Clarification Questions 1-497.pdf

Federal Law Enforcement Training Centers Charleston SC 70LCHS25RPFB00001/70LCHS25RPFB00002 Clarification Questions

1 Section L L.9 Pro pos al Sub mis sion Inst ruct ions

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Can the government please confirm that it "intends to make one award without discussion with Offerors" for each of the contracts?

Section L-9 & M- 1: Notice to Offerors:

The Governm ent intends to award

(2) Single Award, (IDIQ) contracts to include Firm- Fixed Price (FFP) and Other than Firm Fixed Price

(OTFFP)

CLINS

resulting from this solicitati

on. The Governm ent reserves the right to discuss submissi ons and/or ask clarificati on question s to contracto rs submittin g a proposal if deemed in the Governm ent’s best interest.

2 Section L L.15 Pha se II Fact or 3:

Cap abili ty of Pro pos ed Key Pers onn el

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Section M related to key personnel resumes, which currently states:

"At least two (2) resumes of each category shall be current personnel of the Prime Offeror."

We respectfully request clarification on whether the government would consider revising this requirement to allow the inclusion of resumes from personnel of the entire Offeror team, including teaming partners and subcontractors. Expanding this requirement to encompass the full Offeror team would allow us to leverage a broader pool of highly qualified and experienced personnel who are collectively positioned to meet and exceed the government’s requirements.

This verbiage has been removed

3 Section L L.15 Pha se II Fact or 3:

Cap abili ty of Pro pos ed Key Pers onn el

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Can the government please clarify the key personnel for each contract?

Please see revised Section L.15:

"The Offeror shall submit resumes that describe the specific, relevant experien ce and availabilit y of key personne l in providing services describe d in section C.6 of each

PWS".

4 Section L L.15 L-

Can the government please clarify if the same resumes can be used for key personnel positions that overlap with each contract?

The Governm ent will not accept the same resume(s ) for key personne l positions to overlap with each contract

5 Section M M.2 Basi s of Awa rd

M -1

After reviewing Section M, we understand that this acquisition will be conducted using a Best Value tradeoff methodology, with both price and non-price factors considered. We would like to request clarification on the following:

1. Relative Importance of Non-Price Factors: Could the government confirm the relative importance or weight assigned to Factors 1 through 4 (Demonstrated Prior Experience, Oral Presentation, Capability of Proposed Key Personnel, and Past Performance)? Are these factors considered equal in importance, or is one given more emphasis?

2. Non-Price vs. Price Factors: While we understand that price will be evaluated for reasonableness and completeness, could you clarify how price is weighted relative to non-price factors? For example, does the government prioritize technical excellence over cost, or is there a specific balance intended?

3. Oral Presentations: For the oral presentation (Factor 2), could the government provide additional insight into its weight compared to the other non-price factors?

Please see revised Section M.2. For this solicitati on, the evaluatio n factors are: All "Non- Price/Co st" factors when combine d, are significan tly more importan t than Cost/Pric e.

Factors 1, 2, 3 and 4 are of equal importan ce.

6 Section M Fact or 4:

Past Perf orm anc e

M -2

Can the government please confirm that Offers are to provide up to four (4) projects and two (2) additional projects per each teaming partner?

Please see revised Section M

7 Section C (Student Support)

Student Support Services Section C is missing content after C.5.E. Can the government provide scope for C.5.F, C.5.G, C.6 and C7?

This has been corrected and uploaded to

SAM.GO

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8 Section L L.17 Fact or 5:

Pric e Pro pos al Inst ruct ions

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The government states "While certified cost and pricing data is not required, other than certified cost and pricing data is required". Can the government please clarify this statement?

Please see revised Section L.15

9 Section M Can the government please confirm that Offers can have 5 people attend the site visit and not a "Maximum of 1 individual per company"?

Up to 5 people can attend the site visit

Section L L.14 Oral Pres enta tion

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Upon reviewing the requirements for oral presentations, we noticed that the government allows up to five (5) individuals to participate for 180 minutes when bidding on one task and for 240 minutes when bidding on both tasks.

We respectfully request that the government consider allowing more individuals to participate in the oral presentations for offerors bidding on both tasks. Given the complexity and scope of preparing for both tasks, increasing the number of participants would allow us to present a more comprehensive and detailed demonstration of our approach. This adjustment would enable subject matter experts and key personnel to address task-specific aspects directly, thereby providing the government with greater assurance of our ability to meet or exceed the requirements.

Would the government consider revising the participant limit for offerors bidding on both tasks to 7-8 individuals?

We believe this adjustment would better align the oral presentation process with the scope and objectives of the solicitation.

Up to 8 can be present for the Oral Presentat ion

Section L L.6 Pre- Pro pos al Con fere nce

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We would like to request additional clarification on the structure of the site visit, particularly given that the solicitation encompasses two distinct tasks and not all attendees may be bidding on both.

Does the government plan to divide the site visit into groups or hold separate sessions to address the unique aspects of the two tasks?

If the government does not plan to break out by task, will there be separate discussions or presentations for each task during the site visit?

Would the government consider extending the site visit to multiple days or offering an additional session to provide more tailored information for each task?

We are seeking these details to ensure our team can maximize the value of the site visit and adequately prepare for the discussions specific to the tasks we plan to bid on.

The governm et will divide the site visits into groups based on task. The site visit will be multiple days.

Offerors will receive dates upon receiving their Advisory Letters.

