify if this means that the Hazardous Material Compliance Plan is a required subject in the Factor 2 Oral Presentation?

This is unclear as it is not mentioned in the Section L instructions.

This will be part of the revised Demonstrated

Prior Experience Submission

Facilities Maintenance

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SECTION C-

C-5.D.4 (l) Environme ntal Submission s, para 3

ENVIRONM

ENTAL

PREFERABI

LITY

SUBMISSIO

N

Sub-paragraph (f) states that "Failure to address this shall result in a proposal being considered incomplete and, accordingly, may result in the Government excluding the proposal from further consideration."

Can the government please clarify if

This will be part of the revised Demonstrated this means that the Waste Minimization and Recycling Strategy is a required subject in the Factor 2 Oral Presentation?

This is unclear as it is not mentioned in the Section L instructions.

Facilities Maintenance

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SECTION C-

C-5.D.4 (l) Environme ntal Submission s, para 3

ENVIRONM

ENTAL

PREFERABI

LITY

SUBMISSIO

N

Sub-paragraph (h) states that "The proposal must demonstrate that products in each of the 5 above categories meet the following four

(4) criteria:" Can the government please clarify if this means that the four listed criteria under Chemical Products Mandatory Characteristics are a required subject in the Factor 2 Oral Presentation?

This is unclear as it is not mentioned in the Section L instructions.

No, this will not be a part of the Oral Presentation

Facilities Maintenance

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SECTION C-

C-5.D.4 (l) Environme ntal Submission s, para 3

ENVIRONM

ENTAL

Sub-paragraph (p)(1) states that "While there is no minimum Mandatory threshold per se under this criterion, an

This will be part of the revised Demonstrated

PREFERABI

LITY

SUBMISSIO

N offeror’s failure to address these considerations may result in elimination of its proposal from further consideration and, in any case, shall be deemed a proposal deficiency." Can the government please clarify if this means that these Waste Minimization and Recycling Strategies requirements are a required subject in the Factor 2 Oral Presentation?

This is unclear as it is not mentioned in the Section L instructions.

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C.6 Contractor

Key and Essential

Personnel Requireme nts;

Section I

3052.215-

Will the Government confirm that Key Personnel are identified in Section I, 3052.215-70; and that all other Labor Categories listed in Solicitations Section C.6 are identified as Essential?

That is correct

Facilities Maintenance

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Section C, C-5.D.2

Manageme nt

Responsibil ities and Section I Clause

3502.3052.

215-70

C-5.D.2

MANAGEMENT

RESPONSIBILITIES

lists the following positions as key.

Environmental / Safety Manager Database Manager Environmental Coordinator Recycling Coordinator However, the Database Manager, Environmental Coordinator, and Recycling Coordinator are not Listed in Section I Contract Clauses 3502.3052.215-70

KEY PERSONNEL

OR FACILITIES as Key Personnel.

Can the USG Please clarify if the Database Manager, Environmental Coordinator, and Recycling Coordinator are key positions?

They are not key personnel only the

Environmental Safety Manager

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Section I Contract Clauses

I.3052.215- 70 - Key

Personnel or Facilities

The Section I Document does not delineate the key personnel for the 2 separate contracts. It is unclear in I.3052.216-70 which Key Personnel are to be assigned to which contract.

Currently, the following key personnel are listed for both contracts:

Project Manager Alternate (Assistant) Project Manager Quality Assurance/Quality Control Manager Environmental/Sa fety Manager Facility Operations Manager Dormitory Manager Janitorial Services Manager Grounds Maintenance Supervisor Food Service Manager

Can the USG please provide a separate list of key personnel for the Student Services Solicitation and Facilities Solicitation.

Please see revised Section I

70LCHS25RPFB00002 Section J/ Exhibit E-1

The DRFP does not provide the the Section J, Exhibit E-1 Performance Requirements Summary. Can the USG please provide the PRS.

Please see revised Section J

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Section L.9 Section L.9 states that "If the Offeror intends to propose to both requirements, the Offeror is required to submit two (2) complete, distinct submissions, as well as indicate in each submission which requirement is being proposed."

However, the instructions for oral presentations in L.14 indicate that there will be one presentation scheduled that could cover either one or both of the Student Services and Facilities Maintenance requirements.

Question: If an offeror is planning on responding to both the Student Services and the Facilities Maintenance requirements, can the government please clarify whether offerors

The government requests 2 separate proposals are required to submit two entirely separate proposal submissions, inclusive of Factors 1, 3, 4, and 5? Or should both Student Services and the Facilities Maintenance responses in this case be packaged as one proposal submission?

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Section M Factor 4

The first line of the Factor 4 Past Performance evaluation criteria states that "The evaluation of this factor is based on the demonstrated prior experience presented by the offeror, and how well it aligns with the requirements in the SOW."

Demonstrated experience is Phase I Factor 1, not Phase II Factor 4.

Question: Can the USG please update the Factor 4 Past performance (how well an Offeror does it) to remove the experience (what an Offeror does).

Past Performance for Sections L and M have been revised

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Section L.16 and

Section M Factor 4

The instructions in section L.16 do not mention past performance questionnaires and indicate that offerors should submit a 5-page maximum past performance write-up.

However, the evaluation criteria in section M Factor 4 requires offerors to submit past performance questionnaires and provides a 6-page maximum for each.

Question: Can the government please clarify whether offerors are required to submit past performance questionnaires or past performance reference narratives as part of Offeror's submission for Phase II Factor 4?

Past Performance requirements have been revised. Please see revised Sections L and M

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Section L.16 and

Section M Factor 4

According to L.16 states "At a minimum, each reference shall include a contract number, dollar amount, period of performance, customer, location, and a current phone number and email for the current

Past Performance requirements have been revised. Please see revised Sections L and M point-of-contact.

It is the responsibility of the offeror to ensure the point-of-contact for each reference is available to be reached by phone during the days immediately following the past performance submission."

Question: L.16 appears to be requesting PPQ information and no narrative is requested. Can the USG please confirm that they are not requesting PP Narratives as part Offeror submission in response to L.16.

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Section M.2 Factor

4 and Section

L.16 Phase II Factor 4

The instructions for Past Performance in Section L.16 and the evaluation criteria in M.2 Factor 4 do not have a direct correlation.

It is unclear what to submit as part of Past Performance becasuse the L and M are not requiring the same information as part of the submission.

Can the USG please update the

Past Performance requirements have been revised. Please see revised Sections L and M

L instructions and M evaluation criteria to clearly articulate the submission requirements.

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Section L.16 and

Section M Factor 4

If the government includes the requirement for a past performance questionnaires, can the USG please confirm that these would be outside of any page restrictions for the Factor 4 proposal response.

Past Performance requirements have been revised. Please see revised Sections L and M

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Section L.15

Section L.15 Phase II - Factor 3:

Capability of Proposed Key Personnel list:

Project Manager Deputy Project Manager Quality Assurance Manager Dorm Manager Dinning Hall Manager Chef

The Deputy Project Manager, Dining Hall Manager, and Chef position titles are not listed in Section I.3052.215-70 - Key Personnel or Facilities.

Additionally, these labor titles are not listed in the Statement of

Section I is the prevailing document for resumes.

Work for the Student Support Services or the Facility Maintenance contracts.

Can the USG please provide the key personnel resumes required for each contract in the L.15 instructions.

Can the USG also please confirm which document is the prevailing document for submitting resumes - L.15 or Section I Clause 3052.215-70 as the documents do not match.

Student Services

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Section L - Instruction s, Conditions and Notices to

Bidders L.15 Phase II - Factor 3

Can the Government confirm that the Chef listed in L.15 Phase II is Head/Executive Chef listed in the Section C document for the Student Services Solicitation

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0001; C.6 Contractor Key and Essential Personnel Requirements (7) Head/Executive Chef?

Section L

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Section L - Instruction s, Conditions and Notices to

Bidders L.15 Phase II - Factor 3

Can the government please confirm that there is no page limit on each Key Personnel resume, or a page limit on the total response to Factor 3?

No more than 5 pages for each resume

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Section L - Instruction s, Conditions and Notices to

Bidders L.15 Phase II - Factor 3

The L-15 Factor 3 instructions state that offerors should "See Attachment 4 – Resume Template." That Attachment was not provided as part of the solicitation. Can the government confirm that offerors should actually use Exhibit I-3 as the template for proposal resumes? If not, can the government please provide the correct resume template attachment.