Section B Sup plie s or Serv ices and Pric e

Sol. No. 70LCHS25RPFB00002, Item Numbers X006 and X008. Are we to insert unit pricing for these Item Numbers or are our unit rates locked in by the hours and NTE amounts (i.e., for X006, $750,000/35,000 hours = $21.43/hour)?

All CLINS shall be priced to reach a total contract price for Section B for the Base Year and each option Year

Section B Sup plie s or Serv ices and Pric e

Sol. No. 70LCHS25RPFB00001, Item Numbers X009, X010, X011 and X013. Are we to insert unit pricing for these Item Numbers or are our unit rates locked in by the hours and NTE amounts?

Insert your unit pricing. It does not have to equal the

NTE

amount.

The NTE amount is the annual amount that the governm ent feels it will need for this service.

This amount may be increase d, if the need exceeds the total

NTE

amount

Section C (Student Support)

Intr o and Gen eral Req uire men ts

C

Under Firing Range Pick-up, it is noted that the Student Support Services Contractor is to “clean weapons cleaning room, making sure surface areas are free of grease, oil, solvents, trash, and other foreign materials.

Refill lead soap dispensers when empty”. Judging by Attachment C-8, Part 2, this appears to be a requirement for the Facilities Operations Maintenance Contractor instead. Can the Government clarify the janitorial/custodial requirements for each contract as there are additional overlap throughout?

Rangema sters are required to clean up after each class departs so it is ready for the next class;

this is not for the janitorial staff to accompli

sh. The janitorial staff normally only cleans common use areas such as public restroom s, lobby areas and staff office areas at the indoor range.

Section C (Student Support)

Intr o and Gen eral Req uire men ts

C 4-

Are the items listed under Firearms Equipment and Supplies (as well as targets, drums, and batteries) all Government furnished? If not, which ones are to be provided by the Contractor?

All range materials are supplied by the governm ent

Section G.13 & Section L

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Sect. G.13 and Sect. L, page L-12. These sections note Rev. 27 of two different Wage Determinations whereas the Attachment H-2 is for 2015-4427, Rev. 29. Please clarify the applicable Wage Determination.

See revised Section G.13 and L.17 to reflect the correct Wage Determin ation to be 2015- 4427, Revision

Section L Key Pers onn el L-

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This section notes that “at least two (2) resumes of each category shall be current personnel of the Prime Offeror”.

This provides an unfair advantage to the incumbent contractor and subjects the Government to a possible protest. Given that it is well understood that any new contractor will likely hire incumbent staff to satisfy first right of refusal requirements, please consider eliminating this requirement.

This verbiage has been removed

Section L & Section M

Key Pers onn el L-

L- M -2

These sections call for resumes for Dorm Manager, Dining Hall Manager, and Chef. These positions do not seem relevant to the Facilities Operations Maintenance Solicitation 70LCHS25RPFB00002, and these sections should be clarified as such.

Please see revised Section L.15

Section L & Section M

L- M -3

This section calls for a page limit of five (5) pages whereas Sect. M, page M-3 calls for a six (6) page limit.

Please clarify.

Please see revised Section L and M

Section L L-

This page notes that questions are due on Feb. 03 and yet the site visit is not until Feb. 06. This is highly unusual to expect contractors to have all questions in hand prior to a site visit and an unfair advantage to the incumbent.

Please consider revising the due date for questions until at least several days after the 6th.

Tentative Dates have been updated on Draft Announc ement

Section M M -4

This section notes that “if the offeror proposed teaming partner(s) or subcontractor(s) in response to this RFP, the offeror shall provide two (2) additional past performance questionnaires for each teaming partner(s) and/or subcontractor(s) for contracts entered into by the federal government, agencies of state and local governments, and/or commercial customers”. With these additional past performance requirements, please consider adding an additional two (2) pages to the document length for each subcontractor. Otherwise, there will not be enough room to adequately describe subcontractor past performance.

Please see revised Section L and Section M Past Performa nce requirem ents

Section M M -4

This section notes that “if the offeror proposed teaming partner(s) or subcontractor(s) in response to this RFP, the offeror shall provide two (2) additional past performance questionnaires for each teaming partner(s) and/or subcontractor(s) for contracts entered into by the federal government, agencies of state and local governments, and/or commercial customers”. Please change the word “questionnaires” to “references”.

Please see revised Section M Past Performa nce requirem ents

Attachme nts C-2 & C-4

What is the difference between these two attachments?

They both seem to cover hours of operation.

They are applicabl e to both solicitati ons

Attachme nt C-6

Government Equipment List. What is the difference between the three provided sheets within the spreadsheet

No differenc

e. They're just a list of the equipme nt that we have onsite

Attachme nts C-5 & C-6

Gov ern men t Equi pme nt List

What is the difference between these two attachments?

They both seem to cover Government Furnished Equipment and Property?

No differenc

e. They're just a list of the equipme nt that we have onsite

Attachme nt C-7

Con trac tor

Are we to assume that this list is applicable only to 70LCHS25RPFB00001 since Attachment C-9 apparently covers 70LCHS25RPFB00002?

That is correct

Fur nish ed Mat erial s and Sup plie s

Attachme nts C-8

Sch edul es of Serv ice, Part s 1 & 2

The heading on these documents is 70LCHS25RPFB00002. Please confirm these schedules are exclusively for this Solicitation only

That is correct

Attachme nts C-8

Sch edul es of Serv ice, Part s 1 & 2

Under Special Requirements under several of the locations, it is mentioned that “additional dormitory service requirements are described in Section C- 5.B.5.b”. This is not the case. Where are the dormitory service requirements addressed?