Revised to reflect Section I

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Section L - Instruction s, Conditions and Notices to Bidders;

Section I/ L.15 Phase II - Factor 3 & Section I

In the Section I, 3052.215-70 Key Personnel or Facilities Position titles for a Quality Assurance / Quality Control Manager; the Section I, Position Quality Assurance / Quality Control Manager. The Student Support

Yes that is correct

Services Section C.6 includes the labor category Quality Control Representative

(QCR).

Can the Government confirm that the Quality Control Representative (QCR) is intended to be the same as the Quality Assurance / Quality Control Manager and that resumes for the Quality Assurance / Quality Control Manager should be written to the qualifications of the Quality Control Representative

(QCR)?

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Section L - Instruction s, Conditions and Notices to

Bidders L.13.2.a Advisory Down- Select

Notificatio n

This section states "A due date for the Price Proposal and Past Performance: this due date will be approximately two (3) weeks from the issuance of the Advisory Notice." Please confirm if this is intended to state two weeks or three weeks.

Finalized Dates will be stated in the Final RFP

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Section L.17 Factor

5: Price Proposal

Instruction s, Since the company financial statements and the narrative regarding resources will not paragraphs 1 and 3 be used in proposal evaluation, can the government confirm that if the offeror provides their Internal Price Model showing a breakdown of the labor rates, hours, material costs, all overhead rates, and how these costs add up to the proposed price for each CLIN along with the Summary Worksheet showing the proposed price of each CLIN in Section B, that this satisfies the other than certified cost and pricing data and the detailed breakdown supporting price realism and reasonableness and the offeror is not required to provide a Pricing Narrative in the Adobe PDF document?

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Section L.17 Factor

5: Price Proposal

Instruction s, paragraph 5; Section

G.13

DEPARTME

NT OF

LABOR

WAGE

DETERMIN

ATION (S),

paragraph 1; Exhibit

H-2, Section J

The following 3 references to Wage Determinations are listed throughout the RFP under L.17, G.13, and Exhibit H-2, Section J:

WD No.: 2015- 4429, Revision 27, WD No.: 2015- 4427, Revision 27.

WD No.: 2015- 4427, Revision 29 Can the government please confirm which Wage Determination and Revision Offerors should use?

WD No.: 2015-4427, Revision 29

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Sectin L.17 Factor 5:

Price Proposal

Instruction s, paragraph 1; Section

M - Evaluation Factor for

Award

The Section L.17 Factor 5: Price Proposal instructions state in paragraph 2, "The detailed breakdown of your proposal is required in order to allow the Government to determine both price realism and price reasonableness."

The Section L.5 instructions also state, "(d) Proposals that include unrealistically low labor rates, or that do not otherwise demonstrate cost

Please see revised Section L and Section M

Price Proposal Instructions realism, will be considered in a risk assessment and will be evaluated for award in accordance with that assessment."

However, the Section M.2 Factor 5: Price Proposal evaluation criteria do not include cost/price realism. Section M.2 states, "The Government will evaluate the total price, inclusive of all option periods with respect to accuracy, reasonableness and completeness based on information submitted in the Offeror’s price submission."

Would the Government confirm that proposals will be evaluated for accuracy/complet eness, price reasonableness, and price realism?

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Section L.5 52.237-10

IDENTIFICA

TION OF

UNCOMPE

NSATED

OVERTIME

(MAR

2015)

Can the government confirm that the requirement for L.5 52.237-10

IDENTIFICATION

OF

UNCOMPENSATE

D OVERTIME

Yes

(MAR 2015)

should be included in the Adobe PDF document per L.17?

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Section L.6 Section L.6(c ) states that firms are limited to 5 attendees.

However, Section L.6(e ) states that individuals are limited to a maximum of 1 attendee.

Can the USG please clarify the number of attendees allowed at the pre-proposal conference.

Please see revised Section L-6

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Section L.14.6.1

L.14.6 This section identifies topics that the "Government will consider" as part of the Oral Presentation. This includes "Complying with Safety and Environmental requirements, weapon/ammunit ion inventory and security, equipment issue/recovery, dorm maintenance and services, classroom maintenance and services, galley services and maintenance, This will be part of final

RFP

student services and entertainment, fleet maintenance and general maintenance."

However, some of these services are only required as part of the solicitation for the Student Services solicitation, the Facilities Maintenance Solicitation, or a combination of both. Can the USG please clarify what oral presentation topics the Government will consider for companies responding to the Student Services solicitation, and which topics should be covered for companies responding to the Facilities Maintenance Solicitation?

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Section L.14.6.1

This paragraph mentions "galley services."

However, this requirement is not in either Section C document. Can the USG clarify what information they are requesting related to this topic?

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Attachmen t 1A and 1B

Can the USG please clarify if Offerors are expected to submit answers to questions in Attachment 1A and 1B in the document provided or if Offerors can copy and paste the questions into a proposal document with a cover sheet, TOC, and headers/footers on the Attachment 1A and 1B.

You can copy and paste into a proposal document with cover sheet, TOC and headers/footers with the subject attachment

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Section L Can the government please confirm if offerors can provide a Cover Page and Table of Contents for each Written Factor.

Can the USG please confirm this would not be included in page count.

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Section L Factor 3:

Capability of Proposed

Key Personnel;

Section I

3052.215- 70 Key

Personnel or Facilities

Section L identifies the following Required Key Personnel labor categories which require resumes:

1. Project Manager

2. Deputy Project Manager

3. Quality Assurance Manager

4. Dorm Manager

5. Dining Hall Manager

6. Chef

However, Section I 3052.215-70 states "The Contractor shall submit a resume in the format shown in Section J, Exhibit I-3 on all key personnel with their proposal" and identifies these personnel as Key:

1. Project Manager

2. Alternate (Assistant) Project Manager

3. Quality Assurance / Quality Control Manager 4.

Environmental/Sa fety Manager

5. Facility Operations Manager

6. Dormitory

Manager

7. Janitorial Services Manager

8. Grounds Maintenance Supervisor

9. Food Service Manager

Question 1: Can the USG please confirm what key personnel resumes are required for each submission (student services and facilities management).

Question 2: Can the USG please clarify the following LCAT are one and the same:

1. Project Manager and Contracts Manager

2. Alternate Program Manager and Deputy Program Manager

3. Chef and Head Executive Chef

4. Quality Assurance Manager and Quality Assurance/Quality Control Manager

5. Dining Hall Manager and Food Services Manager

Attachment C8 Can the GOV provide the

Unknown. Information not available.

approximate square footage of carpeted areas per building that require annual steam cleaning?

Section C (O&M) C-5.B.5.e.7 C-53 Can the GOV please confirm that grease traps are required to be pumped on a weekly basis?

Grease traps will need to be cleaned every 90 days or more frequent if needed. Contractor responsible to monitor.

Section C (O&M) C-5.B.5.n C-73 Can the GOV please provide the qty, make, and model of elevators that are a part of this requirement?

There are 8 elevators located on the facility.

Specific information will be provided at a later date.

Section C (O&M) C-5.A.5.e C-32 Can the government please provide the size and type of materials of the auditorium curtains that are required to be dry cleaned?

The curtains have been removed. This is no longer a requirement.

This will be updated in the solicitation.

Can the government please update the inventory to capture all fire and life safety equipment (including special suppression systems) that is covered by the contractor?

Inventory has been updated.

Section C (O&M) C-5. C.5 C-87 Can the government please provide the type and quantity of trees that require pruning?

Due to the expansive nature of the facility, quantity is unknown.

There are multiple types of trees and differing maturity. Noted are

Palm, Oak, and Crepe

Myrtle, which require pruning though there may be other types.

Attachement C-6 Can the government please provide the last year the 5-year storm drain cleaning, both wet and dry, were performed?

Site has not had storm drain cleaning wet or dry.

This will be a requirement in the first year of contract.

Section L & M Can the government please indicate which personnel are Key Personnel and which are Essential Personnel so the contractor knows which resumes it must provide?

This information was answered in a previous question.