This reference has been corrected attachme nt C-35 has the schedule of services listed for the dormitori es under the student services contract.

The dormitor y staff is responsi ble for their own janitorial/ housekee ping service

Attachme nt C-9 Contracto r Furnished Materials and Supplies

The heading on this document is 70LCHS25RPFB00002.

Please confirm these materials and supplies are needed exclusively for this Solicitation only.

That is correct

Attachme nt C-10, Historical Service Call Data

This data is for December 2024 only and a significant holiday month. Please provide more representative and longer duration data of at least 3-months, preferably even longer

See revised Attachm ent C-10

Attachme nt C-12, Grounds Maintena nce Map

Please clarify differences between the areas marked in white, black, light green, and dark green

The areas on green mark the areas that are

FLETC

property to be maintain ed

Attachme nt C-13, Grounds Maintena nce Map, JBS

Weapons Station

Please clarify differences between the dotted line areas that are not shaded and those shaded in green.

The shaded green areas mark the areas that will need to be maintain ed

Attachme nt C-42, Governme nt Property List

What is the difference between the three provided sheets within the spreadsheet

No differenc

e. They're just a list of the equipme nt that we have onsite

All RFP Attachme nts and Exhibits

When the government issues the final RFP, we request that the Attachments and Exhibits are segregated by contract (i.e., they are associated with either Student

Each solicitati on will have its

Services Solicitation # 70LCHS25RPFB00001 or Facilities Maintenance Solicitation # 70LCHS25RPFB00002).

own RFP with applicabl e documen ts

Section B The description for CLINs 0007AN and 1007AL through 7007AL appear to be incomplete. Please provide the entire description for each of these CLINs.

Spreadsh eets have been updated

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Section B

Stu den t Serv ices

Will the Total Evaluated Price include all 0006 subCLINs?

For example, offerors are to provide pricing for 0006A through 0006G and all of these will be included in the Total Evaluated Price.

All CLINS shall be priced to reach a total contract price for Section B for the Base Year and each option Year

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Section B

Stu den t Serv ices

Please confirm that offerors are not required to provide a unit price or total amount for CLIN 0006 for 1 LS and that we should only provide pricing for the subCLINs (0006A through 0006G).

All CLINS shall be priced to reach a total contract price for Section B for the Base Year and each option Year

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Section B

Stu den t Serv ices

Which column for CLIN 0007 will be included in the Total Evaluated Price (Daily Rate Per Meal, Minimum Monthly Charge, or Maximum Monthly Charge)?

All CLINS shall be priced to reach a total contract price for Section B for the Base

Year and each option Year

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Section B

Stu den t Serv ices

Please confirm offerors are required to complete the daily rate per meal, minimum monthly charge, and maximum monthly charge for all subCLINs in CLIN 0007.

Yes

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Section B

Stu den t Serv ices

Please confirm that offerors are not required to provide any pricing for the top level CLIN 0007 for 1 LS.

All CLINS shall be priced to reach a total contract price for Section B for the Base Year and each option Year

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Student Support Services - C.3(7) // Facilities Managem ent C.5.A.3

The listed Contractor Furnished Materials and Supplies overlaps. The following items are listed under Attachment C-7 and Attachment C-9. Paper Towels, Liquid Hand Soap for Dispensers, Hand Sanitizer Dispenser, Hand Sanitizer, Toilet Paper, Walk-off Mats, Disposable Cups for Water Coolers, Toilet Paper Holders, Toilet Seat Covers, Soap Trays, Soap Dispensers, Soap Dispenser Refill Bags, 2XL Hand Sanitizer Touch Free Dispenser, 2XL-27, Hand Sanitizer Refill Bags, Towel Bars, Shower Curtains, Shower Curtain Rods, Medicine Cabinets, Mirrors, Smoke Detectors, Door Stops, Tri-Flow Teflon Lubricant, Gym Wipes.

The overlap in materials creates confusion in the division of responsibility between the Student Support Services and Facility Operations Maintenance.

For example, what contractor would be responsible for replacing Walk-off Mats or refilling disposable cups for water coolers.

Can the USG please provide clarification as to which materials and supplies are required for Student Services and which are required for Facility Operations Maintenance.

These are two separate requirem ents and shall be bid as such.

Each section will need each item(s).

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Sec tion C Stu den t Serv ices C.1( c)(3)

This PWS Section States "The Contractor shall provide a qualified contract manager at all times (on call 24 hours a day) to administer all services described in the following specifications, receive any complaints concerning the contract requirements, and rectify the causes of the complaints." Can the USG please clarify if the "Contract Manager" is the Project Manager referenced in C.4(a)(1). If the Contract Manager is an additional position is the Contract Manager considered contractor key or essential personnel?

Yes, the contract manager is also the Project Manager.

This has been revised to reflect.

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Sec tion C Stu den t Serv ices C.6

The USG does not list an Environmental/Safety Manager in the contractor key and essential C.6 section. However, section I.3502.215-70 lists an Environmental/Safety Manager as key personnel. Can the USG please clarify that an Environmental/Safety Manager is key personnel for the Student Services solicitation.

The Environm ental/Saf ety Manager is a key position and Section C has been revised.