General Given the applicability of Executive Order 14055, which grants the right of first refusal to incumbent employees under the Service Contract Act (SCA), would the agency consider removing the resume requirement for Key Personnel positions covered by the SCA wage determination?

Since these positions are expected to be

The resume requirement will not be removed.

filled by incumbent staff, this adjustment could streamline the submission process while ensuring compliance.

General Does the government provide the contractor internet?

The government does not provide internet service to contractor offices.

Section C (O&M) C-5. C.5 C-85 Does the government provide mulch, fertilizer, and other landscaping materials?

No. Landscaping materials are the responsbility of the contractor.

Section C (O&M) C-5.B.5.j.4 C-65 Can the GOV please provide the qty, make, model, and kVA rating of UPS units that are a part of this requirement?

Unknown. Information not available.

Section C (O&M) C-39 Can the government please confirm if the contractor has a shared liability threshold? If so, what is the amount? The government says both 2,500 in C-57 and 1,501 throughout the document.

Shared liability is $1500

Section C (O&M) C-5.B.5.j.4 C-65 Can the GOV please provide the qty, make, model, and size (capacity) of any fuel tanks (gas, diesel, propane)

Attachment will be provided with capacity, fuel type, and location.

that are a part of this requirement?

Section C (O&M) C-5.B.5.j.4 C-65 Can the GOV please confirm which of the fuel storage tanks are underground and which are above ground?

All storage tanks are above ground.

Section C (O&M) C-5.B.5.j.4 C-65 Can the GOV please provide the last year in which above ground storage tanks with a capacity over 10,000 gallons were recertified by a professional engineer? If this is not a requirement, can the GOV please confirm this?

There are no fuel tanks over 10k gallons.

Section C (O&M) C-5.B.5.k.E C- 69-

Can the GOV please confirm which chemistry treatment tests for water are required to be performed monthly by a qualified independent water treatment specialist?

Required tests and ranges are listed in C.5-B-

38-41

Attachment C8 Can the government please provide approximately how much furniture would require scotchgaurd?

Unknown. Information not available.

Section C (Student Support)

C-5.F, C- 5.G

C-68 Can the government provide the

This information has been added.

performance specification requirements for C.5.F (Dorm Services) and C.5.G (Food Services)? This content is missing from Section C.

Section C (O&M) C- 5.B.5.e.5.c

C-51 Can the GOV please provide an inventory of building control systems (BAS, public address, security control) that are within the scope of this contract?

Security control system and public address systems are not in the scope of work. BAS systems are buildings 1,16,43,46,61,64,65,39,6

50,654,284/285.

Section C (O&M) C-5.B.5.k.A C-67 Can the government please provide the year the last Nondestricutive Chiller Tube Analysis (Eddy Current) was performed on both the condesnser and evaporator for each chiller?

Nondestructive chiller tube analysis will be due in first year of the contract.

Student Services Section B Food CLINS

Can the USG please provide clarification on how the USG plans to order food services by CLIN.

For example, if the USG is going to activate the CLIN for food services for the band of 150 - 299 personnel, does this also mean that the band below it is activated for 1 - 149 personnel? Or is the USG only activating one CLIN at a time.

Food services will be ordered in accordance with student allocations generated by the monthly SASS report

Example:

USG orders CLIN for band 450 - 599 personnel. This also means that CLINS for band of 1-149;

150-299; and 300- 449 are activated.

Student Services C.6(7) The Janitorial Services manager position requirements include "(d) experience in managing, planning, setting up, outfitting, and budgeting food services is mandatory and (e) shall have a valid food service handling certificate, which is to remain current throughout the life of the contract.

Can the USG please clarify that C.6(7) requirements for the Janitorial Services Manager does not include (d) and (e) which has requirements related to food services.

See revised Section C.6(7)

Section L.11 Can the USG please clarify when the oral presentations are due? Currently Oral presentations are going to be held from the 17th through the 24th.

All Offerors should be required to

Dates will be posted with finalized RFP and as part of advisory down select notifications submit oral presentations slide on the same date and time so as to not give an Offeror additional time over another to complete oral presentation decks.

Additionally, if one competitor is required to do oral presentations on the 17th and another on the 24th, it allows an Offeror to have an unfair advantage over another by allowing them additional time to prepare.