Student Services

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Sec tion C Stu den t Serv ices C.6.

Can the USG please clarify that exterminators are required for the Student Services solicitation.

Yes this will be required

Student Services

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Sec tion C Stu den t Serv ices C.6.

Can the USG please clarify that pest control personnel are required for the Student Services solicitation.

Yes this will be required

Student Services

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Sec tion C Stu den t

Directs the contractor to price the requirements of Transportation Services including the purchase, maintenance, and fuel cost of buses into Section B CLINS 0009, 1009, 2009, 3009, 4009, 5009, 6009, and 7009. However, the CLIN X009 is Role Players T&M.

Can the USG please clarify if transportation services

See revised section B

Serv ices C.5.

B.1( b) costs should be provided in the CLIN X011 Transportation T&M CLIN or the Transportation FFP CLIN X002?

Student Services

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The Table of Contents (page C-1) for the Section C document for the Student Services Solicitation #70LCHS25RFPB00001 references C.5.F Dorm Services and C.F.G Food Services. However, these sections are not included in the document. Can the USG provide these statements of work?

They have been uploaded for review

Facilities Maintena nce

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Section C-5.D.2 requests that Offeror submit a Environmental Preferability Submission with the following information "Offerors should include any relevant information pertaining to the past experience of their firm and/or key personnel in managing or performing one or more prior custodial contracts in an “environmentally preferable” manner. This can mean being mindful of some or all of the following: the environmental preferability of products used, recycled content considerations, waste minimization, or support of recycling programs. This information should be included with the “Environmental Preferability Submission.”

There is no requirement in the Section L instructions to submit an Environmental Preferability Submission document. Can the USG please clarify the submission requirements for an Environmental Preferability Submission document?

This will be part of the revised Demonst rated Prior Experien ce Submissi on

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C.5.

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Facilities Maintena nce

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Sub-paragraph (b) states that "This plan shall be consistent with and further detail the approach contained in the offeror's proposal that resulted in the award of this contract and in compliance with the requirements stated in this clause." Can the government please clarify if this means that the Hazardous Material Compliance Plan is a required subject in the Factor 2 Oral Presentation? This is unclear as it is not mentioned in the Section L instructions.

This will be part of the revised Demonst rated Prior Experien ce Submissi on

Facilities Maintena nce

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4 (l) Envi ron men

Sub-paragraph (f) states that "Failure to address this shall result in a proposal being considered incomplete and, accordingly, may result in the Government excluding the proposal from further consideration." Can the government please clarify if this means that the Waste Minimization and Recycling Strategy is a required subject in the Factor 2 Oral Presentation? This is unclear as it is not mentioned in the Section L instructions.

This will be part of the revised Demonst rated Prior Experien ce tal Sub mis sion s, para

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Facilities Maintena nce

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Sub-paragraph (h) states that "The proposal must demonstrate that products in each of the 5 above categories meet the following four (4) criteria:" Can the government please clarify if this means that the four listed criteria under Chemical Products Mandatory Characteristics are a required subject in the Factor 2 Oral Presentation? This is unclear as it is not mentioned in the Section L instructions.

No, this will not be a part of the Oral Presentat ion

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Sub-paragraph (p)(1) states that "While there is no minimum Mandatory threshold per se under this criterion, an offeror’s failure to address these considerations may result in elimination of its proposal from further consideration and, in any case, shall be deemed a proposal deficiency." Can the government please clarify if this means that these Waste Minimization and Recycling Strategies requirements are a required subject in the Factor 2 Oral Presentation? This is unclear as it is not mentioned in the Section L instructions.

This will be part of the revised Demonst rated Prior Experien ce Submissi on

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C.6 Con trac tor Key and Ess enti al Pers onn

Will the Government confirm that Key Personnel are identified in Section I, 3052.215-70; and that all other Labor Categories listed in Solicitations Section C.6 are identified as Essential?

That is correct el Req uire men ts;

Sec tion I 2.21 5-70

Facilities Maintena nce

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Sec tion C, C- 5.D.

Man age men t Res pon sibil ities and Sec tion I Cla use 2.30 52.2 15-

C-5.D.2 MANAGEMENT RESPONSIBILITIES lists the following positions as key.

Environmental / Safety Manager Database Manager Environmental Coordinator Recycling Coordinator However, the Database Manager, Environmental Coordinator, and Recycling Coordinator are not Listed in Section I Contract Clauses 3502.3052.215-70 KEY PERSONNEL OR FACILITIES as Key Personnel.

Can the USG Please clarify if the Database Manager, Environmental Coordinator, and Recycling Coordinator are key positions?

They are not key personne l only the Environm ental Safety Manager

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Sec tion I Con trac t Cla use s I.30 52.2 15- 70 - Key Pers onn el or Faci litie s

The Section I Document does not delineate the key personnel for the 2 separate contracts. It is unclear in I.3052.216-70 which Key Personnel are to be assigned to which contract. Currently, the following key personnel are listed for both contracts:

Project Manager Alternate (Assistant) Project Manager Quality Assurance/Quality Control Manager Environmental/Safety Manager Facility Operations Manager Dormitory Manager Janitorial Services Manager Grounds Maintenance Supervisor Food Service Manager

Can the USG please provide a separate list of key personnel for the Student Services Solicitation and Facilities Solicitation.

Please see revised Section I

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Sec tion J/ Exhi bit E-1

The DRFP does not provide the the Section J, Exhibit E-1 Performance Requirements Summary. Can the USG please provide the PRS.

Please see revised Section J

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Sec tion L.9

Section L.9 states that "If the Offeror intends to propose to both requirements, the Offeror is required to submit two (2) complete, distinct submissions, as well as indicate in each submission which requirement is being proposed." However, the instructions for oral presentations in L.14 indicate that there will be one presentation scheduled that could cover either one or both of the Student Services and Facilities Maintenance requirements.

Question: If an offeror is planning on responding to both the Student Services and the Facilities Maintenance requirements, can the government please clarify whether offerors are required to submit two entirely separate proposal submissions, inclusive of Factors 1, 3, 4, and 5?

Or should both Student Services and the Facilities Maintenance responses in this case be packaged as one proposal submission?

The governm ent requests separate proposal s

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Sec tion M Fact or 4

The first line of the Factor 4 Past Performance evaluation criteria states that "The evaluation of this factor is based on the demonstrated prior experience presented by the offeror, and how well it aligns with the requirements in the SOW." Demonstrated experience is Phase I Factor 1, Past Performa nce for Sections L and M not Phase II Factor 4.

Question: Can the USG please update the Factor 4 Past performance (how well an Offeror does it) to remove the experience (what an Offeror does).

have been revised

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Sec tion L.16 and Sec tion M Fact or 4

The instructions in section L.16 do not mention past performance questionnaires and indicate that offerors should submit a 5-page maximum past performance write-up. However, the evaluation criteria in section M Factor 4 requires offerors to submit past performance questionnaires and provides a 6-page maximum for each.

Question: Can the government please clarify whether offerors are required to submit past performance questionnaires or past performance reference narratives as part of Offeror's submission for Phase II Factor 4?

Past Performa nce requirem ents have been revised.

Please see revised Sections L and M

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Sec tion L.16 and Sec tion M Fact or 4

According to L.16 states "At a minimum, each reference shall include a contract number, dollar amount, period of performance, customer, location, and a current phone number and email for the current point-of-contact. It is the responsibility of the offeror to ensure the point-of-contact for each reference is available to be reached by phone during the days immediately following the past performance submission." Question: L.16 appears to be requesting PPQ information and no narrative is requested. Can the USG please confirm that they are not requesting PP Narratives as part Offeror submission in response to L.16.

Past Performa nce requirem ents have been revised.

Please see revised Sections L and M

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Sec tion M.2 Fact or 4 and Sec tion L.16 Pha se II Fact or 4

The instructions for Past Performance in Section L.16 and the evaluation criteria in M.2 Factor 4 do not have a direct correlation.

It is unclear what to submit as part of Past Performance becasuse the L and M are not requiring the same information as part of the submission.

Can the USG please update the L instructions and M evaluation criteria to clearly articulate the submission requirements.

Past Performa nce requirem ents have been revised.

Please see revised Sections L and M

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Sec tion L.16 and Sec tion M

If the government includes the requirement for a past performance questionnaires, can the USG please confirm that these would be outside of any page restrictions for the Factor 4 proposal response.

Past Performa nce requirem ents have been revised.

Fact or 4

Please see revised Sections L and M

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Sec tion L.15

Section L.15 Phase II - Factor 3: Capability of Proposed Key Personnel list:

Project Manager Deputy Project Manager Quality Assurance Manager Dorm Manager Dinning Hall Manager Chef

The Deputy Project Manager, Dining Hall Manager, and Chef position titles are not listed in Section I.3052.215- 70 - Key Personnel or Facilities. Additionally, these labor titles are not listed in the Statement of Work for the Student Support Services or the Facility Maintenance contracts.

Can the USG please provide the key personnel resumes required for each contract in the L.15 instructions.

Can the USG also please confirm which document is the prevailing document for submitting resumes - L.15 or Section I Clause 3052.215-70 as the documents do not match.

Section I is the prevailing documen t for resumes.

Please see revised Section I

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Sec tion L - Inst ruct ions Con ditio ns and Noti ces to Bid ders L.15 Pha se II Fact or 3

Can the Government confirm that the Chef listed in L.15 Phase II is Head/Executive Chef listed in the Section C document for the Student Services Solicitation #70LCHS25RFPB00001; C.6 Contractor Key and Essential Personnel Requirements (7) Head/Executive Chef?

Please see

Section L

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Sec tion L - Inst ruct ions Con ditio ns and Noti ces to Bid ders L.15 Pha se II Fact or 3

Can the government please confirm that there is no page limit on each Key Personnel resume, or a page limit on the total response to Factor 3?

No more than 5 pages for each resume

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Sec tion L - Inst ruct ions Con ditio ns and Noti ces to Bid ders L.15 Pha se II Fact or 3

The L-15 Factor 3 instructions state that offerors should "See Attachment 4 – Resume Template." That Attachment was not provided as part of the solicitation. Can the government confirm that offerors should actually use Exhibit I-3 as the template for proposal resumes? If not, can the government please provide the correct resume template attachment.

Revised to reflect Section I

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Sec tion L - Inst ruct ions Con ditio ns and Noti ces to Bid ders Sec tion I/ L.15 Pha se II Fact or 3 Sec tion I

In the Section I, 3052.215-70 Key Personnel or Facilities Position titles for a Quality Assurance / Quality Control Manager; the Section I, Position Quality Assurance / Quality Control Manager. The Student Support Services Section C.6 includes the labor category Quality Control Representative (QCR).