1. Recommend the USG require Offerors to submit oral presentations on the same due date and 2. Hold oral presentations within a smaller window of time, preferably within 48 hours of each other.

Student Services Section C, C.4(a)1

Section C.4(a)1 states "During normal duty hours the Project Manager or designated Alternate shall be on site and available within 30 minutes notice to meet on the facility with the Government

The designated alternate can be any other manager.

personnel designated by the Contracting Officer to discuss problem areas."

Does the student services solicitation require a Key Alternate Project Manager? This position is not listed in Section C.6 Contractor Key and Essential Personnel Requirements.

If yes, can the USG please update Section C.6 to include the requirements for the student services Alternate Project Manager.

Section L Past Performan ce

We encourage the government to include in the solicitation for the

FLETC III

procurement language clarifying that the government will consider past performance of an offeror’s parent and sister companies, often referred to as affiliate past performance

(“APP”).

As a buyer of good and services, the government benefits from making clear that an offeror’s past performance citations may include the past performance of affiliates.

Crediting APP increases competition and makes available to the Government the broadest range of capabilities from an offeror’s enterprise. The procurement rules specifically endorse the Government crediting an offeror with APP where the offeror’s proposal demonstrates

See revised Section L that the resources of the affiliated company (e.g., workforce, management, facilities, or other resources) will be meaningfully contributed to contract performance.

See, e.g., GM– Bulltrack, B- 414591.6, B-

414591.7 (Comp.

Gen. Oct. 30, 2018). As GAO held in the Bulltrack case:

However, an agency properly may consider the experience or past performance of an offeror’s affiliated companies where the firm’s proposal demonstrates that the resources of the affiliated company will affect the performance of the offeror…. The relevant consideration is whether the resources of an affiliated company - its workforce, management, facilities or other resources - will be provided or relied upon for contract performance, such that the parent or affiliate will have meaningful involvement in contract performance.

Indeed, a GAO decision found the Army Corps of Engineers unduly limited competition by issuing a solicitation that prohibited consideration of APP. In Iyabak Construction, LLC, B- 409196, 2014

CPD ¶ 62, 2014

WL 523829

(Comp. Gen. Feb.

6, 2014), GAO

held:

…the Corps’ explanation for the RFP’s experience and past performance restriction is that the agency encountered problems in the past when it considered the experience and past performance of affiliates. As recounted by the contracting officer, these problems concerned the acceptance by the agency of “general statements about availability of affiliate resources,” where the offerors “did not demonstrate any meaningful involvement by the affiliate or include any commitment that the affiliate would perform any part of the contract.”

This explanation, however, does not address the protester’s position that it is unreasonable for the agency to refuse to consider the experience and past performance of affiliates where there are firm commitments for affiliates to participate meaningfully in contract performance.

Id. (citations omitted;

emphasis added).

The following is language from a government solicitation (“Model Language”) specifically addressing APP:

If applicable, Offerors may provide the experience or past performance of a parent or affiliated or predecessor company to an Offeror (including Joint Venture prime partner companies and/or a parent or affiliated company that is being otherwise proposed as a subcontractor on this effort) where the firm’s proposal demonstrates that the resources of the parent or affiliate or predecessor will affect the performance of the Offeror. The Offeror shall demonstrate that the resources of the parent or affiliate or predecessor company (its workforce, management, facilities or other resources) shall be provided or relied upon for contract performance such that the parent or affiliate or predecessor will have meaningful involvement in performance.

Accordingly, we respectfully request that the government include language like the Model Language in the

FLETC III

solicitation.

Section L Past Performan ce

We encourage the government to include in the solicitation for the

FLETC III

procurement language clarifying that the government will consider past performance of an offeror’s parent and sister companies, often referred to as affiliate past performance

(“APP”).

As a buyer of good and services, the government benefits from making clear that an offeror’s past performance citations may include the past performance of affiliates.

Crediting APP increases competition and makes available to the Government the broadest range of capabilities from an offeror’s enterprise. The procurement rules specifically endorse the Government crediting an offeror with APP where the offeror’s proposal demonstrates

See revised Section L that the resources of the affiliated company…