Can the Government confirm that the Quality Control Representative (QCR) is intended to be the same as the Quality Assurance / Quality Control Manager and that resumes for the Quality Assurance / Quality Control Manager should be written to the qualifications of the Quality Control Representative (QCR)?

Yes that is correct

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Sec tion L - Inst ruct ions Con ditio ns and Noti ces to Bid ders L.13 .2.a

This section states "A due date for the Price Proposal and Past Performance: this due date will be approximately two (3) weeks from the issuance of the Advisory Notice."

Please confirm if this is intended to state two weeks or three weeks.

Finalized Dates will be stated in the Final

RFP

Advi sory Do wn- Sele ct Noti ficat ion

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Sec tion L.17 Fact or 5:

Pric e Pro pos al Inst ruct ions para grap hs 1 and

Since the company financial statements and the narrative regarding resources will not be used in proposal evaluation, can the government confirm that if the offeror provides their Internal Price Model showing a breakdown of the labor rates, hours, material costs, all overhead rates, and how these costs add up to the proposed price for each CLIN along with the Summary Worksheet showing the proposed price of each CLIN in Section B, that this satisfies the other than certified cost and pricing data and the detailed breakdown supporting price realism and reasonableness and the offeror is not required to provide a Pricing Narrative in the Adobe PDF document?

Please see revised Section L

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Sec tion L.17 Fact or 5:

Pric e Pro pos al Inst ruct ions para grap h 5;

Sec tion G.1

The following 3 references to Wage Determinations are listed throughout the RFP under L.17, G.13, and Exhibit H-2, Section J: WD No.: 2015-4429, Revision 27, WD No.: 2015-4427, Revision 27. WD No.: 2015-4427, Revision 29 Can the government please confirm which Wage Determination and Revision Offerors should use?

WD No.:

2015- 4427, Revision

DEP

ART

ME

NT

OF

LAB

OR

WA

GE

DET

ER

MIN

ATI

ON

(S), para grap h 1;

Exhi bit H-2, Sec tion J

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Sec tin L.17 Fact or 5:

Pric e Pro pos al Inst ruct ions para grap h 1;

Sec tion M - Eval uati on

The Section L.17 Factor 5: Price Proposal instructions state in paragraph 2, "The detailed breakdown of your proposal is required in order to allow the Government to determine both price realism and price reasonableness."

The Section L.5 instructions also state, "(d) Proposals that include unrealistically low labor rates, or that do not otherwise demonstrate cost realism, will be considered in a risk assessment and will be evaluated for award in accordance with that assessment." However, the Section M.2 Factor 5: Price Proposal evaluation criteria do not include cost/price realism. Section M.2 states, "The Government will evaluate the total price, inclusive of all option periods with respect to accuracy, reasonableness and completeness based on information submitted in the Offeror’s price submission."

Would the Government confirm that proposals will be evaluated for accuracy/completeness, price reasonableness, and price realism?

Please see revised Section L and Section M Price Proposal Instructio ns

Fact or for Awa rd

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Sec tion L.5 52.2 37-

IDE

NTI

FIC

ATI

ON

OF

UN

CO

MPE

NSA

TED

OVE

RTI

ME

(MA

R 5)

Can the government confirm that the requirement for L.5

52.237-10 IDENTIFICATION OF UNCOMPENSATED

OVERTIME (MAR 2015) should be included in the Adobe PDF document per L.17?

Yes

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Sec tion L.6

Section L.6(c ) states that firms are limited to 5 attendees. However, Section L.6(e ) states that individuals are limited to a maximum of 1 attendee.

Can the USG please clarify the number of attendees allowed at the pre-proposal conference.

Please see revised Section L-6

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Sec tion L.14 .6.1

L.14.6 This section identifies topics that the "Government will consider" as part of the Oral Presentation. This includes "Complying with Safety and Environmental requirements, weapon/ammunition inventory and security, equipment issue/recovery, dorm maintenance and services, classroom maintenance and services, galley services and maintenance, student services and entertainment, fleet maintenance and general maintenance." However, some of these services are only required as part of the solicitation for the Student Services solicitation, the Facilities Maintenance

This will be part of final RFP

Solicitation, or a combination of both. Can the USG please clarify what oral presentation topics the Government will consider for companies responding to the Student Services solicitation, and which topics should be covered for companies responding to the Facilities Maintenance Solicitation?

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Sec tion L.14 .6.1

This paragraph mentions "galley services." However, this requirement is not in either Section C document. Can the USG clarify what information they are requesting related to this topic?

Please see revised Section L

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Atta chm ent 1A and 1B

Can the USG please clarify if Offerors are expected to submit answers to questions in Attachment 1A and 1B in the document provided or if Offerors can copy and paste the questions into a proposal document with a cover sheet, TOC, and headers/footers on the Attachment 1A and 1B.

You can copy and paste into a proposal documen t with cover sheet, TOC and headers/f ooters with the subject attachme nt

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Sec tion L

Can the government please confirm if offerors can provide a Cover Page and Table of Contents for each Written Factor. Can the USG please confirm this would not be included in page count.

Yes

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Sec tion L Fact or 3:

Cap abili ty of Pro pos ed Key Pers onn el;

Sec tion I 2.21 5-70 Key Pers onn el or Faci litie s

Section L identifies the following Required Key Personnel labor categories which require resumes:

1. Project Manager

2. Deputy Project Manager

3. Quality Assurance Manager

4. Dorm Manager

5. Dining Hall Manager

6. Chef

However, Section I 3052.215-70 states "The Contractor shall submit a resume in the format shown in Section J, Exhibit I-3 on all key personnel with their proposal" and identifies these personnel as Key:

1. Project Manager

2. Alternate (Assistant) Project Manager

3. Quality Assurance / Quality Control Manager

4. Environmental/Safety Manager

5. Facility Operations Manager

6. Dormitory Manager

7. Janitorial Services Manager

8. Grounds Maintenance Supervisor

9. Food Service Manager

Question 1: Can the USG please confirm what key personnel resumes are required for each submission (student services and facilities management).

Question 2: Can the USG please clarify the following LCAT are one and the same:

1. Project Manager and Contracts Manager

2. Alternate Program Manager and Deputy Program Manager

3. Chef and Head Executive Chef

4. Quality Assurance Manager and Quality Assurance/Quality Control Manager

5. Dining Hall Manager and Food Services Manager

Please see revised Section I

Attachme nt C8

Can the GOV provide the approximate square footage of carpeted areas per building that require annual steam cleaning?

Unknown Informati on not available.

Section C (O&M)

C- 5.B.

5.e.

C

Can the GOV please confirm that grease traps are required to be pumped on a weekly basis?

Grease traps will need to be cleaned every 90 days or more frequent if needed.

Contract or responsi ble to monitor.

Section C (O&M)

C- 5.B.

5.n

C

Can the GOV please provide the qty, make, and model of elevators that are a part of this requirement?

There are elevators located on the facility.

Specific informati on will be provided at a later date.

Section C (O&M)

C- 5.A.

5.e

C

Can the government please provide the size and type of materials of the auditorium curtains that are required to be dry cleaned?

The curtains have been removed.

This is no longer a requirem ent. This will be updated in the solicitati on.

Can the government please update the inventory to capture all fire and life safety equipment (including special suppression systems) that is covered by the contractor?

Inventory has been updated.

Section C (O&M)

C-5.

C.5

C

Can the government please provide the type and quantity of trees that require pruning?

Due to the expansiv e nature of the facility, quantity is unknown

. There are multiple types of trees and differing maturity.

Noted are Palm, Oak, and Crepe Myrtle, which require pruning though there may be other types.

Attachem ent C-6

Can the government please provide the last year the 5-year storm drain cleaning, both wet and dry, were performed?

Site has not had storm drain cleaning wet or dry. This will be a requirem ent in the first year of contract.

Section L & M

Can the government please indicate which personnel are Key Personnel and which are Essential Personnel so the contractor knows which resumes it must provide?

This informati on was answered in a previous question.

General Given the applicability of Executive Order 14055, which grants the right of first refusal to incumbent employees under the Service Contract Act (SCA), would the agency consider removing the resume requirement for Key Personnel positions covered by the SCA wage determination? Since these positions are expected to be filled by incumbent staff, this adjustment could

The resume requirem ent will not be removed.

streamline the submission process while ensuring compliance.

General Does the government provide the contractor internet? The governm ent does not provide internet service to contracto r offices.

Section C (O&M)

C-5.

C.5

C

Does the government provide mulch, fertilizer, and other landscaping materials?

No.

Landsca ping materials are the responsb ility of the contracto r.

Section C (O&M)

C- 5.B.

5.j.4

C

Can the GOV please provide the qty, make, model, and kVA rating of UPS units that are a part of this requirement?

Unknown Informati on not available.

Section C (O&M)

C

Can the government please confirm if the contractor has a shared liability threshold? If so, what is the amount?

The government says both 2,500 in C-57 and 1,501 throughout the document.

Shared liability is $1500

Section C (O&M)

C- 5.B.

5.j.4

C

Can the GOV please provide the qty, make, model, and size (capacity) of any fuel tanks (gas, diesel, propane) that are a part of this requirement?

Attachm ent will be provided with capacity, fuel type, and location.

Section C (O&M)

C- 5.B.

5.j.4

C

Can the GOV please confirm which of the fuel storage tanks are underground and which are above ground?

All storage tanks are above ground.

Section C (O&M)

C- 5.B.

5.j.4

C

Can the GOV please provide the last year in which above ground storage tanks with a capacity over 10,000 gallons

There are no fuel tanks were recertified by a professional engineer? If this is not a requirement, can the GOV please confirm this?

over 10k gallons.

Section C (O&M)

C- 5.B.

5.k.

E

C 9-

Can the GOV please confirm which chemistry treatment tests for water are required to be performed monthly by a qualified independent water treatment specialist?

Required tests and ranges are listed in C.5-B- 38-41

Attachme nt C8

Can the government please provide approximately how much furniture would require scotchgaurd?

Unknown Informati on not available.

Section C (Student Support)

C- 5.F, C- 5.G

C

Can the government provide the performance specification requirements for C.5.F (Dorm Services) and C.5.G (Food Services)? This content is missing from Section C.

This informati on has been added.

Section C (O&M)

C- 5.B.

5.e.

5.c

C

Can the GOV please provide an inventory of building control systems (BAS, public address, security control) that are within the scope of this contract?

Security control system and public address systems are not in the scope of work.

BAS

systems are buildings 1,16,43,4 6,61,64,6 5,39,650, 654,284/ 285.

Section C (O&M)

C- 5.B.

5.k.

A

C

Can the government please provide the year the last Nondestricutive Chiller Tube Analysis (Eddy Current) was performed on both the condesnser and evaporator for each chiller?

Nondestr uctive chiller tube analysis will be due in first year of the contract.

Student Services

Sec tion B Foo d

CLI

NS

Can the USG please provide clarification on how the USG plans to order food services by CLIN. For example, if the USG is going to activate the CLIN for food services for the band of 150 - 299 personnel, does this also mean that the band below it is activated for 1 - 149 personnel? Or is the USG only activating one CLIN at a time. Example:

USG orders CLIN for band 450 - 599 personnel. This also means that CLINS for band of 1-149; 150-299; and 300- 449 are activated.

Food services will be ordered in accordan ce with student allocatio ns generate d by the monthly

SASS

report

Student Services

C.6( 7)

The Janitorial Services manager position requirements include "(d) experience in managing, planning, setting up, outfitting, and budgeting food services is mandatory and

(e) shall have a valid food service handling certificate, which is to remain current throughout the life of the contract.

Can the USG please clarify that C.6(7) requirements for the Janitorial Services Manager does not include (d) and

(e) which has requirements related to food services.

See revised Section C.6(7)

Section L.11

Can the USG please clarify when the oral presentations are due? Currently Oral presentations are going to be held from the 17th through the 24th. All Offerors should be required to submit oral presentations slide on the same date and time so as to not give an Offeror additional time over another to complete oral presentation decks. Additionally, if one competitor is required to do oral presentations on the 17th and another on the 24th, it allows an Offeror to have an unfair advantage over another by allowing them additional time to prepare.

1. Recommend the USG require Offerors to submit oral presentations on the same due date and 2. Hold oral presentations within a smaller window of time, preferably within 48 hours of each other.

Dates will be posted with finalized RFP and as part of advisory down select notificati ons

Student Services

Sec tion C, C.4( a)1

Section C.4(a)1 states "During normal duty hours the Project Manager or designated Alternate shall be on site and available within 30 minutes notice to meet on the facility with the Government personnel designated by the Contracting Officer to discuss problem areas."

Does the student services solicitation require a Key Alternate Project Manager? This position is not listed in Section C.6 Contractor Key and Essential Personnel Requirements.

If yes, can the USG please update Section C.6 to include the requirements for the student services Alternate Project Manager.

The designat ed alternate can be any other manager.

Section L Past Perf orm anc e

We encourage the government to include in the solicitation for the FLETC III procurement language clarifying that the government will consider past performance of an offeror’s parent and sister companies, often referred to as affiliate past performance (“APP”).

As a buyer of good and services, the government benefits from making clear that an offeror’s past performance citations may include the past performance of affiliates.

Crediting APP increases competition and makes available to the Government the broadest range of capabilities from an offeror’s enterprise. The procurement rules specifically endorse the Government crediting an offeror with APP where the offeror’s proposal demonstrates that the resources of the affiliated company (e.g., workforce, management, facilities, or other resources) will be meaningfully contributed to contract performance. See, e.g., GM–Bulltrack, B- 414591.6, B- 414591.7 (Comp. Gen. Oct. 30, 2018). As GAO held in the Bulltrack case:

However, an agency properly may consider the experience or past performance of an offeror’s affiliated companies where the firm’s proposal demonstrates that the resources of the affiliated company will affect the performance of the offeror…. The relevant consideration is whether the resources of an affiliated company - its workforce, management, facilities or other resources -will be provided or relied upon for contract performance, such that the parent or affiliate will have meaningful involvement in contract performance.

Indeed, a GAO decision found the Army Corps of Engineers unduly limited competition by issuing a solicitation that prohibited consideration of APP. In Iyabak Construction, LLC, B- 409196, 2014 CPD ¶ 62, 2014 WL 523829 (Comp. Gen. Feb. 6, 2014), GAO held:

See

Section L

…the Corps’ explanation for the RFP’s experience and past performance restriction is that the agency encountered problems in the past when it considered the experience and past performance of affiliates. As recounted by the contracting officer, these problems concerned the acceptance by the agency of “general statements about availability of affiliate resources,” where the offerors “did not demonstrate any meaningful involvement by the affiliate or include any commitment that the affiliate would perform any part of the contract.”

This explanation, however, does not address the protester’s position that it is unreasonable for the agency to refuse to consider the experience and past performance of affiliates where there are firm commitments for affiliates to participate meaningfully in contract performance.

Id. (citations omitted; emphasis added).

The following is language from a government solicitation (“Model Language”) specifically addressing APP:

If applicable, Offerors may provide the experience or past performance of a parent or affiliated or predecessor company to an Offeror (including Joint Venture prime partner companies and/or a parent or affiliated company that is being otherwise proposed as a subcontractor on this effort) where the firm’s proposal demonstrates that the resources of the parent or affiliate or predecessor will affect the performance of the Offeror. The Offeror shall demonstrate that the resources of the parent or affiliate or predecessor company (its workforce, management, facilities or other resources) shall be provided or relied upon for contract performance such that the parent or affiliate or predecessor will have meaningful involvement in contract performance.

Accordingly, we respectfully request that the government include language like the Model Language in the FLETC III solicitation.

Facilities Maintena nce

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Sec tion C.5.

D.2 Key Pers onn el

In Section C.5.D.2 , Listed under Key Personnel with Environmentally Preferable Management there are positions listed:

a)…